ms excel intermediate 2007

8/2/2019 MS Excel Intermediate 2007

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EVENT/CLIENT NAME or Confidentiality statement 4/4/2012 4:17 AM New Brand FMT-P2 1

4/4/2012 4:17 AM New Brand FMT-P2_ 1Confidentiality statement

MS Excel 2007 Intermediate


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Training Agenda

Day 1 Day 2

Expectations Recap

Previous Versions vs. Excel 2007 Conditional Format & DataValidation

Creating Templates Charts

Sorting & Filtering Remove Duplicates


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Training Agenda

Day 3Recap

Pivot Tables & charts

Formulas and Functions


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Purpose

To understand the basic working of MS Excel 2007

To understand how to work with charts & other graphical objects

Removing Duplicates

Learn to use Auto Filter & Advance Filters

Learn Data Validations, Conditional formatting


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Excel 2003 vs. Excel 2007

Features Excel 2003 Excel 2007

Number of rows 65,536 1,048,576Number of columns 256 16,384

Amount of memory used 1 Gbytes Maximum allowed by WindowsNumber of colors 56 4.3 billion

Number of conditional formats per cell 3 UnlimitedNumber of levels of sorting 3 64Number of levels of undo 16 100

Number of items shown in the Auto-Filter dropdown 1,000 10,000The total number of characters that can display in a cell 1,000 32,000

Number of unique styles in a workbook 4,000 64,000Maximum number of characters in a formula 1,000 8,000

Number of levels of nesting in a formula 7 64Maximum number of function arguments 30 255


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New file formats

Excel Workbook (*.xlsx). Use when there are no macros or VBA code.

Excel Macro-Enabled Workbook (*.xlsm). Use when there are macros or VBA code.

Excel Template (*.xltx). Use when you need a template.

Excel Macro-Enabled Template (*.xltm). Use when you need a template and theworkbook contains macros or VBA.

Excel Binary Workbook (*.xlsb). Use with an especially large workbook.

Microsoft Excel 5.0/95 Workbook (*.xls). Use when you need to share with someoneusing Microsoft Excel 5.0.

Excel 97-Excel 2003 Workbook (*.xls). Use when you need to share with someoneworking in a previous version of Excel.


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Excel 2007- A new Interface

The commands you need are now more clearlyvisible and more readily available in one control

center called the Ribbon.

Tabs: Tabs represent core tasks you do in Excel.There are seven tabs across the top of the Excelwindow.

Groups: Groups are sets of related commands,displayed on tabs.

Commands: A command is a button, a menu, ora box where you enter information.

The principal commands in Excel are gatheredon the first tab, the Home tab.

Instead of showing every command all the time, Excel 2007shows some commands only when you may need them, inresponse to an action you take.



Formatting of cells

Cells can be formatted with the help of the Home tab and the commands asshown above

Insert Column/Row/Sheet

Column/Rows/Sheets can be inserted by clicking on Home tab and then the cellgroup.



Smart Art

Excel 2007 still includes a wide assortment of Shapes that you can use tocreate visual diagrams, such as flow charts, org charts, or diagrams thatdepict relationships. But the new SmartArt feature is a much better tool forsuch tasks. You can quickly add shadows, reflection, glow, and other specialeffects.

Insert --->Illustrations--> Smart Art



Sorting can be Ascending or Descending based upon therequirement

Filtering can be used to show the subset of the data whichmatches certain condition.

Sorting & filtering data



Sorting and Filtering



Conditional Formatting

Format cells based on conditions

Conditions can use values & formulas

Unlimited conditions in MS-Excel 2007

To get the option Click on Home and then the Styles Tab.



Data Validation

Restrict the input to a cell

Custom Error messages

Help tips while entering the data.


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Remove Duplicates Removes Duplicate from the given set of Data

Click on Data

Data Tools



Creating & modifying charts


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Lesson objectivesAt the end of the lesson you will be able to

Create a chart

Format chart items

Work with chart types Create a 3-D chart

Create a trendline


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Graphical presentation of the data Some types are Bar, Pie & Line

Can add Titles to charts making them more readable


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Working with graphical objects

Exercise Create a Line chart with the following data

Name Max Marks Mark Obtn

Amit 100 83

Ajay 100 81

Nisha 100 76

Manu 100 98

Vijay 100 69

Add Chart Title, X & Y axis title, Legend & Data Table to the chart

Add a Text Box & a rectangle to the chart and write StudentSummary in the box.


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Organize data Counting Duplicates

Pivot Charts

Pivot Table


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A l i D t


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Analyzing Data

Exercise From the attached data create a Pivot Table & Chart like this

Region Alberta

Values

Row Labels Sum of Units Sum of Unit Cost

Sorvino 142 299.97

Thompson 89 21.98

Grand Total 231 321.95

0

50

100

150

200

250

300

350

Sorvino Thompson

Sum of UnitsSum of Unit Cost


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Text Formulas

Lookup & Reference functions

Logical functions

If Condition

And Condition

Or Condition

Nested formulas.

Formulas and Functions


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E l Sh t t


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Excel Shortcuts

Shortcut Key Task/Function

ctrl+F1 Hides the ribbon

F2 Insert

Ctrl+: Date

Ctrl+shift+: Time

Ctrl+Enter Enter Data in multiple cells

Ctrl+D Enter Data in multiple cells

Ctrl+N New Workbook

Ctrl+Space Select Column

shift+Space Select Row

Ctrl+ - Delete Column/rowCtrl+space+shift+ + Insert Coloumn

Ctrl+shift+# Date Format to (21- may- 09)

Ctrl+f2 Print preview

Ctrl+K Hyperlink dialog box

Ctrl+0 Hides the Column

Ctrl+shift+0 Unhide the ColumnCtrl+9 Hides the row

ctrl+shift+9 Unhide the row

ctrl+shift& Highlights the Cell

Ctrl+W Close the workbook

shift+F11 Inset a sheet in the workbook

Ctrl+G Go to reference


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EVENT/CLIENT NAME C fid i li

Thank you

ms excel intermediate 2007

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