ms projects basics
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MS PROJECTS BASICS
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OBJECTIVE
Project Management Overview
MS Projects
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PROJECT MANAGEMENT OVERVIEW
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PROJECT AND PROJECT MANAGEMENT
PROJECT :
A temporary endeavor undertaken to create a
unique product or service.
PROJECT MANAGEMENT :
Project management is the application ofknowledge, skills, tools, and techniques to projectactivities to meet the project requirements.
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NEED FOR PROJECT MANAGEMENT
The primary Requirement of project management is to achieve all of theproject goals and objectives while honoring the preconceived projectconstraints - scope, time, and budget The time constraint refers to the amount of time available to complete
a project.
The cost constraint refers to the budgeted amount available for theproject.
The scope constraint refers to what must be done to produce theproject's end result.
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PROJECT MANAGEMENT
Project management is accomplished through the appropriate application and
integration of the 5 Process Groups & 9 Knowledge Areas.
5 Process Groups are:
Initiating Planning Executing Monitoring and Controlling Closing
9 Knowledge Areas:
Integration Management Scope Management Time Management Cost Management Quality Management Human Resource Management Communications Management Risk Management Procurement Management
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PROJECT MANAGEMENT - SCOPE
Scope Management is covered under the following process groups
Planning Process Group1. Scope Planning2. Scope Definition
3. Create WBS
Monitoring & Controlling Process Group1. Scope Verification2. Scope Control
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PROJECT MANAGEMENT - TIME
Time Management is covered under the following process groups
Planning Process Group1. Activity Definition2. Activity Sequencing
3. Activity Resource Estimating4. Activity Duration Estimating5. Schedule Development
Monitoring & Controlling Process Group1. Scope Verification2. Scope Control
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MS PROJECT BASICS
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CREATING A PROJECT PLAN
1. Getting Started
2. Calendars
3. Task Types
4. Project Information
5. WBS
6. Activity definition
7. Activity sequencing
8. Activity duration estimation
9. Project Baseline
10. Critical Path
11. Constraints
TRACKING AND MONITORING
1. Planned % Complete
2. Project Plan Updation
MS PROJECT TOPICS
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CREATINGAPROJECTPLANINMSPROJECTS
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GETTING STARTED
Before making the Project Plans the following need to be taken care of:
1. Project Scope - What has to be included in the Project Plan
2. Project Deliverable or WBS How the scope can be broken down into
more manageable parts
3. Project Calendar Defining the no of working Days and hours
during the entire project duration.
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GETTING STARTED
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STARTING MS PROJECTS
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CALENDAR CREATING A NEW CALENDAR
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CALENDAR CREATING A NEW CALENDAR
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PROJECT INFORMATION
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CREATE WORKBREAKDOWN STRUCTURE
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ACTIVITY DEFINITION
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FINISH TO START
Relationship between activities in which start of an a successor activity dependson the finish of the predecessor.
START TO START
Relationship between activities in which start of an a successor activity dependson the start of the predecessor.
ACTIVITY SEQUENCING
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FINISH TO FINISH
Relationship between activities in which finish of an a successor activitydepends on the finish of the predecessor.
START TO FINISH
Relationship between activities in which a successor activity cannot complete
until its predecessor starts.
ACTIVITY SEQUENCING
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ACTIVITY SEQUENCING
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ACTIVITY DURATION ESTIMATION
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PROJECT BASELINE
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PROJECT BASELINE
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CRITICAL PATH
Step1: Select Tracking Gantt from the view menuStep 2 : Format the time scale to see the entire tracking Gantt chart
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CONSTRAINTS
Constraints are broadly classified as under
Flexible Constraints- They dont tie a task to a specific date- Flexible constraints in MS Projects are
i. As soon as possible
ii. As late as possible
Semi- Flexible constraints- They have a date associated with them but dont require the task to start or finishon the exact dates.-Semi Flexible constraints in MS Projects are
i. Start no earlier thanii. Start no later thaniii. Finish no earlier thaniv. Finish no later than
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Inflexible constraints-They tie the tasks start and finish date to a specific date- Inflexible constraints in MS Projects are
i. Must Start onii. Must finish on
CONSTRAINTS
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TRACKING AND MONITORING THEPROJECT PLAN
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COMPUTE PLANNED % COMPLETE
UPDATE THE % COMPLETION OF INDIVIDUAL TASKS AND THEACTUAL START AND FINISH DATES WHEREVER APPLICABLE ASON THE DATA DATE
RESCHEDULE THE UNCOMPLETED WORK TO START AFTERTHE DATA DATE
STEPS TO BE FOLLOWED FOR PLAN UPDATION
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PLANNED % COMPLETE
The planned % complete is used for the S- Curve
Depending upon the frequency of updation the data dates are finalized.
The project is then updated on these data dates as shown below.
Tools Tracking update Project
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PLANNED % COMPLETE
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0
20
40
60
80
100
120
Planned % complete
Planned % complete
Planned % Complete 3% 11% 24% 24% 24% 26% 29% 32% 39% 53% 53% 58% 68% 92% 100%
Data Date 18-Aug 22-Aug 27-Aug 1-Sep 6-Sep 11-Sep 16-Sep 21-Sep 26-Sep 1-Oct 6-Oct 11-Oct 16-Oct 21-Oct 25-Oct
PLANNED % COMPLETE
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UPDATING THE PROJECT PLAN
Columns to be included:
1. Baseline Start2. Baseline Finish3.Actual Start
4 Actual FinishUpdate individual tasks ( % complete and actual start and finish dates)
Example : Data date : 22 AugustTask : Basic Engineering
% complete: 100%Actual Start: 19th August 11
Actual Finish: 22nd August 11Reschedule uncompleted task from 23rd August 11
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UPDATING THE PROJECT PLAN
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UPDATING THE PROJECT PLAN
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0
20
40
60
80
100
120
Planned % Complete
Actual % Complete
Actual %Complete 0% 8%
Planned %
Complete 3% 11% 24% 24% 24% 26% 29% 32% 39% 53% 53% 58% 68% 92% 100%
Data Date 18-Aug 22-Aug 27-Aug 1-Sep 6-Sep 11-Sep 16-Sep 21-Sep 26-Sep 1-Oct 6-Oct 11-Oct 16-Oct 21-Oct 25-Oct
S CURVE PLANNED vs. ACTUAL
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THANK YOU