Microsoft Word

Keyboard Layout and Data Entry

ENTER or RETURN - Moves the cursor down one line and to the left margin. Enter also process commands such as choosing an option in a dialog (message) boxes and submitting a form.

DEL or DELETE - Deletes the character at cursor and/or characters to the right of the cursor and all highlighted (or selected) text.

BKSP or BACKSPACE - Deletes the character to the left of cursor and all hightlighted text.

SPACE BAR - Moves the cursor one space at a time to the right.

SHIFT KEY - Use the shift keys to type capital letters and to type the upper character on keys with two characters on them

Keyboard Layout and Data EntryCAPS LOCK - Locks the keyboard so it types

capital letters (a light goes on when caps lock is on)

TAB - Moves the cursor five spaces to the right (number of spaces are usually adjustable). Tab moves to the next field in a form or table (Shift-Tab for previous field).

ESC or ESCAPE - Cancels a menu or dialog boxARROW KEYS - Moves the cursor around

document without changing textFUNCTION KEYS or F KEYS - Access

commands by themselves or in combination with the three command keys; CTRL, SHIFT, and ALT

Command or Special KeysCommand keys normally do nothing on

their own but work in combination with other keys.

As well the command keys are all used to move through documents and edit text faster and easier. As well many computers have Special keys design specifically for the particular computer.

Command or Special KeysThe Control key or Ctrl is often used to

access commands. The Alternative key or Alt is often used

to access menus. The Shift key is used to type CAPITAL

LETTERS.

MICROSOFT WORD

a word processing software package.

Create and edit professional-looking documents such as letters, papers, reports, and booklets.

Microsoft Word 2007 for Windows

Word Window

Office Button

• Used for opening , saving, or printing and to see everything else you can do with your document.

The Quick Access Toolbar

located above the ribbon to which you can easily add commonly used commands for quicker access.

The Title BarDisplays the name of the currently

working document as well as the name of the application.

Ribbons and Tabs Replaces the menus and toolbars found in

earlier versions of word.The Ribbon contains 7 tabs (Home, Insert,

Page Layout, etc.).

The Ruler

• You can use the ruler to change the format of your document quickly.

• Used to measure and line up objects in the document.

The Document Window or Text Area• A large area where you can type your document.• Scroll Bar – allows the user to move around documents

& view the other parts of the document.

Insertion PointA blinking vertical bar that indicates where

text, graphics, & other items will be inserted.

The Status BarReports information about the

presentation and provides shortcuts for changing the view and the zoom.

Text SelectionSelect with the Shift and Arrow Keys Place your cursor before the word.Press and hold down the Shift key, which serves as an "anchor"

showing where text you wish to select begins or ends. Press the right arrow key until the first line of text is highlighted.Press the down arrow key until the first paragraph is highlighted.Click anywhere outside the highlighted area to remove the

highlighting.Select with the Mouse Place your cursor before the word.Press and hold down the left mouse button. Drag the mouse until you have highlighted the second

paragraph. Click anywhere outside the highlighted area to remove the

highlighting.

New(Ctrl+N) –Create a new document.Open(Ctrl+O)- Open a file.Save(Ctrl+S) – Saves a file.Save As(F12)- Saves a new file from a preexisting

document & give the file a new name.Print(Ctrl+P)- Prints a document.Print Preview – gives an idea of the appearance of your document in print before you actually print it out.Undo Typing(Ctrl+Z)- Reverses the previous action.Redo Typing(Ctrl+Y)- Redoes the last action that were reversed.Copy(Ctrl+C)- Copies selected text.Cut(Ctrl+X) – Cut selected text.Paste(Ctrl+V) – Paste selected text.

Spell & Grammar(F7) – check the spelling and grammar of text in the document.

Green wavy line – grammar errorsRed Wavy line – spelling errorsThesaurus(Shift+F7)- Helps you to have other

options to use other words or just to enhance writing by making new word choices.

Find(Ctlr+F) – Command used to look for a particular word or text in your document.

Replace(Ctrl+H) – Replace text in the document.Font(Ctlr+Shift+F or Ctrl+D) – simple but

important factor in Word document. Change the Font.

Font Size(Ctlr+Shift+P or Ctrl+D) –changes the font size.

Ctrl+Shift+> = Increase Font SizeCtrl+Shift+< = Decrease Font Size

Font Color- Change the text color.Text Highlight Color- Make text look like it was

marked with a highlighter pen.Shading – Color the background behind the

selected text or paragraph.Line Spacing – Change the spacing between

lines of text.Indent And Spacin

Bold(Crtl+B) – Make the selected text bold.Italic(Crtl+I) – Italicize selected text.Underline(Crtl+U) – Underline the selected

text.Strikethrough-draw a line through the middle

of the selected text.Font Color-Change the Font Color.Superscript (Ctrl+Shift+(+ Plus sign)- create

small letters above the line of selected text.Subscript (Ctrl+=)-create small letters below

the text baseline.Sort- Alphabetize selected or sort numerical

data.