1. 1. MOVING YOUR AWARDS FROM PAPER TO AN ONLINE SYSTEM
2. 2. There is a lot to say about how to best manage an awards program. Often organizations stick with their old system, not because it solves all their needs, but because of the uncertainty of switching to a new system.
3. 3. There is a lot to say about how to best manage an awards program. Often organizations stick with their old system, not because it solves all their needs, but because of the uncertainty of switching to a new system. One method that still prevails today is the paper method.
4. 4. A paper-based system is an awards management system that is, you guessed it, paper based. WHAT IS A PAPER-BASED SYSTEM?
5. 5. A paper-based system is an awards management system that is, you guessed it, paper based. Most often, entries are mailed through standard mail, along with supplemental materials. These submissions are then tracked using various spreadsheets and filing methods. WHAT IS A PAPER-BASED SYSTEM?
6. 6. While it may seem easier, managing your awards with a paper-based system comes with its own unique, and sometimes insurmountable, challenges. Challenges of Paper-Based Awards Management
7. 7. While it may seem easier, managing your awards with a paper-based system comes with its own unique, and sometimes insurmountable, challenges. They include: Challenges of Paper-Based Awards Management
8. 8. 1. Organization 2. Accessibility 3. Efficiency 4. Simplicity Challenges of Paper-Based Awards Management
9. 9. Many awards programs have realized the difficulties of using a paper-based system and are being proactive. They are trying to find alternative solutions that will meet the needs of their awards program. How are awards programs dealing with this?
10. 10. Many awards programs have realized the difficulties of using a paper-based system and are being proactive. They are trying to find alternative solutions that will meet the needs of their awards program. One solution they are turning to is awards software. How are awards programs dealing with this?
11. 11. Awards management software takes all the elements of an awards program: communication, submissions, judging, and analytics and consolidates it all into one centralized system. what is awards software?
12. 12. Learn more about it in our SlideShare: what is awards software?
13. 13. Learn more about it in our SlideShare: what is awards software?
14. 14. There are several reasons not all awards program have jumped onto the awards software train. They have several concerns that they worry cannot be addressed or overcome. why isn't everyone using awards software?
15. 15. There are several reasons not all awards program have jumped onto the awards software train. They have several concerns that they worry cannot be addressed or overcome. Some issues are: why isn't everyone using awards software?
16. 16. 1. Difficulty of Change 2. Loss of Data 3. Difficulty of Using a New System 4. Participant Backlash why isn't everyone using awards software?
17. 17. Transitioning your awards program is not as scary and hard as you think. don't be scared!
18. 18. Transitioning your awards program is not as scary and hard as you think. The following slides will lay out the steps an awards program can expect to take when moving their awards management from paper to online. don't be scared!
19. 19. moving your awards from paper to online software
20. 20. Determine if the awards management system can meet the needs of your program. 1. Evaluate the Software
21. 21. Compare fields and forms in the system to see how you can set up your application within it. 2. Review Your Application
22. 22. When setting up the application, consider the judging process & other factors that may influence organization. 3. Set Up the Application Online
23. 23. Move any important or necessary data for your awards into the new system. 4. Transfer Necessary Data
24. 24. Let people know about the switch. Emails and instructional materials will help smooth the transition and soothe any anxiety about the change. 5. Communicate with Past Participants
25. 25. Make sure your awards staff is familiar with the new system. They should go through the whole application several times to get to know all the ins and outs. 6. Practice, Practice, Practice
26. 26. The process doesn't seem as scary now, does it? Are you ready to make the switch? that's it!
27. 27. The process doesn't seem as scary now, does it? Are you ready to make the switch? that's it! yes i am!
28. 28. Need more info? Want to learn a little more about the process of moving your awards to online software? Download our guide!
29. 29. Need more info? Want to learn a little more about the process of moving your awards to online software? Download our guide!
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