ms-project tutorial

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MS-Project tutorial MS-Project tutorial Phongphan Danphitsanuphan [email protected] CSSE – Computer Science Dept University of Southern California

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MS-Project tutorial. Phongphan Danphitsanuphan [email protected] CSSE – Computer Science Dept University of Southern California. Agenda. Breaking the project Assigning resources to tasks Creating task links (dependency) Adjust project schedule Tracking you project (baseline/actual plan) - PowerPoint PPT Presentation

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Page 1: MS-Project tutorial

MS-Project tutorial MS-Project tutorial

Phongphan [email protected]

CSSE – Computer Science DeptUniversity of Southern California

Page 2: MS-Project tutorial

AgendaAgendaBreaking the projectAssigning resources to tasksCreating task links (dependency)Adjust project scheduleTracking you project (baseline/actual

plan)Project calendarProject critical pathUsing resources efficientlyAssignment

Page 3: MS-Project tutorial

Braking your projectBraking your projectWhat are tasks, phases and

Milestones◦A task is a concrete step that

represents actual work that will be done.◦A phase consists of a group of related

tasks (LCO, LCA and so forth).◦Milestones are tasks represented

interim to track the progress of the project. goals that you can use. It’s a checkpoint.

◦Let’s break the project (WBS).

Page 4: MS-Project tutorial

Breaking the projectBreaking the projectInput project nameInput phases

Page 5: MS-Project tutorial

Breaking the projectBreaking the projectInsert sub-tasks

Insert new column

Page 6: MS-Project tutorial

Breaking the projectBreaking the projectMark milestones – checkpoint

◦ Task information-> advance-> mile stone

Page 7: MS-Project tutorial

Assigning resources to Assigning resources to taskstasksBuild up resource pool

◦View->view bar->resource sheet◦Input your resources

Page 8: MS-Project tutorial

Assigning resources to tasksAssigning resources to tasks Assign resource (putting the right man to the right job!)

◦ Resource assign (Alt + F10)

◦ N

◦ Notice your duration! It’s getting shrink because your tasks are effort driven tasks. Select all tasks->Task info->Advance -> uncheck effort driven option.

◦ N

Page 9: MS-Project tutorial

Creating task links (dependency) Creating task links (dependency) & & Adjust project scheduleAdjust project schedule

Put dependenciesUse estimation techniques (COCOMO,…)Adjust start date and duration for each task

Page 10: MS-Project tutorial

Tracking you project (baseline/actual Tracking you project (baseline/actual plan)plan) Save baseline plan and adjust new plan

◦ Tool-> tracking->set baseline-> select “base line”

Page 11: MS-Project tutorial

Tracking you project (baseline/actual Tracking you project (baseline/actual plan)plan)

View baseline plan on Gantt chart◦ At Gantt chart, insert column “Baseline” both of start and finish

◦ At menu bar, tool-> Tracking->Set baseline -> Save to baseline

Page 12: MS-Project tutorial

Tracking you project (baseline/actual Tracking you project (baseline/actual plan)plan) Your actual plan (re-estimation/already executed the

tasks)◦ Adjust your start and finish dates

Page 13: MS-Project tutorial

Project calendarProject calendar Working day – Non working day

◦ Right click at calendar bar-> change working time Make Sep15 to be non-default working day for everyone Make Sep 27 to be Eric’s day off.

Page 14: MS-Project tutorial

Project critical pathProject critical path Critical path is the series of activities which determines

your project duration. If only one task in critical path delay, entire project schedule will delay.◦ Project menu-> Filtered : All tasks-> Auto filter

◦ Insert “critical” column

Page 15: MS-Project tutorial

Project progress – Project progress – TrackingTracking

Insert “% complete” column

Input current project status 0 to 100%

View bar -> Tracking Gantt

Page 16: MS-Project tutorial

Using resources efficiently -Using resources efficiently -Check resource over allocationCheck resource over allocation

View bar -> resource graph, resource sheet or resource usage

Monitor resource over allocation Adjust resource allocation by filtering “target resource” at

resource name and see overlapping. Try to play around what you have. It’s part of your assignment. Menu

Page 17: MS-Project tutorial

AssignmentAssignment Obviously project schedule we’ve done today is just LCO phase.

◦ Use class schedule in class website to be your reference.◦ Adjust start and finish dates for each tasks in LCO phase◦ You may add or delete some tasks in LCO phase according to class schedule. ◦ Draft up what should happened in LCA phase and put those tasks into your project schedule

◦ Add at least 1 programmer into your resource pool and use him/her

◦ Assign resources to tasks with you own logics

◦ Mark every Saturday to be non-default working day for all project members

◦ Eliminate all resource over allocation or resource conflicts.

◦ Update project status (% completion), assume that current project status is somewhere in LCA phase (make up your own).

◦ Update new baseline (+ LCA phase) into baseline1 fields and add another baseline bar in Gantt chart. Don’t save new baseline1 over original baseline. Show all original baseline and baseline1 in your project schedule.

◦ Show your new critical path

◦ Make you own project assumptions which didn’t state in assignment description

How to turn in

◦ Date & Time: Sep 24,07 before class begin at class room.

◦ Hard copy only, 2 sheets per 1 person: First sheet, show all tasks included necessary columns + Gantt chart. Second sheet, show only critical tasks + Tracking Gantt chart.

◦ Put your name & Class ID on all sheets.

◦ All sheets must be printed from MS-project.

◦ Any question, please email to [email protected] with subject “MS-PROECT ASSIGNMENT + your name”.

◦ About acquiring MS-project installation package, visit http://www.cs.usc.edu/resources/msdnaa.htm