Mouse TrainingTuesday 18 April 2023

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New Vocabulary & Terms New Visual Layout Differences from Previous Version

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Ribbon Office Logo Button Quick Access Toolbar Tabs Contextual Tabs Groups Dialog Box Launchers Commands Keyboard Shortcuts Mini Toolbar

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The Ribbon is an interface where a set of toolbars are placed on tabs in a tab bar.

The Ribbon can be collapsed but cannot be moved from the top to the side of the page

Tabs

Groups

Office Logo Button

Quick Access Toolbar

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Commands are organized by how they’re used.

Frequently used core commands no longer have to share space with a range of remotely related commands on a menu or toolbar.

They’re the ones that get used, and so now they’re the ones most prominently featured.

How do you get started?

In Word 2007, for example, that’s the Home tab.

It’s got the commands that people use most commonly when they write documents: font formatting commands (Font group), paragraph options (Paragraph group), and text styles (Styles group).

Begin with the first tab.

The three parts of the Ribbon are tabs, groups, and commands.

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Tabs sit across the top of the Ribbon. Each one represents core tasks you do in a given program.

Groups are sets of related commands. They remain on display and readily available, giving you rich visual aids.

Commands are arranged in groups. A command can be a button, a menu, or a box where you enter information.

The Office button replaces the File menu. From this button you will Save, Save As, Print, Email etc

Note: Clicking twice on the Office button closes the application.

You will customise your application from the Office button.

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The Quick Access Toolbar is the small area to the upper left of the Ribbon. It contains the things that you use over and over every day: Save, Undo, ...

You can add items to the toolbar via the office button and selecting options, customize.

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Customizing the quick access toolbar

Customizing the quick access toolbar

Do you often use commands that aren’t as quickly available as you’d like?

You can easily add them to the Quick Access Toolbar.

Located above the Ribbon when you first start your Microsoft Office program, the Quick Access Toolbar puts commands where they’re always visible and near at hand.

Customizing the Quick Access Toolbar Excel

Customizing the Quick Access Toolbar Word

Customizing the Quick Access Toolbar PowerPoint

The tabs on the Ribbon display the commands that are most relevant for each of the task areas in the applications

Shown below is an example of a Office application insert group, on the tab are items you would insert into the application you are working on.

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Groups are logical divisions of the tab bar, grouping font functions together in one place saving you time looking for functionality.

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Short Cut Keys – Most of the shortcut keys you are used to still work.

Office 2007 additionally uses the ALT key. This displays the letter to access the action you require.

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Commands you use most are available on the Ribbon all the time.

Others appear only when you need them, in response to an action you take.

For example, the Picture Tools in Word appear on the Ribbon when you insert a picture, and they go away when you’re done. The Ribbon responds to your action.

So don’t worry if you don’t see all the commands at all times. Take the first steps, and what you need will appear.

Honourable exception Outlook retains menus

Outlook Menu to Ribbon

Dialog Boxes are available for many group items.

An example in Excel would be CTRL SHIFT F this launches the Format Cells

Or click the icon circled to expand dialog boxes

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Sometimes an arrow, called the Dialog Box Launcher, appears in the lower-right corner of a group.

This means more options are available for the group.

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On the Home tab, click the arrow in the Font group.

For example, to get to a less commonly used font option in PowerPoint® 2007:

The Font dialog box opens, with the full selection of font commands.

The Mini toolbar will appear in a faded fashion. If you point to the Mini toolbar, it will become solid, and you can then click a formatting option.

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in Office 2007 you can customize what information you want to see in the status bar from a predefined list.

In Word, Excel, PowerPoint (not Outlook) you can right click on the status bar at the bottom of the window.  You will receive a menu like the one Right.

You can turn the Status bar on and off by choosing View | Status Bar.

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You can see how formatting options such as fonts and Quick Styles will look, before you commit to them, by using the Live Preview feature that is included in several programs in the 2007 Microsoft Office system.

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WordWord– Styles

ExcelExcel– Format as Table

Power PointPower Point– Master Slides

04/18/23 COSC 1401.41011

Presents simple set of potential results, rather than a complex dialog box with numerous options, Galleries simplify the process of producing professional looking work.

Galleries enable you to trial the layout, or look and feel of your document very quickly

Picture shows Cover page gallery.

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Smart Art incorporates a gallery of templates and predefined shapes that can quickly be inserted and configured in your Microsoft Office documents.

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Accessible from the home page

When you access shapes you are given a contextual menu with all the option to format the shape.

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Pictures now have many options and effects including reflections and glow levels. This can be selected from quick gallery's

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Graphs/Charts are much improved and can be selected from quick gallery's and many other options can be chosen from subsequently

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Word .docx Excel .xlsx PowerPoint .pptx

The new file formats are based around Extensible Markup Language XML.

The idea is to make it easier to move information between applications

To see an Office 2007 file with an older version of Office, you will need to download a patch for your older version of Office and then save as a ‘97-’03 format.

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Turn on compatibility Mode Compatibility checker When a user creates a file

in the 2007 Office system and opens it in a previous version of Office, some of the graphic content is converted to images instead of auto shapes

Excel Size of new work sheets

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The Ribbon of course Create consistent styles and themes Build bigger worksheets New conditional formatting features Build attractive charts faster Smart Art Improved filtering of tables Improved PivotTables and chart tools

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Excel 2003 Excel 2007

Number of rows Limited to 65,536 Over 1,000,000

Number of Columns 256 16,384

Lists/Tables List support was introduced with Excel 2003.

Lists were renamed to Tables and additional features added in 2007 to

make them easier to use. Formula Writing Same formula bar since Excel 97.

Parentheses are colored to assist in formula writing. 

Resizable formula bar and context-based Formula AutoComplete to help you write the proper formula

syntax the first time.Conditional Formatting Limited to 3 tests Many tests are allowed

Color Palette Limited colors Essentially unlimited colors

Interface Menus and buttons Ribbons with buttons and text drop downs

Nesting ifs up to 7nesting levels up to 64 nesting levels

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The Ribbon interface The Quick Style gallery SmartArt New improved text, table and graphics and

shape formatting Live preview Smaller file size, better file format Save as PDF or XPS

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New building blocks for adding preformatted content to your documents streamlining content reuse:

A new, results-oriented interface presents tools to you when you need them.

New high impact charting and diagramming Instantly apply a new look and feel to your

documents New quick styles and document themes for

faster formatting

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The Ribbon New To-Do Bar: Single view of tasks,

appointments and flagged email New Instant Search across all Outlook

categories Color categories New task integration with Calendar

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Outlook To Do BarThe To-Do Bar shows a Date Navigator), your upcoming appointments, and a list of your. You can accept/decline meetings, add new tasks, categorize, rearrange, and change the dates of your tasks all while responding to e-mail.

Categories apply to messages, calendar items, notes, contacts and tasks.

Visuals cues to easily and quickly determine who messages are from or to,

what project categories belong to

Perform quick searches for all messages assigned a given category

to set up dedicated search folders that auto-populate with the categories you specify

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The help menu has tons of instructions, videos, PowerPoint presentations, and more to help you when you’re stuck!

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If you can’t find the command you’re looking for, there’s help.

For Word 2007, Excel 2007, and PowerPoint 2007, there’s a visual, interactive reference guide to help you quickly learn where things are.

http://office.microsoft.com/en-us/excel/HA101491511033.aspx

Excel 2003 to Excel 2007 interactive command reference guide

http://office.microsoft.com/en-us/excel/HA101491511033.aspx

http://www.microsoft.com/downloads/details.aspx?FamilyId=89718ABD-2758-47B3-9F90-93788112B985&displaylang=en

  Word 2003 to Word 2007 interactive command reference guide http://www.microsoft.com/downloads/details.aspx?FamilyID=9044790b-4e24-4277-b714-

66d7b18d0aa1&DisplayLang=en   PowerPoint 2003 to PowerPoint 2007 interactive command reference guide http://www.microsoft.com/downloads/details.aspx?familyid=BEF41DC3-8E28-4282-82D4-

CEC2F416CD40&displaylang=en   Outlook 2003 to Outlook 2007 interactive command reference guide http://www.microsoft.com/downloads/details.aspx?familyid=CC37CC1E-028D-4D30-9093-

96CC6513ECA1&displaylang=en   Access 2003 to Access 2007 interactive command reference guide   http://www.microsoft.com/downloads/en/confirmation.aspx?familyId=b9574c72-657f-438c-

9de9-f8f70dd2d40d&displayLang=en

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