PRESENTATION TITLE

Presented by:

Name Surname

Directorate

Date

Municipal Priority Action Plan

(MPAP)

Understanding and Addressing your

Water Services Vulnerabilities in

accordance with The Medium Term

Strategic Framework’s 5 Year Reliable

Water And Sanitation Services Delivery

Implementation Plan

01 and 02 March 2017

Viv Naidoo DWS KZN Water Sector Support

• Background

• National Planning Unpacked

• DWS 5 Year Reliable Water and Sanitation Services Delivery

Implementation (5YRWSSDIP)

• MuSSA/MPAP Integration into the 5YRWSSDIP

• MuSSA Status KZN

• MPAP Process

• What Will Success Look Like

• Discussion

Road Map

• Water Supply Goal

– We (municipalities) have to ensure that all people

universally in South Africa have access to reliable,

sustainable, safe and affordable water services

• Original Target- Millennium Development Goals

– 100% Coverage by 2008/2014 (MDG Goal 7)

– This was not achieved

• Sustainable Development Goals and National

Development Plan

– 100% access to sustainable services by 2030

• Cabinet 2014- MTSF Goals

– Ensure 90% reliable services by 2019

Background

MTSF Unpacked • 2012 the National Development Plan (NDP) was

approved by Cabinet

• Government adopted the NDP as a long term vision

which should serve as a basis for partnerships across

society

• NDP- Captures the medium to long term planning to

achieve the 2030 Visions

MTSF Unpacked • How will the NDP be implemented?

– All national and provincial departments and municipalities

by law have to produce 5 year and annual plans and report

on these to Parliament and their performance against

these is audited by the Auditor General

– The designed 2014-2019 MTSF will be the mechanism

through which Government will get all of these plans

aligned and pulling in the same direction

– The Treasury Regulations have been adapted so that all

departments have to submit their draft plans to DPME

who will be checking these to ensure they incorporate all

the targets from the MTSF

MTSF Unpacked The MTSF is structured around 14 priority outcomes which cover the

focus areas identified in the NDP.

1. Education

2. Health

3. Reducing crime

4. Job creation

5. Skills development

6. Economic Infrastructure

7. Rural development

8. Sustainable human settlements

9. Responsive, accountable and efficient local government

10. Safe environment

11. A better South Africa , Africa and the world

12. An efficient , effective and development oriented public service

13. A comprehensive and responsive and sustainable social protection

system

14. A diverse, social cohesive society and nation identity

• Supportive Initiatives to attain the 2019 Goals

include;

– MIG

– MWIG

– RBIG

– ACIP

– National Transfers

– LGSETA

– WSDP Support

– RHIG

– Bucket Eradication Grant

– WSOS

– CoGTA B2B

– DWS CoGTA Support Forums

– MISA

– Additional DWS Support

Mechanisms for Implementation

Success Factors-Alignment with Municipal Planning Processes

Success Factors- Co-creating a

Solution to Reliable Water

Services

A DYNAMIC AND

CREATIVE

PROCESS OF

COLLABORATION

WITH:

• MuSSA/MPAP has been integrated within sector

progammes including;

– CoGTA Back 2 Basics

– National Treasury- Monitoring and Evaluation

– Office of Presidency- Monitoring and Evaluation

– Water Services Development Plans

– Masterplans- 5 Year Reliable Water and Sanitation

Services Delivery Implementation

• This integration provides an ideal platform for the

crafting of an Implementable technical, strategic

and institutional plan to support achieving the goals

for 2019

MuSSA/MPAP Collaboration

Progress

What is the Definition of Reliable

Water Services

• According to the Strategic Framework for Water Services (2003)

Basic Reliable Service is; – 25 litres per person per day

– Minimum flow rate of less than 10 litres per minute

– Within 200m of a household

– Interruptions of >48 hours (at any one time) and a cumulative interruption time

of >15 days/year; and

– At a potable standard (SANS241)

Purpose: To provide a comprehensive base line assessment of

water services delivery at WSA level. Problems are identified,

possible solutions determined and monitoring procedures and

structures implemented.

DWS 5 Year Reliable Water and Sanitation

Services Delivery Implementation Plans

Aim: To produce a document per WSA, to integrate all

problems, streamline solutions and monitor progress on water

services delivery.

Focus: Sustainable and Reliable Services.

Water Service Business Elements 5YWSDIP Solution Definition Categories

Un-served (100% coverage)

Underserved

Refurbish, recover, replace

Aged infrastructure

Operations and maintenance

New infrastructure

Water Security/protection

Improved water governance

Service quality

Environmental management

Sustainable Services & Management

1

2

3

4

5

6

7

8

9

10

11

Technical

Solutions

Strategic/

Institutional

Solutions

WHERE DO WE WANT TO BE

How do we prioritise?

What gaps do we plug

first?

• 2 new business attributes added

• Basic Sanitation

• Financial Asset Management

• Total number of MuSSA business attributes now 18

• Some measurement questions slightly modified in accordance with sector developments, e.g. National Treasury requirements

• In terms of Outcome 9, DWS is constitutionally obliged to report to Presidency on Municipal Vulnerability per WSA via MuSSA

The 2017 Revised MuSSA

MuSSA 2017

Current Assessment KZN

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Water Services Planning

Management Skill Level (Technical)

Staff Skill Levels (Technical)

Technical Staff Capacity (Numbers)

Water Resource Management (WRM)

Water Conservation & Demand Management (WCDM)

Drinking Water Safety & Regulatory Compliance

Basic Sanitation

Wastewater/Environmental Safety & Regulatory…

Infrastructure Asset Management (IAM)

Operation & Maintenance of Assets

Financial Management

Revenue Collection

Financial Asset Management

Information Management

Organisational Performance Monitoring

Water Service Quality

Customer Care (CRM)

Low Vulnerability (100-75%) Moderate Vulnerability (75-60%) High Vulnerability (60-50%)

Extreme Vulnerability (50-0%) No data

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Water Services Planning

Management Skill Level (Technical)

Staff Skill Levels (Technical)

Technical Staff Capacity (Numbers)

Water Resource Management (WRM)

Water Conservation & Demand Management (WCDM)

Drinking Water Safety & Regulatory Compliance

Basic Sanitation

Wastewater/Environmental Safety & Regulatory…

Infrastructure Asset Management (IAM)

Operation & Maintenance of Assets

Financial Management

Revenue Collection

Financial Asset Management

Information Management

Organisational Performance Monitoring

Water Service Quality

Customer Care (CRM)

Low Vulnerability (100-75%) Moderate Vulnerability (75-60%) High Vulnerability (60-50%)

Extreme Vulnerability (50-0%) No data

2015 MuSSA Status KZN

2015 MuSSA Status KZN

VI Index Trend Analysis

Vulnerability Index Ranking: Geographical

2015 Status 2013/2014 Status

Status Current Status:

2015

Previous Status:

2013/2014

Extreme Vulnerability (VI ≥ 0.75) 3 4

High Vulnerability (VI ≥ 0.5) 9 6

Moderate Vulnerability (VI ≥ 0.25) 2 3

Low Vulnerability (VI < 0.25) 0 1

Total WSAs 14 14

Where do we want to be?

Process

MPAP

MPAP Process

Preparatory Phase

• Introductory Meeting with WSA

• Confirmation of commitment and works schedule

Municipal Workshop

Phase

• Conduct 2 day Working Session with WSA Officials

• Capture relevant information to support MPAP and 5YRWSSDIP

Draft MPAP Phase

• Source outstanding information from Municipality

• Compile Draft MPAP Workbook

Municipal Feedback

Phase

• Provide Draft to WSAfor finalisation

Management Signoff Phase

• WSA to facilitate Management signoff an inclusion into WSDP Planning Processes

Complete MPAP

5YRWSSDIP

Complete MPAP “Planning Sheet” MPAP Plus Checklist

MPAP Plus Business Attributes Benchmark Items Status Projects

Internal/Exter

nal Frequency

SDBIP

KPI

Large

Municipality

Medium

Municipality

Small

Municipality Rate 1. Water Services Planning

1.1

Your Water Services Development Plan (WSDP) and associated master planning processes includes appropriate Water and Sewage Master Plans, Water Safety Plans and a Wastewater Risk Abatement Plans (W2RAPs), and is aligned to the IDP and associated SDBIP targets.

WSDP Update and Review Water Services Development Plan

External 5 Years

Yes- Technical

R1 200 000.00 R800 000.00 R400 000.00 Sum

Internal Annual Update R - R - R - Sum

Spatial Development Framework Update and Review Spatial Development Framework

External 5 Years R2 250 000.00 R1 500 000.00 R750 000.00 Sum

Internal Annual Update R - R - R - Sum

Water Masterplan Compile/Review Water Masterplan for inclusion into the WSDP

External 10 Years R2 250 000.00 R1 500 000.00 R750 000.00 Sum

External Biennial Update (Every Two Years)

R450 000.00 R300 000.00 R150 000.00 Sum

Sewage Masterplan

Compile/Review Sanitation Masterplan for inclusion into the WSDP

External 10 Years R2 250 000.00 R1 500 000.00 R750 000.00 Sum

External Biennial Update (Every Two Years)

R450 000.00 R300 000.00 R150 000.00 Sum

Water Safety Plan Compile/Review a Water Safety Plan for all systems.

External Once Off R225 000.00 R150 000.00 R75 000.00 Per System

External Annual Update R75 000.00 R50 000.00 R25 000.00 Per System

Wastewater Risk Abatement Plan

Compile/Review a Wastewater Risk Abatement Plan for all systems.

External Once Off R225 000.00 R150 000.00 R75 000.00 Per System

External Annual Update R75 000.00 R50 000.00 R25 000.00 Per System

IWA Water Balance

Include the IWA Water Balance into all master and sector plans, refer to section 6. To be undertaken quarterly.

Internal Quarterly R - R - R- N/A

1.2 You are implementing an up-to-date and adopted WSDP.

WSDP <5 years old

Ensure appropriate staff in place to monitor and track WSDP Implementation

Internal N/A R - R - R - N/A

1.3

Your current project list addresses existing needs/shortcomings identified through the WSDP and associated master planning process.

Project List IDP and Approved SDBIP (Annually)

MM and HOD to ensure the identification of current projects to address the current needs. Appropriate budgets are to be planned with possible grant funding opportunities and included into the WSDP, IDP and SDBIP.

Internal Annual Update R - R - R - N/A

1.4

Project progress is monitored, tracked and reported to municipal top management/council and the Regulator (through the annual water and sanitation services report)

Project Implementation Monthly Reporting

Implement appropriate monitoring and tracking software to assist in the reporting to council and the regulator on a monthly basis.

External Once Off R 75 000.00

R 50 000.00

R 25 000.00

Sum

Internal Monthly Reporting

R -

R -

R -

Sum

1.5

Projects identified through your various planning processes have been implemented in the last 3 years.

Yearly Updated Project list, SDBIP and Implementation Reporting

Conduct an external yearly GAP analysis for the identifying of revised planning projects for budgeting, implementation and monitoring.

External Annually R 75 000.00

R 50 000.00

R 25 000.00

Per Year

Complete MPAP

MuSSA StatusWSA Comments and Current

InterventionsInstitutional Change Project Responsible (Who)

Planned

Implementation Date

Planned Completion

(When)Proposed Budget

Initiative Started

(Project)Project Implemented Year of Implementation

Cost

(RM)

Project Completion

DateBusiness Plan

Part of 5 year Financial

Cycle

Council Approved and

Committed

Cost to Ensure Existing

Reliable Services

1.1

Your Water Services Development Plan (WSDP) and

associated master planning processes include and are

aligned with appropriate Water and Sewage Master Plans,

Spatial Development Framework (SDF), Water Safety Plans

and Wastewater Risk Abatement Plans (W2RAPs), and is

aligned to the IDP and associated SDBIP targets.

Yes, WSDP developed and includes all required plans and

alignment (i.e. 100%)

WSP and W2RAP to be reviewed.

WSDP to be updated. 5YRWSSDIP to

be compiled

1.2 You are implementing an up-to-date and adopted WSDP. WSDP adopted but not yet implemented

Planning documents to be updated

sequentially as follows

1. SDF

2. Masterplans (incl. WSPs and

W2RAPs)

3. WSDP

4. 5YRWSSDIP

5. IDP

Current WSDP is 40% implemented

1.3

Your current project l ist addresses existing

needs/shortcomings identified through the WSDP and

associated master planning process.

<50% of projects

None

1.4

Project progress is monitored, tracked and reported to

municipal top management/council and the Regulator

(through the annual water and sanitation services report)

Yes, strongly agree (both to municipal top management/council

and Regulator)

None

1.5Projects identified through your various planning

processes have been implemented in the last 3 years.Some implemented (i.e. >50%)

Funding is a constraint attributing

to the lack of implementation

1. Water Services Planning

R 1 800 000.00

1. Update the WSDP ( Priority 3)

2. Review WSPs (Priority 2)

3. Review W2RAPs (Priority 2)

4. Compile 5YRWSSDIP(Priority 4)

5. Update of the SDF (Priority 1)

6. Update of the Masterplans (

Priority 2)

1. Senior Manager

Water Services/ Senior

Manager Civil

Engineering

2. Senior Manager

Water Services

3. Senior Manager

Water Services

4. Senior Manager

Water Services/ Senior

Manager Civil

Engineering

5. Senior Manager Town

Planning

6. Civil Engineering

Services- Senior

Manager

1. March 2018

2. October 2016

3. October 2016

4. September 2016

5. September 2016

6. September 2017

1. October 2018

2. April 2017

3. April 2017

4. May 2017

5. September 2017

6. March 2018

1. R 300 000.00

2. R 300 000.00

3. R 400 000.00

4. Internal

5. R 500 000.00

6. R300 000.00

1. Not Started

2. Not Started

3. Not Started

4. Not Started

5. Not Started

6. Not Started

1. Update the WSDP ( Priority 3)

2. Review WSPs (Priority 2)

3. Review W2RAPs (Priority 2)

4. Compile 5YRWSSDIP(Priority 4)

5. Update of the SDF (Priority 1)

6. Update of the Masterplans (

Priority 2)

1. March 2018

2. October 2016

3. October 2016

4. September 2016

5. September 2016

6. September 2017

1. R 300 000.00

2. R 300 000.00

3. R 400 000.00

4. Internal

5. R 500 000.00

6. R300 000.00

1. October 2018

2. April 2017

3. April 2017

4. May 2017

5. September 2017

6. March 2018

1. Yes

2. Yes

3. Yes

4. Yes

5. Yes

6. Yes

1. No

2. No

3. No

4. No

5. No

6. No

1. No

2. No

3. No

4. No

5. No

6. No

What Will Success Look Like?

• For Performance Progression internal success

factors are needed.

• Key success factors that empower Performance

Progression:

1. Strong Team Leadership

2. Managerial Autonomy (free to do job)

3. Use of Incentives to motivate team

4. Performance Accountability

5. Political Support

• Council, SALGA, DWA

involvement supports internal

success factors

• Identification of business health vulnerabilities

• Prioritised focus on key vulnerable areas

• Identification of institutional change projects for improvement

• 5 Year Planning Horizon align to other Municipal Planning

Processes

• Establishing an institutional platform for the 5YRWSSDIP &WSDP

• Informing the MTSF- NDP progress to attaining 90% reliable

services

• Establishing multi departmental and sector collaboration

• Improvement Municipal Performance in the provision of Water

and Sanitation Services

What Will Success Look Like?

Summary

Discussion Preparing a Master Plan

“Significant progress is always possible if we ourselves try to plan every detail of our lives

and actions and allow the intervention of fate only on our own terms.”

“Preparing a master plan and applying it are two different things.”

Nelson Mandela- Notes to the Future- Words Of Wisdom