monitoring overview & exemplary practices 2015 esea directors institute august 27, 2015
TRANSCRIPT
Monitoring Overview &Exemplary Practices
2015 ESEA Directors Institute
August 27, 2015
Results-based Monitoring
Results-based Monitoring
Purpose: To monitor and support districts in the implementation of IDEA & ESEA programs that improve outcomes for students, while recognizing continuous improvement is necessary.
• Why a results-based monitoring tool? – Shifts focus from compliance to program effectiveness– Encourages collaborative conversations around district
programs– Provides a better understanding of successes and challenges
IDEA Monitoring Shift of Focus
• IDEA compliance monitoring has produced 85-95% compliance in the areas of student records, parent notification, etc.
• Student outcomes measured by academic achievement, graduation rate and dropout rate have not improved over time.
• Shifting our focus from COMPLIANCE to PERFORMANCE
Results-based Monitoring Process Overview• How is the results-based monitoring tool organized?
– Based on and organized by factors influencing student outcomes
– Combines IDEA & ESEA monitoring items– Adds an Improvement Plan focusing on suggested strategies
to increase student outcomes – Includes a Compliance Action Plan
Major Sections of the Monitoring Tool
• Quality Leadership• Effective Teachers• Instructional Practices• Climate and Culture• Parent and Community Involvement• Appendices
Results-based Monitoring Process Overview• Process relies heavily on interviews with LEA staff
and listening to their procedures and challenges within their districts
• School site visits are conducted by meeting with the principal and school leadership then walking through classrooms and interviewing staff
• TDOE staff writes up all comments, improvement plans and compliance action plans while in the district
• An on-site exit conference reviews the completed written monitoring instrument with LEA leadership
Results-based Monitoring Process Overview• Who is the Monitoring team?
– Lead: CPM Regional Consultant – Additional CPM Regional Consultant– Staff representing Special Education and other critical
subgroups and other areas (EL, non-public, etc.)– Finance consultants where needed– CPM Nashville staff where needed
• Districts Selected for Monitoring– Districts are selected based on a risk analysis of several IDEA
& ESEA program and fiscal indicators
District SelectionRisk Analysis
District Selection: Risk Analysis
• Designed to target departmental support where most needed
• An annual risk analysis identifies which LEAs are perceived to be at-risk based on various IDEA and ESEA indicators (programmatic, fiscal, administrative, and achievement)
• The programmatic risk analysis is weighted differently for program monitoring and fiscal monitoring.
• Two additional districts may be randomly selected.
2015-16 IDEA & ESEA Results-based & Joint Fiscal Monitoring
Tennessee Department of EducationConsolidated Planning & Monitoring / CFO – Office of Local Finance
ASD
Jefferson
Davidson
Fayette Hamilton
Weakley(Random
)
Knox Sevier
Manchester(Focus)
MurfreesboroMaury
Shelby
HancockDCS
(Special)
Madison
* *
* *
*
* ** *
* * * *
** *
* *
* *
** *
Newport (Focus)
*
* **
Overton(Random
)
* *Putnam*
Bradley
*Lewis
*
Maryville
*
DOC(Special
)
~ Random SelectionCPM & CFO Regional Consultant Map Attached
CPM & Finance Regional Consultants District Map
LAKE
OBION WEAKLEY
DYER GIBSON
LAUDERDALE
HAYWOOD
FAYETTE
CROCKETT
BENTON
SHELBY
TIPTON
HENRY
CARROLL HUMPHREYS
HENDERSONMADISON
HARDEMAN McNAIRY HARDIN
HOUSTON
STEWARTROBERTSON
MONTGOMERY
DICKSON
CHEA
THAM
PERRY
HICKMANWILLIAMSON
DAVIDSON
MAURY
LEWIS
WAYNE LAWRENCE
MARSHAL
L
GILES
SUMNERMACO
NTROUSDA
LE
WILSON
RUTHERFOR
D
BEDFORD
LINCOLN
SMITH
DEKALB
WHITE
PUTNAM
JACKSON
CLAY
CANNON
COFFEE
FRANKLIN
MO
OR
E
PICKETT
OVERTON
FENTRESS
CUMBERLAND
BLEDSO
E
WARREN
VAN
BUREN
GRUNDY
SEQUATCH
IE
MARION
SCOTT
MORGAN
CAMPBELL
ROANE
LOUDON
RHEA
HAMILTO
N BRADLE
Y
McMINN
POLK
MEI
GS
MONROE
BLOUNT
SEVIER
KNOXANDERSO
N
CLAIBORNE
GRAING
ER
JEFFERSON
HANCOC
K HAWKINS
SULLIVAN
JOHNSO
NCARTE
R
UNICO
I
HAMBLE
NGREENE
COCKE
WASHIN
GTO
NUNIO
N
Corey Currie, CPMCindy Smith, Fiscal
Michelle Mansfield, CPMBrad Davis, Fiscal
Bridgett Carwile, CPMRob Mynhier, Fiscal
Courtney Woods, CPMBrian Runion, Fiscal
Deborah Thompson, CPMDustin Winstead, Fiscal
Jacki Wolfe, CPMJackie Broyles, Fiscal
120 Chester200 Decatur240 Fayette350 Hardeman360 Hardin380 Haywood390 Henderson
391 Lexington (PK-8)
490 Lauderdale550 McNairy570 Madison 680 Perry792 Shelby
793 Arlington796 Germantown794 Bartlett798 Millington795 Collierville797 Lakeland
840 Tipton
960 West TN School for Deaf
030 Benton090 Carroll
092 Hollow Rock- Bruceton
093 Huntingdon094 McKenzie 095 South Carroll097 West Carroll
170 Crockett171 Alamo (PK-6)
172 Bells (PK-5)
230 Dyer231 Dyersburg City
275 Gibson271 Humboldt City272 Milan SSD273 Trenton274 Bradford SSD
400 Henry401 Paris SSD (K-
8)
420 Houston430 Humphreys480 Lake660 Obion
661 Union City810 Stewart920 Weakley
985 ASD
110 Cheatham140 Clay180 Cumberland190 Davidson 210 DeKalb220 Dickson250 Fentress440 Jackson560 Macon630 Montgomery670 Overton 690 Pickett710 Putnam740 Robertson800 Smith830 Sumner850 Trousdale930 White950 Wilson
951 Lebanon SSD (PK-8)
970 Dept. of Children’s Services971 Dept. of Corrections963 TN School for the Blind961 York Institute (9-12)
020 Bedford040 Bledsoe080 Cannon160 Coffee
161 Manchester (PK-8)
162 Tullahoma260 Franklin280 Giles310 Grundy410 Hickman500 Lawrence 510 Lewis520 Lincoln
521 Fayetteville 580 Marion
581 Richard City 590 Marshall600 Maury640 Moore750 Rutherford
751 Murfreesboro (PK-6)
770 Sequatchie880 Van Buren890 Warren910 Wayne940 Williamson 941 Franklin SSD (PK-8)
010 Anderson 011 Clinton (PK-6)
012 Oak Ridge
050 Blount 051 Alcoa City 052 Maryville 060 Bradley
061 Cleveland070 Campbell330 Hamilton530 Loudon
531 Lenoir City
540 McMinn541
Athens City (PK-9)
542 Etowah City (K-8)
610 Meigs620 Monroe
621 Sweetwater (PK-8)
650 Morgan700 Polk720 Rhea
721 Dayton City (PK-8)
730 Roane760 Scott
761 Onieda
100 Carter 101 Elizabethton
130 Claiborne150 Cocke
151 Newport City (K-8)
290 Grainger300 Greene
301 Greeneville
320 Hamblen340 Hancock370 Hawkins
371 Rogersville (K-8)
450 Jefferson460 Johnson County470 Knox
780 Sevier 820 Sullivan
821 Bristol 822 Kingsport
860 Unicoi Co870 Union Co900 Washington 901 Johnson City
964 East TN School for Deaf
Central Time Zone Eastern Time Zone
Revised 8/17/2015
CHESTE
R
DEC
ATU
R
1 2 3 4 5 6
EXEMPLARY Practices
IDEA & ESEA Exemplary Practices
Identified during 2014-15 Results-based & Joint Fiscal Monitoring Visits
IDEA & ESEA Exemplary Practices
Identified during 2014-15 Results-based & Joint Fiscal Monitoring Visits
IDEA & ESEA Exemplary Practices
Identified during 2014-15 Results-based & Joint Fiscal Monitoring Visits
IDEA & ESEA Exemplary Practices
Identified during 2014-15 Results-based & Joint Fiscal Monitoring Visits
IDEA & ESEA Exemplary Practices
Identified during 2014-15 Results-based & Joint Fiscal Monitoring Visits
QuestionsFeedback
TASL Credit Keyword
Questions?
Feedback Survey
• At the end of each day, please help us by providing feedback.
• Today, please use the survey link below.
– https://www.surveymonkey.com/r/2015-ESEA-Aug-27
TASL Credit
• In order to receive 14 TASL credits for the 2015 ESEA Directors Institute, the participant must attend two full days, August 26 – 27.– Partial credit cannot be earned.– Use the form provided at the back of the agenda to collect
keywords throughout the conference. – After the conference, go online to https://
www.surveymonkey.com/r/2015-ESEA-TASL and enter your information.
• You will not receive credit if you do not complete the online form by September 4, 2015.
FRAUD, WASTE or ABUSE
Citizens and agencies are encouraged to report fraud, waste or abuse in State and Local government.
NOTICE: This agency is a recipient of taxpayer funding. If you observe an agency director or employee engaging in any
activity which you consider to be illegal, improper or wasteful, please call the state Comptroller’s toll-free Hotline:
1-800-232-5454
Notifications can also be submitted electronically at:
http://www.comptroller.tn.gov/hotline