mst 111 goods receipt for order docu v13 en

8/12/2019 MST 111 Goods Receipt for Order Docu v13 En

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Version: 1.3

Date: November 22, 2011

Mobisys GmbH

Altrottstr. 26D-69190 Walldorfwww.mobisys.de

Documentation

MSB Standard Transaction 111

Goods receipt purchase order


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DocumentationMSB Standard Transaction 111Goods receipt purchase order

Version 1.3, November 22, 2011 Page 2

Copyright

Copyright 2011 Mobisys GmbH. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or for any purposewithout the express permission of Mobisys GmbH. The information contained herein may bechanged without prior notice.

Some software products marketed by Mobisys GmbH and its distributors contain proprietarysoftware components of other software vendors.

SAP, SAP NetWeaver, SAP ERP, ABAP, BAPI and other SAP products and servicesreferred to in this document, as well as the corresponding logos, are registered trademarks ofSAP AG in Germany or other countries.

Microsoft, Windows, and other Microsoft products and services mentioned in this documentare registered trademarks of Microsoft Corporation.

Citrix and Citrix products and services mentioned in this document, as well as thecorresponding logos, are registered trademarks of Citrix Systems, Inc.

HTML, XML, XHTML und W3C are trademarks or registered trademarks of W3C, WorldWide Web Consortium, Massachusetts Institute of Technology Java is a registeredtrademark of Sun Microsystems, Inc. JavaScript is a registered trademark of SunMicrosystems, Inc., used under license for technology invented and implemented byNetscape.

All other product and service names mentioned are the trademarks of their respectivecompanies. Data contained in this document serves informational purposes only. Nationalproduct specifications may vary.

Mobisys is not liable for errors or omissions with respect to this publication. The onlywarranties for Mobisys products and services are those that are set forth in the expresswarranty statements accompanying such products and services, if any. Nothing hereinshould be construed as constituting an additional warranty.


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Table of Contents

1 Introduction ....................................................................................................................... 42 Short description and scope of functions .......................................................................... 43 Configuration ..................................................................................................................... 54 Transaction processing ..................................................................................................... 9

4.1 Material subject to batch management .................................................................... 134.2 Serial number requirement ...................................................................................... 144.3 PO items with account assignment .......................................................................... 164.4 Conclusion ............................................................................................................... 17

5 Notes ............................................................................................................................... 19


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1 IntroductionMSB standard transactions cover frequently used processes in various application areas and

can either be used productively as-is with very little configuration effort, or as a template foryour own projects, where they can be enhanced and adapted to your specific needs.

In the following, the configuration, structure and functioning of the MSB standard transaction111Goods receipt purchase order(mobisys transaction GRPO) are described.

2 Short description and scope of funct ionsUsing the MSB standard transaction 111Goods receipt purchase order, you can post a

goods receipt for a purchase order (movement type 101). The flow logic is based on the SAPtransactionMB01orMIGO.

You access the MSB Client transaction by entering a purchase order or schedulingagreement number. The item to be processed is selected from the displayed list. After this,the material and quantity to be delivered must be entered for each item.

Purchase orders and scheduling agreements are supported. Data can be collected up until the actual posting. In this way, only one material

document is generated. In the case of materials to be handled in batches, you also have to enter the batch

number. For this, the corresponding input field is automatically displayed. Header information, such as the delivery note number and the document header text,

can be entered after accessing the transaction. The input fields required for this canbe displayed or hidden via the MSB configuration.

The entry of vendor batch numbers is supported (can be configured). A necessary confirmation of the storage bin for a material can be switched on via the

configuration. If necessary, the final delivery indicator can be set manually for each order item. The entry can be interrupted and continued at a later point in time (already entered

data is not lost). Several persons can work on one purchase order. In addition, in this case it is

possible to post all entered items for a purchase order at the same time. The flow logic of the transaction and the screen elements can be set via a

configuration table. Serial numbers are supported.

Purchase order items with an account assignment are supported.

You can get further information on the operation of this transaction in the section Transactionprocessingusing the example of an order. The entry of scheduling agreements is carried outin the same way.


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3 ConfigurationYou first have to define the transaction processing using the parameter values of the

configuration table /MSBSTD/CONTROL. For this, call the table in the SAP system usingtransaction SM30and position the cursor on the applicationMSTand the Mobisys transaction

GRPO:

In this table, you can configure the following parameters:

Parameter Parametervalue

Setting the parameter has the following effect:

SERI AL_PROCEDURE

For ex.MMSL

General: Via this parameter, the serial number operation can beconfigured.

I NPUT_BKTXT X The input field for the document header text is displayed.

I NPUT_LFSNR X The input field for the delivery note number is displayed.


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I NPUT_MATNR(Screen 2) X Below the list for the display of purchase order items, an inputfield for the material number is displayed. When you enter amaterial number, the purchase order item to be processed isselected using this number.

I NPUT_MATNR(Screen 3)

X Enables the entry of a quantity to be posted for a goods receipt.


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ALLOW_MULTIPLE_CHARG_INPUT(Screen 4)

X You can enter a batch for the same material more than once. Ifthe parameter has not been set, an error message is displayed.

I NPUT_LGPBE X After entering the material quantity (of the PO item) to be posted,you must then confirm the storage bin.

I NPUT_LI CHN X After selecting a material to be handled in batches, an additionalscreen is displayed for the entry of the vendor batch number andthe expiration date.

ALLOW_MULTIPLE_CHARG_INPUT

X If the parameter INPUT_LICHN(see above parameter) has been

set, you can enter multiple batches on the additional screen that isdisplayed.


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SHOW_BUTTON_NEXT X In the selection screen, a Continuebutton is also displayed, viawhich further actions, such as cross-user deletion and posting ofitems, can be carried out.


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4 Transaction processingYou call the transaction by clicking the corresponding buttons:

Figure 1

ESCReturns you to the calling menu

At the top right the current user isdisplayed

Calling transaction 111 enables thegoods receipt for an order.

To run the transaction, proceed as follows:

Figure 2

After calling the transaction, you enter thepurchase order number.

Next, you can enter the delivery note numberand the document header text (optional).

The document header text and the ship-to

party are not mandatory entries and can beleft unfilled if desired.


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Figure 3

The vendor and the number of PO items arenow displayed.

Next, press the Continuepushbutton.

Figure 4

The screen with the PO items is displayed.

Via lateral scrolling, you can display allcolumns of the item.

Now you select the PO item to be processedfrom the list by marking it and pressing Enter.

Optionally, you can also find the PO item byentering the material number in the lowerfield.

After you have selected a PO item, the nextscreen is displayed.


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Figure 5

Enter the quantity to be posted and confirmthe entry with the Enter key.

Note:You can change the storage location bypressing the Escbutton in the entry field forthe quantity.If you did not enter a storage location whenthe PO item was created, the cursor willautomatically jump to the entry field for thestorage location. In this case, you only haveto enter the storage location.

Figure 6

To confirm the goods receipt, you click thebutton Submit. Now the entered data isstored temporarily and can later be posted

collectively.

Before clicking the Submitpushbutton, youcan also mark this PO item as finallydelivered (indicator Fin.Del.).

In this case, the PO item is marked asprocessed (delivery completed). This meansthat the PO item can then no longer beposted with any open (partial) quantities.


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Figure 7

In the status line, the saving of the item datais confirmed.

Now you can select the next item for whichyou want to enter the quantity.


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4.1 Material subject to batch management

In the following, the processing of materials subject to batch management is described.

Figure 8

Again, you enter the quantity.

Figure 9

If it is a material subject to batchmanagement, you enter the batch afterentering the quantity.

If you are requested to do so, enter thevendor batch number and/or expiration dateafter this.


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Figure 10

Optionally, you can set the Final deliveryindicator. In the touch screen, this is done by

clicking on the selection box. Then you clickthe Submitpushbutton.

4.2 Serial number requirement

If you are dealing with a material which has a serial number requirement, you now step

through the screens for this. You must enter a valid serial number for each individual quantityto be posted.

Figure 11

If it is a material with a mandatory serialnumber requirement, you enter the serialnumber in the entry screen.Note: Leading zeros do not have to beentered.

You can also remove individual serialnumbers by clicking the Deletebutton.

Note: The serial numbers must be assignedto the material and have the status Releasedfor Use. Then the system will carry out thenecessary checks.


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Figure 12

After you have entered all serial numbers (thenumber of serial numbers = entry quantity),the pushbutton Submitis displayed.

Press this pushbutton for the serial numbersto be submitted.

Figure 13

If on the other hand you are dealing with amaterial that has an optional serial numberrequirement, then after entering the quantity,you will see the pushbutton Enter S/N.


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4.3 PO items with account assignment

The following describes the additional screen displayed for PO items with an account

assignment.

Figure 14

If you are dealing with such PO items, anadditional pushbutton is displayed (see redmarking).

The name of the pushbutton depends on theaccount assignment category (here K = costcenter).

When you click this pushbutton, the nextscreen displays.

Here detail information on the accountassignment is displayed.

With Back you return to the previous screen.

Figure 15


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4.4 Conclusion

The entered data can be processed further in different ways.

Figure 16

A selection menu is displayed.

If you press Continue, the continuation of themenu is displayed.

Figure 17


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By clicking the corresponding pushbuttons, you can now carry out the following actions:

Button Action

Post entry Carries out the posting. For all PO items entered until this point,a material document is generated.

Park entry You return to the start screen, in which you can enter anotherpurchase order. The data already entered is maintained, so thatat a later point in time you can continue with the processing ofthe original purchase order.

Delete entry All items entered for a user until this point are deleted.

Change entry Changing of the entered quantity. You can select the PO item tobe changed from a list.

Continue You go to the second selection screen.

ESC You return to the overview of the PO items and can continueprocessing the purchase order.

Post all items / Deleteall items The actions that can be called in this screen are available toseveral users.

This means that when you click one of the correspondingbuttons, all the items entered until that point will be posted ordeleted.In this way, for example, when you delete, all items will bedeleted, independently of who entered them (if therefore several

users are working on the same purchase order, this action willalso affect the entry of the other users.

Note: Calling this screen can be suppressed by setting theparameter SHOW_BUTTON_NEXTto initial.


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Figure 18

If you click the Post Entrybutton and enter

the item, the system confirms that thecorresponding material document wascreated.

Now you can enter a goods receipt for thenext purchase order.

5 Notes

mst 111 goods receipt for order docu v13 en

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