Morrison County Daycare Newsletter

January 2014

DATA PRIVACY

Data privacy has become increasingly difficult to protect as technology advances occur. The multitude of options, i.e. Facebook, My Space, blogs, personal business websites, texting, etc. are not prohibited for use by licensed child care providers.

The sharing of information has become all too easy, but the data privacy information that cannot be disclosed is strict. According to MN Rule 9502.0345, subp. 2, the provider shall not disclose any records on children in care to any persons other than the parents of the child, the agency, the department, the persons required by part 9502.0375, subpart 1, and medical or public safety persons if information is necessary to protect the health and safety of the child.

The only acceptable way for a licensed provider to post or share any information and/or photos regarding persons served by their program, is to obtain WRITTEN permission from a parent or guardian of the child. If a provider chooses to use any of these sites, the Department of Human Services (DHS) recommends that the following guidelines be followed:

Even with written permission, proceed with caution in posting pictures and information. The information is now public and may be accessed by anyone for any reason.

Supervision of children should never be less than the standard required because of excessive computer use by the license holder and/or employees.

Family Child Care providers should self-regulate themselves regarding the amount of time spent on these sites and the time of day information is posted.

Again, supervision of children should NEVER suffer because a provider is busy posting information or blogging.

In some cases, DHS has issued licensing sanctions when it has been determined that data privacy and/or supervision rules have been violated. As always, if you have questions regarding data privacy, please contact your licensor.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Information on new child care training requirements coming soon!

Information on changes to family child care training requirements as a result of 2013 legislation will be available soon on the DHS website Licensing section. All providers should watch for a postcard in the mail that will include a link to the information, which will address the new training requirements as well as access, availability and effective dates for these requirements. www.dhs.mn.us

Must Family Child Care Providers Purchase Workers’ Compensation Insurance?

By Tom Copeland The short answer is: Only if you have an employee who is not a family member. There is some confusion surrounding this question because of new language in the Minnesota Department of Human Services (DHS) family child care Licensing Application. In Section 10 of the Licensing Application (“Workers compensation insurance verification”) it says that DHS is “prohibited from issuing a li-cense until the applicant presents acceptable evidence of compliance with the workers’ compensation insurance requirement of Minnesota Statutes, Chapter 176.” In the same Section it requires providers to “complete and submit the Certificate of Compliance Minnesota Workers’ Compensation Law (MN LIC 04) form with your license application.” Does this mean all family child care providers are required to purchase workers’ compensation insurance? No! The language in the Licensing Application means that you must comply with the state workers’ compensation laws, not that you purchase the insurance. You must show your compliance by filling out the Certificate of Compliance form (http://www.dli.mn.gov/wc/PDF/mnlic04.pdf). This form says that you must either show proof that you have workers’ compensation insurance or that you are exempt from getting the insurance. The reason you can be exempt from purchasing insurance is if you do not have any employees. So, if you don’t have employees you don’t need workers’ compensation insurance. When do you have an employee? It’s easier to say when you don’t have an employee under the workers’ compensation law:

If you hire your spouse or your own children. If you hire someone who is self-employed and in the business of providing substitute care for child care providers. This person must

work for more than one provider, have a business name, register their name with the state, and use their own contract. If you hire someone who only provides an activity for your daycare children (music lesson, dance lesson, swimming lesson, puppet show,

etc.). If you hire someone who provides a service for you, but doesn’t care for children: house cleaning, lawn mowing, gardening, house re-

pairs, etc. If someone helps you care for children as a volunteer. If you don’t pay the person, you don’t have an employee. If you buy clothing or

other items for the volunteer in exchange for her work, this would be considered compensation and the person would then be con-sidered an employee.

Everyone else that you pay to help you care for children is your employee and you must purchase workers’ compensation insurance to cover them. This is true regardless of how little you pay the person or how few hours they work for you.

You hire a substitute to care for the children while you go to the dentist for 3 hours: employee. You hire a high school student to help you care for children for eight weeks in the summer: employee. You hire someone to help you care for children for two days a week: employee. You hire someone to help you care for children full-time: employee.

Unfortunately, many providers make the mistake of thinking they aren’t required to get workers’ compensation insurance because they only use part-time helpers. Not true! The Minnesota workers’ compensation law has been around for many years. Workers’ compensation insurance provides benefits to employees who are injured while working. If your worker gets injured while working for you, and you don’t have this insurance, you will be forced to pay the worker’s entire medical bill, plus a large fine. This can be a signifi-cant expense to you! In addition, there are payroll taxes that you must pay when you hire an employee. These include: Social Security/Medicare tax as well as federal and state unemployment taxes. These payroll tax rules and the federal and state tax forms you must fill out are complicated. You may want to consult a tax professional for help. I know that many providers are either unaware of these laws or choose to ignore them, thinking that they don’t apply to them. But they do! I am happy to answer your questions about the workers’ compensation law and the consequences of hiring an employee. My blog has many articles about hiring employees (http://www.tomcopelandblog.com/employees.html) or contact me at 651-280-5991; tomcopeland@live.com.

Morrison County Daycare Newsletter

January 2014

Monitoring for Child Care Assistance Attendance Records

Providers that have children on child care assistance know that a requirement of the program is that attendance records must be completed daily, and must include the first and last name of the child in care, the time of day the child was dropped off and the time of day the child was picked up. This is not a new requirement. What is new however is that licensors have now been instructed by DHS to monitor this requirement and issue correction orders if records are not being kept in accordance with MN Statute 245A.14 Subd 14 (b). Many providers keep a sign in/sign out sheet near their front door for all families to complete. This way families on assistance do not feel singled out, and you have a daily record of children in care for your own record keeping. We have included a sample sign in sheet for your use. If you have had a family on child care assistance in your care since 8/1/13, please have attendance records accessible if licensing requests to view them.

Winter Fun!

Make a snow globe-using strong glue attach a plastic toy to the inside of a jar lid (plastic jars work best with little children), then add one part glycerin, 2 parts water, and add glitter. Use waterproof glue inside the edge of the lid to seal the container for a homemade snow globe.

Snow painting-Give kids spray bottles full of water that is tinted with food coloring to decorate the snow in your backyard.

Feed the birds-String popcorn and cereal onto fishing line to attract and nourish your feathered friends. Use it as garland on trees in your yard for a festive appeal!

From www.Parents.com

Seasonal Attendance Chart

Encourage preschool children to participate in this name recognition activity by letting each other know who is at circle time or who is at daycare.

Materials: A bare winter tree. The size of the tree depends upon how much room you have or how much room you want to use. Use seasonal cutouts corresponding in size to your tree. Those cutouts would include apples, leaves, turkeys, snowflakes, hearts, shamrocks, or whatever you want to use to write the children's name on. A magnetic board & magnets with laminated cutouts works as well.

Description: Everyday at the beginning of circle time each child takes a turn at finding his or her name and putting it on the tree. You can also use the chart when

Morrison County Daycare Newsletter

January 2014

children arrive in your care to put their name on and have them take their name off when they leave at the end of the day.

www.atozteacherstuff.com

Winter Clothes Game

Preschool children learn body parts, use descriptive terms and memory skills during this winter activity.

Materials: Different style or color of winter clothes (several hats, mittens, scarves, etc.)

Description: One student will be chosen to be the "snowman" that you have to dress. Put scarf, mittens, etc. on the snowman and have the other students close their eyes. Change one clothing item (e.g. put a different hat on) or take a winter clothing item away. Ask the children to uncover their eyes and guess what is different about the snowman. Have them describe the item and where it was or is, (e.g. the red hat was on his head)

www.atozteacherstuff.com

Science: "Ice Block Designs" Children observe how salt melts ice and create colorful designs in blocks of ice.

Materials: Ice blocks (make them by freezing water in empty milk cartons). When the water is completely frozen, tear off the cardboard container. Coarse salt, food coloring, eye droppers

Description: Place ice blocks on trays covered with several layers of newspaper. Have the children sprinkle coarse salt on top of the ice blocks and drip various colors of food coloring on top of the ice block. When the salt melts into the ice tunnels of color are created. Put the colorful ice blocks outside. They should stay frozen for several days. Children can continue to examine the melting process during outdoor play.

www.atozteacherstuff.com

ATTENDANCE/TIME DOCUMENTATION

(Child Care Provider name)

Child Name Date Time Arrived Time Left Example: Johnny Doe Example: 1/2/14 Example: 7:35am Example: 5:15pm

Children & Restraint Systems (CARS)

Sudden Unexpected Infant Death / Abusive Head

Trauma (SUID/AHT)

KANABEC COUNTY FAMILY SERVICES

Wednesday, January 29, 2014

CARS Training 12—3pm

SUID/AHT Training 3—4pm

$20 fee per person payable at training

This training meets the requirements for family child

care and child foster care providers. Registration is

required by January 22, 2014 by calling the number

or emailing the below contact.

K A N A B E C C O U N T Y F AM I L Y S E R V I C E S

905 E Forest Ave Ste 150

Mora, MN 55051

Phone: 320-679-6350 Ask for Adult Intake

E-mail:

katie.heacock@co.kanabec.mn.us CHILD SAFETYCHILD SAFETYCHILD SAFETYCHILD SAFETY

Child & Teen Checkup’s 1 Year to 18 Month Milestones

Child can: stack 2 blocks

Roll toys with wheels

Likes to turn pages in a book (2-3 at a time)

Can identify family in photos

Can say 4-10 words

Shows pride in personal accomplishment

Demands personal attention

May be afraid of strangers

Enjoys playing alone

Recognize self in mirror

Like nursery rhymes

Helps dress and undress

Blink eyes, point at body parts

Fill and empty, throw things

Give them push toys

Paper and thick crayons

Things to stack

Peek a boo

Sturdy books

Routine

Lots of attention and praise

Talk and read daily

Soft inflated ball to play catch

This may include needed shots or other developmental screenings like hearing, vision, social emotional, and developmental.

January

2014

For more information on age appropriate development and play for

kids from newborn and up, please call us @ 320-632-6664.

Morrison County Public Health

Child and Teen Checkup Program

320-632-6664

Jill Scott PHN

Karen Athman, outreach

Ch i ld ren on MA o r MNCARE need the i r C&TC

1st Annual Midwest Conference on Shaken Baby Syndrome (SBS)/Abusive Head Trauma (AHT)

Presenters: Hal Pickett, Charlotte Johnson, Michael Boulette, Karina Forrest-Perkins, Rachel Tiede, Erv Weinkauf, Teresa Erickson, Janina Wresh, and Kim Kang

Training Description

This professional training conference on the Shaken Baby Syndrome/Abusive Head Trauma is designed especially for professionals in law enforcement, psychology, law, mental health, education, counseling, victimology, and other practitioners interested in developing a better understanding of the complexities and adverse outcomes associated with SBS/AHT incidents. Special attention is given to interventions appropriate for individuals with SBS/AHT. Participants can expect to learn key statistics and terminology, risk factors, warning signs, and offender characteristics associated with SBS/AHT cases. The impact on family members and caregivers as well as relevant research findings will be discussed. A portion of this conference will examine ethical and legal factors associated with these cases. The forensic aspects of SBS/AHT will be explored as well as the impact these cases have on the child welfare, criminal justice, education, family medical, and mental health systems. Case studies and short educational videos will be used throughout this training. The conference will conclude with a panel discussion.

Training Objectives

1. Explore the impact of Shaken Baby Syndrome (SBS)/Abusive Head Trauma (AHT) cases through the lifespan 2. Understand the impact these cases have on the child welfare, criminal justice, education, family, and mental health systems 3. Learn about the risk factors and warning signs associated with SBS/AHT cases 4. Learn about the most common mental and medical health conditions that co-occur in individuals with Shaken Baby Syndrome (SBS)/Abusive Head Trauma (AHT) 5. Learn about special education services available for children with Shaken Baby Syndrome (SBS)/Abusive Head Trauma (AHT) 6. Examine intervention and treatment strategies appropriate for individuals with Shaken Baby Syndrome (SBS)/Abusive Head Trauma (AHT) 7. Learn about the forensic aspects of Shaken Baby Syndrome (SBS)/Abusive Head Trauma (AHT) 8. Explore ethical and legal factors associated with SBS/AHT cases 9. Learn about the impact SBS/AHT has on families, caregivers, and providers 10. Examine the neurological impact SBS/AHT has on the developing brain

Location: Holiday Inn St. Paul I-94-East (3M Area) 2201 Burns Ave. St. Paul, MN 55119 Cost: $99.00

Registration: (Use form on reverse side of this flyer) Additional Info: Jerrod Brown 651-734-5517 / email: jerrodbaiafs@gmail.com

Continuing Education Approval - Application for continuing education credits will be made with the following boards:

The Minnesota Board of Social Work The Minnesota Board of Psychology The Minnesota Board of Behavioral Health The Minnesota Board of Marriage and Family Therapy The Minnesota POST Board The Minnesota Board of Continuing Legal Education

Presenter Biography

Hal Pickett, Psy.D., LP, ABPP, is the Director of Client Services for Headway, Emotional Health Services. Hal has been in the field of Child Psychology for close to twenty years.

Charlotte Johnson, PhD, LP, is a neuropsychologist with the MN Department of Corrections. She has worked in the field of psychology providing individual and group therapy, case management, diagnostic and forensic evaluations for children, adolescents, and adults.

Michael P. Boulette, Esq. is an attorney with the firm of Lindquist & Vennum, where he advocate for clients in dissolution and other family law matters. Michael focuses his practice on marital dissolution, custody, and post-decree and appellate work in cases with complex financial and custodial issues.

Karina A. Forrest‐Perkins, MHR, LADC currently serves as the President and Chief Executive Officer for Prevent Child Abuse Minnesota and Minnesota Communities Caring for Children and is a Training Faculty Member for the Heartland National Tuberculosis Center.

Rachel Tiede, MA is employed at Pathways Counseling Center as a Mental Health Practitioner. Rachel is an adjunct instructor for Concordia University and Hamline University.

Erv Weinkauf, MA, spent nearly 30 years of his 40-year law enforcement career teaching veteran officers how to improve their skills and be better public servants. Prior to his retirement from law enforcement, Erv was the Chief of Police for the New Ulm Police Department. In 2010, he became the Department Chair of the Criminal Justice online BA and MA Degree programs at Concordia University in St. Paul, Minnesota.

Teresa Erickson, is a Pediatric Occupational Therapist and Supervisor for Pediatric Therapy Services for inpatient and outpatient practices at Mayo Clinic Rochester, Minnesota. She has been an Occupational Therapist since obtaining her Master’s Degree from St. Catherine’s University in 2003 and has been with Mayo Clinic since 2005.

Janina Wresh, BA, has 19 years-experience in the Criminal Justice capacity; is a Criminal Justice adjunct instructor, and the COO of AIAFS.

Kim Kang, is the parent of child that was shaken by a Texas child care provider and co-founder of The Shaken Baby Alliance (Ft. Worth, Texas). non-profit dedicated to prevention, family support and justice.

Pathways Counseling Center, Inc.

Sponsored by:

Seminar Date: February 21, 2014 8:00am-5:00pm 7.0 hours of continuing education credits

The American Institute for the Advancement of Forensic Studies (AIAFS)

Course Registration Seminar Title: Shaken Baby Syndrome (SBS)/Abusive Head Trauma (AHT) Conference Seminar Date and Time: February 21, 2014 8:00am-5:00pm Cost: $99.00

Mailing Address: The American Institute for the Advancement of Forensic Studies (AIAFS) PO Box 5085 St. Paul, MN 55101

Additional Information: Call Jerrod Brown @ 651-734-5517 or Email: jerrodbaiafs@gmail.com

Facebook Page: https://www.facebook.com/AIAFSeducation

Location: Holiday Inn St. Paul I-94-East (3M Area) 2201 Burns Ave. St. Paul, MN 55119

Training Schedule: 7:30am-8:30am–sign in/registration 8:30am-10:00am–Training 10:00am-10:15am–break 10:15am-Noon–Training Noon-1:15pm–Lunch (on your own) 1:15pm-2:30pm–Training 2:30pm-2:45pm–break 2:45pm-5:00pm–Training 5:00pm–Post-Test/Certificates/Adjourn Attendee Contact Information SBS/AHT Conference February 21, 2014 (8:00am-5:00pm) Name: ______________________________________________________________________________________________________________________________________________

Agency/Company: ________________________________________________________________________________________________________________________________

Business Address: Street ________________________________________________________________________________________________________________________

City ___________________________________ State _______________________________ Zip Code _____________________________________

Home Phone: ______________________________________________________________________________________________________________________________________

Work Phone: ______________________________________________________________________________________________________________________________________

Cell Phone: ________________________________________________________________________________________________________________________________________

Email: ______________________________________________________________________________________________________________________________________________

Payment Information

⃝ Check (Check No: __________________)

Credit Card: ⃝ Visa ⃝ Master Card ⃝ Other _________________________________________________________________________

Name on Card: _________________________________________________________________________________________________________________________ Card Number: __________________________________________________________________________________________________________________________ Expiration Date: _______________________________________________ Security Code ______________________________________________________ Billing Address: Street ________________________________________________________________________________________________________________

City _________________________________ State _______________________________ Zip Code________________________________

Name of person submitting credit card information: _____________________________________________________________________________________

Signature of person submitting credit card information: _________________________________________________________________________________________________

Email of Person Submitting Credit Card Information (if different from attendee) ____________________________________________________________________

Continuing Education Credit Information: Application for continuing education credits will be made with the following boards: The Minnesota Board of Social Work The Minnesota Board of Behavior Health The Minnesota Post Board The Minnesota Board of Psychology The Minnesota board of Marriage and Family Therapy The Minnesota Board of Continuing Legal Education

Please note: Lunch expenses are not included Parking is free Dress in layers due to variations in room temperature No audio or video recording is allowed Post-test and certificates of continuing education credits will be provided at the conclusion of the seminar

Registration for this event will begin at 7:30am. The seminar will begin at 8:30am. Doughnuts and muffins will be provided in the morning. Coffee, hot tea, juice and other light refreshments will be provided throughout the day. There will be a one hour and fifteen minute break for lunch on your own.