more than just risk based policies & procedures...

Information driven

Productivity, Efficiency, & Customer Satisfaction

Through

MANAGEMENT

www.fasttrackaust.com

More than just risk based

Policies & procedures, controlled documents,

or version & change management

http://www.fasttrackaust.com/


Knowledge Management

More than just document and version control and change management over policies,

procedures, and other reference sources, FastTrack produces maximum value from that

knowledge. Including Lessons Learnt as well as reference and external documents, FastTrack

delivers a single source of the truth for information. All of this is integrated with MS Office,

Outlook, SharePoint, and other FastTrack.net modules provides information where and when

workers need it.

Information driven productivity, efficiency, & customer satisfaction

Preserving and ensuring the integrity of

corporate memory, although an essential part

of strict regulatory environments, is also a key

factor in driving productivity, efficiency, and

customer satisfaction. With today’s shortage

of expert staff, cash strapped and outsource

dominated business models, it’s more about

time savings; because of staffing pressures,

organizations need to make better use of the

staff they have.

And the predominant cause of inefficiency and waste is information not being where needed

and archaic document control requiring tremendous man-hours in reviewing documents,

obtaining approval and signatures, face-to-face meetings to discuss changes, distributing

revisions and follow-up staff training.

Change Management

By enabling delegation of the edit and review authority, while still retaining

approval rights, senior management are no longer bound by bureaucratic

processes. FastTrack’s configurable electronic workflows include calendar

follow-ups, escalation of overdue tasks, and traffic lights to highlight delays and

deliver efficiency and productivity without the nagging.

Whether seamlessly publishing to a web portal or managing the obligatory

paper copies, FastTrack minimizes the workload in meeting the exacting issue

and distribution requirements of regulatory compliance frameworks in mission

critical environments.

All with fully tracked audit history of who, when and what changes were made

along with a retrievable archive of previous versions.


Empowering Situational Awareness

Document management is more accessing up-to-date policies and procedures off a portal,

or having a verified single source of the truth. It’s about matching all related information,

including risks, resources, history and troubleshooting, from a single reference tool that can

be incorporated into any operational system through a simple hyperlink. For the first time

FastTrack makes the “knowledge worker” a reality.

In what we refer to as situational awareness, FastTrack’s unique neural network architecture

presents a navigable visual map of all related information, that staff can use to make

informed decisions, solve problems, and rapidly respond to clients and situations from a

mobile device or a hyperlink in any operational notification.

Integrity and Compliance Traceability

All this with the confidence of a secure data source (17 years at

Dept of Defence), version controlled documents with electronic

workflow review and approval change management, as well as

full audit and compliance traceability built in.

FastTrack's visual mapping linking legislation to regulatory

requirements to policies and procedures. It then traces through

to compliance activities (training, audits, etc.) to show implementation of regulations and

standards. Mapping linked documents allow staff fast access to key information when

needed, develops staff understanding of activities on obligations and provides a

troubleshooting tool.


Integrated Training

It is well known that change is the primary cause

of failure in an organization. And the greatest

threat from change is due to lack of staff

awareness. Whether due to physical remoteness,

shift or contractor work, or just time pressures,

FastTrack ensures relevant people are aware and

understand a process change and its ramifications.

Integrating FastTrack's Skills and Training allows

for the inclusion of a staff assessment

questionnaire as part of document distribution.

Unlike tick & flick release acknowledgement, this

proves staff awareness and understanding of a change to both management and regulators

alike. It also makes a useful staff induction tool as full assessment history is stored against

individuals.

Solutions to Real World Problems

From our 30 years employed by world leading organizations, FastTrack has developed

solutions that address the real world regulatory document control issues to provide:

A consistent, coherent and reliable system to create, update, approve, and archive

documents and reference material

One of the few systems that manages both electronic and paper documents

Maintain traceability of documentation to regulatory framework

Eliminate delays and pitfalls thru an automated document review process & routing

Free-up senior management workload by delegating editing while retaining approval

Reduce conflict from chasing editors/reviewers/approvers to expedite changes

Stop miscommunication caused by disparate systems for different parts of

compliance system for document control, CAPA, audit, training, and other processes

Ensure awareness by online training of operational staff in diverse locations/shifts

Eliminate duplication of accreditation effort across multi-site/disciplinary enterprise

Provide the ability to review/compare previous versions

Use taxonomy (indexed subject matter) to find relevant data where search functions

non-existent or too inconvenient for practical day to day use

Simplify finding and maintaining supporting evidence for accreditation checklist items

Streamline inspections and audits thru compliance traceability & document mapping

Eliminate ambiguous document responsibilities

Speed up implementing changes with a monitored review/approval process

Confidence to cope with the ever widening regulatory coverage for document control

Eliminate the unauthorised use of uncontrolled documents (e.g. cheat sheets)


Management Reporting

FastTrack delivers the holy grail of management reporting: real-

time dashboards and customizable Excel business intelligence (BI)

reports. Monitoring & consolidating corporate performance, risk

and surveillance data and activities, FastTrack relates all their

affects back to your processes and capabilities to whether they are

underperforming or over-stressed. With a simple click to drill

down, management have the information they need to make

better and faster decisions at their fingertips.

About Fast Track

Fast Track’s Enterprise Compliance Software makes it easy to manage compliance in any

area. Fast Track is trusted by top brands. And it takes as little as few weeks to get going. For

30 years Fast Track has specialized in regulatory compliance and enterprise risk management

for medium and large organizations. We deploy enterprise-wide solutions for regulatory

compliance in confidential environments. Our customers include:

The Fast Track Difference

Most compliance management systems are a combination of disparate products, from

desktop applications to specialized single-function software packages. Although adequate

initially, often these systems can't relate to one another once the organization matures. Fully

integrated systems combining all risk, compliance and governance functionality reduce

exposure. With FastTrack.net enterprise compliance software, you get any combination of 10

modules - making it easier to manage compliance in any area, all in one place. All the

modules are configured for plug-in integration at any time.

Product Enquiries

Cindy Hill

+61 7 5597 2077

[email protected]

mailto:[email protected]

more than just risk based policies & procedures...

Documents