mount auburn hospital, information systems 1 mount auburn hospital meditech mox (magic office)
TRANSCRIPT
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Mount Auburn Hospital, Information Systems
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Mount Auburn Hospital
Meditech MOX (Magic Office)
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Topics- Review of function keys- Cabinets
- Library and Yours
- Mail Routines- For you
- Deleted by You
- Send
- Sent by You
- Employee Register- Tips and Short cuts- Advanced Topics
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Function KeysPC Terminal
Save/File Information F12 F20
Exit w/out saving F11 F19
Look up F9 F17
Previous field F6 F12
Delete whole line F10
Recall deleted info F5 F18
Format paragraph F3
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MOX Main Menu
Number of mail messages you have. * indicates a new message.
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MOX CabinetsUsed to: Organize and share important information.
CabinetDrawersFiles
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12. Library
Use the arrow keys to move
around in cabinets.
Use to: Access shared hospital
information
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11. Yours
Use to Manage Your:
Cabinets
Drawers Files
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Your Cabinet Verb Strip - Select the yellow highlighted character to perform the function
- Only highlighted functions are available.
• Open
• Edit
• Create
• Delete
• List
• Rename
• Transfer
• Options
• Exit
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Cabinet CommandsOpen: See the contents of the cabinet, drawer or text file
Edit: Edit the contents of a text file
Create: Create a new cabinet, drawer or text file
Delete: Delete a cabinet, drawer or cabinet (cabinet & drawer must be empty in order to delete)
Print: Print a paper copy of a text file
Mail: Send a MOX message of a text file
List: List the drawers and files within a Cabinet
Rename: Change the name or access for a cabinet, drawer or text file
Transfer: Move a file from one cabinet or drawer to another
Options: Change the order, Sort or Search
Exit: Exit back one drawer/cabinet until you exit from cabinets.
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11. Yours
- Select 11. Yours- Enter ‘C’ (create command)
- Name the Cabinet- Define Access Private, Read-Only or Open
- Define groups or individual users that can access.
How to: Create Cabinets
Dist Group and User can only be added if access is Open or Read-Only.
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11. Yours
- Select 11. Yours- Use arrows to select the Cabinet
to put the drawer in to- Enter ‘C’ - Name the Drawer - Define the Type: DRAWER- Define groups or individual users that can access.
How to: Create Drawers
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11. Yours
- Select 11. Yours- Arrow to select the Cabinet
and/or drawer. - Enter ‘C’ - Name the Text file- Define the Type: TEXT- Define groups or individual users that can access.
How to: Create Files
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Mail Routines
Routine Function
1. For You Read your mail (old and new)2. For This Terminal N/A3. Deleted By You Access mail you deleted4. Sent By You Access mail sent by you5. For Someone Else N/A6. Send Send a new message
8. Saved by you Access a saved draft message
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1. Mail For You
Use to: Read, Respond, Forward and Transfer mail messages
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Verb Strip
- Select the highlighted character to perform the function
- Only highlighted functions are available.
• Delete
• Transfer
• View
• Send
• Forward
• Acknowledge
• Locate
• Exit
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Mail For You Commands
Delete: Remove from ‘Mail for You’ and xfer it to ‘Deleted by you’
Transfer: Move or copy the message to a Cabinet
Print: Print a hard copy of the message
View: See the entire message if longer than 20 lines
Send: Reply to Sender or Forward to another Recipient
Forward: Reply to sender or send the message to another recipient
Acknowledge: Acknowledge receipt of certified mail
Locate: Links to Employee Locator screen
Exit: Exit from the message and return to the Main Menu
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3. Deleted by You
Review and Reactivate messages that you deleted.
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Deleted by You
Restore: Move the message back in to Mail for You
Delete: Remove the message completely from system.
All other Commands function the same as Mail for You.
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6. Send Mail
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Send MailRecipient: Enter the name(s) of the people to send the
message to.
Groups: F6 from recipient field to access Groups.
From: Your username defaults in here. To send mail under a
different name, enter it here.
Taken by, Date and Time: Defaults, cannot be edited
Special Handling: Will be reviewed in Advanced topics
Subj: Enter a brief description of the message
Text: Enter your Free text message
Send: F12 to send message when complete.
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4. Sent by You
Use to: Review messages that you sent.
Note: Messages are removed from your Sent by You folder when all recipients have deleted the message.
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Sent by You
- Deleting a message in your Sent by You folder, removes the message from the recipient’s mailbox.
- Messages are removed from your Sent by You folder when all recipients have deleted the message.
Note: For permanent record of a message, include yourself as a recipient and transfer it from your
Mail for You in to a cabinet.
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23. Employee Locator
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Intermediate Topics- Delete multiple messages
- Special Handling - Certified Mail
- Track Sent Mail
- Special Handling - Auto Send/Delete
- Canned Text
- Message drafts (Mail you Saved)
- Share Cabinets/Files
- Sorting Cabinets
- Downloading MOX files to PC
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Delete Multiple Messages
- Right <Ctrl> key to Check/Uncheck individual messages or
- <Shift> and Right <Ctrl> to Check/Uncheck ALL messages.
- Enter the command (i.e.;“D” to delete) to perform on all checked messages.
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Special Handling
Enter ‘Y’ at Special Handling to access pop up menu
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Certified Mail
Use to: Have recipient acknowledge message
Confirmation that an important message is received
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Track Sent MailUse to: find out if recipient has read message
How to:
Select the Mail You Sent Routine
Use arrow keys to yellow highlight the message
Enter the command ‘R’
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Auto Send/Delete
How to: - Access Special Handling Menu
- Enter the date that you want the message Sent and/or Deleted.
- Message will be Delivered/Deleted the morning of the date entered.
Use to: Send a reminder Delete time sensitive messages
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Canned Text
How to Create New Canned text: - Select option 31. Extras
- Select option 12. Canned Text Dictionary
- Enter a Mnemonic, Active ‘Y’ and a Description.
- Enter the text to appear when this canned text is selected.
Use to: Store a frequently used template.
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Canned Text
How to use Canned text: - Access Send Mail routine or create a Text file.
- Select the F4 (Get) key
- Arrow down to Your Canned Text
- Select the mnemonic from the look up.
- Text defaults in
Use to: Default text into Mail or Text files.
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Message DraftsUse to: Save a message that you started but cannot
finish right now.
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8. Saved by YouUse to: Access a saved message
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Sharing Cabinets/Files
Use to: Share useful information with co-workers.
How to: -Highlight the desired Cabinet,
Drawer or Text file.-Select the ‘R’ command from the
cabinet verb strip-Access must be OPEN or Read-Only -Enter either the Dist Group or the Individual User names.
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Sorting CabinetsUse to: Rearrange the order of cabinets/drawers/files
How to: -Select the ‘O’ (Options) command from the cabinet verb strip-Enter to select Sort (it will be yellow highlighted)-The sorting cabinets Verb Strip appears-Use the arrow keys to highlight the cabinet/file to
move.-Enter <Shift> and the arrow key to move the
cabinet up or down to the desired position.
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Downloading MOX files to PCs
How to: - From the Print On? Prompt- Enter: DOWNLOAD
- Suppress: Both
- Select the location on your PC to save the document
Use to: Save Mail or files on your PC
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Short Cuts & Tips- Entering Recipients:
- Use partial name look up or enter the person’s phone extension.
- Enter the person’s phone extension
- To reply to the sender enter <Spacebar> & <Enter> at the recipient field to default the sender’s name
- To reply to all recipients, enter <Spacebar> <Spacebar> & <Enter> to default all names.
- Type MAIL at any Print on prompt to send a MOX message of report output. (Print on? MAIL)