ms office 2007 keyboard short cuts

PowerPoint 2007 ShortcutsPlatform: Windows/English

Show PowerPoint Presentation with Shortcuts

f5 Start the presentation from the beginning.

n, enter, pagedown, arrow right,arrow down, orspacebar

Perform the next animation or advance to the nextslide.

p, page up, arrowleft, arrow up, orbackspace

Perform the previous animation or return to theprevious slide.

number+enter Go to slide number.

b or . Display a blank black slide, or return to thepresentation from a blank black slide.

w or , Display a blank white slide, or return to thepresentation from a blank white slide.

s Stop or restart an automatic presentation.

esc or - End a presentation.

e Erase on-screen annotations.

h Go to the next slide, if the next slide is hidden.

t Set new timings while rehearsing.

o Use original timings while rehearsing.

m Use a mouse click to advance while rehearsing.

1+enter Return to the first slide.

ctrl+p Redisplay hidden pointer or change the pointer to apen.

ctrl+a Redisplay hidden pointer or change the pointer to anarrow.

ctrl+h Hide the pointer and navigation button immediately.

ctrl+u Hide the pointer and navigation button in 15seconds.

shift+f10 Display the shortcut menu.

tab Go to the first or next hyperlink on a slide.

shift+tab Go to the last or previous hyperlink on a slide.

enter while ahyperlink isselected

Perform the "mouse click" behavior of the selectedhyperlink.

Work with Text and Objects

alt+shift+arrow left Promote a paragraph.

alt+shift+arrowright

Demote a paragraph.

alt+shift+arrow up Move selected paragraphs up.

alt+shift+arrowdown

Move selected paragraphs down.

alt+shift+1 Show heading level 1.

alt+shift++ Expand text below a heading.

alt+shift+- Collapse text below a heading.

shift+arrow right Select one character to the right.

shift+arrow left Select one character to the left.

ctrl+shift+arrowright

Select to the end of a word.

ctrl+shift+arrowleft

Select to the beginning of a word.

shift+arrow up Select one line up.

shift+arrow down Select one line down.

esc Select an object (with text selected inside the object).

tab or shift+tabuntil the object youwant is selected

Select an object (with an object selected).

enter Select text within an object (with an object selected).

ctrl+a (on theSlides tab)

Select all objects.

ctrl+a (in the SlideSorter view)

Select all slides.

ctrl+a (On theOutline tab)

Select all text.

backspace Delete one character to the left.

ctrl+backspace Delete one word to the left.

delete Delete one character to the right.

ctrl+delete Delete one word to the right.

ctrl+x Cut selected object.

ctrl+c Copy selected object.

ctrl+v Paste cut or copied object.

ctrl+z Undo the last action.

ctrl+y Redo the last action.

ctrl+shift+c Copy formatting only.

ctrl+shift+v Paste formatting only.

ctrl+alt+v Paste special.

Basic Text Navigation and Formatting

ctrl+shift+f Change the font.

ctrl+shift+p Change the font size.

ctrl+shift+; Increase the font size of the selected text.

ctrl+shift+; Decrease the font size of the selected text.

arrow left Move one character to the left.

arrow right Move one character to the right.

arrow up Move one line up.

arrow down Move one line down.

ctrl+arrow left Move one word to the left.

ctrl+arrow right Move one word to the right.

end Move to the end of a line.

home Move to the beginning of a line.

ctrl+arrow up Move up one paragraph.

ctrl+arrow down Move down one paragraph.

ctrl+end Move to the end of a text box.

ctrl+home Move to the beginning of a text box.

ctrl+enter In Microsoft Office PowerPoint, move to the next titleor body text placeholder. If it is the last placeholderon a slide, this will insert a new slide with the sameslide layout as the original slide.

shift+f4 Repeat the last Find action.

ctrl+f Open the Find dialog box.

ctrl+h Open the Replace dialog box.

shift+f4 Repeat the last Find action.

tab Move to the next cell in table.

shift+tab Move to the preceding cell in table.

arrow down Move to the next row in table.

arrow up Move to the preceding row in table.

ctrl+tab Insert a tab in a cell in table.

enter Start a new paragraph in table.

tab at the end ofthe last row

Add a new row at the bottom of the table in table.

Change Fonts and Formatting

ctrl+shift+f Open the Font dialog box to change the font.

ctrl+shift+p Open the Font dialog box to change the font size.

ctrl+shift+; Increase the font size.

ctrl+shift+; Decrease the font size.

ctrl+t Open the Font dialog box to change the formatting ofcharacters.

shift+f3 Change the case of letters between sentence,lowercase, or uppercase.

ctrl+b Apply bold formatting.

http://www.shortcutworld.com/en/win/PowerPoint_2007.pdf


ctrl+u Apply an underline.

ctrl+i Apply italic formatting.

ctrl+= Apply subscript formatting (automatic spacing).

ctrl+shift++ Apply superscript formatting (automatic spacing).

ctrl+spacebar Remove manual character formatting, such assubscript and superscript.

ctrl+k Insert a hyperlink.

ctrl+shift+c Copy formats.

ctrl+shift+v Paste formats.

ctrl+e Center a paragraph.

ctrl+j Justify a paragraph.

ctrl+L Left align a paragraph.

ctrl+r Right align a paragraph.

Manage Open and Save As dialog boxes

alt+1 Go to the previous folder.

alt+2 Up One Level button: Open the folder up one levelabove the open folder.

alt+3 or delete Delete button: Delete the selected folder or file.

alt+4 Create New Folder button: Create a new folder.

alt+5 Views button: Switch among available folder views.

alt+L Tools button: Show the Tools menu.

shift+f10 Display a shortcut menu for a selected item, such as afolder or file.

tab Move between options or areas in the dialog box.

f4 or alt+i Open the Look in list.

f5 Refresh the file list.

PowerPoint Taks Panes

f6 Move a task pane from another pane in the programwindow (clockwise direction). You may need to pressF6 more than once

tab, shift+tab When a task pane is active, select the next orprevious option in the task pane, respectively.

ctrl+arrow down Display the full set of commands on the task panemenu.

arrow down orarrow up

Move among choices on a selected submenu; moveamong certain options in a group of options in adialog box.

spacebar or enter Open the selected menu, or perform the actionassigned to the selected button.

shift+f10 Open a shortcut menu; open a drop-down menu forthe selected gallery item.

home, end When a menu or submenu is visible, select the firstor last command, respectively, on the menu orsubmenu.

page up, pagedown

Scroll up or down in the selected gallery list,respectively.

home, end Move to the top or bottom of the selected gallery list,respectively.

ctrl+spacebar, c Close a task pane.

alt+h, f, o Open the Clipboard.

Move around in Tables

tab Move to the next cell.

shift+tab Move to the preceding cell.

arrow down Move to the next row.

arrow up Move to the preceding row.

ctrl+tab Insert a tab in a cell.

enter Start a new paragraph.

tab at the end ofthe last row

Add a new row at the bottom of the table.

alt, j, d, a, and thenpP

Launch the Selection pane.

Manage Smart Tags

alt+shift+f10 Display the menu or message for a smart tag. If morethan one smart tag is present, switch to the nextsmart tag and display its menu or message.

arrow down Select the next item on a smart tag menu.

arrow up Select the previous item on a smart tag menu.

enter Perform the action for the selected item on a smarttag menu.

esc Close the smart tag menu or message.

Microsoft Office basics applicable to PowerPoint 2007

alt+tab Switch to the next window.

alt+shift+tab Switch to the previous window.

ctrl+w or ctrl+f4 Close the active window.

ctrl+f5 Restore the size of the active window after youmaximize it.

f6 Move a task pane from another pane in the programwindow (clockwise direction). You may need to pressF6 more than once

shift+f6 Move to a pane from another pane in the programwindow (counterclockwise direction).

ctrl+f6 When more than one window is open, switch to thenext window.

ctrl+shift+f6 Switch to the previous window.

ctrl+f7 When a document window is not maximized,perform the Move command (on the Control menufor the window). Use the arrow keys to move thewindow and when finished, press ESC.

ctrl+f8 When a document window is not maximized,perform the Size command (on the Control menu forthe window). Press the arrow keys to resize thewindow and when finished, press ESC.

ctrl+f9 Minimize a window to an icon (works for only someMicrosoft Office programs).

ctrl+f10 Maximize or restore a selected window.

print screen Copy a picture of the screen to the Clipboard.

alt+print screen Copy a picture of the selected window to theClipboard.

Work with Dialog Boxes

tab Move to the next option or option group.

shift+tab Move to the previous option or option group.

ctrl+tab Switch to the next tab in a dialog box.

ctrl+shift+tab Switch to the previous tab in a dialog box.

alt+arrow down Open a selected drop-down list.

First letter of anoption in adrop-down list

Open the list if it is closed and move to an option inthe list.

arrow keys Move between options in an open drop-down list, orbetween options in a group of options.

esc Close a selected drop-down list; cancel a commandand close a dialog box.

spacebar Perform the action assigned to the selected button;select or clear the selected check box.

alt+ the letterunderlined in anoption

Select an option; select or clear a check box.

enter Perform the action assigned to a default button in adialog box.

home Move to the beginning of the entry.

end Move to the end of the entry.

arrow left, arrowright

Move one character to the left or right, respectively.





shift+arrow left Select or cancel selection one character to the left.

shift+arrow right Select or cancel selection one character to the right.


Select or cancel selection one word to the left.


Select or cancel selection one word to the right.

shift+home Select from the cursor to the beginning of the entry.

shift+end Select from the cursor to the end of the entry.

Work with the Selection pane.

f6 Cycle the focus through the different panes.

shift+f10 Display the context menu.

arrow up or arrowdown

Move the focus to a single item or group.

arrow left Move the focus from an item in a group to its parentgroup.

arrow right Move the focus from a group to the first item in thatgroup.

* (on numerickeypad only)

Expand a focused group and all its child groups.

+ (on numerickeypad only)

Expand a focused group.

- (on numerickeypad only)

Collapse a focused group.

shift+arrow up orshift+arrow down

Move the focus to an item and select it.

spacebar or enter Select a focused item.

shift+spacebar orshift+enter

Cancel selection of a focused item.

ctrl+shift+f Move a selected item forward.

ctrl+shift+b Move a selected item backward.

ctrl+shift+s Show or hide a focused item.

f2 Rename a focused item.

tab or shift+tab Switch the keyboard focus within the Selection panebetween tree view and the Show All and Hide Allbuttons.

alt+shift+1 Collapse all groups.

alt+shift+9 Expand all groups.


Word 2007 ShortcutsPlatform: Windows/English

Common tasks

ctrl+shift+spacebar Create a nonbreaking space

ctrl+- (Hyphen) Create a nonbreaking hyphen

ctrl+b Make letters bold

ctrl+i Make letters italic

ctrl+u Make letters underline

ctrl+shift+<</sc> Decrease font size one value

ctrl+shift+> Increase font size one value

ctrl+[[] Increase the font size by 1 point.

ctrl+[[] Decrease the font size by 1 point.

ctrl+spacebar Remove paragraph or character formatting.

ctrl+c Copy the selected text or object.

ctrl+x Cut the selected text or object.

ctrl+v Paste text or an object.

ctrl+alt+v Paste special

ctrl+shift+v Paste formatting only


ctrl+y Redo the last action.

ctrl+shift+g Open the Word Count dialog box.

Working with documents: Create, view, and save documents

ctrl+n Create a new document of the same type as thecurrent or most recent document.

ctrl+o Open a document.

ctrl+w Close a document.

alt+ctrl+s Split the document window.

alt+shift+c Remove the document window split.

ctrl+s Save a document.













Working with documents: Find, replace, and browse through text

ctrl+f Find text, formatting, and special items.

alt+ctrl+y Repeat find (after closing Find and Replace window).

ctrl+h Replace text, specific formatting, and special items.

ctrl+g Go to a page, bookmark, footnote, table, comment,graphic, or other location.

alt+ctrl+z Switch between the last four places that you haveedited.

alt+ctrl+home Open a list of browse options. Press the arrow keys toselect an option, and then press ENTER to browsethrough a document by using the selected option.

Working with documents: Switch to another view

ctrl+page up Move to the previous edit location.

ctrl+page down Move to the next edit location.

alt+ctrl+p Switch to Print Layout view.

alt+ctrl+o Switch to Outline view.

alt+ctrl+n Switch to Draft view.

Working with documents: Outline view

alt+shift+arrow left Promote a paragraph.


Demote a paragraph.

ctrl+shift+n Demote to body text.

alt+shift+arrow up Move selected paragraphs up.

alt+shift+arrowdown

Move selected paragraphs down.

alt+shift++ (PlusSign)

Expand text under a heading.

alt+shift+- (MinusSign)

Collapse text under a heading.

alt+shift+a Expand or collapse all text or headings.

The slash (/) key onthe numerickeypad

Hide or display character formatting.

alt+shift+l Show the first line of body text or all body text.

alt+shift+1 Show all headings with the Heading 1 style.

alt+shift+n Show all headings up to Heading n.

ctrl+tab Insert a tab character.

Working with documents: Print and preview documents

ctrl+p Print a document.

alt+ctrl+i Switch in or out of print preview.

arrow up, arrowdown, arrow left,arrow right

Move around the preview page when zoomed in.

page up or pagedown

Move by one preview page when zoomed out.

ctrl+home Move to the first preview page when zoomed out.

ctrl+end Move to the last preview page when zoomed out.

Working with documents: Review documents

alt+ctrl+m Insert a comment.

ctrl+shift+e Turn change tracking on or off.

alt+shift+c Close the Reviewing Pane if it is open.

Working with documents: Full Screen Reading view

home Go to beginning of document.

end Go to end of document.

n, enter Go to page n.

esc Exit reading layout view.

Working with documents: References, footnotes, and endnotes

alt+shift+o Mark a table of contents entry.

alt+shift+i Mark a table of authorities entry (citation).

alt+shift+x Mark an index entry.

alt+ctrl+f Insert a footnote.

alt+ctrl+ Insert an endnote.

http://www.shortcutworld.com/en/win/Word_2007.pdf


Working with documents: Work with Web pages


alt+arrow left Go back one page.

alt+arrow right Go forward one page.

f9 Refresh.

Edit and move text and graphics: Delete text and graphics





ctrl+x Cut selected text to the Office Clipboard.


ctrl+f3 Cut to the Spike.

Edit and move text and graphics: Copy and move text and graphics

Press alt+h to moveto the home tab,and then press F,O.

Open the Office Clipboard

ctrl+c Copy selected text or graphics to the Office Clipboard.

ctrl+x Cut selected text or graphics to the Office Clipboard.

ctrl+v Paste the most recent addition to the OfficeClipboard.

f2 (then move thecursor and pressenter)

Move text or graphics once.

shift+f2 (then movethe cursor andpress enter)

Copy text or graphics once.

alt+f3 When text or an object is selected, open the CreateNew Building Block dialog box.

shift+<sc>f10</sc> When the building block ? for example, a SmartArtgraphic ? is selected, display the shortcut menu thatis associated with it.


ctrl+shift+f3 Paste the Spike contents.

alt+shift+r Copy the header or footer used in the previoussection of the document.

Edit and move text and graphics: Insert special characters

ctrl+f9 A field

shift+enter A line break

ctrl+enter A page break

ctrl+shift+enter A column break

alt+ctrl+- (MinusSign)

An em dash

ctrl+- (Minus Sign) An en dash

ctrl+- (Hyphen) An optional hyphen

ctrl+shift+-(Hyphen)

A nonbreaking hyphen

ctrl+shift+spacebar A nonbreaking space

alt+ctrl+c The copyright symbol

alt+ctrl+r The registered trademark symbol

alt+ctrl+t The trademark symbol

alt+ctrl+. (Period) An ellipsis

enter (after youtype the first fewcharacters of theAutoText entryname and whenthe ScreenTipappears)

An AutoText entry

Edit and move text and graphics: Insert characters by using character codes

The charactercode, alt+x

Insert the Unicode character for the specifiedUnicode (hexadecimal) character code. For example,to insert the euro currency symbol ( ), type 20AC, andthen hold down ALT and press X.

alt+x Find out the Unicode character code for the selectedcharacter

alt+the charactercode (on thenumeric keypad)

Insert the ANSI character for the specified ANSI(decimal) character code. For example, to insert theeuro currency symbol, hold down ALT and press0128 on the numeric keypad.

Edit and move text and graphics: Extend a selection

f8 Turn extend mode on.

f8, and then pressarrow left or arrowright

Select the nearest character.

f8 (press once toselect a word,twice to select asentence, and soon)

Increase the size of a selection.

shift+f8 Reduce the size of a selection.

esc Turn extend mode off.

shift+arrow right Extend a selection one character to the right.

shift+arrow left Extend a selection one character to the left.


Extend a selection to the end of a word.


Extend a selection to the beginning of a word.

shift+end Extend a selection to the end of a line.

shift+home Extend a selection to the beginning of a line.

shift+arrow down Extend a selection one line down.

shift+arrow up Extend a selection one line up.

ctrl+shift+arrowdown

Extend a selection to the end of a paragraph.

ctrl+shift+arrowup

Extend a selection to the beginning of a paragraph.

shift+page down Extend a selection one screen down.

shift+page up Extend a selection one screen up.

ctrl+shift+home Extend a selection to the beginning of a document.

ctrl+shift+end Extend a selection to the end of a document.

alt+ctrl+shift+pagedown

Extend a selection to the end of a window.

ctrl+a Extend a selection to include the entire document.

ctrl+shift+f8, andthen use the arrowup, arrow down,arrow left, arrowright; press esc tocancel selectionmode

Select a vertical block of text.

f8+arrow up,arrow down,arrow left, arrowright; press esc tocancel selectionmode

Extend a selection to a specific location in adocument.



Edit and move text and graphics: Select text and graphics in a table

tab Select the next cell's contents.

shift+tab Select the preceding cell's contents.

Hold down shiftand press an arrowkey repeatedly

Extend a selection to adjacent cells.

shift+alt+pagedown with cursorin columns top cell

Select a column.

shift+alt+page upwith cursor incolumns top cell

Select a column.

ctrl+shift+f8, andthen use the arrowup, arrow down,arrow left, arrowright; press esc tocancel selectionmode

Extend a selection (or block).

alt+5 on thenumeric keypad(with num lock off)

Select an entire table.

Edit and move text and graphics: Move through your document

arrow left One character to the left

arrow right One character to the right

ctrl+arrow left One word to the left

ctrl+arrow right One word to the right

ctrl+arrow up One paragraph up

ctrl+arrow down One paragraph down

shift+tab One cell to the left (in a table)

tab One cell to the right (in a table)

arrow up Up one line

arrow down Down one line

end To the end of a line

home To the beginning of a line

alt+ctrl+page up To the top of the window

alt+ctrl+page down To the end of the window

page up Up one screen (scrolling)

page down Down one screen (scrolling)

ctrl+page down To the top of the next page

ctrl+page up To the top of the previous page

ctrl+end To the end of a document

ctrl+home To the beginning of a document

shift+f5 To a previous revision

shift+f5 After opening a document, to the location you wereworking in when the document was last closed

Edit and move text and graphics: Move around in a table

tab To the next cell in a row

shift+tab To the previous cell in a row

alt+home To the first cell in a row

alt+end To the last cell in a row

alt+page up To the first cell in a column

alt+page down To the last cell in a column

arrow up To the previous row

arrow down To the next row

alt+shift+arrow up One row up

alt+shift+arrowdown

One row down

Edit and move text and graphics: Insert paragraphs and tab characters in a table

enter New paragraphs in a cell

ctrl+tab Tab characters in a cell

Character and paragraph formatting Copy formatting

ctrl+shift+c Copy formatting from text.

ctrl+shift+v Apply copied formatting to text.

Character and paragraph formatting Change or resize the font

ctrl+shift+f Open the Font dialog box to change the font.

ctrl+shift+<</sc> Decrease font size one value

ctrl+shift+> Increase font size one value

ctrl+[[] Increase the font size by 1 point.

ctrl+[[] Decrease the font size by 1 point.

Character and paragraph formatting Apply character formats

ctrl+d Open the Font dialog box to change the formatting ofcharacters.

shift+f3 Change the case of letters.

ctrl+shift+a Format all letters as capitals.

ctrl+b Apply bold formatting.

ctrl+u Apply an underline.

ctrl+shift+w Underline words but not spaces.

ctrl+shift+d Double-underline text.

ctrl+shift+h Apply hidden text formatting.

ctrl+i Apply italic formatting.

ctrl+shift+k Format letters as small capitals.

ctrl+= Apply subscript formatting (automatic spacing).

ctrl+shift++ (PlusSign)

Apply superscript formatting (automatic spacing).

ctrl+spacebar Remove manual character formatting.

ctrl+shift+q Change the selection to the Symbol font.

Character and paragraph formatting View and copy text formats

ctrl+shift+* Display nonprinting characters. * on numerickeyboard will not work

shift+f1 (then clickthe text with theformatting youwant to review)

Review text formatting.

ctrl+shift+c Copy formats.

ctrl+shift+v Paste formats.

Character and paragraph formatting Set the line spacing

ctrl+1 Single-space lines.

ctrl+2 Double-space lines.

ctrl+5 Set 1.5-line spacing.

ctrl+0 (zero) Add or remove one line space preceding aparagraph.

Character and paragraph formatting Align paragraphs

ctrl+e Switch a paragraph between centered andleft-aligned.

ctrl+j Switch a paragraph between justified andleft-aligned.

ctrl+r Switch a paragraph between right-aligned andleft-aligned.

ctrl+l Left align a paragraph.

ctrl+m Indent a paragraph from the left.

ctrl+shift+m Remove a paragraph indent from the left.



ctrl+t Create a hanging indent.

ctrl+shift+t Reduce a hanging indent.

ctrl+q Remove paragraph formatting.

Character and paragraph formatting Apply paragraph styles

ctrl+shift+s Open Apply Styles task pane.

alt+ctrl+shift+s Open Styles task pane.

alt+ctrl+k Start AutoFormat.

ctrl+shift+n Apply the Normal style.

alt+ctrl+1 Apply the Heading 1 style.



Mail merge and fields: Perform a mail merge

alt+shift+k Preview a mail merge.

alt+shift+n Merge a document.

alt+shift+m Print the merged document.

alt+shift+e Edit a mail-merge data document.

alt+shift+f Insert a merge field.

Mail merge and fields: Work with fields

alt+shift+d Insert a DATE field.

alt+ctrl+l Insert a LISTNUM field.

alt+shift+p Insert a PAGE field.

alt+shift+t Insert a TIME field.

ctrl+f9 Insert an empty field.

ctrl+shift+f7 Update linked information in a Microsoft OfficeWord source document.

f9 Update selected fields.

ctrl+shift+f9 Unlink a field.

shift+f9 Switch between a selected field code and its result.

alt+f9 Switch between all field codes and their results.

alt+shift+f9 Run GOTOBUTTON or MACROBUTTON from the fieldthat displays the field results.

f11 Go to the next field.

shift+f11 Go to the previous field.

ctrl+f11 Lock a field.

ctrl+shift+f11 Unlock a field.

Function key reference: Function keys

f1 Get Help or visit Microsoft Office Online.

f2 Move text or graphics.

f4 Repeat the last action.

f5 Choose the Go To command (Home tab).

f6 Go to the next pane or frame.

f7 Choose the Spelling command (Review tab).

f8 Extend a selection.

f9 Update the selected fields.

f10 Show KeyTips.

f11 Go to the next field.

f12 Choose the Save As command (Microsoft OfficeButton ).

Function key reference: SHIFT+Function key

shift+f1 Start context-sensitive Help or reveal formatting.

shift+f2 Copy text.

shift+f3 Change the case of letters.

shift+f4 Repeat a Find or Go To action.

shift+f5 Move to the last change.

shift+f6 Go to the previous pane or frame (after pressing F6).

shift+f7 Choose the Thesaurus command (Review tab,Proofing group).

shift+f8 Shrink a selection.

shift+f9 Switch between a field code and its result.

shift+f10 Display a shortcut menu.

shift+f11 Go to the previous field.

shift+f12 Choose the Save command (Microsoft Office Button ).

Function key reference: CTRL+Function key

ctrl+f2 Choose the Print Preview command (Microsoft OfficeButton ).


ctrl+f4 Close the window.

ctrl+f6 Go to the next window.

ctrl+f9 Insert an empty field.

ctrl+f10 Maximize the document window.

ctrl+f11 Lock a field.

ctrl+f12 Choose the Open command (Microsoft Office Button).

Function key reference: CTRL+SHIFT+Function key

ctrl+shift+f3 Insert the contents of the Spike.

ctrl+shift+f5 Edit a bookmark.

ctrl+shift+f6 Go to the previous window.

ctrl+shift+f7 Update linked information in an Office Word 2007source document.

ctrl+shift+f8, andarrow keys

Extend a selection or block.

ctrl+shift+f9 Unlink a field.

ctrl+shift+f11 Unlock a field.

ctrl+shift+f12 Choose the Print command (Microsoft Office Button ).

Function key reference: ALT+Function key

alt+f1 Go to the next field.

alt+f3 Create a new Building Block.

alt+f4 Exit Office Word 2007.

alt+f5 Restore the program window size.

alt+f6 Move from an open dialog box back to the document,for dialog boxes such as Find and Replace thatsupport this behavior.

alt+f7 Find the next misspelling or grammatical error.

alt+f8 Run a macro.

alt+f9 Switch between all field codes and their results.

[alt]+[[f10] Maximize the program window.

alt+f11 Display Microsoft Visual Basic code.



Function key reference: ALT+SHIFT+Function key

alt+shift+f1 Go to the previous field.

alt+shift+f2 Choose the Save command (Microsoft Office Button ).

alt+shift+f7 Display the Research task pane.

alt+shift+f9 Run GOTOBUTTON or MACROBUTTON from the fieldthat displays the field results.

alt+shift+f10 Display a menu or message for a smart tag.

Function key reference: CTRL+ALT+Function key

ctrl+alt+f1 Display Microsoft System Information.

ctrl+alt+f2 Choose the Open command (Microsoft Office Button).


Excel 2007 ShortcutsPlatform: Windows/English

Please also check the updated Shortcut Page for Excel 2010

Navigating in Worksheets and Selecting Cells

ctrl+shift++ Insert a new row or column (after the current row isselected with shift+space, or column is selected withctrl+space

arrow left, arrowright, arrow up,arrow down

Move one cell up, down, left, or right in a worksheet.

ctrl + arrow keys Moves to the edge of the current data region

shift + arrow keys Extends the selection of cells by one cell.

ctrl+shift+arrowkeys

Extends the selection of cells to the last nonblank cellin the same column or row as the active cell, or if thenext cell is blank, extends the selection to the nextnonblank cell

backspace Deletes one character to the left in the Formula Bar.Also clears the content of the active cell. In cellediting mode, it deletes the character to the left of theinsertion point

delete Removes the cell contents (data and formulas) fromselected cells without affecting cell formats orcomments. In cell editing mode, it deletes thecharacter to the right of the insertion point.

end Moves to the cell in the lower-right corner of thewindow when SCROLL LOCK is turned on. Alsoselects the last command on the menu when a menuor submenu is visible.

ctrl+end Moves to the last cell on a worksheet, in the lowestused row of the rightmost used column. If the cursoris in the formula bar, CTRL+END moves the cursor tothe end of the text

ctrl+shift+end inworksheet

Extends the selection of cells to the last used cell onthe worksheet (lower-right corner).

ctrl+shift+end informula bar

Selects all text in the formula bar from the cursorposition to the end?this does not affect the height ofthe formula bar.

enter Completes a cell entry and selects the cell below

shift+enter Completes a cell entry and selects the cell above.

ctrl+enter Completes a cell entry and stays in the same cell

alt+enter Starts a new line in the same cell

esc Cancels an entry in the cell or Formula Bar. Closes anopen menu or submenu, dialog box, or messagewindow. It also closes full screen mode when thismode has been applied, and returns to normal screenmode to display the Ribbon and status bar again.

home Moves to the beginning of a row in a worksheet.Moves to the cell in the upper-left corner of thewindow when scroll lock is turned on. Selects thefirst command on the menu when a menu orsubmenu is visible.

ctrl+home Moves to the beginning of a worksheet.

ctrl+shift+home Extends the selection of cells to the beginning of theworksheet

page down Moves one screen down in a worksheet.

alt+page down Moves one screen to the right in a worksheet.

ctrl+page down Moves to the next sheet in a workbook.

ctrl+shift+pagedown

Selects the current and next sheet in a workbook

page up Moves one screen up in a worksheet.

alt+page up Moves one screen to the left in a worksheet.

ctrl+page up Moves to the previous sheet in a workbook.

ctrl+shift+page up Selects the current and previous sheet in a workbook

spacebar In a dialog box, performs the action for the selectedbutton, or selects or clears a check box.

ctrl+spacebar Selects an entire column in a worksheet.

shift+spacebar Selects an entire row in a worksheet.

ctrl+shift+spacebar Selects the entire worksheet.

tab Moves one cell to the right in a worksheet. Movesbetween unlocked cells in a protected worksheet.Moves to the next option or option group in a dialogbox.

shift+tab Moves to the previous cell in a worksheet or theprevious option in a dialog box.

ctrl+tab Switches to the next tab in dialog box

ctrl+shift+tab Switches to the previous tab in a dialog box.

Format Cells

ctrl+1 Format cells dialog.

ctrl+b (or ctrl+2) Apply or remove bold formatting.

ctrl+i (or ctrl+3) Apply or remove italic formatting.

ctrl+u (or ctrl+4) Apply or remove an underline.

ctrl+5 Apply or remove strikethrough formatting.

ctrl+shift+& Apply the outline border.

ctrl+shift+_(underscore)

Remove outline borders.

ctrl+shift+f Display the Format Cells with Fonts Tab active. Presstab 3x to get to font-size. Used to be ctrl+shift+p, butthat seems just get to the Font Tab in 2010.

alt+' (apostrophe /single quote)

Display the Style dialog box.

Function keys in Excel 2007

f1 Displays the Microsoft Office Excel Help task pane.

ctrl+f1 Displays or hides the Ribbon, a component of theMicrosoft Office Fluent user interface.

alt+f1 Creates a chart of the data in the current range.

alt+shift+f1 Inserts a new worksheet.

f2 Edits the active cell and positions the insertion pointat the end of the cell contents. It also moves theinsertion point into the Formula Bar when editing ina cell is turned off.

shift+f2 Adds or edits a cell comment.

ctrl+f2 Displays the Print Preview window.

f3 Displays the Paste Name dialog box.

shift+f3 Displays the Insert Function dialog box.

f4 Repeats the last command or action, if possible.

ctrl+f4 Closes the selected workbook window.

f5 Displays the Go To dialog box.

ctrl+f5 Restores the window size of the selected workbookwindow.

f6 Switches between the worksheet, Ribbon, task pane,and Zoom controls. In a worksheet that has beensplit (View menu, Manage This Window, FreezePanes, Split Window command), F6 includes the splitpanes when switching between panes and theRibbon area.

shift+f6 Switches between the worksheet, Zoom controls, taskpane, and Ribbon.

ctrl+f6 Switches to the next workbook window when morethan one workbook window is open.

f7 Displays the Spelling dialog box to check spelling inthe active worksheet or selected range.

ctrl+f7 Performs the Move command on the workbookwindow when it is not maximized. Use the arrowkeys to move the window, and when finished pressENTER, or ESC to cancel.

f8 Turns extend mode on or off. In extend mode,Extended Selection appears in the status line, and thearrow keys extend the selection.

shift+f8 Enables you to add a nonadjacent cell or range to aselection of cells by using the arrow keys.

ctrl+f8 Performs the Size command (on the Control menufor the workbook window) when a workbook is notmaximized.

http://www.shortcutworld.com/en/win/Excel_2007.pdf

/en/win/Excel_2010.html


alt+f8 Displays the Macro dialog box to create, run, edit, ordelete a macro.

f9 Calculates all worksheets in all open workbooks.

shift+f9 Calculates the active worksheet.

ctrl+alt+f9 calculates all worksheets in all open workbooks,regardless of whether they have changed since thelast calculation.

ctrl+alt+shift+f9 Rechecks dependent formulas, and then calculates allcells in all open workbooks, including cells notmarked as needing to be calculated.

ctrl+f9 Minimizes a workbook window to an icon.

f10 Turns key tips on or off.

shift+f10 Displays the shortcut menu for a selected item.

alt+shift+f10 Displays the menu or message for a smart tag. Ifmore than one smart tag is present, it switches to thenext smart tag and displays its menu or message.

ctrl+f10 Maximizes or restores the selected workbookwindow.

f11 Creates a chart of the data in the current range.

shift+f11 Inserts a new worksheet.

alt+f11 Opens the Microsoft Visual Basic Editor, in which youcan create a macro by using Visual Basic forApplications (VBA).

f12 Displays the Save As dialog box.

CTRL Combinations in Excel 2007

ctrl+shift+( Unhides any hidden rows within the selection.

ctrl+shift+) Unhides any hidden columns within the selection.

ctrl+shift+& Applies the outline border to the selected cells.

ctrl+shift+_ Removes the outline border from the selected cells.

ctrl+shift+~ Applies the General number format.

ctrl+shift+$ Applies the Currency format with two decimal places(negative numbers in parentheses).

ctrl+shift+% Applies the Percentage format with no decimalplaces.

ctrl+shift+^ Applies the Exponential number format with twodecimal places.

ctrl+shift+# Applies the Date format with the day, month, andyear.

ctrl+shift+@ Applies the Time format with the hour and minute,and AM or PM.

ctrl+shift+! Applies the Number format with two decimal places,thousands separator, and minus sign (-) for negativevalues.

ctrl+shift+* Selects the current region around the active cell (thedata area enclosed by blank rows and blankcolumns). In a PivotTable, it selects the entirePivotTable report.

ctrl+shift+: Enters the current time.

ctrl+shift+" Copies the value from the cell above the active cellinto the cell or the Formula Bar.

ctrl+shift++ Displays the Insert dialog box to insert blank cells.

ctrl+- Displays the Delete dialog box to delete the selectedcells.

ctrl+; Enters the current date.

ctrl+` Alternates between displaying cell values anddisplaying formulas in the worksheet.

ctrl+' Copies a formula from the cell above the active cellinto the cell or the Formula Bar.

ctrl+1 Displays the Format Cells dialog box.

ctrl+2 Applies or removes bold formatting.

ctrl+3 Applies or removes italic formatting.

ctrl+4 Applies or removes underlining.

ctrl+5 Applies or removes strikethrough.

ctrl+6 Alternates between hiding objects, displaying objects,and displaying placeholders for objects.

ctrl+8 Displays or hides the outline symbols.

ctrl+9 Hides the selected rows.

ctrl+0 Hides the selected columns.

ctrl+a Selects the entire worksheet. If the worksheetcontains data, CTRL+A selects the current region.Pressing CTRL+A a second time selects the currentregion and its summary rows. Pressing CTRL+A athird time selects the entire worksheet.

ctrl+shift+a Inserts the argument names and parentheses whenthe insertion point is to the right of a function namein a formula.

ctrl+b Applies or removes bold formatting.

ctrl+c Copies the selected cells.

ctrl+c Followed by another CTRL+C displays the Clipboard.

ctrl+d Uses the Fill Down command to copy the contentsand format of the topmost cell of a selected rangeinto the cells below.

ctrl+f Displays the Find and Replace dialog box, with theFind tab selected.

ctrl+shift+f Opens the Format Cells dialog box with the Font tabselected.

ctrl+g Displays the Go To dialog box.

ctrl+h Displays the Find and Replace dialog box, with theReplace tab selected.

ctrl+i Applies or removes italic formatting.

ctrl+k Displays the Insert Hyperlink dialog box for newhyperlinks or the Edit Hyperlink dialog box forselected existing hyperlinks.

ctrl+n Creates a new, blank workbook.

ctrl+o Displays the Open dialog box to open or find a file.

ctrl+shift+o Selects all cells that contain comments.

ctrl+p Displays the Print dialog box.

ctrl+shift+p Opens the Format Cells dialog box with the Font tabselected.

ctrl+r Uses the Fill Right command to copy the contents andformat of the leftmost cell of a selected range into thecells to the right.

ctrl+s Saves the active file with its current file name,location, and file format.

ctrl+t Displays the Create Table dialog box.

ctrl+u Applies or removes underlining.

ctrl+shift+u Switches between expanding and collapsing of theformula bar.

ctrl+v Inserts the contents of the Clipboard at the insertionpoint and replaces any selection. Available only afteryou have cut or copied an object, text, or cellcontents.

ctrl+alt+v Displays the Paste Special dialog box. Available onlyafter you have cut or copied an object, text, or cellcontents on a worksheet or in another program.

ctrl+w Closes the selected workbook window.

ctrl+x Cuts the selected cells.

ctrl+y Repeats the last command or action, if possible.

ctrl+z Uses the Undo command to reverse the lastcommand or to delete the last entry that you typed.

ctrl+shift+z Uses the Undo or Redo command to reverse orrestore the last automatic correction whenAutoCorrect Smart Tags are displayed.



Smart-Art Graphics: Work with shapes

tab Select the next element in a SmartArt graphic.

shift+tab Select the previous element in a SmartArt graphic.

ctrl+a Select all shapes.

esc Remove focus from the selected shape.

arrow up Nudge the selected shape up.

arrow down Nudge the selected shape down.

arrow left Nudge the selected shape left.

arrow right Nudge the selected shape right.

enter or f2 Edit text in the selected shape.

delete orbackspace

Delete the selected shape.

ctrl+x or shift+delete

Cut the selected shape.

ctrl+c Copy the selected shape.

ctrl+v Paste the contents of the Clipboard.


shift+arrow right Enlarge the selected shape horizontally. Add ctrl formoving pixel-by-pixel.

shift+arrow left Reduce the selected shape horizontally. Add ctrl formoving pixel-by-pixel.

shift+arrow up Enlarge the selected shape vertically. Add ctrl formoving pixel-by-pixel.

shift+arrow down Reduce the selected shape vertically. Add ctrl formoving pixel-by-pixel.

alt+arrow right Rotate the selected shape to the right. Add ctrl formoving pixel-by-pixel.

alt+arrow left Rotate the selected shape to the left. Add ctrl formoving pixel-by-pixel.

Smart-Art Graphics : Work with Text

arrow left Move one character to the left.

arrow right Move one character to the right.

arrow up Move up one line.

arrow down Move down one line.



ctrl+arrow up Move one paragraph up.

ctrl+arrow down Move one paragraph down.

end Move to the end of a line.

home Move to the beginning of a line.

ctrl+end Move to the end of a text box.

ctrl+home Move to the beginning of a text box.

ctrl+x Cut selected text.

ctrl+c Copy selected text.

ctrl+v Paste selected text.







Promote the selected text.

alt+shift+arrow left Demote the selected text.

Microsoft Clip Organizer main

ctrl+arrow left orctrl+arrow right

Move forward or backward one word in the Searchtext box.

alt+c Displays the Collection List task pane.

alt+s Displays the Search task pane.

alt+h Open Help.

arrow keys Move left and right, up and down, among collectionsor clips.

shift+arrow keys Select additional clips after one clip has beenselected.

ctrl+a Select all clips on the current page.

ctrl+c Copy (select a clip and move it to the clipboard).

ctrl+v Paste (paste from the clipboard to Clip Organizer).

delete Delete selected clip or category.

home Move to the beginning of a row and select the firstitem.

end Move to the end of a row and select the last item.

shift+f10 Display a shortcut menu for a collection, clip, or link(same as right click).

esc Exit a dialog box.

tab and shift+tab Shift focus forward and backward between differentareas of a dialog box.

alt+spacebar Open the shortcut menu of a dialog box.

Work with the Excel Ribbon

alt or f10 Select the active tab of the Ribbon and activate theaccess keys. . Press either of these keys again to moveback to the document and cancel the access keys.

alt or f10 to selectthe active tab, andthen arrow left orarrow right

Move to another tab of the Ribbon.

ctrl+f1 Minimize or restore the Ribbon.

shift+f10 Display the shortcut menu for the selectedcommand.

f6 Move the focus to select either Active tab of theRibbon, View Status bar at bottom of the window ordocument

alt or f10, and thentab or shift+tab

Move the focus to each command in the Ribbon,forward or backward.

arrow down,arrow up, arrowleft, or arrow right

Move down, up, left, or right among the items in theRibbon.

spacebar or enter Activate the selected command or control in theRibbon.

spacebar or enter Open the selected menu or gallery in the Ribbon.

enter Activate a command or control in the Ribbon so youcan modify a value.

enter Finish modifying a value in a control in the Ribbon,and move focus back to the document.

f1 Get help on the selected command or control in theRibbon. (If no Help topic is associated with theselected command, the Help table of contents for thatprogram is shown instead.)


Outlook 2007 ShortcutsPlatform: Windows/English

Basic Navigation

ctrl+1 Switch to Mail.

ctrl+2 Switch to Calendar.

ctrl+3 Switch to Contacts.

ctrl+4 Switch to Tasks.

ctrl+5 Switch to Notes.

ctrl+6 Switch to Folder List in Navigation Pane.

ctrl+7 Switch to Shortcuts.

ctrl+. / ctrl+, Switch to next or previous message (with messageopen).

f6 or ctrl+shift+tab Move between the Navigation Pane, the mainOutlook window, the Reading Pane, and the To-DoBar.

tab Move between the Outlook window, the smallerpanes in the Navigation Pane, the Reading Pane, andthe sections in the To-Do Bar.

arrow keys Move around within the Navigation Pane.

ctrl+y Go to a different folder.

f3 or ctrl+e Go to the Search box.

alt+arrow up orctrl+, or alt+pageup

In the Reading Pane, go to the previous message.

spacebar/ shift+spacebar

In the Reading Pane, page down or up through text.

shift++ or -,respectively

Expand or collapse a category (with a categoryselected) in the Navigation Pane.

arrow left or arrowright, respectively

Collapse or expand a category in the e-mail messagelist.

shift+tab / ctrl+tab Move to next or previous field in Reading Pane.

alt+arrow left / alt+arrow right

Go back to previous or forward to the next view inmain Outlook window.

ctrl+shift+w Select the InfoBar and, if available, show the menu ofcommands.

Shortcuts for Search

ctrl+e Find a message or other item.

esc Clear the search results.

ctrl+alt+a Expand the search to include All Mail Items, AllCalendar Items, or All Contact Items, depending onthe module you are in.

ctrl+alt+w Expand the Search Query Builder.

ctrl+shift+f Use Advanced Find.

ctrl+shift+p Create a new Search Folder.

f4 Search for text within a message or other item.

shift+f4 Find next during text search within a message orother item.

ctrl+h Find and replace text, symbols, or some formattingcommands within open items. Works in the ReadingPane on an open item.

ctrl+alt+k Expand search to include the desktop.

Shortcuts to Create Items or Files

ctrl+shift+a Create an appointment.

ctrl+shift+c Create a contact.

ctrl+shift+l Create a distribution list.

ctrl+shift+x Create a fax.

ctrl+shift+e Create a folder.

ctrl+shift+j Create a Journal shortcut.

ctrl+shift+q Create a meeting request.

ctrl+shift+m Create a message.

ctrl+shift+n Create a note.

ctrl+shift+h Create a new Microsoft Office document.

ctrl+shift+s Post to this folder.

ctrl+t Post a reply in this folder.

ctrl+shift+p Create a Search Folder.

ctrl+shift+k Create a task.

ctrl+shift+u Create a task request.

Shortcuts for all Outlook 2007 Items

ctrl+s or shift+f12 Save.

alt+s Save and close.

f12 Save as.

ctrl+z or alt+backspace

Undo.

ctrl+d Delete an item.

ctrl+p Print.

ctrl+shift+y Copy an item.

ctrl+shift+v Move an item.

ctrl+k Check names.

f7 Check spelling.

ctrl+shift+g Flag for follow-up.

ctrl+f Forward.

alt+s Send or post or invite all.

f2 Turn on editing in a field (except in icon view).

ctrl+l Left align text.

ctrl+e Center text.

ctrl+r Right align text.

Shortcuts for Managing E-Mail

ctrl+shift+i Switch to Inbox.

ctrl+shift+o Switch to Outbox.

ctrl+tab (with focuson the To box) andthen tab to theAccounts button

Choose the account from which to send a message.

ctrl+k Check names.

alt+s Send.

ctrl+r Reply to a message.

ctrl+shift+r Reply all to a message.

ctrl+f Forward a message.

ctrl+alt+j Mark a message as not junk.

ctrl+shift+i Display blocked external content (in a message).

ctrl+ shift+s Post to a folder.

ctrl+shift+n Apply Normal style.

ctrl+m or f9 Check for new messages.

arrow up / arrowdown

Go to the previous or next message.

ctrl+n Create a new message (when in Mail).

ctrl+shift+m Create a new message (from any Outlook view).

ctrl+o Open a received message.

ctrl+shift+b Open the Address Book.

ctrl+shift+o Convert an HTML or RTF message to plain text.

insert Add a Quick Flag to an unopened message.

ctrl+shift+g Display the Flag for Follow Up dialog box.

ctrl+q/ ctrl+u Mark as read or unread.

ctrl+shift+w Show the menu to download pictures, changeautomatic download settings, or add a sender to theSafe Senders List.

f4 Find or replace.

shift+f4 Find next.

ctrl+enter Send.

http://www.shortcutworld.com/en/win/Outlook_2007.pdf


ctrl+p Print.

ctrl+f Forward.

ctrl+alt+f Forward as attachment.

alt+enter Show the properties for the selected item.

ctrl+alt+m Mark for Download.

ctrl+alt+u Clear Mark for Download.

ctrl+b (when aSend/Receive is inprogress)

Display Send/Receive progress.

Shortcuts for Managing Calendar

ctrl+n Create a new appointment (when in Calendar).

ctrl+shift+a Create a new appointment (in any Outlook view).

ctrl+shift+q Create a new meeting request.

ctrl+f Forward an appointment or meeting.

ctrl+r Reply to a meeting request with a message.

ctrl+shift+r Reply All to a meeting request with a message.

alt+1 ..alt+9 Show 1 thru 9 days in the calendar.

alt+0 Show 10 days in the calendar.

ctrl+g Go to a date.

alt+= or ctrl+alt+4 Switch to Month view.

ctrl+arrow right /ctrl+arrow left

Go to the next or previous day.

alt+arrow down /alt+arrow up

Go to the next or previous week.

alt+page down / alt+page up

Go to the next or previous month.

alt+home / alt+end Go to the start or end of the week.

alt+- or ctrl+alt+3 Switch to Full Week view.

ctrl+alt+2 Switch to Work Week view.

ctrl+, or ctrl+shift+, Go to previous appointment.

ctrl+. or ctrl+shift+. Go to next appointment.

ctrl+g Set up recurrence for an appointment or task.

Shortcuts for Contacts

ctrl+shift+d Dial a new call.

f3 or ctrl+e Find a contact or other item.

f11 Enter a name in the Search Address Books box.

[shift]+[letter In Table or List view of contacts, go to first contactthat starts with a specific letter.

ctrl+a Select all contacts.

ctrl+f Create a new message addressed to selected contact.

ctrl+j Create a Journal shortcut for the selected contact.

ctrl+n Create a new contact (when in Contacts).

ctrl+shift+c Create a new contact (from any Outlook view).

ctrl+o or ctrl+shift+enter

Open a contact form for the selected contact.

ctrl+shift+l Create a new distribution list.

ctrl+p Print.

f5 Update a list of distribution list members.

ctrl+y Go to a different folder.

ctrl+shift+b Open the Address Book.

ctrl+shift+f Use Advanced Find.

ctrl+shift+. In an open contact, open the next contact listed.

esc Close a contact.

ctrl+shift+x Open a Web page for the selected contact (if one isincluded).

alt+d Open the Check Address dialog box.

alt+shift+1 .. 3 In a contact form, under Internet, display the E-mail1 .. 3 information.

Shortcuts for Managing Tasks

alt+f2 Show or hide the To-Do Bar.

alt+c Accept a task request.

alt+d Decline a task request.

ctrl+e Find a task or other item.

ctrl+y Open the Go to Folder dialog box.

ctrl+n Create a new task (when in Tasks).

ctrl+shift+k Create a new task (from any Outlook view).

ctrl+shift+u Create a new task request.

ctrl+o Open selected item.

ctrl+p Print selected item.

ctrl+a Select all items.

ctrl+d Delete selected item.

ctrl+f Forward a task as an attachment.

shift+tab Switch between the Navigation Pane, Tasks list, andTo-Do Bar.

ctrl+j Open selected item as a Journal item.

ctrl+z Undo last action.

insert Flag an item or mark complete.

Shortcuts for Formatting Text

alt+o Display the Format menu.

ctrl+shift+p Display the Font dialog box.

shift+f3 Switch case (with text selected).

ctrl+shift+k Format letters as small capitals.

ctrl+b Make letters bold.

ctrl+shift+l Add bullets.

ctrl+i Make letters italic.

ctrl+t/ ctrl+shift+t Increase or decrease indent.

ctrl+l Left align.

ctrl+e Center.

ctrl+u Underline.

ctrl+[[] or ctrl+shift+<</sc>

Increase font size.

ctrl+[[] or ctrl+shift+>

Decrease font size.

ctrl+x / ctrl+c / ctrl+v

Cut, copy, paste.

ctrl+shift+z or ctrl+spacebar

Clear formatting.

ctrl+shift+h Delete the next word.

ctrl+shift+j Stretch a paragraph to fit between the margins.

ctrl+shift+s Apply styles.

ctrl+t Create a hanging indent.


ctrl+l Left align a paragraph.

ctrl+r Right align a paragraph.

ctrl+shift+t Reduce a hanging indent.

ctrl+q Remove paragraph formatting.

Shortcuts to add Web information to items

Hold down ctrl andclick the mousebutton.

Edit a URL in the body of an item.

Hold down shiftand click themouse button.

Specify a Web browser.


[Press [alt]+[f] andthen press V; Toprint an item in anopen window,press [alt]+[f],press W, and thenpress V

Open Print Preview.



Shortcuts for Print Preview

alt+p Print a print preview.

alt+s or alt+u Open Page Setup from Print Preview.

alt+z Zoom.

alt+c Close Print Preview.

Shortcuts for Send and Receive

f9 Start a send/receive for all defined Send/Receivecategorys with Include this category in Send/Receive(F9) selected. This can include headers, full items,specified folders, items less than a specific size, orany combination that you define.

shift+f9 Start a send/receive for the current folder, retrievingfull items (header, item, and any attachments).

ctrl+m Start a send/receive.

ctrl+alt+s Define Send/Receive categorys.

Shortcuts for Working with Forms

ctrl+alt+shift+f12 Save Form Design.

ctrl+shift+f11 Save Form Data.

Click in anInfoPath folder,and then ctrl+n.

Create a new Microsoft Office InfoPath form.

Shortcut for Table View

enter Open an item.

ctrl+a Select all items.

page down / pageup

Go to the item at the bottom or at the top of thescreen.

shift+arrow up orshift+arrow down,respectively

Extend or reduce the selected items by one item.

ctrl+arrow up orctrl+arrow down,respectively

Go to the next or previous item without extendingthe selection.

ctrl+spacebar Select or cancel selection of the active item.

f5 Refresh view.

ctrl+shift++ Expand all categorys (with a category selected) .

ctrl+- Collapse the category (with a category selected).

shift++ Expand a single selected category.

ctrl+- Collapse a single selected category.


Select the previous or next category (with a categoryselected).

home / end Select the first or last category (with a categoryselected).

arrow right Select the first item on screen in an expandedcategory or the first item off screen to the right (witha category selected).

ctrl+shift++ Expand all categorys .

ctrl+- Collapse all categorys .

Shortcuts for Calender View

alt+1..9 for numberof days

View from 1 through 9 days.

alt+0 View 10 days.

alt+- Switch to week view.

alt+= Switch to month view.

ctrl+tab or f6 Move between Calendar, TaskPad, and the FolderList.

shift+tab Select the previous appointment.

arrow left / arrowright

Go to the previous or next day.


Go to the same day in the next or previous week.

home / end Day View: Select the time that begins or ends yourwork day

Week View: Go to the start or end of workhours for the selected day

Month View: Go to the first or last day of theweek.


Day View: Select the previous or next block of time

Week View: Go up or down one page viewin the selected day.

page up / pagedown

Day View: Select the previous or next block of time.

Week View: Go one page view up or down in the selected day.

Month View: Go to the same day of the weekin the previous or next page.

shift+arrow up orshift+arrow down,respectively

Day View: Extend or reduce the selected time.

With the cursor inthe appointment:arrow keys

Day View: Move an appointment up or down

Week View: Move the appointment up,down, left, or right. .

shift+arrow keysor shift+home orshift+end

Week View: Change the duration of the selectedblock of time.

With the cursor inthe appointment,alt+shift+arrow upor alt+shift+arrowdown, respectively

Day View: Change an appointment's start or endtime.


Day View: Move selected item to the same day in thenext or previous week.

Shortcuts for Date Navigator View

alt+home / alt+end Go to the first or last day of the current week.

alt+arrow up / alt+arrow down

Go to the same day in the previous or next week.

Shortcuts for Business Card / Address Card View

a-z One or more letters of the name that the card is filedunder or the name of the field that you are sorting bywill select a specific card in the list.


Select the previous or the next card.

home / end Select the first or last card in the list.

page up / pagedown

Select the first card on the current or next page.

arrow right / arrowleft

Select the closest card in the next or the previouscolumn.

ctrl+spacebar Select or cancel selection of the active card.

shift+arrow up /arrow down

Extend the selection to the previous or next card andcancel selection of cards after the starting point.

ctrl+shift+arrowup / arrow down

Extend the selection to the previous or next card,regardless of the starting point.

shift+home / shift+end

Extend the selection to the first or last card in the list.

shift+page up /shift+page down

Extend the selection to the first or the last card on theprevious page.

tab / shift+tab Move to the next or previous field and, from the lastfield of a card, move to the first field in the next card.

enter Move to the next field, or add a line to a multilinefield.

shift+enter Move to the previous field without leaving the activecard.

f2 Display the insertion point in the active field to edittext.



enter In a field: Add a line in a multiline field.

home / end In a field: Move to the beginning or to the end of aline.

page up / pagedown

Move to the beginning or end of a multiline field.

Shortcuts for Timeline view (Tasks or Journal)


Select the next or previous item.

shift+arrow left /shift+arrow right

Select several adjacent items.

ctrl+arrow left+spacebar / ctrl+arrowright+spacebar

Select several nonadjacent items.

enter Open the selected items.

page up / pagedown

Display the items one screen above or below theitems on screen.

home / end Select the first or last item on the timeline (if itemsare not categoryed) or the first item in the category.

ctrl+home / ctrl+end

Display (without selecting) the first or last item onthe timeline (if items are not categoryed) or the firstitem in the category.

enter or arrowright

With category Selected: Expand the category.

enter or arrow left With category Selected: Collapse the category.


With category Selected: Select the previous or nextcategory.

home / end With category Selected: Select the first or lastcategory on the timeline.


When time unit on time scale for days is selected:Move back or forward in increments of time that arethe same as those shown on the time scale.

shift+tab When time unit on time scale for days is selected:When the lower time scale is selected, select theupper time scale.

tab When the upper time scale is selected, select thelower time scale. When the lower time scale isselected, select the first item on screen or the firstcategory on screen if items are categoryed.

Other Outlook 2007 Shortcuts

ctrl+shift+g Open the Flag for Follow Up dialog box to assign aflag.

alt+d Delete the selected category from the list in the ColorCategories dialog bo.

alt+f11 Open Visual Basic Editor.

alt+f8 Play macro.


ms office 2007 keyboard short cuts

Documents

function key reference

euro currency symbol

microsoft office button

removes bold formatting

removes italic formatting

update linked information

selected shape vertically

selected shape horizontally