HEALTH & SAFETY CONSULTANTS

MSHEQMSHEQ

COMPANY PROFILEwww.msheq.co.za

TABLE OF CONTENTS

0.1 | Company Information ............................... Page 02

0.2 | Qualifi cations ............................... Page 03

0.3 | Services ............................... Page 04

0.3.1 Medicals ............................... Page 05

0.3.2 Fatals & Investigations ............................... Page 06

0.3.3 Hygiene Surveys ............................... Page 07

0.3.4 Agricultural Systems ............................... Page 08

0.4 | Training & Presentations ............................... Page 09

0.5 | Audits ............................... Page 10

0.6 | Projects Completed ............................... Page 16

0.7 | Health & Safety Campaigns ............................... Page 17

0.8 | Internship Programme ............................... Page 18

BEE Certifi cate ............................... Page 19

Contact Details ............................... Page 20

page 01

www.msheq.co.za

MSHEQ is a young, dynamic HEALTH AND SAFETY CONSULTANCY which specializes in the development, implementation and

maintenance of health and safety systems for:

Mining Industry Schools

Building Construction General Industry

Civil Engineering Retail Stores

Roads & Earthworks Warehouses

Sub-Contractors Hotels

Offi ces Restaurants

Agricultural Farms

MSHEQ opened its doors in 2010, with a well established business in Hartbeespoort, North-West. With over 11 years

of experience in the industry. MSHEQ aims to offer your company a one-stop HEALTH AND SAFETY shop.

MSHEQ IS REGISTERED WITH:

0.1|COMPANY INFORMATION

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www.msheq.co.za

Safety Management Samtrac

Fire Fighting First Aid Level 1 & 2

Applying SHE Principles and Procedures Internal Auditing

Hazard Identifi cation and Risk Assessments Strategic Risk Planning

B-tech Degree in Environmental Health Stacking & Storage

Root cause analysis Construction Regulations

ISO 14001 & OHSAS 18001 Job Observation

Incident Accident Investigation Supervisory Skills

Legal Liability Occupational Health & Safety

Fall Protection Plan Developer ISO 14001 & OSHAS 18001 Internal Auditing

ISO 14001 & OSHAS 18001 Implementation Sheq Train the trainer in ISO 14001/4 and 18001/2 and TS16949

National Diploma in Workmens Compensation Samtrac for Mining

0.2|QUALIFICATIONS

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MSHEQ IS REGISTERED WITH:

Development and Implementation of OSHAS 18001 Safety

Management System

Development and Implementation of ISO 14001

Environmental Management System

Development and Implementation of NOSA 5* Integrated

Safety Management SystemExternal Audits based on OSHAS 18001

External Audits based on ISO 14001 Development of Health & Safety Specifi cations

Health and Safety Consulting Work Place Inspections

Internal Audits Toolbox talks and Safety Meetings

Fatal Inquiries: Department of Labour (DOL) Hazard Identifi cation and Risk Analysis

Fatal Inquiries: Department of Mineral Recourses (DMR) Checklists

Accident/Incident Investigations Legal Appointments

Emergency Response plans Fall Arrest Plans

Contractor Management Fatal Risk Protocols

Health and Safety plans Health and Safety Policies

Document Control Compiling of Safety Files

Risk Management PoliciesOn-going review and continual improvement on programs

implementation

Principles and Procedures Environmental Plans, Policies & Procedures

Assessment of Contractor’s Safety FilesDevelopment & Implementation of ISO 22000 Food Safety Management System.

0.3|SERVICES

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0.3.1|MEDICALS

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BENEFITS OF A MOBILE CLINIC:Lower loss of productivity because testing is

done on site

Available 24/7 on site

Cost saving method Company will not have to organise transport for employees

tests

Legal compliance made easy Professional Occupational health nurses on-site

MEDICALS:Pre-Employment, Periodical & Exit Medicals Day Clinic & Primary Health Clinics

Care Net Consultants & MSHEQ Health & Safety service clients

nationwide in addition to running an occupational health clinic

in Centurion. We currently service 100’s of satisfi ed clients

across South Africa and guarantee professional service as well

as the best competitive prices. We beat any written quote by a

registered practitioner.

Medical Examination takes approx 8-15min pp

ACCREDITATIONS:SASHON Registered No: 2396 Nursing Counsel Registered Reg no: 12322368

Occupational Health Practitioners & Occupational Health Doc-

tors

Department of Labour

SETA Registered

FULL MEDICAL EXAMINATION INCLUDES:Physical Examination Family History

Occupational History Social History

Lung Function Test Audio Screening Test

Vision Screening (Snellen & Keystone) Fit for employment certificates

Individual Reports Executive Reports

OHS File

0.3.2|FATALS & INVESTIGATIONS

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Charne Matthews heads up MSHEQ’s fatal inquiry / inspections sector. They provide assistance in all legal and non-

legal aspects, primarily to the mining, engineering and construction industry. MSHEQ assisted in more than 38 fatal

inquiries and inquests arising out of incidents & accidents.

MSHEQ assisted with inquiries in terms of the Mine Health & Safety Act & the Occupational Health & Safety Act.

MSHEQ will assist in all investigations and preparations for presenting to the inquiry panel.

The team will consist of:

• Incident Investigators

• Risk Assessors

• Auditors

• Admin Staff

• SHE Consultants

• Lawyers

0.3.2|FATALS & INVESTIGATIONSCharne Matthews heads up MSHEQ’s fatal inquiry / inspections sector. They provide assistance in all legal and non-

legal aspects, primarily to the mining, engineering and construction industry. MSHEQ assisted in more than 38 fatal

inquiries and inquests arising out of incidents & accidents.

MSHEQ assisted with inquiries in terms of the Mine Health & Safety Act & the Occupational Health & Safety Act.

MSHEQ will assist in all investigations and preparations for presenting to the inquiry panel.

The team will consist of:

• Incident Investigators

• Risk Assessors

• Auditors

• Admin Staff

• SHE Consultants

• Lawyers

0.3.2|FATALS & INVESTIGATIONS

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0.3.3|HYGIENE SURVEYS

Occupational Health Consultation: • General Consultation

• Consulting to Occupational

Hygiene Personnel

• Design and Implementation of Management

Systems

• Chemical Risk Assessments

• Hazardous Substance Management Programs

• Occupational Health Risk Assessments

Environmental Management: • Water Analysis

• Legal Compliance Assessments

• Isokinetic Stack Sampling

• Waste Management

• Asbestos Removal

Occupational Exposure Monitoring: • Hazardous Chemical Substances

• Hazardous Biological Agents

• Lead & Asbestos

• Illumination

• Ergonomics

• Noise

• Ventilation

• Indoor Air Quality

• Thermal Stress

• Vibration

Auditing: • Responsible Care Audits for CAIA

• Environmental 14001 Readiness

• Assessment Audits

• OHSAS 18001 Readiness

• Assessment Audits

• Legal Compliance Audits

• Company Internal Audits

Hygiene & Sanitation: • Hygiene & Sanitation Surveys

• Canteen & Kitchen Surveys

• Micro-organism Sampling

Hazard Awareness & Legal / Hazard Training: • Lead & Asbestos

• Hazardous Chemical Substances

• Personal Protective Equipment

• Noise, Heat stress, Pesticides etc.

Risk Identifi cation: • Health & Safety Risk Analysis & Profiling

• Environmental Impact Assessments

• Workplace Risk Assessments

0.3.2|FATALS & INVESTIGATIONS

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0.3.4|AGRICULTURAL SYSTEMS

MSHEQ specializes in developing and implementing safety management systems for farming operations.

MSHEQ can assist with the following systems:

• OSHAS 18001:2007

• ISO 14001: 2014

• Food Safety Compliance (Based on HACCP)

• Global GAP

Farming is a hazardous occupation.

Farms have many health & safety hazards, including:

• Chemicals & Pedestrians

• Machinery, tools & equipment, etc.

Farming injuries are very common. You can reduce the chance of problems occurring with careful attention to health

and safety rules that govern farming. Doing so can help you significantly reduce the personal, social and financial costs

of accidents.

Presentations can be conducted on any Safety Topic according to the client’s requirements.

“MSHEQ is an exceptional company. We are impressed by their high standards of professionalism. As being appointed on a contract basis as our Health and Safety Consultants, they have surpassed my greatest expectations

and one should not be fooled by their youth, as they can handle any situation in their fi eld of expertise.”Excerpt from letter written by UKHA Construction and Projects cc

0.4|TRAINING & PRESENTATIONS

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Aids Awareness Scaffold Erecting First Aid Level 2

Employee Induction Scaffold Inspecting Advance Work and Rescue at Heights

Health & Safety Awareness Moving and Handling Construction Regulations

Legal Liability Safety Representative Risk Assessment

Offi ce Safety Hazardous Chemicals Confi ned Spaces

Basic Fire Fighting Stacking & Storage Fire Marshall

Advance Fire Fighting Emergency Preparedness Waste Management

OHS Act Accident Investigation Ergonomics

PPE Safe use of Safety harness Flagman

Hand & Electrical Tools First Aid Level 1 Supervisor

Fleet Management - Driver Training • Off-road Driving

• Advanced Driving

• Defensive Driving

• High Performance Driving

• Anti-hijack

Heavy Plant Vehicle Training • Bobcat

• Front-end Loader

• Excavators

• Bull Dozers

• Dumptruck & Tractor

Lifting Equipment Training • Forklift, code: 1 - 12

• Overhead Crane, code: 30 - 31

• Truck Mounted Crane, code: 32

0.5|AUDITS

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Pre AssessmentsA pre-assessment is usually the ante to an external, registrar, or certification audit. If you want a pre-assessment of

your organization, chances are your system has been conforming to the chosen specification or standard for at least

three months, you have conducted a full internal audit of your organization, and all the findings reported in the

internal audit report have been remedied and are closed. You are basically ready but want to have a last look before

you bring the big boys in.

A pre-assessment is therefore a rehearsal of an external audit, and consequently there is plenty of document review

as well as actual questioning of employees. As with the internal audit, the pre-assessment’s objective is to seek the

degree of conformance of your system to the chosen specification or standard. It can also be your green light to go

for the certification audit, or maybe a yellow light if some fine tuning is necessary. The pre-assessment report will not

give advice but should show if there are any nonconformities and allow the organization to close those out prior to

the certification audit. The better you are prepared for a certification audit, the more you increase your chances of

obtaining certification or being recommended for certification on the day of your external audit.

Pre-assessments can be conducted by consultants, registrars, or competent individuals who are experts in the

certifications or standards chosen by your organization.

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Internal AuditsAn internal audit is an activity that also seeks to determine the degree to which your organization conforms to the

requirements of a specification or standard or to your own organizational requirements. This audit is performed in

more than one dimension, through review of documentation evidence and also by questioning employees. An internal

audit is usually conducted after development of processes (e.g., a quality management system) has been completed

and some implementation has occurred.

The reason is that internal auditors will be questioning individuals to assess their knowledge of the system. If

implementation is not underway, it may be hard to prove that employees are actually using the system and are

knowledgeable of their roles in meeting the specification or standard or of the organization’s own requirements.

Internal audit reports usually present the lead internal auditor’s summary on the overall impression of the organization’s

degree of conformance and a list of findings. Good reports include not just nonconformities, but also observations,

noteworthy efforts, and even opportunities for improvement. There is not much advice in an internal audit report;

however, “opportunities for improvement” and observations, when presented correctly, should give the organization

enough fuel for action and follow up.

The last issue about internal audits is who conducts them. As the word “internal” says, internal audits should be

conducted by internal employees, although this is easier said than done. In large organizations the task is easier

because there are departments whose sole function is to perform audits throughout the business units and locations.

However, in small organizations, this is a real problem. First, we are dealing with the issue of independence. If you have

one auditor who audits the whole facility, who audits his area?

If the same auditor also audits his area, then you will not be able to prove that the audit is unbiased. The other big

question is how effective are your audits? Internal auditors who only perform audits once or twice a year do not truly

have a chance to polish their auditing skills, and therefore you may not be getting good value from your audits.

That’s when hiring an independent consultant sometimes works in your favor: They are independent, bring a lot of

expertise from other organizations, and have excellent up-to-date auditing skills. However, if you decide to have your

employees perform your audits, make sure you keep them current in auditing techniques by providing continuing

education on auditing at least once a year.

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External AuditsA second-party audit is performed following a decision of the organisation’s management by competent personnel

from within the organisation and/or by external personnel selected by the organisation and the audit is applied to

the activities of a second organisation, usually a supplier of the first organisation. The purpose of the audit is for the

auditor to verify if the auditee meets specific requirements and become satisfied with the performance level of the

auditee. The conclusions of the audit are communicated to the management of the two organisations and to no other

interested party.

A third-party audit is performed following an application for certification/registration against an OSH standard issued

by an organisation’s management. It is undertaken by competent personnel from the certification/registration body. It

is applied to the applicant’s organisations and the conclusions of the audit are communicated to the certification body

and the management of the applicant. Only a positive decision is public or a negative decision after annual surveillance

observations, as established in the final records: certificates, communications of withdrawal of certification.

Gap Analysis AuditsA gap analysis is mainly a determination of the degree of conformance of your organization to the requirements of a

specification or standard. A gap analysis is mainly a document review or a “show me the evidence” activity, evidence

which usually will come in the form of a record or document. During a gap analysis, only very minor auditing is done;

rather, key process owner or project stakeholders provide evidence that they have met the requirements set forth in

the specification or standard.

Gap analysis is often conducted at the beginning of an organization’s journey seeking compliance to a chosen

specification or standard. However, it may also be conducted after some development of processes for achieving

compliance has taken place. The main reason why gap analysis is conducted at the beginning of the development

phase or after some development has occurred is because the organization wants to know where it stands in regard to

meeting the standard, and it wants to know specifically what it must do to close the gaps. Basically the organization

wants to know where the holes are—whether few or many—and what it needs to do to close those holes and get

closer to fully meeting the requirements.

This leads us into the reporting aspect of gap analysis. A good gap analysis report usually presents a clear summary

of where the major gaps exist between the company’s documentation and the chosen requirements. It should also

show a detailed account of each requirement and the degree of compliance, with corresponding actions that should

be taken to close these gaps.

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Legal RegistersOHSAS18001 and Health & Safety Legal Compliance

Health and Safety Legal Compliance and OHSAS18001: Differentiating between clause 4.3.2 (Legal & Other Requirements) and 4.5.2 (Evaluation of Compliance)

In order to comply with clauses 4.3.2 and 4.5.2 under OHSAS18001, the differences and similarities between these two clauses must be clearly understood.

Clause 4.3.2: Legal and Other Requirements

In terms of this clause, an organization must establish, implement and maintain a procedure for identifying and accessing the legal and other occupational health and safety requirements that are applicable to it.

This clause therefore directs that an organization firstly needs to identify all laws and other requirements which it must comply with which relate to health and safety.

The identification of applicable legal compliance requirements should be undertaken by an individual who is competent to do so, such as a person who is legally trained (attorneys, advocates etc) in order to ensure that none of the relevant requirements are overlooked.

A list of these legal compliance requirements must be compiled in the form of a legal library, database or register.

Health and Safety legal compliance

Sources of legal compliance requirements could include:

• National, provincial and municipal legislation

• Decrees and directives

• Permits, licenses

• Orders issued by regulatory agencies

• Customary/indigenous law

• Treaties

• Conventions

• Protocols

“Other” requirements to which an organization must comply could include inter alia:

• Agreements with customers

• Non-regulatory guidelines

• Voluntary principles

• Codes of practice

• Agreements with community groups

• Public commitments of the organization

• Company requirements

It is critically important that these “other” requirements are not overlooked, and are also properly managed. It is a common problem that organizations are not aware of the Provincial and Municipal by-laws which are applicable to their operations

This clause then directs that the organization must have access to the aforementioned requirements, so it is not sufficient to simply list the applicable requirements.

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Legal Registers (Continued)

Further, this information needs to be kept up to date, and there must be a procedure to communicate the legal compliance and other requirements to employees and interested parties. Updates to the relevant requirements will need to be communicated to these parties too.Clause 4.5.2: Evaluation of Compliance

As it states, this clause directs that an organization must establish, implement and maintain a procedure for periodically evaluating compliance with the applicable legal and other requirements which were identified under clause 4.3.2, and that records of the results of these evaluations must be kept. The frequency of the periodic evaluations may vary for

differing legal compliance requirements.

In order for an organization to comply with this clause, it will need to undergo health and safety legal compliance

audits. Legal compliance auditing should only be conducted by individuals who are competent to do so, such as

individuals who have been legally trained.

It is further important that an organization is audited against all of the laws which are applicable to it – not only

National Legislation, and not only against the Occupational Health and Safety Act.

It is a common problem that organizations are not aware of the Provincial and Municipal by-laws which are of

application to their operations – this exposes the organization to significant risks, since the by-laws quite often attract

substantial penalties for non-compliance thereto.

There are roughly 250 pieces of South African legislation that relate to safety, health and environment which could

be applicable to any organization. It is therefore fitting that these legal compliance audits should be conducted by

individuals such as attorneys or advocates, who are comfortable with reading, interpreting and applying legislation.

Conclusion

Based on the above discussion, it is evident that the management of Health and Safety legal compliance is critical in

order to achieve and maintain OHSAS18001 certification.

So which Audit do you need?Hopefully by now you are more clear on the difference between these three important activities in your continual

improvement journey. Depending on the size of your company, you may need all three, although we usually

recommend a gap analysis to define the starting point and a thorough internal audit because that’s a “must do”

anyway. Your organization may not need a pre-assessment or benefit from one. Most registrars or certification bodies

have implemented a Stage 1 and Stage 2 audit, which seeks to give organizations an opportunity to determine their

readiness.

Remember that the quality of these compliance activities is only as good as the quality of people performing the

activities. Whether you chose all three or just the internal audit, make sure they are performed by highly competent

individuals. Only with expertise on hand and excellent reports will you get closer to world-class quality.

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0.6|PROJECTS COMPLETEDMSHEQ HANDLED ALL NECESSARY HEALTH AND SAFETY ASPECTS FOR THE FOLLOWING PROJECTS:

• Appointed Health & Safety Consultants - Standard Bank Global Leadership Training Centre

• HMS Plant - Samancor, Mooi Nooi

• Surface Workshop - Samancor, Mooi Nooi

• Flotation and Spiral Plant - Sylvania, Mooi Nooi

• Building of Drying Beds - Xstrata

• Construction of Compressor Houses - Eland Platinum

• Construction of Meeting Hall - Lonmin

• Magareng Benefi ciation Plant - Xstrata, Steelpoort

• Health & Safety System - Polystar Tape & Fabric, Brits

• Renovation of PSA Building - Arcadia, Pretoria

• Safety Management System - River Place Country Estate

• Safety Management System - The Windmill, Hartbeespoortdam

• Health & Safety System - UKHA Construction

• System for Dust Suppression - Debswana, Botswana

• Ongoing Health & Safety Consultants - Thermo Fisher

• Safety Management System - Wit Color

• Safety Management System - Prismafl ex

• Ongoing Safety Consultants - Insight Outdoor

• Ongoing Safety Consultants - CIDA City Campus

• Project Safety Consultants - Benmarc Environmental

• Implementation of OSHAS 18001 &

Ongoing Safety Consultants - Desertmoon Trading 355cc

• Implementation of OSHAS 18001 - Clyde Bergemann Africa

• Ongoing Safety Consultants - Alert Trucks

• Project Safety Training - ELB Construction

• Ongoing Safety Consultants - Ad Outpost

Please contact the MSHEQ team for a full list of completed projects.

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0.7|HEALTH & SAFETY CAMPAIGNS

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Is your company’s incident rate high? But, you comply legally with all aspects of the Department of Labour and all

systems are in place? But something is amiss? Your employee’s morale is low and there is a general lack of enthusiasm

and focus towards Health & Safety?

Then a Health & Safety Campaign is the solution for you!

The focus of the campaign will start with a review of the basic principles of Health and Safety. This approach will focus

on personal development, taking each employee into account and driving towards attitude change. The campaign will

consist of a series of related topics focusing on a common theme. Making use of various channels of communication.

Our Aim:

Improving Internal Communication Improving Health & Safety Awareness

Improving Employee Morale Improving Health & Safety Leadership

A Campaign can be tailored to your company’s needs and budget.

Contact the MSHEQ team today to setup an appointment.

0.8|INTERNSHIP PROGRAMME

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Our exciting new Internship Programme is coming soon. Watch this space!!!

COMING SOON !

HEALTH & SAFETY CONSULTANTS

MSHEQMSHEQ

CONTACT DETAILS

www.msheq.co.za

E-mail: info@msheq.co.zaCharné: +27 (0)82 444 0493

Postal Address: Postnet Suite 429, Private Bag X0001, Ifafi , 0260.Shop 2, Landsmeer Offi ce Park, Jan Smuts Avenue, Meerhof, Hartbeespoort, 0216GPS-coordinates: 25º45’12.8”S | 27º54’33.4”E