mr. munaco computer technology teaching advanced word 2007
DESCRIPTION
TEACHING ADVANCED WORD SKILLS Encourage experimentation Provide opportunities for problem solving Share techniques that improve efficiency Format Painter Styles MacrosTRANSCRIPT
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Mr. Munaco
Computer Technology
TEACHING ADVANCED WORD 2007
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OVERVIEW
• Teaching Advanced Word Skills
• Developing Multipage Documents
• Exploring Advanced Graphics
• Building Forms
• Customizing Word
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TEACHING ADVANCED WORD SKILLS
• Encourage experimentation
• Provide opportunities for problem solving
• Share techniques that improve efficiency
• Format Painter
• Styles
• Macros
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DEVELOPING MULTIPAGE DOCUMENTS
• Styles
• Outlining
• Sections
• Table of Contents
• Cover Page
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EXPLORING STYLES
• Use styles to automate document-formatting tasks and to ensure consistency between related documents
• A style consists of various formats such as font style, don’t size, and alignment that are combined into one set that you name
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EXPLORING STYLES
Document formatted with the Word 2007 Quick Style set, which is applied to all new documents
Styles Gallery
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EXPLORING STYLES
• Four style categories
• Paragraph: includes character and paragraph formats
• Character: Includes character styles only
• List: includes styles to format a series of lines with numbers or bullets
• Table: includes styles to format a table grid and text
Demonstration: Styles Demonstration: Multi-Level Lists
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BUILDING A DOCUMENT IN OUTLINE VIEW
• Use outline view to organize headings and subheadings that identify topics and subtopics
• Assign each heading a level from 1-9, with Level 1 being the highest level
• Assign the Body Text level to the paragraphs
• Move or delete blocks of text
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WORKING IN OUTLINE VIEW
Move Upbutton
Expandbutton
Plus outline symbol indicates thatadditional levels or paragraphs of textare included under the heading
Collapsebutton
Show Levellist arrow
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WORKING WITH SECTIONS
• Multi-page documents often consist of two or more sections, each of which can be formatted differently
• Header text and page numbers can be different in each section
• Deselect the Link to Previous button when you change the text of a header in a new section
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GENERATING A TABLE OF CONTENTS
• Insert a table of contents to provide readers with an overview of topics and subtopics
• Word searches for headings, sorts them by heading levels, and then displays the completed table of contents
• Format headings and subheadings with Heading Styles
• Customize a table of contents by modifying TOC styles
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ADDING A COVER PAGE
• Use one of Word’s preset cover page designs
• Add text to content controls
• Remove unwanted content controls
Demonstration: Cover Page
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EXPLORING GRAPHICS
• Modify a picture
• Edit Charts
• Create a SmartArt Graphic
• Edit Clip Art
• Use Layering Options
• Align, Distribute, and Rotate Graphics
• Insert a Watermark and Page Border
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MODIFYING A PICTURE
• Use the tools on the Picture Tools Format tab to modify a picture in hundreds of different ways
• Apply a preset picture style
• Further modify the style by
• Cropping it
• Changing the shape of the picture
• Modifying the picture border
• Apply picture effects
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EDITING CLIP ART
• A clip art picture from the Clip Organizer is make up of a number of separate objects
• All of the objects are grouped together when you insert the clip art picture
• Ungroup a clip art to edit its individual objects
• The drawing canvas is an area upon which you can draw multiple shapes and insert clip art
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EDITING CLIP ART
• Two methods to convert a clip art picture into a drawing object:
• Right click a clip art picture and select Edit Picture from the menu
• Change the clip are picture from an inline graphic to a floating graphic
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USING LAYERING OPTIONS
• The Arrange group includes commands to layer objects relative to each other
• Layering options includes:
• Bring the Front
• Bring Forward
• Bring in Front of Text
• Send to Back
• Send Backward
• Send Behind Text
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ALIGNING, DISTRIBUTING, AND ROTATING GRAPHICS
• The Align and Distribute option in the Arrange group includes commands you can use to change the relative positioning of two or more objects
• The alignment commands align objects relative to each other: left, right, center
• The distribute commands distributes the same amount of space between objects
• The rotate command allows you to rotate on object on its axis
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INSERTING A WATERMARK
• A watermark is a picture or other type of graphic object that appears lightly shaded behind text in a document
• Use pictures as watermarks – reduce brightness
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CREATING A SMART ART GRAPHIC
• You can create seven types of SmartArt graphics
• Once you have selected a type, you select a layout then type the text in each of the SmartArt shapes or in the text pane
• You can further modify a SmartArt graphic by changing fill colors, shape styles, and layouts
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CREATING SMART ART
• Names and positions for organization chart
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BUILDING FORMS
• Construct a Form Template
• Add and Modify Content Controls
• Add a Building Block Content Control
• Insert Legacy Forms Controls
• Format and Protect a Form
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FORMS DESIGN
• A form is a structured documents with spaces reserved for entering information
• Create a form as a template that includes labeled spaces, called form fields, into which users type information
• The form template can include check box fields, help messages, and other controls to make the form interactive
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CONSTRUCTING A FORM TEMPLATE
• A Word form is created as a form template, which contains all the components of the form
• A field label is a word or phrase that tells users the kind of information required for the field
• A control is the placeholder inserted to contain data associated with the label
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CONSTRUCTING A FORM TEMPLATEPlain Text content control
Date Picker content control
Picture content control
Legacy Tools Check Box Form Field
Combo Box content control
Drop-Down List content control
Building Block content control contains text and a SmartArt graphic
Rich Textcontent control
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ADDING AND MODIFYING TEXT CONTENT CONTROLS
• Rich Text Content Controls
• Use when you want formatting, such as bold or a different font size, automatically applied to text that users enter
• Text Content Control
• Use when you do NOT want formatting applied or you want to format the entry with a style
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ADDING DATE PICKER AND PICTURE CONTENT CONTROLS
• Use the Date Picker content control to provide users with a calendar from which they can select a date
• Use the Picture content control to provide a placeholder for users to insert a picture
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ADDING DROP DOWN CONTENT CONTROLS
• Drop-Down List Content Controls
• Provides a list of choices
• Users can only select from the list
• Combo Box Content Control
• Provides a list of choices
• Users can select from the list or they can type a new entry
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ADDING A BUILDING BLOCK CONTENT CONTROL
• You can create your own Building Block content control to insert into a form
• The Building Block content control can contain both text and objects, such as pictures and SmartArt graphics
• Turn Design Mode off before you insert a Building Block content control
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INSERTING LEGACY FORMS CONTROLS
• Enhance a form by including Legacy Forms Controls:
• Text From Field
• Check Box Form Field
• Work in the Text Form Field Options dialog box to customize a legacy form control
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FORMATTING AND PROTECTING A FORM
• Turn Design Mode off before you protect a form
• Click the Protect Document button in the Protect group
• Select the protection required:
• Filling in forms
Demonstration: Making a Form