mtubatuba municipality

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MTUBATUBA

MUNICIPALITY

REVISED SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN (SDBIP) FOR 2020/2021

1

Table of Contents

1. FOREWORD BY HIS WORSHIP THE MAYOR .................................................................. 2

2. INTRODUCTION BY THE MUNICIPAL MANAGER ............................................................ 3

2.1 VISION, MISSION, AND CORE VALUES .................................................................... 4

2.2 LEGISLATIVE MANDATE ............................................................................................ 5

2.3 SDBIP PROCESS........................................................................................................ 5

2.3 STRATEGIC OUTCOME ............................................................................................. 6

3. WARD INFORMATION ....................................................................................................... 7

3.1 DEMOGRAPHIC PROFILE ............................................................................................. 7

4. MONTHLY PROJECTIONS OF REVENUE TO BE COLLECTED BY SOURCE ................. 7

5. QUARTERLY PROJECTIONS OF SERVICE DELIVERY TARGET AND PERFORMANCE

INDICATORS FOR EACH VOTE ..............................................................................................10

6. MONTHLY PROJECTIONS OF OPERATING CAPITAL EXPENDITURE AND REVENUE

FOR EACH VOTE .....................................................................................................................29

6.1 OPERATIONAL BUDGET ...........................................................................................31

6.2 CAPITAL BUDGET .....................................................................................................31

7. THREE YEAR DETAILED CAPITAL WORKS PLAN..........................................................32

2

1. FOREWORD BY HIS WORSHIP THE MAYOR

This revised SDBIP is read in conjunction with the 2020/2021 Integrated Development Plan

(IDP) and adjusted budget. The reason is that the SDBIP is a working document that suggests

how the vision, mission, strategic objectives, and all municipal priorities in the IDP will be

reached with the available funding in the 2020/2021 financial year. The revised SDBIP indicates

how funds in this financial year are going to be spent to fulfil the needs of communities.

The implementation of service delivery Budget and Implementation Plan of the Organisation and

the Integrated Development Plan for 2020/2021 solely focusses on the strategic direction of the

municipal governance. This means that reliance on the Mtubatuba Service Delivery Budget and

Implementation Plan (SDBIP) increases as the roadmap of the processes and frameworks will

lead us towards realizing and achieving our strategic objectives.

The SDBIP gives the municipality an opportunity to commit it self in a form of actions that will be

measurable through performance assessments, by relying on our SDBIP which functions as the

benchmark of service delivery, the municipality will be able to ensure the accountability of the

administration and its officials to the residents of Mtubatuba.

I have no doubt that we will be guided towards greater service delivery excellence within this

term of office.

Signature Date

__________________________ _________________

3

2. INTRODUCTION BY THE MUNICIPAL MANAGER

The Revised Service Delivery and Budget Implementation Plan is influenced mainly by the

Adjustments Budget and the latest audit findings from In Internal Auditors in terms of targets

achieved and not achieved. The revised SDBIP assigns specific responsibilities that are in line

with the approved Budget and the Senior Managers will be quarterly assessed on their

performance against these pre-determined targets and objectives of the SDBIP. The

adjustments in the organizational 2020/2021 SDBIP were effected with regard to certain Key

Performance Indicator (KPI) to ensure that such are fully compliant with the SMART principle.

Service Delivery Budget and Implementation Plan (SDBIP) is a management, implementation

and monitoring tool that will assist the Mtubatuba Mayor, Councillors, Managers (Section 56),

and community to monitor the progress made on service delivery in the municipality.

The SDBIP complements and should be read together with the 2020/2021 multi-year budget

and the 2020/2021 Integrated Development Plan (IDP). It also takes into account other sector

plans such as the District Local Economic Development (LED) Plan. The SDBIP therefore gives

effect to the IDP and Budget of the municipality. The Budget in turn gives effect to the strategic

priorities of the municipality and is not a management or implementation plan. The SDBIP

serves as a contract between the administration, council and community expressing the goals

and objectives set.

The SDBIP brings together a number of strategic plans and documents to give high level

analysis of key deliverables against which there is assigned accountability and responsibility. It

provides basis for performance appraisal of the municipality as a whole for departments and

senior managers. It also provides staff with a clear sense of purpose of the corporate goals.

The Service Delivery and Budget Implementation Plan has to be prepared as required by the

Municipal Finance Management Act (MFMA) and the National Treasury circular which has been

issued identifying the key components. The key components for the basis of the outline of this

document are presented as follows:

Monthly projections of revenue to be collected for each source;

Monthly projections of expenditure (Operating and Capital) and revenue for each vote;

Quarterly projections of service delivery targets and performance indicators for each

vote

Detailed capital works plan broken down by ward over three years

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2.1 VISION, MISSION, AND CORE VALUES

The vision, mission, core values and developmental priorities for the municipality is as follows:

VISION

To be a dynamic municipality, delivering quality services and responding to community

challenges by 2035.

MISSION STATEMENT

In order to achieve the above vision, Mtubatuba Local Municipality is committed to working with

it’s communities and stakeholders at large in:

Delivering basic services in a sustainable manner

Investing in new infrastructure

Creating conducive environment for economic growth & development

Encourage active citizenry and public participation

Maintaining the globally renowned heritage site and tourist destination through

environmental management

CORE VALUES

The Batho-Pele Principles are central to the operations of the Mtubatuba Municipality and, they

therefore, inform the relations and interaction between the Municipality and its customers,

community and other stakeholders. The following are the values upon which the Municipality

operates:

Professionalism;

Transparency;

Innovation;

Excellence; and

Integrity.

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2.2 LEGISLATIVE MANDATE

The Municipal Finance Management Act No. 56 of 2003 (MFMA) is geared towards ensuring

effective and efficient financial management and budgeting as a way of promoting

transparency, participation and accountability of municipalities The MFMA requires that

municipalities prepare a Service Delivery Budget and Implementation Plan (SDBIP) as a

strategic financial Management tool to ensure that budgetary decisions that are adopted by

municipalities for the financial year are aligned with their Integrated Development Plans.

Legislative Imperative In terms of Section 1(i) of the Local Government: Municipal Finance

Management Act of 2003 (MFMA), the SDBIP is defined as a detailed plan approved by the

mayor of a municipality in terms of section 53(1)(c)(ii) for implementing the municipality’s

delivery of services and the execution of its annual budget.

In terms of the MFMA, the process for the finalization of the SDBIP is that the Executive Mayor

is expected to approve the SDBIP within 28 days of the approval of the Budget. The Accounting

Officer (Municipal Manager) is required to submit a Final SDBIP to the Executive Mayor within

14 days of the approval of the Budget; and the Executive Mayor is required to make public the

SDBIP no later than 14 days after its approval.

In terms of Section 54 (1) (c) of the Local Government: Municipal Finance Management Act 56

of 2003 (MFMA), the Mayor must consider and, if necessary, make any revisions to the service

delivery and budget implementation Plan, provided that revisions to the service delivery targets

and performance indicators in the plan may only be made with the approval of the council

following approval of an adjustments budget. Further to that, it is legislated that the Mayor must

ensure that any revisions of the service delivery and budget implementation plan are made

public promptly.

2.3 SDBIP PROCESS

The Municipal Systems Act 32 of 2000 Section 25 and Section 53 (c) of the Municipal Finance

Management Act requires that the municipality must develop a Performance Management tool

which is commensurate with its resources and circumstance. The Service Delivery and Budget

Implementation Plan for 2020/2021 is developed as an implementation tool of the 5 year

municipal strategic document – the IDP. The SDBIP has a positive implication on service

6

delivery as it contains plans emanating from the IDP which are to be implemented over one

year. It enables monitoring and evaluation to occur as its implementation runs over a period of 1

year.

The IDP and Budget for the period: 2020/2021 was prepared and submitted for presentation to

Council on the 29 May 2020. The development of the Draft SDBIP 2020/2021 commenced

taking into account the Objectives, Indicators and Targets as encapsulated in the reviewed IDP

2020/2021.

The SDBIP took into cognisance the following:

Indication of monthly revenue projections by source

Quarterly expenditure projections

Projection of Service Delivery targets by all departments

Departmental performance indicators

The SDBIP 2020/2021 was presented to Council for noting on 29 June 2020 and that was still

within 28 days of final budget approval in line with the requirements of the MFMA.

2.3 STRATEGIC OUTCOME

Strategic planning is an inclusive process of making informed decisions setting future direction

about how to optimally attain established priorities, within allocated resources and time and be

able to monitor results overtime to move the organisation from the present to desired future. As

such planning is not an end to itself but a process that culminates into a written plan. This plan

provides a map and framework to guide the municipality to achieve specific set of objectives

and towards positive and progressive outcomes. In the main, the ultimate goal of strategic

planning is to increase municipality’s ability to serve and achieve its vision and mission.

For 2020/2021 the strategic planning session was not held therefore this document was

compiled using the strategic outcome of the session held in February 2019 where the Council

and Management had a Strategic Planning workshop, the purpose of the session was to set a

strategic framework that should guide planning, programme, project implementation, monitoring

and evaluation of municipal developmental objectives within the district, and also to serve as a

framework for the 4th generation IDP review of 2019/2020 FY. The other aim of the Strategic

Planning Session is also to inform the municipal structure (organogram) which is required to

provide support in terms of human capacity for the implementation of the strategy and also to

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ensure that the structure is strictly in line to the municipal powers and functions in order to

enhance service delivery

Council and management resolved to retain the current Vision, Mission, and key Developmental

Priorities for implementation during the 2019/2020 financial year.

3. WARD INFORMATION

Within the Municipality area of jurisdiction, there is only one traditional council, the Mpukunyoni

Traditional Council. The Mtubatuba Municipality comprises of 20 municipality wards which are

represented by 20 ward councillors and 20 proportional representative councillors. In total the

Municipality has 40 Councillors. Out of the 20 municipality wards, 18 fall within the Mpukunyoni

Traditional Council. This confirms that the Mtubatuba Municipality is predominantly rural in

nature. Only 2 and portion of ward 4 municipality wards fall outside the Mpukunyoni Traditional

Council area of jurisdiction. These areas include the Mtubatuba Town, St Lucia, and KwaMsane

Township. Portions of wards 2 and 6 fall within the Mpukunyoni Traditional Council authority

area.

3.1 DEMOGRAPHIC PROFILE

According to the 2016 Community survey, the municipal area has a total population of 202176.

It is noted that the population growth rate between 2001 and 2011 was at 1.85% per annum

(Stats SA, 2011).

4. MONTHLY PROJECTIONS OF REVENUE TO BE COLLECTED BY SOURCE

This is one of the most important and basic priorities of the municipality, as failure to collect

revenue will undermine the ability of the municipality to deliver on services

The municipality’s main sources of revenue are:-

Property rates;

Property rates – penalties imposed and collection charges;

Electricity tariff billings;

Refuse removal tariff billing;

Grants from National and Provincial governments;

Interest and investment income;

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Rent of facilities and equipment;

Traffic and;

Testing grounds

9

KZN275 Mtubatuba - Table B4 Adjustments Budget Financial Performance (revenue and expenditure) - 28 February 2021Budget Year +1

2021/22

Budget Year +2

2022/23

Adjusted

Budget

Adjusted

Budget

Adjusted

Budget

10

R thousands H

Revenue By Source

Property rates 59,147,010.08 60,921,420.00 63,358,277.00

Service charges - refuse revenue 8,802,665.00 9,154,771.60 9,612,510.18

Rental of facilities and equipment 601,047.00 797,955.89 842,853.68

Interest earned - external investments 1,500,000.00 1,750,000.00 2,000,000.00

Interest earned - outstanding debtors 15,700,283.52 15,763,084.65 16,551,238.89

Fines, penalties and forfeits 1,040,000.60 1,550,000.00 2,050,000.00

Licences and permits 1,500,000.00 3,000,000.00 3,500,000.00

Transfers and subsidies 223,148,850.00 260,103,814.00 278,585,350.00

Other revenue 1,019,000.00 1,085,000.00 1,172,040.00

Total Revenue (excluding capital transfers and contributions) 243,490,181.12 282,964,854.54 303,529,442.57

Description

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5. QUARTERLY PROJECTIONS OF SERVICE DELIVERY TARGET AND PERFORMANCE INDICATORS FOR EACH

VOTE

Below is the municipal Organisational SDBIP which has 6 KPA’s namely:

1. Municipal Transformation & Institutional Development;

2. Basic Service Delivery;

3. Local Economic Development;

4. Good Governance;

5. Financial Viability Management &

6. Cross cutting interventions

The National KPA’s are further broken down to KPI’s which are Categorised as follows:

- IDP/SDBIP NO: - Ref No. shaded in green are the indicators that are found in the Top layer SDBIP.

- IDP/SDBIP NO: - Ref No. not shaded are the indicators that are found in the operational SDBIP.

The municipality has a total number of 228 KPI’s that it is currently measured on. 34 of those KPI’s form part of the top

layer SDBIP & 194 of those KPI’s make up the operational SDBIP.

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Q1 Q2 Q3 Q4

Projected Target Projected Target Projected Target Projected Target

MT1

Date OPMS/IPMS Framework and PMS Policy

reviewed and submitted to Council for

adoption

PMS framework

asubmitted to Council

for adoption on 30

June 2021

Non Cumulative n/a n/a n/a

PMS framework

asubmitted to

Council for adoption

on 30 June 2021

R0.00 R0.00 Equitable Share Council resolution

MT1.1

No of Performance agreements signed withinin

30 days after the beginning of a new financial

year for s54/56 Managers for review and within

60 days for new appointments

6 Performance

Agreements signedNon Cumulative

6 Performance

Agreements signedn/a n/a n/a R0.00 n/a n/a n/a

Signed Perfomance

agreements

MT1.2Date Mid year Performance report submitted

to Council for adoption

Mid year

Performance report

submitted to Council

for adoption by 25

January 2021

Non Cumulative n/a n/a

Mid year

Performance report


for adoption by 25

January 2021

n/a R0.00 n/a n/a n/a Council resolution

MT1.3No of s54/s56 Bi-annual performance

assesments conducted by 30 June 2021

2 Performance

Assessments

conducted by 30 June

2021

Non Cumulative

1 Performance

Assessments

conducted

n/a

1 Performance

Assessments

conducted

n/a R0.00 n/a n/a n/aAttendance Register /

Assessments Report

MT2Date Final Annual Report Submitted to council

for adoption

Annual Report

Submitted to council

for adoption by 31

March 2021


Annual Report

Submitted to council

for adoption by 31

March 2021

n/a R0.00 n/a n/a n/a Council Resolution

MT2.1Date 2021/22 budget submitted to Council for

adoption

2021/22 budget


for adoption by 31

May 2021

Non Cumulative n/a Obtain sections input Draft 2020/21 budget

2021/22 budget


for adoption by 31

May 2021

R0.00 n/a n/a n/a Council Resolution

MT2.2 Date draft Annual report submitted to AG

Draft Annual Report

submited to AG by 31

August 2020

Non Cumulative

Draft Annual Report

submited to AG by 31

August 2020

n/a n/a n/a R0.00 n/a n/a n/a Proof of submission

MT2.3Date of submission of Annual Financial

Statements to the Auditor General

Annual Financial

Statements to the

Auditor General by 31

August 2020

Non Cumulative

Annual Financial

Statements to the

Auditor General by 31

August 2020

n/a n/a n/a R500 000 R500 000 n/a Equitable Share Proof of submission

INS

TIT

UT

ION

AL

DE

VE

LOP

ME

NT

AN

D T

RA

NS

FOR

MA

TIO

N

KPA 1 : INSTITUTIONAL DEVELOPMENT AND TRANSFORMATION

To ensure effective

and efficient

administrative

services

Conduct an assessment on

provision of administrative

support

ANNUAL BUDGET OPEX VOTE CAPEX VOTE REVENUE SOURCE Portfolio of Evidence

ORGANISATIONAL

ANNUAL TARGETCALCULATION

TYPE

RATING SCALE 1. BASIC; 2. BASIC; 3. COMPETENT; 4. ADVANCED; 5. SUPERIOR REVIEW DATE 1JULY 2020 - 30 JUNE 2021

IDP / SDBIP

NO.

NATIONAL KEY

PERFORMANC

E AREAS

OBJECTIVE STRATEGIES KEY PERFORMANCE INDICATOR

JOB TITLE MUNICIPAL MANAGER JOB TITILE HON MAYOR

DIVISION/BUSINESS UNIT MTUBATUBA MUNICIPALITY QUARTER Q1 - Q4

MTUBATUBA LOCAL MUNICIPALITY

2020/21 FINANCIAL YEAR

ADJUSTED ORGANISATIONAL - PERFORMANCE PLAN NAME DR. SR NTULI REPORTING AUTHORITY CLLR VT NCAMPHALALA

12

MT3Date organizational structure reviewed and

submitted to Council for adoption

Organizational

structure submitted

to Council for

adoption on 30 June

2021


Organizational

structure submitted

to Council for

adoption on 30 June

2021


MT3.1Date Municipal Registry Management policy


Municipal Registry

Management policy


for adoption by 30

June 2021


Municipal Registry

Management policy


for adoption by 30

June 2021


MT3.2Date Municipal filing plan reviewed and


Municipal filing plan

reviewed and


for adoption by 30

June 2021


Municipal filing plan

reviewed and


for adoption by 30

June 2021


MT3.3

Quarterly circulation of an updated Council

resolution register to Senior Management by 30

June 2021

4 Council Resolution

registers circulatedNon Cumulative


register circulated


register circulated


register circulated


register circulatedR0.00 n/a n/a n/a

Acknowledgement of

receipt from Senior

Management

MT3.4

Number of policy documents developed &

submitted to council for adoption by 30 June

2021 (Health and Safety Policy

• Placement Policy

• Promotion Policy

• Demotion Policy

• Study Assistance Policy

• Informal Economy Policy)

5 policy documents

developed and

submitted to council

for adoption by 30

June 2021


5 policy documents

developed and


by 30 June 2021


MT3.5

Report on number of policies reviewed and

submitted to Council for adoption by 30 June

2021

1 Report on number

of policies reviewed

and submitted to


by 30 June 2021


1 Report on number

of policies reviewed

and submitted to


by 30 June 2021

R0.00 n/a n/a n/aCouncil Resolution /

Report

MT4

No. of people from employment equity target

groups employed in the two highest levels of

management (S54&S56 & Line Managers) in

compliance with approved equity plan by 30

June 2020

01 Employed Non Cumulative n/a 1 Employed n/a n/a R0.00 n/a n/a n/a Appointment letters

MT4.1

Date Employment Equity Plan developed and

submitted to council for adoption by 30 June

2021

Employment Equity

Plan developed and


for adoption by 30

June 2021


Employment Equity

Plan developed and


for adoption by 30

June 2021


MT5Date Workplace Skills Plan Plan submitted to

Council for adoption by 31 March 2021

Skills Development

Plan submitted to


by 30 June 2021


Skills Development

Plan submitted to


by 30 June 2021

n/a n/a Equitable Share Council Resolution

MT5.1Date of submission of the Workplace Skills

Plan to LGSETA30-Apr-21 Non Cumulative n/a n/a n/a 30-Apr-20 n/a Equitable Share Proof of submission

MT5.2Date Training plan submitted to Council for

adoption

Training plan


for adoption by 30

June 2021


Training plan


for adoption by 30

June 2021

Equitable Share Council Resolution

MT5.3

Number of quarterly reports on training

programmes submitted to Portfolio Committee

by 30 June 2020

4 Reports Non Cumulative 1 Report 1 Report 1 Report 1 Report R0.00 n/a n/a n/a

Portfolio Committee

minutes / Quartely

Reports

MT5.4

The percentage of the municipality's budget

actually spent on implementing its workplace

skills plan by 30 June 2021

1% of the

municipality's budget

spent by 30 June 2021

Cumulative N/A N/A

0.0025% of the

municipality's

budget spent

1% of the

municipality's

budget spent by 30

June 2021

R1 800 000 R1 800 000 n/a Equitable Share

Quartely Reports /

Budget vs actual

expnditure report

MT6Date HRD Strategy reviewed, and submitted

to Council for adoption

Human Resource

Developement

strategy submitted to


by 30 June 2021


Human Resource

Developement

strategy submitted

to Council for

adoption by 30 June

2021


MT6.1

No. of quarterly reports on the

Implementation of the HRD Strategy

submitted to Corporate Services Portfolio

Committee

1 report submitted to

Portfolio committeeNon Cumulative n/a n/a n/a

1 report submitted to

Portfolio committee

Quarterly Reports /

Portfolio Committee

minutes

MT6.2Compliance with legal

prescripts

Number of quarterly legal reports submitted to

Corporate Services portfolio committee by 30

June 2021

4 legal reports

submitted to

Corporate Services

portfolio committee

by 30 June 2021

Non Cumulative 1 legal Report 1 legal Report 1 legal Report 1 legal Report R4 000 000 R4 000 000 n/a Equitable Share

Quarterly Reports /

Portfolio Committee

minutes

INST

ITUT

IONA

L DEV

ELOP

MEN

T AN

D TR

ANSF

ORM

ATIO

N

Development &

Implementation of the

Human Resource

Development (HRD)

Strategy

To provide effective

and efficient

administrative

management aimed

at achieving a skilled

workforce that is

responsive to

service delivery and

change

Effective municipal

administration and

improved municipal

capability

Council adoption of the

Employment Equity Plan

Adoption & implementation

of Workplace Skills Plan

(WSP)

R1 800 000 R1 800 000

13

MT7Date Municipal IT Governance Framework

adopted by Council

IT Governance

Frameworkadopted

by Council by 30 June

2021


IT Governance

Framework adopted


2021

R0.00 n/a n/a Equitable Share Council Resolution

MT7.1Number of IT backups conducted by 30 June

2021

12 IT backups


2021

Non Cumulative 3 IT Backups 3 IT Backups 3 IT Backups 3 IT Backups R0.00 n/a n/a Equitable Share IT Backups /Monthly

Reports

MT7.2Number of monthly IT reports submitted to the

Municipal Manager by 30 June 2021

12 IT Reports

submitted to

Municipal Manager

by 30 June 2021

Non Cumulative 3 IT Reports 3 IT Reports 3 IT Reports 3 IT Reports R0.00 n/a n/a Equitable Share

Monthly Reports /

Acknowledgement of

receipt from Chief

Financial Officer

MT8Date communication framework/strategy


Communication

Framework/Strategy


for adoption by 30

June 2021


Obtain inputs from

AC, Departments &

management

Communication

Framework/Strategy


for adoption by 30

June 2021

n/a Council resolution

MT8.1

Number of radio slots done by 30 June 2021 12 radio slots Non Cumulative 3 radio slots 3 radio slots 3 radio slots 3 radio slots n/aSigned Schedule of

radio Slots

MT8.2

Number of newsletters developed by 30 June

20212 newsletters Non Cumulative n/a

1 Newsletter

developed n/a

1 Newsletter

developed R0.00 R0.00 n/a Equitable Share Newsletter

MT8.4Number of Library promotions conducted by 30

June 20214 Library Promotions Non Cumulative 1 Library Promotion 1 Library Promotion 1 Library Promotion 1 Library Promotion R100 000 R100 000 n/a Equitable Share Attendance Registers

MT8.5

Number of monthly reports on users who have

access to internet submitted to Senior Manager

Community Services by 30 June 2021 12 Reports by 30

June 2021Non Cumulative

3 Reports submitted

per quarter

3 Reports submitted

per quarter

3 Reports submitted

per quarter

3 Reports submitted

per quarterR0.00 n/a n/a n/a

Acknowledgement of

receipt from Seniour

Manager Comminuty

Services

MT8.6

Number of quarterly reports on books & Audio

visiuals submitted to community services

portfolio committee by 30 June 2021 4 Reports submitted

by 30 June 2021Non Cumulative

1 Report submitted per

quarter


quarter

1 Report submitted

per quarter

1 Report submitted


Minutes/ Attendance

Register

MT8.7

Date Municipal fleet management policy


adoption

Municipal fleet

management policy


for adoption by 30

June 2021


Municipal fleet

management policy


for adoption by 30

June 2021

R1 000 000 R1 000 000 n/a Equitable Share Council Resolution

MT8.8

Number of quarterly fleet management

Reports submitted to Corporate Services

Portfolio by 30 June 2021

4 fleet management

Report submitted to

Corporate Services

Portfolio by 30 June

2021

Non Cumulative1 fleet management

Report

1 fleet management

Report

1 fleet management

Report

1 fleet management

Reportn/a Equitable Share

Corporate Services

Portfolio Committee

minutes

INS

TIT

UT

ION

AL

DE

VE

LOP

ME

NT

AN

D T

RA

NS

FOR

MA

TIO

N

Enhancing

Education

Improved library

membership

To provide effective

and efficient human

resource

management aimed

at achieving a

skilled workforce

that is responsive

to service delivery

and chang

Implementation of the

Human Resource (HR)

Development Strategy

R0.00 Equitable Share

To report & monitor

Service Delivery

Ensure Compliance with

ITGC

Development &

implementation of

communication

strategy to help the

organisation to

communicate

effectively

Provision of branding ,

Institutional image &

strengthening relations

R0.00

14

BS1 % of MIG Expenditure by 30 June 2021100% MIG expenditure

by 30 june 2021Cumulative

25%MIG expenditure by

30 September 2020

50% MIG expenditure

by 31 December 2020

75% MIG expenditure

by 31 March 2021

100% MIG

expenditure by 30

june 2021

R31 557 000 n/a R31 557 000

Municipal

Infrastructure Grant

(MIG)

Expenditure

Certificate/ Budget

Control Report

BS1.1Number of Capital Project Design Reports

developed and submitted for approval

Producing One

Detailed Design for

Sigcino Hall by 31

December 2020

CumulativeInception, Concept &

Viability (Prelim Design)Detailed Design None None R453 740 n/a R453 740

Municipal


(MIG)

Inception, Prelim,

Detailed Design

Report(s)

BS1.2Number of Capital Project Design Reports

developed and submitted for approval

Producing Final

Design for Somkhele

Community Hall by 31

December 2020


Viability (Prelim Design)

Finalised Detailed

DesignNone None R479 676 n/a R479 676

Municipal


(MIG)

Design Report (s)

BS1.3Number of Community Halls constructed by 30

June 2021

Construction Of Ward

2 Community Hall

Phase 1 (25%)

Cumulative

Appointmnet of the

Professional Service

Provider

Finalised Detailed

Design

Finalised

Procurement Process

Construction Of

Ward 2 Community

Hall Phase 1 (25%)

R3 000 000 n/a R3 000 000

Municipal


(MIG)

Appointment letter

(s), Design Reports,

Progress Reports

BS1.4Number of Design Reports developed and

submitted for approval

Producing one

Preliminary Design for

Mtubatuba Sports

Complex by 30

September 2020


Viability (Prelim Design)None None None R939 291 n/a R939 291

Municipal


(MIG)

Design Report (s)

BS1.5 Number of Sports field constructed per annum

Construction of

Machibini Sports field

completed by 30 June

2021

Cumulative

Submission of Draft

Tender Document to

the Bid Specification

Committee

Overall construction

progress at 25%


progress at 50%


progress at 100%R8 428 088 n/a R8 428 088 DSR

Bid Specification

Minutes, Progress

Reports, Practical

Completion cerificate

BS1.6 No. of Municipal Facilities constructed

Construction of

Tourism Information

Centre & SMME

Facility Phase 1 up to

80% by 30 June 2021

Cumulative

Submission of Draft

Tender Document to


Committee


progress at 25%


progress at 50%


progress at 80%R12 000 000 n/a R12 000 000

Small Town

Rehabilitation Grant

Bid Specification

Minutes, Progress

Reports, Practical


BS1.7 Number of Creches constructed per annum

Construction of

Bhedangaye Creche

by 31 March 2021

Cumulative

Submission of Draft

Tender Document to


Committee


progress at 30%


progress at 100%None R3 090 280 n/a R3 090 280

Municipal


(MIG)

Bid Specification

Minutes, Progress

Reports, Practical


BS1.8Number of Municipal Facilities constructed per

annum

Construction of

Mechanical Workshop

Phase 1 by 30 June

2021

Non Cumulative Finalised Prelim DesignOverall construction

progress at 10%


progress at 50%


progress at 100%R3 500 000 n/a n/a Own Revenue

Progress Reports,

Practical Completion

cerificate

BS1.9Number of km access road constructed per

annum

Construction of 4.8

km Vezobala Access

Road to be

constructed by 30

June 2021

Cumulative

Submission of Draft

Tender Document to


Committee


progress at 25%


progress at 90%


progress at 100%

achieving 4.8 km

R6 810 446 n/a R6 810 446

Municipal


(MIG)

Bid Specification

Minutes, Progress

Reports, Practical



annum

Construction of 3.2

km Kwa-You Access

Road to be

constructed by 30

June 2021

CumulativeFinalised Detailed

Design

Submission of Draft

Tender Document to


Committee


progress at 50%


progress at 100%

achieving 3.2 km

R5 124 706 n/a R5 124 706

Municipal


(MIG)

Bid Specification

Minutes, Progress

Reports, Practical



annum

Construction of 4,3

km Nkatha to Nkomo

Access road by 30

June 2021

Cumulative

Submission of Draft

Tender Document to


Committee


progress at 25%


progress at 90%


progress at 100%

achieving 4.3km

R6 430 280 n/a R6 430 280

Municipal


(MIG)

Bid Specification

Minutes, Progress

Reports, Practical


BS1.12 Number of Causeway constructed per annum

Construction of

Ngwenyaneni

causeway Phase 1 by

30 June 2021

Cumulative Finalised Prelim DesignFinalised Detailed

Design


progress at 50%


progress at 100%R2 500 000 n/a R2 500 000

Municipal


(MIG)

Progress Reports,


cerificate

Improve Access to

Basic Services

BA

SIC

SE

RV

ICE

DE

LIV

ER

Y

KPA2: BASIC SERVICE DELIVERY

Implementation of Capital

Projects

15

BS2 % INEP Expenditure by 30 June 2021

100% INEP

expenditure by 30

june 2021

Cumulative10%INEP expenditure by

30 September 2020

40% INEP expenditure

by 31 December 2020

60% INEP

expenditure by 31

March 2021

100% INEP

expenditure by 30

june 2021

R14 155 000 R14 155 000 n/a

Intergrated National

Electrification

Programme (INEP)

Quarterly Report

BS2.1Number of households with access to basic

level of electricity

50 households with

access to basic level

of electricity by 30

June 2021




progress at 10%


progress at 50%


progress at 100%

achieving 50

connections

R1 530 000 R1 530 000 n/a


Electrification

Programme (INEP)

Quarterly Report



113 households with



June 2021




progress at 10%


progress at 50%


progress at 100%

achieving 113

connections

R7 525 000 R7 525 000 R11 000 000


Electrification

Programme (INEP)

Quarterly Report



64 households with



June 2021




progress at 10%


progress at 50%


progress at 100%

achieving 64

connections

R2 100 000 R2 100 000


Electrification

Programme (INEP)

Quarterly Report



100 households with



June 2021




progress at 10%


progress at 50%


progress at 100%

achieving 100

connections

R3 000 000 R3 000 000


Electrification

Programme (INEP)

Quarterly Report

BS2.5Number of Street lights maintained by 30 June

2021

50 Sreet lights

maintatinedCumulative n/a 25 street lights 25 street lights n/a R3 900 000 n/a n/a Equitable share Quarterly Report

BS2.6

Number of Asphalt Tons of Materials & other

associate Consumables purchased by 30 June

2021

100 Tons Cumulative n/a 50 tonnes 50 tonnes n/a n/a Equitable share Delivery Notes

BS3

Number of wards with access to weekly refuse

removal according to the Municipal schedule

by 30 June 2021

3 wards with access

to weakly refuse

removal according to

the Municipal

schedule by 30 June

2021

Non Cumulative

3 wards with access to

weakly refuse removal

according to the

Municipal schedule

3 wards with access to

weakly refuse removal

according to the

Municipal schedule

3 wards with access

to weakly refuse

removal according

to the Municipal

schedule

3 wards with access

to weakly refuse

removal according

to the Municipal

schedule

n/a Equitable Share Collection Register

BS3.1

Number of monthly Reports on Township

Cleaning Services KwaMsane, Nordale and St

Lucia) and monitoring reports submitted to

Municipal Manager by 30 June 2021

12 Reports submitted

b y 30 June 2021Non Cumulative

3 Reports submitted

per quarter

3 Reports submitted

per quarter

3 Reports submitted

per quarter

3 Reports submitted

per quartern/a Equitable Share

Monthly Reports /

Ackonwledgement

by SMCS

BS3.2

Number of monthly Reports on Refuse

Removal submitted. CBD (5 X per week) ,

business premises (2 x per week) and

Household (1 X per week) to Municipal

Manager by 30 June 2021



3 Reports submitted

per quarter

3 Reports submitted

per quarter

3 Reports submitted

per quarter

3 Reports submitted


Monthly Reports /

Ackonwledgement

by SMCS

BS3.3 Number of Environmental awareness

Campaigns Conducted by 30 june 2021

4 Awareness

campaign ConductedNon Cumulative

1 Awareness campaign

Conducted

1 Awareness campaign

Conducted

1 Awareness

campaign Conducted

1 Awareness

campaign Conductedn/a Equitable Share

Reports/ attendance

register

BA

SIC

SE

RV

ICE

DE

LIV

ER

Y

R7 400 000 R7 400 000

Improve Access to

Basic Services

BA

SIC

SE

RV

ICE

DE

LIV

ER

Y

Upkeep of the Municipal

Facilities & Infrastructure

through provision of

maintanance

Improve access to

Basic Services

To ensure the provision of

services to communities in

a sustainable manner

Ensuring Consumers have

access to electricity

Maintainance of

Municipal Assets

16

BS3.4

Number of quarterly progress reports

regarding maintainance of parks and gardens &

Cemetary submitted to Municipal Manager by

30 June 2021

4 Reports submitted



quarter


quarter

1 Report submitted

per quarter

1 Report submitted


Quarterly Report /

Confirmation of

receipt from

Municipal Manager

BS3.5

Number of quarterly report on collection of

illegally dumped garden refuse submitted to

Municipal Manager by 30 June 2021 4 Reports submitted



quarter


quarter

1 Report submitted

per quarter

1 Report submitted


Quarterly Report /

Confirmation of

receipt from

Municipal Manager

BS3.6

Number of report of grass cutting on public

roads, open space and municipal amenities

submitted to Municipal Manager by 30 June

2021 4 Reports submitted



quarter


quarter

1 Report submitted

per quarter

1 Report submitted


Quarterly Report /

Confirmation of

receipt from

Municipal Manager

BS3.7

Number of quarterly reports on vege clearing

and flower bed making submitted to Municipal

Manager by 30 June 20214 Reports submitted



quarter


quarter

1 Report submitted

per quarter

1 Report submitted


Quarterly Report /

Confirmation of

receipt from

Municipal Manager

BS3.8

Quarterly mantainance reports; Report on

number of people buried with statistics

submitted to Community Services portfolio

committee by 30 June 20204 Reports submitted



quarter


quarter

1 Report submitted

per quarter

1 Report submitted

per quarterR100 000 R100 000 n/a Equitable Share

Minutes / Attendance

register

BS3.9

Number of monthly meetings held with all

security service providers by 30 June 2021

12 Meetings held by

30 June 2021Non Cumulative

3 Meetings held per

quarter

3 Meetings held per

quarter

3 Meetings held per

quarter

3 Meetings held per

quarterR0.00 n/a n/a Equitable Share

Minutes/ attendance

register

BS3.10

Number of monthly Reports on municipal

amenities submitted to Community Services

Portfolio Committee by 30 June 2021 12 Reports submitted


3 Reports submitted

per quarter

3 Reports submitted

per quarter

3 Reports submitted

per quarter

3 Reports submitted

per quarterR0.00 n/a n/a Equitable Share


register

BS3.11

Number of monthly Safety and security

reports submitted to the Municipal Manager

by 30 June 2020



3 Reports submitted

per quarter

3 Reports submitted

per quarter

3 Reports submitted

per quarter

3 Reports submitted


Confirmation of

receipt by Municipal

Manager

BA

SIC

SE

RV

ICE

DE

LIV

ER

Y

R7 400 000 R7 400 000

To provide high

quality infrastructure

network to support

improved quality of

life and economic

growth

To promote a safe and

healthy environment

To provide high

quality infrastructure

network to support

improved quality of

life and economic

growth

To promote a safe and

healthy environment

17

BS4Improve Access to

Basic Services

Provision of Free Basic

Electricity and refuse

removal

Date Indigent Register submitted to Council for

adoption

Indigent Register


for adoption by 30

June 2021

Non Cumulative n/a n/aUpdating of Indigent

Register

Indigent Register


for adoption by 30

June 2021

R150 000 R150 000 n/a n/a Council Resolution

BS5No. of m2 of roads upgraded/maintained by 30

June 20213600m2 Cumulative n/a 1000m2 1650 m2 950 m2 n/a Own Revenue Quarterly Report

BS5.1

Number of m2 Mtubatuba Urban Roads

Routine Maintenance & Rehabilitation by 30

June 2021

1500m2 Cumulative n/a 500m2 500m2 500m2 n/a Own RevenueQuaretrly Progress

Report

BS5.2Number of m2 Riverview Urban Roads Routine

Maintenance & Rehabilitation by 30 June 2021500m2 Cumulative n/a 100m2 300m2 100m2 R13 000 000 n/a n/a Own Revenue

Quaretrly Progress

Report

BS5.3

Number of m2 Kwamsane Urban Roads

Routine Maintenance & Rehabilitation by 30

June 2021

1000m2 Cumulative n/a 250m2 500m2 250m2 n/a Own RevenueQuaretrly Progress

Report

BS5.4Number m2 St Lucia Urban Roads Routine

Maintenance & Rehabilitation by 30 June 2021500m2 Cumulative n/a 100m2 300m2 100m2 n/a Own Revenue

Quaretrly Progress

Report

BS5.5Number m2 St Nordale Urban Roads Routine

Maintenance & Rehabilitation by 30 June 2022100m2 Cumulative n/a 50m2 50m2 n/a n/a Own Revenue

Quaretrly Progress

Report

BS 5.6Number of km of Gravel access roads –

constructed per annum2Km Cumulative n/a n/a

tender document

sent to BSC

2KM of gravel road

constructed n/a Own Revenue Quarterly Report

BS 5.7Number of km storm water mantained within

Mtubatuba by 30 June 20221.5km Cumulative n/a 500m 500m 500m

R4 000 000 n/a

n/a Own Revenue Quartely Report

BS 5.8 Number of km rehabilitated per annum

Rehabilitation of

0.12km of Jacaranda

by 30 March 2021

Non CumulativeFinalised Detailed

Design


progress at 50%


progress at 100%n/a n/a Own Revenue

Progress Reports,


cerificate

BS 5.10

Date of development and Submission of

Reviewed Comprehensive Infrastructure Plan

for Council adoption

Development and

Submission of

Reviewed CIP to


by 31 March 2021

Non Cumulative

Appointmnet of the

Professional Service

Provider

Status Quo/ Progress

report reaching 50 %

Finalised Status Quo

Report/ Reviewed

CIP Report

n/a R1 600 000 n/a n/a Own RevenueProgress Reports,

CIP Report

BA

SIC

SE

RV

ICE

DE

LIV

ER

Y

Improve Access to

Basic ServicesImprove access roads

18

LED1Date LED strategy,reviewed and adopted by

Council

LED Strategy adopted


2021


LED Strategy

adopted by Council

by 30 June 2021


LED1.1Number of Mtuabatuba Tourism / LED

awareness campaigns held by 30 June 2021

2 Awareness

Campaigns Non Cumulative n/a 1 Awareness Campaign nla

1 Awareness

CampaignR200 000 R200 000 n/a Equitable Share Reports/ Agenda

LED1.2Number of quarterly LED / Tourism Forum

Meetings held by 30 June 20214 Meetings Non Cumulative

1 LED / Tourism Forum

Meetings held

1 LED / Tourism Forum

Meetings held

1 LED / Tourism

Forum Meetings held

1 LED / Tourism

Forum Meetings heldR50 000 R50 000 n/a Equitable Share Attendance Register

LED1.3Number of Meetings on forging Strategic Alliance for

economic development held by 30 June20214 meetings held Non Cumulative 1 meeting held 1 meeting held 1 meeting held 1 meeting held R0.00 n/a n/a n/a

Minutes /

Attendance Registers

LED1.4Number of MOU'S entered into with agencies by 30

June 2021

2 MOU's enetered

intoNon Cumulative n/a n/a 1 MOU 1MOU R0.01 n/a n/a n/a Signed MOU

LED1.5Date of Municipal Participation on the Tourism

Indaba

Municipal

Participation on the

Tourism Indaba by 31

May 2021

Non Cumulative n/a n/a n/aTourism Indaba held

by 31 May 2021R200 000 R200 000 n/a Equitable Share

Proof of Participation

/ Report

LED1.6Date funds transferred to Community Tourism

Organisation (CTO)

Funds transferred 30

June 2021Non Cumulative n/a n/a n/a

Funds transferred 30

June 2021R100 000 R100 000 n/a Equitable Share Proof of Transfer

To promote social

and economic

development of

Mtubatuba citizens

To enhance Mtubatuba

economic development

LOC

AL

EC

ON

OM

IC D

EV

ELO

PM

EN

T

KPA3:LOCAL ECONOMIC DEVELOPMENT

19

LED1.7Number of business forum meetings held by

30 June 2021

1 business forum

meeting held by 30

June 2021

Non Cumulative n/a n/a n/a1 business forum

meeting held n/a n/a n/a n/a


Register

LED1.8 Number of CTO meetings held by 30 June 2021 1 CTO meeting held

by 30 June 2021 Non Cumulative n/a n/a n/a 1 CTO meeting held n/a n/a n/a n/a


Register

LED1.9Number of Informal Traiders forum meeting

held by 30 June 2021

2 nformal traders

forum meeting held

by 30 June 2021


1 Informal Traiders

Forum Meeeting

held

1 Informal Traiders

Forum Meeeting

held

n/a n/a n/a n/aMinutes / Attendance

Register

LED2Number of SMME's capacitated by 30 June

2021

20 SMME'S

capacitated by 30

June 2021

Cumulative n/a 5 SMME's capacitated15 SMME's

capacitated

20 SMME's

capacitatedn/a Equitable Share Reports; Agenda's

LED2.1

Number of Cooperatives capacitated and able

to provide municipal/ goevernment department

services by 30 June 2021

20 Cooperatives

Capacitated by 30

June 2021

Cumulative n/a5 Cooperatives

Capacitated

15 Cooperatives

Capacitated

20 Cooperatives

Capacitatedn/a Equitable Share Reports

LED3Date Municipal Informal Economy Development

Plan adopted by Council

Municipal Informal

Economy

Development Plan

adopted by Council

30 June 2021


Municipal Informal

Economy

Development Plan

adopted by Council

30 June 2021


LED3.1No. of quarterly business licence awareness

campaigns conducted by 30 June 20212 Awarenesses Non Cumulative n/a

1 business licence

awareness campaign

conducted

n/a

1 business licence

awareness campaign

conducted

R150 000 R150 000 n/a n/a Attendance Register

LED4

Quarterly reports on business participated in

Business incubation Programme submitted to

Portfolio Committee by 30 June 2021

4 Quarterly reports

on business

participated in

Business incubation

Programme

submitted to

Portfolio Committee

by 30 June 2021

Non Cumulative

1 Quarterly report on

business participated in

Business incubation

Programme


business participated in

Business incubation

Programme


business participated

in Business

incubation

Programme


business participated

in Business

incubation

Programme

R3 000 000 R3 000 000 n/a Equitable Share Quarterly Reports

LED4.1

Number of quarterly reports on Job

Opportunities created submitted to Portfolio

Committee by 30 June 2021

4 quarterly reports Non Cumulative 1 Report 1 Report 1 Report 1 Report R0 R0 n/a n/a Quarterly Report

LED4.2Number of quarterly none financial labour

reports submitted to COGTA by 30 June 2021

4 Quarterly non

financial reports

submitted to CoGTA

by 30 June 2021

Non Cumulative 1 quarterly report 1 quarterly report 1 quarterly report 1 quarterly report n/a n/a n/a n/aAcknowledgement of

receipt by CoGTA

LED4.3Date of successful recruitment of EPWP

candidates30-Sep-20 Non Cumulative EPWP Candidates n/a n/a n/a n/a EPWP Grant

EPWP Recruitment

Report

To enhance Mtubatuba

economic development

LOC

AL

EC

ON

OM

IC D

EV

ELO

PM

EN

T

To promote social

and economic

development of

Mtubatuba citizens

Growing local economy

through Job creation

R200 000 R200 000

20

LED4.4Number of exhibitions / market day sessions

conducted by 30 June 2021

2 Exhibitions


2021

Non Cumulative n/a 1 Exhibition n/a 1 Exhibition R0.00 n/a n/a n/aReport on Exhibition/

Market Day

LED4.5 Adoption date of the Youth Policy by Council

Youth Policy adopted


2021


Obtain inputs from

AC, Departments &

management

Youth Policy adopted


2021

R0.00 n/a n/a n/a Council resolution

LED 4.6

No. of Youth summit held by 30 June 20211 Youth Summit held

by 30 June 2021 Non Cumulative n/a n/a n/a

1 Youth Summit held

by 30 June 2021 n/a

Attendance Register

/ Youth Summit

Report

LED4.7

No. of quarterly Youth progress reports

submitted to the MM by 30 June 2021

4 Youth

progress Reports

submitted by 30 June

2021

Non Cumulative 1 Youth progress

Report

1 Youth progress

Report

1 Youth

progress Report

1 Youth

progress ReportR0.00 n/a n/a n/a

Quaretrly Reports /

Acknowledgement

from MM

LED4.8

No. of Career Exhibitions held by 30 June 20212 career Exhibition

held by 30 June 2021Non Cumulative

1 Career Exhibition held

by 30 September 2020n/a n/a

1 career Exhibition

held by 30 June 2021R0.00 R0.00 n/a Equitable Share

Attendance Register /

Career Exhibition

Report

LED4.9

Number of sport events conducted by 30 June

2021

4 Sporting Events

held by 30 June 2021Non Cumulative

1 Sport Event held per

quarter

1 Sport Event held per

quarter

1 Sport Event held

per quarter

1 Sport Event held


Attendance

Registers/ Reports

LED4.10

Number of quarterly reports submitted to MM

on sporting codes participated in by 30 June

2021 4 Reports submitted



quarter


quarter

1 Report submitted

per quarter

1 Report submitted


Acknowledgement

from Manager Youth

Affairs

LED4.11

Number of quarterly reports on the

implementation of OSS submitted to EXCO by

30 June 2021

4 quarterly reports on

the implementation

of OSS submitted to

EXCO by 30 June 2021

Non Cumulative1 OSS Report submitted

to EXCO

1 OSS Report

submitted to EXCO

1 OSS Report

submitted to EXCO

1 OSS Report

submitted to EXCOR0.00 R0.00 n/a Equitable Share

Quarterly Reports /

EXCO Minutes

LED4.12


functionality of war rooms submitted to Exco

by 30 June 2021

4 quarterly

reports on the

functionality of war

rooms submitted to

Exco by 30 June 2021

Non Cumulative

1 Report on war

rooms submitted to

Exco

1 Report on war

rooms submitted to

Exco

1 Report on war

rooms submitted to

Exco

1 Report on war

rooms submitted to

Exco

n/aQuarterly Reports &

Exco Minutes

LED4.13

Number of quarterly reports on disability

programmes submitted to MM by 30 June 20214 Reports submitted



quarter


quarter

1 Report submitted

per quarter

1 Report submitted


Quarterly reports /

Acknowledgement

by Manager Special

Programmes

LED4.14

Number of reports for Effective

implementation of sound programmes for:

Children submitted to MM by 30 June 2021

4 Reports submitted



quarter


quarter

1 Report submitted

per quarter

1 Report submitted


Quarterly reports /

Acknowledgement

by Manager Special

Programmes

LED4.15

Number of Quarterly reports on arts and

culture events conducted submitted to MM by

30 June 2021

4 Reports submitted



quarter


quarter

1 Report submitted

per quarter

1 Report submitted


Quarterly reports /

Acknowledgement

by Manager Special

Programmes

LED4.16Number of Quarterly reports on golden games

for Senior Citizen held by 30 June 2021

4 Reports submitted



quarter


quarter

1 Report submitted

per quarter

1 Report submitted


Quarterly reports /

Acknowledgement

by Manager Special

Programmes

Encouraging Social

Cohesion through

functional structures

To promote Social

cohesion for

Mtubatuba

residents

21

GG2.6

To ensure effective

& efficient

administrative

services

Implementation of risk and

Audit management

programmes

Number of quarterly IA Reports submitted to

Audit Committee by 30 June 2021

4 IA Reports

submitted to Audit

Committee by 30

June 2021

Non Cumulative1 IA Report submitted

to Audit Committee

1 IA Report submitted

to Audit Committee

1 IA Report

submitted to Audit

Committee

1 IA Report

submitted to Audit

Committee

R0.00 n/a n/a n/a Audit Committee

Minutes

GG2.7No. of Back to Basics Quarterly Reports

submitted to Council for noting by 30 June 2021

4 Back to Basics

ReportsNon Cumulative 1 Back to Basic Report 1 Back to Basic Report

1 Back to Basic

Report

1 Back to Basic

ReportR0.00 n/a n/a n/a Council resolution

GG2.8No. of Back to Basics quarterly reports

submitted to Provincial Cogta by 30 June 2021

4 Back to Bsics

ReportsNon Cumulative 1 Back to Basic Report 1 Back to Basic Report

1 Back to Basic

Report

1 Back to Basic

ReportR0.00 n/a n/a n/a Proof of Submission

GG003Number of quarterly MPAC meetings held/

coordinated by 30 June 2021

4 Meetings held by 30

June 2021Non Cumulative 1 Meeting per quarter 1 Meeting per quarter 1 Meeting per quarter

1 Meeting per

quarterR0.00 n/a n/a n/a


Minutes

GG3.1Number of quarterly Council meetings held /


4 Meetings held/

coordinated by 30

June 2021

Non Cumulative 1 Meeting per quarter 1 Meeting per quarter 1 Meeting per quarter1 Meeting per



Minutes

GG3.2Number of monthly EXCO meetings held/


12 Meetings

held/coordinated by

30 June 2021

Non Cumulative 3 Meetings per quarter 3 Meetings per quarter3 Meetings per

quarter

3 Meetings per



Minutes

GG3.3

Number of quarterly Corporate Services

Portfolio committee meetings held/


7 portfolio Meetings

held/coordinated by

30 June 2021

Non Cumulative 1 Meeting per quarter 1 Meeting per quarter2 Meetings per

quarter

3 Meetings per



Minutes

GG3.4

Number of quarterly Planning Portfolio

committee meetings held / coordinated 30

June 2021

7 Planning Portfolio

committee meetings

held/ coordinated 30

June 2021

Non Cumulative1 Planning Portfolio

committee Meetings


committee Meetings


committee Meetings


committee Meetings R0.00 n/a n/a n/a

Attendance Register/

minutes

GG3.5

Number of quarterly Technical Services

Portfolio committee meetings held /

Coordinated by 30 June 2021

7 Techical services

Portfolio committee

meetings held / Co-

ordinated 30 June

2021

Non Cumulative

1 Techical services

Portfolio committee

Meeting

1 Techical services

Portfolio committee

Meeting

2 Techical services

Portfolio committee

Meeting

3 Techical services

Portfolio committee

Meeting

R0.00 n/a n/a n/aAttendance Register /

Minutes

GG3.6

Number of quarterly Community Services

Portfolio committee meetings held/


7 Community

services Portfolio

committee meetings

held / Co-cordinated

30 June 2021

Non Cumulative

1 Community services

Portfolio committee

Meeting

1 Community services

Portfolio committee

Meeting

2 Community

services Portfolio

committee Meetings

3 Community

services Portfolio

committee Meetings

R0.00 n/a n/a n/aAttendance Register /

Minutes

GO

OD

GO

VE

RN

AN

CE

& P

UB

LIC

PA

RT

ICIP

AT

ION

Ensure excellence &

Governance and

Leadership

Coordinate Council

committees and structures

Coordination of Back to

basics programme

22

GG3.7Number quarterly Finance Portfolio committee

meetings held / Coordinated per annum

7 Finance Portfolio

committee meetings

by 30 June 2021

Non Cumulative1 Portfolio Committee

Meeting

1 Portfolio Committee

Meeting

2 monthly Portfolio

Committee Meetings

3 monthly Portfolio

Committee MeetingR0.00 n/a n/a n/a


/ Minutes

GG3.8Number of quarterly Corporate Services

departmental meetings held 30 June 2021



1 Meeting per



Minutes

GG3.9Number of quarterly Audit/ Performance Audit

meetings held each by 30 June 2021

4 Audit/ Performance

Audit meetings held

each by 30 June 2021

Non Cumulative1 Audit/ Performance

Audit meetings held


Audit meetings held


Audit meetings held


Audit meetings held R0.00 R0.00 n/a Equitable Share


Minutes

GG3.10No. of Risk Management Committee meetings


4 Risk Management

Committee meetings


Non Cumulative1 Risk Management

Meeting

1 Risk Management

Meeting

1 Risk Management

Meeting

1 Risk Management

Meetingn/a


Minutes

GG4

Number of Quarterly Staff Meetings held by 30

June 2021

4 Staff Meetings held

by 30 June 2021Non Cumulative 1 Staff Meeting held 1 Staff Meeting held 1 Staff Meeting held 1 Staff Meeting held R0.00 n/a n/a n/a

Minutes/ Attendance

Register

GG4.1

Number of Monthly Manco meetings held by 30

June 202112 Monthly Manco

meetings heldby 30

June 2021

Non Cumulative3 Monthly Manco

meetings held

3 Monthly Manco

meetings held

3 Monthly Manco

meetings held

3 Monthly Manco

meetings heldR0.00 n/a n/a n/a

Minutes/ Attendance

Register

GG4.2Number of Planning departmental meetings

held per annum

4 Number of Planning

departmental

meetings held per

annum

Non Cumulative

1 Planning

departmental meetings

held

1 Planning


held

1 Planning

departmental

meetings held

1 Planning

departmental

meetings held

n/a n/a n/a n/aMinutes of meetings/

attendance register

GG4.3Number of quarterly Technical Services

departmental meetings held by 30 June 2021

4 Technical Services

departmental

meetings held by 30

June 2021

Non Cumulative



held



held


departmental

meetings held


departmental

meetings held

n/a n/a n/a n/aAttendance Register/

Minutes

GG4.4Number of quarterly Finance departmental

meetings held per annum

4 Finance

departmental

meetings held by 30

June 2021

Non Cumulative 1 Departmental Meeting1 Departmental

Meeting

1 Departmental

Meeting

1 Departmental

MeetingR0.00 n/a n/a n/a


/ Minutes

GG4.5

Number of Quarterly Executive Departmental

Meetings held by 30 June 20214 Quarterly

departmental

meetings held

Non Cumulative

1 Quarterly

departmental meeting

held

1 Quarterly


held

1 Quarterly

departmental

meeting held

1 Quarterly

departmental

meeting held

R0.00 n/a n/a n/aMinutes/ Attendance

Register

GG4.6Number of Quarterly Community Services

departmental meetings held by 30 June 2021

4 Quarterly

departmental

meetings held

Non Cumulative

1 Quarterly


held

1 Quarterly


held

1 Quarterly

departmental

meeting held

1 Quarterly

departmental

meeting held

R0.00 n/a n/a n/aAttendance register/

Minutes

GG4.7Number of Quarterly Local Labour forum

meetings held / coordinated by 30 June 2021

4 Meetings held/

coordinated by 30

June 2021

Non Cumulative 1 Meeting per quarter 1 Meeting per quarter 1 Meeting per quarter1 Meeting per



Minutes

GG4.8Number of quarterly OHS meetings held by 30

June 2021

2 Meetings held /

coordinated by 30

June 2021

Non Cumulative n/a n/a 1 Meeting per quarter1 Meeting per

quarterR650 000 R650 000 n/a n/a


Minutes

Coordinate Council

committees and structures

Improved administration

functionality

23

GG4.9Number of quarterly IT Steering Committee

meetings held 30 June 2020



1 Meeting per



Minutes

GG4.10Number of Youth Forum meetings held by 30

June 2021

4 Youth Forum

meetings held by 30

June 2021

Non Cumulative 1 youth forum meeting 1 youth forum meeting1 youth forum

meeting

1 youth forum

meetingR0.00 R0.00 n/a Equitable Share


Minutes

GG4.11Number of quarterly meetings of Local Aids

Council by 30 June 2021

4 Local Aids Council

meetings held by 30

June 2021

Non Cumulative1 Local Aids Council

meeting held


meeting held


meeting held


meeting heldR0.00 R0.00 n/a Equitable Share


Minutes

GG4.12Number of quarterly disability forum meetings


4 meetings held by 30


1 Meeting held per

quarter

1 Meeting held per

quarter

1 Meeting held per

quarter

1 Meeting held per

quarterR200 000 R200 000 n/a Equitable Share


Minutes

GG4.13Number of Arts and Culture Forum held by 30

June 2021



1 Meeting held per

quarter

1 Meeting held per

quarter

1 Meeting held per

quarter

1 Meeting held per


Minutes/ Attendance

Register

GG4.14Number of Sport confederation meetings


4 Sport

confederation

meetings held by 30

June 2021

Non Cumulative1 Sport confedaration

meetings held

1 Sport confedaration

meetings held

1 Sport

confedaration

meetings held

1 Sport

confedaration

meetings held

R0.00 R0.00 n/a n/aMinutes / Attendance

Register

GG4.15Number of quarterly meetings for:womens

Forum held by 30 June 2021



1 Meeting held per

quarter

1 Meeting held per

quarter

1 Meeting held per

quarter

1 Meeting held per



Minutes

GG4.16Number of Senior Citizen Forum held by 30

June 2021



1 Meeting held per

quarter

1 Meeting held per

quarter

1 Meeting held per

quarter

1 Meeting held per


Minutes/ Attendance

Register

GG4.17Number of Saftey Community Forum Meetings

held by 30 June 2021 ( 1 per quarter )4 Meetings Non Cumulative

1 Saftey Community

Forum Meeting Held

1 Saftey Community

Forum Meeting Held

1 Saftey Community

Forum Meeting Held

1 Saftey Community

Forum Meeting HeldR0.00 n/a n/a n/a


Minutes

GG4.18

Number of District Tribunal meetings

attended/ participated on as and when invited

by 30 June 2021

2 of District Tribunal

meetings attended as

and when invited by

30 June 2021



meetings attended/

participated on as

and when invited


meetings attended/

participated on as

and when invited


register

GG4.19Number of Disaster Management Advisory

Forum held by 30 June 2021



1 Meeting held per

quarter

1 Meeting held per

quarter

1 Meeting held per

quarter

1 Meeting held per

quartern/a Equitable Share


Minutes

GG4.20Number of quarterly Housing Forum meetings

held 30 June 2021

4 Housing Forum

meetings held 30

June 2021

Non Cumulative1 Housing forum

meeting held

1 Housing forum

meeting held

1 Housing forum

meeting held

1 Housing forum

meeting heldR0.00 n/a n/a n.a Attendance Register

Improved administration

functionality

24

GG4.21

Number of Basics service delivery

accelleration task team meetings attended as

and when invited by 30 June 2021

2 Service delivery

Accelleration task

team Meetings

Attended as and

when invited by 30

June 2021


1 basic service

delivery task team

meeting atteneded

1 basic service

delivery task team

meeting atteneded


register

GG4.22Number of DFTT meetings atttended as and

when invited by 30 June 2021

2 DFTT Meetings

Attended as and

when invited by 30

June 2021


1 DFTT Meeting

Attended as and

when invited

1 DFTT Meeting

Attended as and

when invited


register

GG.4.23

Number of District Planners Forum attended/

participated on as and when invited by 30 June

2021

2 District Planners

Forum attended as

and when invited by

30 June 2021


1 of District

Planners Forum

attended/

participated on as

and when invited

1 of District

Planners Forum

attended/

participated on as

and when invited


register

GG4.24No of Mayoral IDP & Budget consultative

(Izimbizo) meetings held 30 May 2021

05 Mayoral IDP &

Budget consultative

(Izimbizo) meetings

held 30 May 2021


05 Mayoral IDP &

Budget consultative

(Izimbizo) meetings

held 30 May 2021

n/a Equitable ShareAttendance Registers

/ Close out Report

GG4.25No of quarterly IDP Steering Committee

meetings held per annum

4 IDP Steering

Committee meetings

held per annum

Non Cumulative1 IDP Steering

CommitteeMeeting

1 IDP Steering

CommitteeMeeting

1 IDP Steering

CommitteeMeeting

1 IDP Steering

CommitteeMeetingn/a Equitable Share


Registers

GG4.26Number of IDP Rep Forum meetings held per

annum

4 IDP Ref Forum

meetings hedl per

annum

Non Cumulative1 IDP Ref Forum

meeting held

1 IDP Ref Forum

meeting held

1 IDP Ref Forum

meeting held

1 IDP Ref Forum

meeting held n/a Equitable Share


Registers

GG5Number of Multi- Disciplinary road blocks held

per annum

12 Roadblocks

conducted per annumNon Cumulative 3 Roadblocks 3 Roadblocks 3 Roadblocks 3 Roadblocks R0.00 n/a n/a n/a Monthly report

GG5.1Number of monthly reports for the applications

of Learners licence received by 30 June 2021

12 reports on

applications for

learners licence

received

Non Cumulative 3 Reports 3 Reports 3 Reports 3 Reports R0.00 n/a n/a n/a Monthly Reports

GG5.2

Number of monthly reports on Traffic

Department submitted to Senior Manager

Community Services by 30 June 2021

12 Traffic Department

Reports submitted by

30 June 2021

Non Cumulative 3 Reports 3 Reports 3 Reports 3 Reports R0.00 n/a n/a n/a

Acknowledgement of

receipt from Seniour

Manager Comminuty

Services

GG6

Number of Quarterly OHS Reports submitted

to Corporate services portfolio committee on

30 June 2021

2 Quarterly OHS

Reports submitted to

Corporate services

portfolio committee

on 30 June 2021


1 Quarterly OHS

Report submitted to

Corporate services

portfolio committee

1 Quarterly OHS

Report submitted to

Corporate services

portfolio committee

R0.00 n/a n/a n/a Attendance register

/ minutes

GG6.1Establishment of OHS Committee by 30 March

2021

1 established OHS

Committee by 30

March 2021

Non Cumulative N/A N/A

1 established OHS

Committee by 30

March 2021

N/A R0.00 n/a n/a n/a

Appointment letters

of the OHS

Committee

GG7

Number of Batho Pele documents reviewed

(Batho Pele Policy & procedure manual; Service

Charter; Service implentation plan) submitted

to Council by 30 June 2021

3 Batho Pele

Documents


by 30 June 2021


3 Batho Pele

Documents


by 30 June 2021

n/a Draft BPP;SC;SDIP

GG7.1Number of Batho Pele campaigns conducted by

30 June 20202 Campaigns Non Cumulative n/a 1 Campaign n/a 1 Campaign n/a


/ Agenda

GG7.2

Number of Quarterly reports compiled

through the Complaints management system

submitted to Municipal Manager by 30 June

2021

08 Complaints

management reports

submitted to

Municipal Manager by

30 June 2021

Non Cumulative3 Complaints

management reports

3 Complaints

management reports

1 Complaints

management report

1 Complaints

management report R0.00 n/a n/a n/a

Monthly Reports /

Acknowledgement

from MM

GG7.3Number quarterly reports on Mayoral affairs

submitted Municipal Manager by 30 June 2021

4 Reports on Mayoral

affairs submitted

Municipal Manager by

30 June 2021

Non Cumulative 1 Mayoral affairs report 1 Mayoral affairs report1 Mayoral affairs

report

1 Mayoral affairs

reportR0.00 R0.00 n/a Equitable Share

Quaretrly Reports /

Acknowledgement

from MM

GG.7.4Number of Mayoral excellence awards held by

31 January 2021

1 Mayoral excellence

awardsNon Cumulative n/a n/a

1 Mayoral excellence

awardsn/a R0.00 R0.00 n/a Equitable Share

Attendance Register

/Report

R0.00 Equitable Share

To ensure

Excellence in

Governance and

Leadership Improve

of Law Enforcement

Improved implementation of

law enforcement within

Mtubatuba Municipal area

Provide Safe and

healthy working

environment

Effectivve implementation of

OHSA

To ensure

Excellence in

Governance and

Leadership

Regular Public participation

in Municipal Businesses

R0.00

To prevent and

combat unlawful

activities

25

FV1

Percentage Capital expenditure budget

implementation (% of MIG

expenditure/Transfers x 100) per annum

100% Capital

expenditure by 30

June 2021

Cumulative20% Capital

expenditure in quarter 1

40% Capital

expenditure in quarter

2

70% Capital

expenditure in

quarter 3

100% Capital

expenditure by 30

June 2021

R35 097 504 n/a R35 097 504MIG & Equitable

ShareMonthly Report

FV1.1% suppliers paid within 30 days upon receipt of

invoice (Cash Management)

100% uppliers paid

within 30 days per

annum

Non Cumulative

100% suppliers paid

within 30 days per

annum

100% suppliers paid

within 30 days per

annum

100% suppliers paid

within 30 days per

annum

100% suppliers paid

within 30 days per

annum

n/a n/a n/aMonthly Report &

age analysis

FV1.2% Budget spent on Repairs and Maintainance of

Assets per annum (expenditure)

100% Budget spent on

Repairs and

Maintainance of

Assets per annum

Cumulative

25% budget spent on

Repairs and

Maintainance

50% budget spent on

Repairs and

Maintainance

75% budget spent on

Repairs and

Maintainance

100% Budget spent

on Repairs and

Maintainance of

Assets per annum

R15 300 000 n/a Equitable Share Monthly Report

FV2

Percentage operating revenue budget

implementation (actual operating

revenue/budget operating revenue x 100) per

annum

100% operating

revenue budget

implementation by 30

June 2021

Cumulative25% operating revenue

budget implementation

50% operating revenue

budget implementation

75% operating

revenue budget

implementation

100% operating

revenue budget

implementation by

30 June 2021

R97 822 821 R97 822 821 n/a None Monthly Report

FV2.1

Percentage service charges and property rates

revenue buget implementation (actual service

charges and property rates revenue/budget

service charges and property rates revenue x

100) per annum

100% service charges

and property rates

revenue buget

implementation by 30

June 2021

Cumulative

25% service charges and

property rates revenue

buget implementation

50% service charges

and property rates

revenue buget

implementation

75% service charges

and property rates

revenue buget

implementation

100% service charges

and property rates

revenue buget

implementation by

30 June 2021

R80 410 953 R80 410 953 n/a Own Revenue Monthly Report

FV3Date of Review and implementation of Finance

related policies submitted to Council

Finance related

policies submitted to

Council by 30 June

2021


Finance related

policies submitted

by 30 June 2021

n/a n/a n/a Council Resolution

FV3.1

Number of monthly MFMA section 71

compliance report submitted to Mayor by 30

June 2021

12 Section 71 Reports Non Cumulative 3 Section 71 Reports 3 Section 71 Reports 3 Section 71 Reports 3 Section 71 Reports R0.00 n/a n/a n/a

Section 71 Report /

Confirmation of

receipt by Mayor

FV3.2Date section 72 report submitted to Mayor,

National & Provincial Treasury

section 72 report

submitted to Mayor,

National & Provincial

Treasury 25 January

2021


section 72 report

submitted to Mayor,

National & Provincial

Treasury 25 January

2021

n/a R0.00 n/a n/a n/aProof of Submission,

Delivery Report

FV3.3 Number of section 52 reports prepared for

Mayor for submission to Council

4 section 52 reports

submitted by Mayor

to Council

Non Cumulative


submitted by Mayor to

Council


submitted by Mayor to

Council


submitted by Mayor

to Council


submitted by Mayor

to Council

R0.00 n/a n/a n/a Council resolution

FV3.4

Number of quarterly reports submitted for the

progress made with the reporting process

interms of the MSCOA to Finance Portfolio

Committee by 30 June 2021

4 MSCOA Reports

submitted to Finance

Portfolio Committee

by 30 June 2021

Non Cumulative 1 MSCOA Report 1 MSCOA Report 1 MSCOA Report 1 MSCOA Report R500 000 R500 000 n/aFinance Management

Grant (FMG)

Quarterly Report /

Finance Portfolio

Committee minutes

FV3.5


progress made with the reporting of budget

management to the Mayor and Council

4 quarterly reports

submitted to the

Mayor and Council

Non cumulative

1 quarterly report

submitted to the Mayor

and Council

1 quarterly report

submitted to the

Mayor and Council

1 quarterly report

submitted to the

Mayor and Council

1 quarterly report

submitted to the

Mayor and Council

n/a n/a n/aQuarterly Report /

Council Minutes

FIN

AN

CIA

L V

IAB

ILIT

Y A

ND

MA

NA

GE

ME

NT

KP5: FINANCIAL VIABILITY AND MANAGEMENT

Improved budget

implementation in

the municipality

Optimize the expenditure of

capital & Operational budget

Optimize revenue of

operational budget

Improvement of

Reporting

Enhance Compliance with

in year reporting

26

FV4Asset register updated on a Quarterly basis and

report submitted to the MM by 30 June 2021

4 Asset register


MM by 30 June 2021

Non Cumulative 1 Asset report 1 Asset report 1 Asset report 1 Asset report n/a Equitable Share

Quarterly Report /

Acknowlegment of

receipt by MM

FV4.1Quarterly Asset verication conducted by 30

June 2021

4 Verification

conductedNon Cumulative 1 Verification Conducted

1 Verification

Conducted

1 Verification

Conducted

1 Verification

Conductedn/a Equitable Share

Inventory List and

verification report

FV4.2

Date Municipal fleet management policy


adoption

Municipal fleet

management policy


for adoption by 30

June 2021


Municipal fleet

management policy


for adoption by 30

June 2021

R1 000 000 R1 000 000

n/a Equitable Share Council Resolution

FV4.3

Number of quarterly fleet management

Reports submitted to Corporate Services

Portfolio by 30 June 2021

4 fleet management

Report submitted to

Corporate Services

Portfolio by 30 June

2021

Non Cumulative1 fleet management

Report

1 fleet management

Report

1 fleet management

Report

1 fleet management

Reportn/a Equitable Share

Corporate Services

Portfolio Committee

minutes

FV5Number of quarterly SCM reports submitted

to Finance Portfolio Committee

4 quarterly SCM


portfolio committee

by 30 June 2021

Non Cumulative 1 SCM report 1 SCM report

1 SCM report

submitted to

portfolio committee

1 SCM report

submitted to

portfolio committee

n/a n/a n/aMinutes /Attendance

register

FV5.1Number of Bid commitees Attended as and

when invited (fv)

4 Bid commitees

Attended Non Cumulative

1 Bid Committee

attended

1 Bid Committee

attended

1 Bid Committee

attended

1 Bid Committee

attended R0 R0 n/a n/a Attendance Register

FV5.2


progress made in line with procurement plan to

the Portfolio committee

4 quarterly reports

submitted to

portfolio committee

Non cumulative

1 quarterly report

submitted to portfolio

committee

1 quarterly report

submitted to portfolio

committee

1 quarterly report

submitted to

portfolio committee

1 quarterly report

submitted to

portfolio committee

R0.00 n/a n/a n/aReport / portfolio

minutes

FV5.3Date of submission of the consolidated

Procurement plan to Treasury by 30 June 2021

Consolidated

procurement plan

submitted to

Treasury by 30 June

2021


Consolidated

procurement plan

submitted to

Treasury by 30 June

2021

R0.00 n/a n/a n/aProof of submission

to Treasury

FV5.4Number of awareness campaigns on tender &

supply processes conducted by 30 June 2021

2 awareness

campaingns Non Cumulative N/A 1 Awareness N/A 1 Awareness n/a n/a


Reports

FV5.5


progress made with the reporting of UIFW to

ExCO

4 quarterly reports

submitted to ExCO Non cumulative

1 quarterly report

submitted to ExCO

1 quarterly report

submitted to ExCO

1 quarterly report

submitted to ExCO

1 quarterly report

submitted to ExCO R0 n/a n/a n/a

ExCo minutes /

attendance register

FV5.6


progress made with the reporting of UIFW to

Finance Portfolio Committee 30 June 2021

4 UIFW Reports

submitteed by 30

June 2021

Non Cumulative

1 report submitted for

the progress made

with the reporting of

UIFW

1 report submitted for

the progress made

with the reporting of

UIFW

1 report submitted

for the progress

made with the

reporting of UIFW

1 report submitted

for the progress

made with the

reporting of UIFW

R0.00 n/a n/a n/aAttendance Registers

/ Minutes

FV6

Number of monthly investment register

updated on a monthly basis and submitted to

Finance Portfolio Committee

5 Investments

registers updated and

submitted to

Portfolio Committee

by 30 June 2021

Non Cumulative n/a n/a2 Investment

resgisters 3 investment register

Portfolio Minutes /

Investment Register

FV6.1

Number of quarterly grant register updated

and submitted to Finance Portfolio Committee

by 30 June 2021

2 Grant Registers

submitted to

portfolio Committee

30 June 2021


1 Grant Register

submitted to

portfolio Committee

30 June 2021

1Grant Register

submitted to

portfolio Committee

30 June 2021

Portfolio Comiittee Minutes

/ Grant register

FV6.2

number of reports on the Cash flow plan

submitted to Finance Portfolio Committee by

30 June 2021

2 Cash flow plans

submitted to

portfolio Committee

30 June 2021


1 Cash flow plan

submitted to

portfolio Committee

30 June 2021

1 Cash flow plan

submitted to

portfolio Committee

30 June 2021

Portfolio Comiittee Minutes

/ cash flow plan

FIN

AN

CIA

L V

IAB

ILIT

Y A

ND

MA

NA

GE

ME

NT

Maximise earnings &

returns on Assets

with acceptable

levels of risks

Improved Assets & Liabilities

Management

R500 000,00

Implementantion of

Sound Financial

Management

Enhance Compliance with

SCM prescripts

Enhance Cash Management

27

CC1Date Intergrated Development Plan reviewed &

adopted by Council

Intergrated

Development Plan

adopted by Council

by 30 June 2021


Intergrated

Development Plan

adopted by Council

by 30 June 2021

R0.00 R0.00 n/a Equitable Share Council Resolution

CC1.1 Date IDP process plan adopted by Council

IDP process plan

adopted by Council

by 30 September

2020

Non Cumulative

IDP process plan

adopted by Council by

30 September 2020

n/a n/a n/a R0.00 n/a n/a n/a Council Resolution

CC1.2No. of strategic planning session held by 28

February 2021

1 Strategic Planning

SessionNon Cumulative n/a n/a

1 Strategic Planning

Sessionn/a R0.00 R0.00 n/a Equitable Share


Closeout Report

CC2

Date Spatial Development framework

Reviewed and submitted to Council for

adoption

Spatial Development

Framework adopted


2021

Non Cumulative n/a n/a Draft SDF in place

Spatial Development

Framework adopted


2021

R500 000 R500 000 n/a Equitable Share Council resolution

CC2.1

Date Mtubatuba Wall to wall Town Planning

Scheme developed and submitted to Council

for adoption

Mtubatuba Wall to

wall Town Planning

Scheme developed

and submitted to

Council by 30 June

2021


Mtubatuba Wall to

wall Town Planning

Scheme developed

and submitted to

Council by 30 June

2021

R0.00 n/a n/a n/a

Reviewed Town

Planning Scheme /

Council Resolution

CC2.2Date Gazzetting of Wall to wall Town Planning

Scheme

Wall to wall Town

planning scheme

gazzetted by 30 June

2021


Wall to wall Town

planning scheme

gazzetted by 30 June

2021

R200 000 R200 000 n/a Equitable ShareGazzette / Council

Resolution

CC2.3No. of Quarterly SPLUMA Application Register

submitted to Cogta per Annum

4 SPLUMA

Application Register

by 30 June 2021

Non Cumulative1 SPLUMA Application

Register

1 SPLUMA Application

Register

1 SPLUMA

Application Register

1 SPLUMA

Application RegisterR0.00 n/a n/a n/a

Proof of submission

to DCOGTA

CC2.4 Date Subdivision of sites completedsubdivision of sites by

30 June 2021Non Cumulative n/a n/a n/a

subdivision of sites

by 30 June 2021R300 000 R300 000 n/a Equitable Share Subdivisional Plan

CC2.5Date Strategic Environmental Assessment (SEA)

developed & approved by Council

Strategic

Environmental

Assessment (SEA)

developed &

approved by Council

on 30 June 2021

Non Cumulative n/a n/a Draft SEA Developed

Strategic

Environmental

Assessment (SEA)

developed &

approved by Council

on 30 June 2021


CC2.6Date Urban design Framework Plan developed

and adopted by Council by 30 June 2021

Urban design

Framework Plan

developed by 30 June

2021


Urban design

Framework Plan

developed by 30

June 2021


CC2.7 Date Purchase of GIS Soft ware & Hardware

GIS software

purchased by31

March 2021


GIS software

purchased by 31

March 2021

n/a R1 000 000 R1 000 000 n/a Equitable ShareProof of purchase

/Purchase Order

CC2.8

Number of quarterly reports on building

Inspectorate and outdoor advertising submitted

to Planning Department portfolio committee by

30 June 2021

4 Reports on building

Inspectorate and

outdoor advertising

submitted by 30 June

2021

Non Cumulative

1 Report on building

Inspectorate and

outdoor advertising


Inspectorate and

outdoor advertising


Inspectorate and

outdoor advertising


Inspectorate and

outdoor advertising

R0.00 n/a n/a n/a

Quarterly Reports /

Portfolio Committee

minutes

CC2.9

Number of Mtubatuba building Inspectorate &

Town Planning awareness campaigns held by

30 June 2021

2 Awareness

Campaigns Non Cumulative n/a 1 Awareness Campaign nla

1 Awareness

CampaignR200 000 R200 000 n/a Equitable Share Attendance Register

CC2.10

Facilitate fully coordinated

planning and development

activities of the

Municipality

Number of Enforcement reports on town

planning submitted to ManCO by 30 June 2021

2 Enforcement

reports on town

planning submitted

to ManCO by 30 June

2021


1 Enforcement

report on town

planning submitted

to ManCO

1 Enforcement

report on town

planning submitted

to ManCO

n/a n/a n/a n/aManCO minutes /

Attendance Register

CRO

SS C

UTT

ING

INTE

RVEN

TIO

NS

To ensure integrity

and quality of

physical environment

underpinned by a

coherent Spatial

Development pattern

To ensure integrity

and quality of


underpinned by a

coherent Spatial

Development pattern

KPA6: CROSS CUTTING INTERVENTIONS

To ensure intergrity

and quality of

physical

environment

underpinned by a

coherent spatial

development

pattern


planning & development

activities of the

municipality

Improved Spatial

Development Framework

Development and

Implementation of

environmental management

plan

28

CC3

Date Disaster Management Plan Reviewed and

adopted by Council30-Jun-21 Non Cumulative n/a n/a n/a

Disaster

Management Plan

Reviewed and

adopted by Council

R500 000 R500 000 n/a Equitable Share Council Resolution

CC3.1

Number of disaster / fire awareness campaigns

held by 30 June 202136 Fire awarenesses Non Cumulative 9 Fire awarenesses 9 Fire awarenesses 9 Fire awarenesses 9 Fire awarenesses n/a Equitable Share

Monthly Reports/

Attendance registers

CC3.2

Number of fire drills conducted in the

municipal jurisdiction by 30 June 2021

4 Fire drills by 30

June 2021Non Cumulative 1 Fire drill per quarter 1 Fire drill per quarter 1 Fire drill per quarter 1 Fire drill per quarter n/a Equitable Share Quarterly Reports

CC3.3

Number of monthly disaster / Fire reports on

incidents responded to submitted to

Community Services Portfolio Committtee by

30 June 2021

12 Reports by 30 June

2021Non Cumulative 3 Reports per quarter 3 Reports per quarter 3 Reports per quarter

3 Reports per

quartern/a Equitable Share

Portfolio Committee

Minutes / attendance

register

CC4Date Human Settlement Sector Plan reviewed

and Adopted by Council

Human Settlement

Sector Plan adopted


2021

Non Cumulative n/a n/aDraft HSSP

Developed

Human Settlement

Sector Plan adopted


2021

R0.00 n/a n/a n.a Council Resolution

CC4.1


implementation of housing projects within

Mtubatuba submitted toPlanning Department

portfolio committee by 30 June 2021

4 Reports on the

implementation of

housing projects

submitted to Planning

Department portfolio

committee by 30 June

2021

Non Cumulative1 housing project

Report

1 housing project

Report

1 housing project

Report

1 housing project

Reportn/a n/a n.a

Minutes of Planning

Portfolio meeting

CC4.2

To ensure intergrity

and quality of

physical

environment

underpinned by a

coherent spatial

development

pattern


planning & development

activities of the municipality

Date report on contribution to credible IDP

submitted to Municipal Manager

1 report submitted by

30 June 2020Non Cumulative n/a n/a n/a

1 report Submitted

to the Municipal

Manager

R0.00 n/a n/a n/aAcknowledgement of

Receip from MM

To ensure

sustainable

protection and

development of the

environment

Establishment of Disaster

Management Structures &

Systems

To ensure integrity

and quality of


underpinned by a

coherent spatial

development pattern


planning and development

activities of the Municipality

29

6. MONTHLY PROJECTIONS OF OPERATING CAPITAL EXPENDITURE AND REVENUE FOR EACH VOTE

The monthly projections of expenditure as per Appendix 2 are made on a cash flow basis, taking into account experience and the

council’s policy regarding supplier payments. Each department is responsible for monitoring payments against vote and this will

be monitored monthly in accordance with section 71 of the MFMA.

Section 71 States that:

71. (1) The accounting officer of a municipality must by no later than 10 working days after the end of each month submit to the

mayor of the municipality and the relevant provincial treasury a statement in the prescribed format on the state of the municipality’s

budget reflecting the following particulars for that month and for the financial year up to the end of that month:

(a) Actual revenue, per revenue source.

(b) actual borrowings.

(c) actual expenditure, per vote:

(d) actual capital expenditure. per vote.

(e) the amount of any allocations received.

(f) actual expenditure on those allocations. excluding expenditure on-

(i) its share of the local government equitable share: and

(ii) allocations exempted by the annual Division of Revenue Act from compliance with this paragraph; and

(g) when necessary, an explanation of-

(i) any material variances from the municipality’s projected revenue by source, and from the municipality’s

expenditure projections per vote.

(ii) any material variances from the service delivery and budget implementation plan; and

(iii) any remedial or corrective steps taken or to be taken to ensure that projected revenue and expenditure remain

within the municipality’s approved budget.

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(2) The statement must include-

(a) a projection of the relevant municipality’s revenue and expenditure for the rest

(b) the prescribed information relating to the state of the budget of each municipal of the financial year. and any

revisions from initial projections; and entity as provided to the municipality in terms of section 87(10).

(3) The amounts reflected in the statement must in each case be compared with the

(4) The statement to the provincial treasury must be in the format of a signed

(5) The accounting officer of a municipality which has received an allocation referred corresponding amounts budgeted for

in the municipality’s approved budget document and in electronic format. to in subsection (l)(e) during any month must, by

no later than 10 working days after the end of that month, submit that part of the statement reflecting the particulars

referred to in subsection (l)(e) and (f) to the national or provincial organ of state or municipality which transferred the

allocation. month submit to the National Treasury a consolidated statement in the prescribed format on the state of the

municipalities' budgets, per municipality and per municipal entity.

(7) The provincial treasury must, within 30 days after the end of each quarter, make public as may be prescribed. a

consolidated statement in the prescribed format on the state of municipalities' budgets per municipality and per municipal

entity. The MEC for finance must submit such consolidated statement to the provincial legislature no later than 45 days

after the end of each quarter.

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6.1 OPERATIONAL BUDGET

The operational budget of the municipality has been aligned with that of the National Treasury

format or structure of votes and complements the operational structure within the municipality.

Each senior manager will have the responsibility to monitor performance, spending and revenue

patterns against those estimated by them at the start of the year.

KZN275 Mtubatuba - Table B4 Adjustments Budget Financial Performance (revenue and expenditure) - 28 February 2021

Budget Year +1

2021/22

Budget Year +2

2022/23

Original BudgetAdjusted

Budget

Adjusted

Budget

Adjusted

Budget

10

R thousands A H

Expenditure By Type

Employee related costs 98,887,634.00 98,267,636.00 105,666,781.51 112,799,289.26

Remuneration of councillors 16,029,809.00 16,815,310.00 17,232,044.37 18,524,447.70

Debt impairment 12,000,000.00 12,000,000.00 13,000,000.00 13,500,000.00

Depreciation & asset impairment 31,000,000.00 32,500,000.00 32,937,500.00 35,078,437.50

Finance charges 2,184,388.00 2,184,388.00 2,320,912.25 2,471,771.55

Other materials 23,034,000.00 22,300,000.00 29,590,625.00 31,511,359.00

Contracted services 67,444,197.00 68,652,088.00 40,330,136.79 42,951,595.68

Other expenditure 39,528,428.00 61,503,000.00 72,567,437.50 76,634,320.94

Total Expenditure 290,108,456.00 314,222,422.00 313,645,437.42 333,471,221.62

Description

Budget Year 2020/21

6.2 CAPITAL BUDGET

The cash flow of the capital budget has also been estimated by each department and will act as

one of the benchmarks for assessing performance on projects. Currently capital projects are

funded from revenue, internal sources and from the government. The grant funded projects in

the form of MIG are also reported to the Department of Cooperative Governance & Traditional

Affairs (COGTA) and performance is measured against the cash flows set per project and

approved by the department.

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7. THREE YEAR DETAILED CAPITAL WORKS PLAN

Original

Budget

Adjusted

Budget

2021/2022

Budget Year

2022/2023

Budget Year

Infrastructure Roads( Nkatha to Nkomo access road, Kwa U Access road, Vezubala Access Road, Ngwenyaneni Couse way)17,882,697.00 17,882,697.00 14,933,231.00 15,679,892.55

Street Lighting - 2,000,000.00 - -

Community Assets (Bhedangaye creache, Ward 2 and Ward 17 community halls) 7,259,000.00 7,259,000.00 5,919,449.00 6,215,421.45

Small Town Rehabilitation Program (Tourism Information Centre) 10,516,501.00 10,516,501.00 - -

MIG project - 4,837,453.00 - -

Motor Vehicles - 1,000,000.00 - -

Office Equipment 650,000.00 900,000.00 584,375.00 622,359.38

Furniture and Fittings 650,000.00 400,000.00 265,625.00 282,890.63

Computer Equipment 1,300,000.00 1,300,000.00 1,168,750.00 1,244,718.75

Construction of Technical and Community Workshop 1,635,000.00 635,000.00 1,737,187.50 1,850,104.69

Fencing of Main Office 300,000.00 300,000.00 - -

Cemetry Fencing (KwaMsane) 300,000.00

Beautification- N2 to Mtuba town 900,000.00 500,000.00 550,000.00 1,000,000.00

Mpukunyoni Heritage 1,000,000.00 500,000.00 - -

Skip bins 1,000,000.00 1,155,000.00 1,062,500.00 1,131,562.50

AGRO Processing facility - 1,750,000.00 - -

Construction and Rehabilitation of the Tourism information Centre - 1,750,000.00 - -

Ammunition 300,000.00 300,000.00 318,750.00 339,468.75

VTS Mechinery for testing station 400,000.00

Path walkways to Mtuba Town 2,000,000.00 1,000,000.00 2,125,000.00 2,263,125.00

Gaming Parkhome 350,000.00

Land Acqusition Tourism Information Centre - 5,000,000.00 - -

DSR- Machibini Sport field - 5,750,000.00 1,062,500.00 1,131,562.50

GIS EQUIPMENT (SOFTWARE & HARDWARE) 1,000,000.00 - - -

Borehole Connectioin and commissioning 450,000.00 450,000.00 478,125.00 509,203.13

Traffic management Centre Building Refurbishment 500,000.00 500,000.00 531,250.00 565,781.25

Traffic Light Installation 1,000,000.00 600,000.00 1,062,500.00 1,131,562.50

Sub-Total 22,697,943.98 66,285,651.00 31,799,242.50 33,967,653.06

Total Expenditure 72,091,141.98 132,571,302.00 63,598,485.00 67,935,306.13

Description

2020/2023 MTREF

Mtubatuba Revised SDBIP 2020/2021 33

8. CONCLUSION

The Service Delivery and Budget Implementation Plan (SDBIP) is a key management,

implementation and monitoring tool which provides operational content to the end of year

service delivery targets as set out in the budget and IDP. It determines the performance

agreements for the Municipal Manager and all Senior Managers whose performance is

monitored through Section 71 monthly reports and evaluated through the annual process.

The Final SDBIP for the 2020/2021 financial year is based on the Final IDP and Final Budget.

This Final SDBIP shall inform the manner in which the departmental scorecards for the

2020/2021 financial year will be structured.