motor carrier freight details & invoice

Motor Carrier Freight Details & Invoice Transaction Set Layout for the 210 ASC X12 210 Version 004 Release 010 Date: April 2017

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DISCLAIMER This document is the property of BluJay Solutions and the information contained herein is confidential. This document, either in whole or in part, must not be reproduced or disclosed to others or used for purposes other than that for which it has been supplied without BluJay Solutions’ prior written permission, or, if any part hereof is furnished by virtue of a contract with a third party, as expressly authorized under that contract.


Table of Contents Purpose………………………………………………………………………………… Error! Bookmark not defined. 210 Motor Carrier Freight Details & Invoice Message………….…….. 5 Appendix A…………………………………………………………………………. 29 Appendix B…………………………………………………………………………. 30 Appendix C…………………………………………………………………………. 36 Example………………………….………………………………………………….. 38


Purpose The transaction set can be used to provide detail information for charges for services rendered by a motor carrier. It is used either as a motor carrier invoice to request payment or as details pertaining to motor freight shipment(s) charges.


210 Motor Carrier Freight Details & Invoice Message BluJay Solutions:

Receiver Id and Qualifier 124215133/01 Element Separator * Segment Terminator ~ File Format Wrapped, no line feeds

(new line characters)

The usage codes on the Element Definitions are EDI 004010 Condition Designators. The BluJay Condition Designator is represented under the Values/Comments column. ISA and GS Format: ISA*00* *00* *01*SAMPLE *02*LEAN *040427*1106*U*00400*000000001*1*P*>~ GS*IM*SAMPLE*LEAN*20040427*1106*001*X*004010~ Segment Id. Name Loop ID. Header B3 Beginning Segment for Carrier’s Invoice C3 Currency N9 Reference Identification N9 Reference Identification N9 Reference Identification N1 Name 0100 N3 Address Information 0100 N4 Geographic Location 0100 S5 Stop Off Details 0300 G62 Date/Time 0300 N1 Name 0310 N3 Address Information 0310 N4 Geographic Location 0310 LX Assigned Number 0400 L0 Line Item – Quantity and Weight 0400 L1 Rate and Charges 0400 L7 Tariff Reference 0400 K1 Remarks 0400 N1 Name 0460 N3 Address Information 0460 N4 Geographic Location 0460 SPO Shipment Purchase Order Detail 0430 L3 Total Weight and Charges


Segment Information Segment Id: B3 – Beginning Segment for Carrier’s Invoice General Information: To transmit basic data relating to carrier’s invoice. Element Definition Element Usage Code Data Element # Min/Max Length Field Name Value/ Comments B301 O 147 1/1Id Shipment Qualifier Not used

B302 M 76 1/22An Invoice Number Pro Number

B303 O 145 1/30An Shipment Id Number Used See note1

B304 M 146 2/2Id Shipment Method of Payment

DE = Per Contract CC = Collect PP = Prepaid (by seller)

B305 O 188 1/1Id Weight Unit Code Not used

B306 M 373 8/8Dt Date Used

B307 M 193 1/12N2 Net Amount Due Used

B308 O 202 2/2Id Correction Indicator Used See Appendix A

B309 thru B310

Not used

B311 M 140 2/2Id Standard Carrier Alpha Code

Used

B312 thru B314

Not used

*Note1: The value is the Primary Reference Number for BluJay Load


Segment Information Segment Id: C3 – Currency General Information: To specify the currency being used in the transaction set. Element Definition Element Usage Code Data Element # Min/Max Length Field Name Value/ Comments C301 M 100 3/3Id Currency Code ISO 3-Digit Standard

Currency Codes

C302 through C304

Not used


Segment Information Segment Id: N9 – Reference Identification General Information: To transmit identifying information as specified

by the Reference Identification Qualifier. Element Definition Element Usage Code Data Element # Min/Max Length Field Name Value/ Comments N901 M 128 2/3Id Reference

Identification Qual PO = Purchase Order

N902 C 127 1/30An Reference Identification

Used


Segment Information Segment Id: N9 – Reference Identification General Information: To transmit identifying information as specified


Identification Qual SI = Shipper’s Identifying Number for Shipment (SID)


Used


Segment Information

Segment Id: N9 – Reference Identification General Information: To transmit identifying information as specified


Identification Qual MB = Master Bill of Lading


Used


Segment Information

Segment Id: N1 – Name General Information: To identify a party by type of organization, name and code. Element Definition Element Usage Code Data Element # Min/Max Length Field Name Value/ Comments N101 M 98 02/03 Id Entity Identifier

Code SH = Shipper

N102 C 93 01/60 An Name Used

N103 C 66 01/02 Id Identification Code Qual

9

N104 C 67 02/80 An Identification Code D-U-N-S+4, D-U-N-S Number with Four Character Suffix

N105 through N106

Not Used


Segment Information

Segment Id: N3 – Address Information General Information: To specify the location of the named party. Element Definition Element Usage Code Data Element # Min/Max Length Field Name Value/ Comments N301 M 166 01/55 An Address Information Used

N302 O 166 01/55 An Address Information Used


Segment Information

Segment Id: N4 – Geographic Locations General Information: To specify the geographic place of the named party. Element Definition Element Usage Code Data Element # Min/Max Length Field Name Value/ Comments N401 O 19 02/30 An City Name Used

N402 O 156 02/02 Id State or Province Code

Used

N403 O 116 03/15 Id Postal Code Used

N404 O 26 02/03 Id Country Code *See Note

N405 O 309 01/02 Id Location Qualifier Not Used

N406 O 310 01/30 Id Location Identifier Not Used

*The country codes will need to follow the ISO-3166 2/3 character country code abbreviations standards. The standards can be found at http://www.iso.org/iso/english_country_names_and_code_elements.


Segment Information

Segment Id: S5 – Stop Off Details General Information: Specify stop-off detail reference numbers and stop reason. Element Definition Element Usage Code Data Element # Min/Max Length Field Name Value/ Comments N501 O 165 01/03 N0 Stop Sequence

Number Used

N502 O 163 02/02 Id Stop Reason Code Used

N503 through S511

Not used


Segment Information

Segment Id: G62 – Date/Time General Information: To specify pertinent dates and times. Element Definition Element Usage Code Data Element # Min/Max Length Field Name Value/ Comments G6201 C 432 02/02 Id Date Qualifier 86 = Actual

Pickup Date 35 = Delivered on this date

G6202 C 373 08/08 Dt Date Used

G6203 C 176 01/02 Id Time Qualifier 8 = Actual Pickup Time 9 = Actual Delivery Time

G6204 C 337 04/08 Tm Time Used

G6205 O 623 02/02 Id Time Code Used


Segment Information

Segment Id: N1 – Name General Information: To identify a location by name and code. Element Definition Element Usage Code Data Element # Min/Max Length Field Name Value/ Comments N101 M 98 02/03 Id Entity Identifier

Code SF = Ship from ST = Ship to



9

N104 C 67 02/08 An Identification Code Location Reference Number

N105 through N106

Not used


Segment Information




Segment Information

Segment Id: N4 – Geographic Location General Information: To specify the geographic place of the named party. Element Definition Element Usage Code Data Element # Min/Max Length Field Name Value/ Comments N401 O 19 02/30 An City Name Used

N402 O 156 02/02 Id State or Province Code

Used


N404 O 26 02/03 Id Country Code *See Note

N405 C 309 01/02 Id Location Qualifier Not used

N406 O 310 01/30 Id Location Identifier Not used



Segment Information

Segment Id: LX – Assigned Number General Information: To reference a line number in a transaction set. Element Definition Element Usage Code Data Element # Min/Max Length Field Name Value/ Comments LX01 M 554 1/6N0 Assigned Number Not Used


Segment Information

Segment Id: L0 – Line item – Quantity and Weight General Information: To specify quantity, weight, volume, and type of service

for a line item including applicable “quantity/rate-as” data. Element Definition Element Usage Code Data Element # Min/Max Length Field Name Value/ Comments L001 O 213 1/2N0 Lading Line Item

Number Not used

L002 C 220 1/11N0 Billed/Rated as Quantity

Used

L003 C 221 2/2Id Billed/Rated as Qualifier

DM = Miles LB = Pounds

L004 C 81 1/10R Weight Used

L005 C 187 1/2Id Weight Qualifier G = Gross Weight N = Actual Weight F = Deflicit Weight B = Billed Weight T = Tare Weight

L006 C 183 1/8R Volume Not used

L007 C 184 1/1Id Volume Unit Qualifier

Not used

L008 C 80 1/7N0 Lading Quantity Used

L009 C 211 3/3Id Packaging Form Code

PCS = Pieces

L010 through L015

Not Used


Segment Information

Segment Id: L1 – Rate and Charges General Information: To specify rate and charges detail relative to a line item

including freight charges, advances, special charges and entitlements.

Element Definition Element Usage Code Data Element # Min/Max Length Field Name Value/ Comments L101 O 213 1/3N0 Lading Line Item

Number Not used

L102 C 60 1/9R Freight Rate Used Rate that applies to the specific commodity

L103 C 122 2/2Id Rate/Value Qualifier. CW = Per Hundred Wt. FR = Flat Rate PM = Per Mile PU = Percent of Rate

L104 C 58 1/12N2 Charge Used For a line item: freight or special charge; for the total invoice: the total charges – expressed in the standard monetary denomination for the currency specified.

L105 C 191 1/9N2 Advances Used Incidental charges occurring during transportation which are not generally considered to be freight charges (examples – stop charges, diversion and reconsignment, icing) expressed in the standard monetary denomination for the currency specified.

L106 O 117 1/9N2 Prepaid Amount Used

L107 O 120 3/9An Rate Combination Point Code

Not Used

L108 O 150 3/3Id Special Charge or Allowance Code

Used See Appendix B

L109 through L111

Not used

L112 O 276 2/25An Special Charge Description

Used

This data element is used whenever an applicable code cannot be found in data element 150.

L113 through L121

Not Used


Segment Information

Segment Id: L7 – Tariff Reference General Information: To reference details of the tariff used to arrive at applicable

rates or charge. Element Definition Element Usage Code Data Element # Min/Max Length Field Name Value/ Comments L707 O 59 2/5An Freight Class Code Used


Segment Information

Segment Id: K1 – Remarks General Information: To transmit information in a free-from format, if necessary,

for comment or special instruction. Element Definition Element Usage Code Data Element # Min/Max Length Field Name Value/ Comments K101 M 61 1/30 An Free-Form Message Used

K101 O 61 1/30 An Free-Form Message Used


Segment Information

Segment Id: N1 – Name General Information: To identify a location associated with a charge by name and

code. The location must match a location above to be associated with a charge.

Element Definition Element Usage Code Data Element # Min/Max Length Field Name Value/ Comments N101 M 98 02/03 Id Entity Identifier

Code SF = Ship from ST = Ship to



9

N104 C 67 02/80 An Identification Code Location Reference Number

N105 through N106

Not Used


Segment Information




Segment Information

Segment Id: N4 – Geographic Location General Information: To specify the geographic place of the named party. Element Definition Element Usage Code Data Element # Min/Max Length Field Name Value/ Comments N401 O 19 02/30 An City Name Used

N402 O 156 02/02 Id State or Providence Code

Used


N404 O 26 02/03 Id Country Code Used

N405 O 309 01/02 Id Location Qualifier Not used

N406 O 310 01/30 Id Location Identifier Not used



Segment Information

Segment Id: SPO – Shipment Purchase Order Detail General Information: To specify the purchase order details for a shipment. Element Definition Element Usage Code Data Element # Min/Max Length Field Name Value/ Comments SPO01 M 324 1/22An Purchase

Order Number Used

SPO02 through SPO08

Not used


Segment Information

Segment Id: L3 – Total Weight and Charges General Information: To specify the total shipment in terms of weight, volume,

rates, charges, advances and prepaid amounts applicable to one or more line items.

Element Definition Element Usage Code Data Element # Min/Max Length Field Name Value/ Comments L301 C 81 01/10 R Weight Used = Total Weight

L302 C 187 01/02 Id Weight Qualifier G = Gross Weight N = Actual Net Weight F = Deficit Weight B = Billed Weight T = Tare Weight

L303 C 60 01/09R Freight Rate Used

L304 C 122 02/02 Id Rate/Value Qualifier Used See Appendix C

L305 O 58 01/12 N2 Charge Used

L306 O 191 01/09 N2 Advances Used

L307 O 117 01/09 N2 Prepaid Amount Used

L308 O 150 03/03 Id Special Charge or Allowance Code

Used See Appendix B

L309 C 183 01/08 R Volume Used

L310 C 184 01/01 Id Volume Unit Qualifier

E = Cubic feet

L311 O 80 01/07 N0 Lading Quantity Used = # of pallets

L312 through L315

Not used


Appendix A - Correction Codes BD Balance Due Billing CO Correction


Appendix B – Special Charge, Allowance Codes 002 Renewal 003 Account Number Correction Charge 010 Add on - Destination 015 Add on - Origin 020 Address Correction 025 Advance Destination Amount 027 Special Packaging 030 Advance Destination Fee 090 Airport Tax - Destination 095 Airport Tax - Origin 100 Airport Terminal Handling Charge 105 Acknowledgement of Delivery Fee (AOD) 110 Amending Export Documentation 145 Canadian C.Q.Customs Clearance 150 Canadian Currency Exchange 160 Canadian Reconsignment Fee 170 Certificate of Origin 185 Change of Airbill - Service Fee 260 Delivery Surcharge 275 Discount - Incentive 295 Discount - Special 310 Dry Ice 315 Duty Charge 335 Excise Tax - Destination 340 Excise Tax - Origin 345 Expedited One Day Consular Service 350 Expedited Shipments 355 Extra Copies and Mailings 360 Export Customs Clearance 365 Export Declarations - Automated 370 Export Declarations - U.S. Shippers 400 Freight Rate 405 Fuel Surcharge 420 Hazardous Materials Handling Fee - Domestic 425 Hazardous Materials Handling Fee - International 440 Import Service Fee 445 Insurance Fee 450 Inland Transportation 455 Insurance Premium 470 Letter of Credit Processing 490 Minimum Air Transportation Charge 495 Miscellaneous - Destination 500 Miscellaneous - Origin 510 Offshore - Alaska/Hawaii


520 Oversized Premium 535 Pickup - Out of Area 540 Pickup Surcharge 550 Preparation of Air Waybill - Origin 555 Preparation of Canadian Customs Invoice 560 Preparation of Commercial Invoice 565 Preparation of Export Entry 570 Preparation of Insurance Certificate 580 Priority Service 585 Preparation of U.S. Export Documentation 586 Processing Charge 593 Re-Bill Charge 600 Recipient Address Correction 605 Rebilled Drayage - Origin 615 Recovery Fee 650 Repickup 665 Saturday Delivery 670 Saturday Pick-Up 685 Special Delivery 690 Special Handling Service 695 Special Pickup 736 Tracing Service Fee 740 Transfer of Lading Charge 745 Valuation Fee 750 Value Added Tax (VAT) 761 Written Proof of Delivery 762 X-ray Charge 999 Other (See related description) AAJ Adjustments ABL Attachments to Bill of Lading Charge ACH Access Charges ACL Actual Labor Charge ADH Advance Charges Handling ADL Advance Loading Charge AFB Additional Copies of Freight Bill AIC Air Freight - Consolidation AIR Air Freight AMC Absolute Minimum Charge APT Appointment (Notification) ARR Air Ride Tractor Service Charge AUX Auxiliary Service BAB BAS

Brokerage or Duty Base Charge

BEY Beyond Freight Charges BLK Blocking and Bracing Charge BND Bond Charges BRD Bridge Toll CAA Cancellation Charge CBL Copy of Bill of Lading Charge CDR Copy of Delivery Receipt Charge


CGL Canada Great Lakes Additionals CHN Chain and Binders CLC Chicago Loop Charge CLN Cleaning Charge CLS Container Leasing CMI Continuous Mileage CNS Consolidation COD COD Amount COL Fee for Collecting COD Charge CON Congestion Surcharge COU Consignee Unload CRS Courier Services CTC Container Service Charge USA/Canada CUA Currency Adjustment CUD Currency Discount CUS Customs Charge DAA Deficit Freight DCE Damage to Carrier Equipment DCT City Delivery DEL Delivery Charge DEM Demurrage DEP Detention of Power Units DET Detention of Trailers DEW Detention Without Power Unit DGS Dangerous Goods Surcharge DIV Diversion and Reconsignment DLH Drayage/Line Haul DMC Deadhead Mileage Charge DNA Dunnage Allowance DOC Documentation Charge DPU Detention with Power Units (30 minute periods) Charge DRC Drayage DSC Discount DTB Detention (Labor) DTC Destination Charge DTD Destination Duty DTF Destination Inland Freight DTL Detention Loading DTU Detention Unloading DTV Detention (Vehicle) DWC Driver's Wages DWP Detention with Power Units (60 minute periods) Charge EAX Extra Axles EBD Exhibition Delivery Charge EBP Exhibition Pickup Charge EEB Early Payment Allowance EEF Expediting Fee ERS Empty Return EVC Excessive Value Charge EXC Exclusive Use Charge


EXD Extra Driver EXL Extra Length EXM Excess Mileage Charge EXP Expedited Service Charge EXW Excess Weight FAH Freight Surcharge FDL Food and Lodging FFR Flat Rate FLT Ferry Service FUE Fuel Charge GST Goods and Services Tax Charge HAZ Hazardous Cargo Charge HDH Shipment Holdover Charge for Holidays HDW Shipment Holdover Charge for Weekends HET Heat in Transit Charges HHB Handling HHG Household Goods Pick-up or Delivery HOC Hook-up charge HOL Sunday or Holiday Pick-up or Delivery HRS Heater or Refrigeration IAC Inspection Fee IDL Inside Delivery IFC Inbound Freight Charges IHT Interstate/Highway Toll IIA Invoice Adjustment ILD Island Delivery Charge ILP Island Pick-Up Charge IMS Intermodal Shipment Service Charge INC Insurance Surcharge INS Insurance IPU Inside Pick-up ISO Intermodal Storage (Origin) IST Intermodal Storage (Destination) LAA Labor Charges LAB Extra Labor (Helper Service) LAD Labor (Repair and Return Orders) LAY Layover Charges LDG Loading LEC Less than Container LFC Lift Charge (Intermodal) LFT Lift Gate (Truck) or Forklift Service at Pick-up/Delivery LGD Lodging LHS Linehaul Service LOA Loading (Labor Charges) LOC Local Delivery/Drayage LPC Late payment charge LYC Layover Service Charge MAB Mileage or Travel MAC Mileage Fee (For Repair and Return) MIC Minimum Charge


MLS Meals MMC Minimum/Maximum Charge MNC Notify Consignee MRK Marking or Tagging Charge MSC Other Accessorial Service Charge MSG Miscellaneous Charge NFY Carrier Notification Charge NYD New York Delivery Charge NYP New York Pick-up Charge OAC Overtime Loading ORM Out of Route Miles OUT Out of Zone Pick-up or Delivery OVR Over Dimension OWC Over Width Container PAV Pickup of Shipments on Saturday, Sunday, and/or Holidays Requiring Absolute Next Day

Delivery Charge PCT City Pick-up PDS Pickup and Delivery from Storage in Transit PDY Pickup and Delivery Beyond Service Area Charge PEC Pallet Exchange Charge PER Permit Charge PLT Pallets/Skids/Platforms PMS Pickup of Shipments Requiring Same Day Delivery Service Charge PMT Pickup of Shipments Requiring Same Day Delivery Service

and/or Delivery at a Specified Time Charge POD Proof of Delivery PPC Per Pound Charge PPH Per Item Charge PPN Pallet Charge PPS Placement and/or Removal Charge PRK Parking PSC Protective Service - Cold PSH Protective Service - Heat PUC Pick-up Charge PUD Pick-up and Delivery PUK Pack and Unpack RCC Reconsignment Charge RCD Reconsign Consignee Charge RCL Redelivery RDC Reconsign Delivery Charge REF Refrigeration REP Residential Pick-up RES Residential Delivery RET Returned Load RMC Return of Empty Container Charge RRP Repair Charge SAB Shipping and Handling SAC Service Charge (with Cash Discount) SAE Shrink-Wrap Charge SAM Stopcharge


SAT Saturday Pick-up or Delivery Charge SCL Scale Charge SEC Special Equipment Charge SEE Stairs, Elevator, Excess Carry SGL Single Pick-up SHH Shipment Holdover on Holidays Charge SHL Shipper Load SLP Slip Sheet Charge SOC SORT

Stop-off Charge Sort and Segregation Charge

SPT Spotting of Trailer SRG Storage SSF Single Shipment Fee STD Stopoff at Destination STP Stopping in Transit STR Storage in Transit SWC Switching Charge TAR Tarping Charge TDT Truck Detention TER Terminal Charge TOA Total Assessorial Charges TOC TOFC Service Charge TTU Tire Repair and Replace UND Unloading UNL Unloading (Labor Charges) URC Unloading/Reloading Charge VFN Vehicles Furnished But Not Used VOR Vehicle Ordered but Not Used WEI Weighing Charge (Intermodal) WRC Load Weighing Charge WTG Waiting Time WTV Weight Verification Charge


Appendix C – Freight Rate Codes AD Addition BL Bill of Lading Declared Value C5 Per 50 Cubic Feet CF Per 40 Cubic Feet (Measurement Ton) CO Cost per Unit CS Per Special Charge CT Charge or Credit Based on Percentage of Total CW Per Hundred Weight DV Per Day Per Vehicle ER Per Each Request FA Floor FC Flat Charge FF Percent Of Tariff Rate FI First FL Per Flat Bed FR Flat Rate FT Per Foot FV Loaded to Full Visible Capacity GT Per Gross Ton HM Rate Per Hundred Weight Per Mile HX Hundredweight Per Day IM Intermodal Unit IN Per Inch LA Per Pound Per Article LB Per Pound LI Liability per Pound per Piece LP Per Label LS Lump Sum LV Per Pound Per Vehicle MA Minimum per Service MB Per Mile per Service MC Minimum Per Car MD Per Man Per Day ME Multiple Equipment MF Maximum MG Miles Per Week Per Driver MH Per Man Per Hour MI Negative Charge MN Minimum MO Per Month MP Maximum Per Shipment MR Per Mile Per Vehicle Used Per Round Trip MS Minimum Per Shipment MT Per Permit MV Per Mile Per Vehicle (Rail Car) Moved MW Minimum Per Vehicle MX Mixed Shipment Rule


ND Minimum Per Driver NM Per Mile Per Person NP Minimum Per Day Per Person NV Minimum Per Day Per Vehicle OS Per Season OT One-Time Charge P9 Partial PD Per Day PE Per 20 Foot Equivalent (TEU) PF Per Cubic Foot PH Per Hundred (of Basic Unit) PI Hourly Rate Per Vehicle PL Per Load PM Per Mile PN Per Night PP Per Piece PR Per Hour PS Per Shipment PT Per Net Ton PU Per Unit PV Per Vehicle PW Percentage of Charges PX Payment PY Per Gallon Per Mile PZ Per Package Charge RB Rate per Hundred RC Rate RP Percent Of Rate RT Per Vehicle Used Per Round Trip SP Per Stop VA Per Vehicle Moved VH Per Vehicle Used VT Per Mile per Vehicle WK Per Week WM Weight or Measurement XP Maximum Per Person


Sample EDI 004010 210 Example of base rate of 250 miles for a flat fee of $800.00 and of a 9% fuel charge of $72.00

B3**Invoice Number*Lean Load ID*PP**20040610*87200****SWFT~ C3*USD~ N9*PO*PURCHASE ORDER#~ N9*SI*SHIPPERS REF NUMBER~ N9*MB*MASTER BILL OF LADING NUMBER~ N1*SH*SHIPPER NAME*9*SHIPPERDUNS~ N3*1234 MAIN ST~ N4*GREENWOOD VILLAGE*CO*80111*US~ S5*1*LD~ G62*86*20031027*8*1000*ET~ N1*SF*PICKUP LOCATION NAME/INFO*ZZ*ABC123~ N3*3245 HILL AVE~ N4*TOLEDO*OH*43607*US~ S5*2*UL~ G62*35*20031027*9*1000~ N1*ST*DELIVERY LOCATION NAME/INFO*ZZ*33150~ N3*STATE RD 9 SOUTH~ N4*ROME CITY*IN*46784*US~ LX*1~ N9*BM*BILL-OF-LADING#~ L0**250*DM*1000*G***5*PCS~ L1**800*FR*80000~ L7*******050~ K1*REMARKS1*REMARKS2~ LX*2~ L1**0.09*RP*7200****405~ SPO*PO#~ L3*1000*G*87200*FC*87200****50*E*5~

motor carrier freight details & invoice

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