municipality of the district of lunenburg rfp no. …this proposed uplands trail route is...

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MUNICIPALITYOFTHEDISTRICTOFLUNENBURG

RFPNo.2019-05-402

DesignandBuildServicesUplandsGravelTrail:

RiverRidgeCommonPhase3

July19,2019

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1. PURPOSE..................................................................................................................................3

2. BACKGROUND.........................................................................................................................3

3. SCOPEOFWORKANDSCHEDULE............................................................................................4

4. GENERALCONSIDERATIONS,TECHNICALSPECIFICATIONS,ANDREFERENCESTANDARDS....6

5. WARRANTY..............................................................................................................................8

6. STEERINGCOMMITTEE............................................................................................................8

7. DELIVERABLES.........................................................................................................................8

8. DOCUMENTSACCOMPANYINGTHISRFP................................................................................9

9. SITEVISIT.................................................................................................................................9

10. INSTRUCTIONSTOPROPONENTS........................................................................................10

11. REQUESTFORPROPOSALSREQUIREMENTS.......................................................................11

12. EVALUATION.......................................................................................................................13

13. GENERALTERMSANDCONDITIONS....................................................................................16

MunicipalityoftheDistrictofLunenburg Page3of20RiverRidgeCommonPhase3RiverRidgeCommonPhase3UplandsGravelTrailRFPNo.2019-05-402July19,2019_____________________________________________________________________________________1. PURPOSEThisRequestforProposal(hereafterreferredtoasthe“Proposal”orthe“RFP”)outlinestherequirementsoftheMunicipalityoftheDistrictofLunenburg(hereafterreferredtoasthe“Municipality”or“MODL”)withregardforthedesignandconstructionofanon-motorisedgraveltrailontheRiverRidgeCommon(“RRC”)parkproperty,at4668Highway10inNewGermany,NovaScotia.ThistrailmustcomplywiththebestpracticeguidelinesfortrailaccessibilityissuedbytheUnitedStatesForestService(“USFS”),andgenerallybeconstructedtocurrentbestpracticesforsustainabletrails,astypifiedbytheUSFSandInternationalMountainBikeAssociation(“IMBA”)sustainabletrailmanuals.2. BACKGROUNDMODListhethirdlargestruralmunicipalityinNovaScotiaintermsoftotalpropertyassessmentandencompassesageographicarearepresentingover432,000acres.AshortcommutetotheprovincialcapitalofHalifax,theMunicipalityishometoagrowingpopulationofover25,000andisconsideredoneofthe"hotspots"fordevelopmentandgrowthinNovaScotia.TheMunicipalitycurrentlyhasaworkforceof40employeeswhoworkinvariousdepartmentssuchasEngineeringandPublicWorks,EconomicDevelopment,Finance,Administration,PlanningandDevelopmentServices,Building/FireInspection,Recreation,andSolidWasteManagement.GovernanceofMODLisbolsteredbystrongpartnershipswithneighbouringmunicipalunits.RiverRidgeCommonisamulti-year,phaseddevelopmentofvariousparkcomponentsona115acreproperty,dividedbytheSouthShoreAnnapolisValley(rail)Trailinto2distinctparcels.The15acreLowerParkisaformergravelpit,situatedbetweenHighway10andtherailtrail.The100acreUpperParkareaisaformerwoodlot,tothenorthoftherailtrail,andistheprimaryfocusoftheworkdescribedinthisRFP(seeattachedmapsheetsofprojectsite).TheRiverRidgeCommontrailnetworkisintendedtoaccommodatevariousyear-round,non-motorisedactivities.Todate,intheUpperPark,existingformerwoodlotroadsandseveralnewsegmentsoftrailhavebeendevelopedintoanetworkofapproximately1.7kmofnon-motorised,gravel,tread2mwide,gentle,easy,obstacle-freetrail,whichmeetsthebestpracticeguidelinesfortrailaccessibilityforallusers.Thisprojectwillcreateanadditionalgraveltrailofthistype,calledtheUplandsTrail.Theconceptalignmentforthisroute,whichhaspreviouslybeenassessedforfeasibility,isshownontheattachedtopographicalTrailSystemOverviewmap.

MunicipalityoftheDistrictofLunenburg Page4of20RiverRidgeCommonPhase3RiverRidgeCommonPhase3UplandsGravelTrailRFPNo.2019-05-402July19,2019_____________________________________________________________________________________3. SCOPEOFWORKANDSCHEDULETheMODLisseekingdesignandbuildproposalstoconstructtheUplandstrailintheRiverRidgeCommonPark.TheUplandstrailroute,asshownontheattachedtopographicalTrailSystemOverviewmap,haspreviouslybeenflaggedonthegroundforproofofoverallfeasibility.TheUplandstrailbeginsattheUpperParkgate,immediatelynorthoftheSouthShoreAnnapolisValley(rail)Trail.ItheadsnorthwestandgentlyclimbsthroughthewesternextentsoftheUpperParkparcel,connectingsegmentsofexistingwoodlotroadandentirelynewsegmentsoftrail.Asitapproachestheheightoflandinthepark,ittravelssoutheastalonganexistingwoodlotroadcorridor,toconnecttotheexistingRossBrookWaygraveltrailloops.ThisproposedUplandstrailrouteisapproximately1410mintotallength,including705mofexistingwoodlotroadcorridorand705mofnewtrailcorridor.TheUplandstrailmustbedesignedandconstructedtocomplywiththebestpracticeguidelinesfortrailaccessibilityissuedbytheUnitedStatesForestService(“USFS”),andgenerallybedesignedandconstructedtocurrentbestpracticesforsustainabletrails,astypifiedbytheUSFSandInternationalMountainBikeAssociation(“IMBA”)sustainabletrailmanuals.TheseguidelinesandbestpracticereferencesarediscussedingreaterdetailinSection4below.AggregatematerialsforthetreadandwalkingsurfaceofUplandstrailhavebeenstockpiledontheprojectsite,asshownontheattachedprojectmapping.Someadditionalaggregatematerialsmayberequiredtocompletethiswork.Proponentsareaskedtoprovideunitpricingtosupplythesematerials,deliveredtoexistingRRCsitestockpilelocations;intheeventthatsuchadditionalmaterialsarerequired,theMODLmaychoosetohavethesuccessfulProponentprovidethesematerialsasextraworkforthiscontract.Thedetailedscopeofworkanddeliverablesforthesuccessfulproponentwillbeasfollows:

1. AspartoftheresponsesubmissiontothisRFP,provideproofofconceptfortheproposedUplandsTrailrouteonanannotatedversionoftheattachedtopographicalTrailSystemOverviewmap,includinganyproposedtrailstructures,andcostestimatefortheentirework.Thecostestimatemustincludethefollowingbreakdown:

a. CosttoconvertexisitingwoodlotroadcorridorintoUplandstrailsegments.b. CosttoconstructentirelynewUplandstrailsegments.

TheProponentmaybreakdowntheaboveitemsintomoredetailedlineitemsastheyseefit,tobetterdefinecostsassociatedwithspecificsegments/locationsalongtheprojecttrail.

MunicipalityoftheDistrictofLunenburg Page5of20RiverRidgeCommonPhase3RiverRidgeCommonPhase3UplandsGravelTrailRFPNo.2019-05-402July19,2019_____________________________________________________________________________________

2. Followingawardofcontract,meetwithRRCProjectManagertoreviewguidelinesandbestpracticesforsustainabletraildesignandaccessibility,layout,andconstruction(includingrunninggrades,switchbacks,climbingturns,draindip/gradereversals,drainagestructuresandtechniques)beforecommencingprojectwork.

3. DesignthefinallayoutfortheUplandstrail,bystakingtheproposedtrailcorridorandtrailalignmentontheground,includinglocationsofallturns,switchbacks,structures,drainagefeatures,andothersite-specifictrailfeatures.

4. ConductareviewwalkthroughwiththeRRCProjectManagerordesignateforapprovalbeforecommencingclearingandconstructionactivities.

5. Onceconstructioncommences,periodicallyreviewprogressandqualitywiththeRRCProjectManageronsite,onamutuallyagreed-uponschedule.

6. Clearvegetationandgrubthetrailcorridor(includingstumps,rocks,andunsuitableorganicsurficialmaterial),disposingofclearedandgrubbedmaterialsbyonsitedispersal,scatteringthemoverthesiteadjacenttothetrailcorridor,encouragingdecompositionandreclamationbynaturalprocesses,andavoidingunsightlyartificialstockpilesofsuchmaterials.

7. Prepareandproofrollthetrailbedofnativemineralsoils.

8. ConductareviewwalkthroughwiththeRRCProjectManagerordesignateforapprovalbeforecontinuingconstructionactivities.

9. Constructanyrequiredtrailstructures.

10. ConductareviewwalkthroughwiththeRRCProjectManagerordesignateforapprovalbeforecontinuingconstructionactivities.

11. Constructandcompactthetrailtreadsurfacefromexistingsiteaggregatestockpiles.a. ThesuccessfulProponentmayusetheexistingwoodlotroadonthewesternside

oftheUpperParktohaulaggregatematerialstospecifictrailsegments.Ifthisoptionisused,thecontractormustdecompactandstabilizethehaulroadsurfaceattheendofthework,andensuresedimentanderosioncontrolmeasuresareinplaceuntilerosion-resistantvegetativegroundcoverisre-established(i.e.bytheendofthewarrantyperiod).ThesuccessfulProponentwillberequiredtosubmitaworkplanforuseofthishaulroadforapprovalbytheRRCProjectManagerbeforehaulingmaycommence.


12. Conductanas-builtwalkthroughwiththeProjectManagerordesignateforsubstantial

completioncertification.

Timeisoftheessence,andprojectconstructionworkmustbesubstantiallycompletedbyMarch6,2020.ThisScopeofWorkisprovidedaspartofthispackageforinformationonly.VerificationofdimensionsandsiteconditionsistheresponsibilityoftheProponent.TheProponentshallexaminethesiteconditionscarefully,priortodevelopingabidproposal,inordertoverifyexistingconditions.Inparticular:

• Attachedplansandmapshavenotbeensurveyed.SurveyandconstructionlayoutaretheresponsibilityoftheProponent.

• Nativesoilshavenotbeenassessedbyatestinglaboratory.Soiltestinganddeterminationofitssuitabilityfortrailbed,fills,orotherprojectusesaretheresponsibilityoftheProponent.

4. GENERALCONSIDERATIONS,TECHNICALSPECIFICATIONS,ANDREFERENCESTANDARDSThefollowingarearequirementoftheRFP:

1. Trailtohave2mfinishedtreadwidth,composedofaggregatesfromexistingsitestockpiles:

o 150mmthickbasecourseofNSTIRType2gravel.o 50mmthicksurfacecourseofTrailSurfaceAggregate(TSA).

i. Inordertoprovidesufficientcoarsenessforerosionresistanceacrossdraindips/gradereversals/otherspecifictraildrainagelocations,thismayvaryascombinationofType2gravel/TSA/50-100mmwashedclearstone.Thefinishedtrailaggregatesattheselocationsshallcompriseamin.200mmoverallthickness.

o Placeaggregatematerialsinmaximum150mmthicklifts.o Compactaggregatematerialsto95%StandardProctorDensity.o Crownoroutslopetrailbedandfinishedsurfaceat2-4%lateralgrade.

2. Trailmustconformto:

o “ForestServiceTrailAccessibilityGuidelines”,UnitedStatesForestService(https://www.fs.fed.us/recreation/programs/accessibility/pubs/htmlpubs/htm12232806/toc.htm).


3. Trailmustbedesignedandconstructedtocurrentbestpracticeforsustainabletrails,astypifiedby:

o “TrailConstructionandMaintenanceNotebook”,UnitedStatesForestService,currentversion.(https://www.fhwa.dot.gov/environment/recreational_trails/publications/fs_publications/07232806/toc.cfm).

o “TrailSolutions:IMBA’sGuidetoBuildingSweetSingletrack”,InternationalMountainBicyclingAssociation.BoulderCOUSA,2004.

4. Trailincorporatesappropriatetrailway,drainage,andothertrailstructuresasneeded.

5. Aspartofsustainabletrailbestpractices,gradereversals/draindipsshouldgenerallybeusedfordrainagecontrolfeatures.

o Allgradereversal/draindip/otherdrainagestructureoutletlocations(incl.anyculverts)musthaveatleast0.15cum(0.2cuyd)of50-100mm(4-6")min.dimensionwashedclearstoneapron,forenergydissipationandpermanentwashout/sedimentcontrol.

o Gradereversalsshouldi. Have3-7mofreversedgradebeforeresumingtrailrunninggrade,ii. Havemin.1.5mbottomwidthalongrunninglengthoftrail,iii. Belocatedwithalowpointatnaturallyoccurringterraindrainage

locationswherepossible,iv. Haveatleast6%combinedgradedifferencebetweenascendingand

descendingsegments,v. Musthaveacoarsenedtrailsurface(seeRequirement1above)forthe

greaterofeithermin.3mlengthoftrailorpotentialhydraulicwettedperimeterofgradereversal,

vi. IncorporateRestingInterval(perForestServiceTrailAccessibilityGuidelinesinRequirement2above)intoberm,lowpoint,and/orotherlocationsasneeded,

vii. BespacedaccordingtomaximumspacingshowninTable1below.

6. Trailalignmentshouldgenerallyavoidflatand/orwetlocations(esp.thoserequiringraisedtreadconstructionorotherassociatedtrailstructures),ifpossible.

7. Thistrailmustnotincludeanystairsorobstacles.


SIDESLOPE TRAILRUNNINGGRADE MAX.DISTANCEBETWEENGRADEREVERSALS/

OTHERDRAINAGECONTROLFEATURES<3% 0-1% Mayvarywithtositeconditions-flagproposed

layoutforapprovalbyRRCProjectManager3-5% 1-2.5% 12-15m6-15% 3-7.5% 7-12m16-22% 3-10% 7mTABLE1:GradeReversalSpacingChart-forpricingguidanceonly.FinalspacinglayoutsubjecttoreviewandapprovalbyRRCProjectManagerbeforeconstructionofgradereversalsmaycommence.

8. Traildesignshouldseektousespecifiedaggregatestructureforentiretrailway,and

minimizeoravoiduseofboardwalks,bridges,culverts,andotherbuilt-uptrailwayinfrastructure,ifpossible.

9. Trailalignmentshouldmaximizepreservationofexistingmaturetimber.

10. Trailsignage,riskidentification,oranyvisitorfacilitiesotherthanthefinishedtrailwayarenotpartofthescopeofworkforthisproject.

11. TrailmustmeettheannotatedParksCanadaAgencyTrailClassificationcriteriaforEasy,Type1trails(seeattacheddocument).

5. WARRANTYThewarrantyperiodof12monthswillcommenceonthedatetheprojectreceivesaConstructionCompletionLetteridentifyingthateachofthesitesaresubstantiallycompleteandreadyforuse.TheOwnerwillestablishthiscompletiondate.6. STEERINGCOMMITTEEThisprojectwillbemanagedbyaSteeringCommitteeconsistingofMODLRecreationServicesstaffandtheRRCProjectManagerordesignate.7. DELIVERABLESReportingtotheRRCProjectManager(orMODLTrailsandOpenSpaceCoordinator/otherMODLdesignate),thesuccessfulProponent’sprojectworkwillentailthedeliverablesandmilestonesshowninthedetailedscopeofworkinSection3above.

MunicipalityoftheDistrictofLunenburg Page9of20RiverRidgeCommonPhase3RiverRidgeCommonPhase3UplandsGravelTrailRFPNo.2019-05-402July19,2019_____________________________________________________________________________________8. DOCUMENTSACCOMPANYINGTHISRFP• PricingBreakdownForm(.pdf)• Thefollowingattacheddocumentsshouldbeprinted/viewedincolour:

o RRCLocatormap(11x17size.pdf)o RRCProjectOverviewmap(11x17size.pdf)o RRCAggregateStockpileLocationsmap(11x17size.pdf)o RRCUpperParkTrailSystemtopographicalmap(A1size.pdf)o ParksCanadaAgencyTrailClassification(project-specificannotationinRED)o TrailSurfaceAggregate(“TSA”)

§ (a)specifications§ (b)materialcertificationform(tobecompletedbythesuccessful

contractoronlyintheeventthatadditionalTSAmaterialisrequired)

9. SITEVISITProponentscanarrangetoviewtheprojectsiteandpreliminarytrailroutewiththeMunicipality’sProjectManagerbeforesubmittingaproposal.ContactinformationforRRCProjectManager:

ThomasChalmersP.Eng. SnowOwlConsultingInc.(tel)9022980521 (email)[email protected]

Apre-submissionsitevisitisnon-mandatory;Proponentsshallbedeemedtohavefamiliarizedthemselveswiththeexistingsite,workingconditions,andallotherconditionswhichmayaffectperformanceoftheContract.Nopleaofignoranceofsuchconditionsasaresultoffailuretomakeallnecessaryexaminationswillbeacceptedasabasisforanyclaimsforextracompensationoranextensionoftime.

MunicipalityoftheDistrictofLunenburg Page10of20RiverRidgeCommonPhase3UplandsGravelTrailRFPNo.2019-05-402July19,2019_____________________________________________________________________________________10. INSTRUCTIONSTOPROPONENTS

.1 SubmissionofRFPRequestforProposalsshallbereceivedonorbefore2:00pmonJuly19,2019localtime,attheMunicipalOffice,210AberdeenRoad,Bridgewater,NovaScotia.Latesubmissionswillnotbeacceptedandwillbereturnedunopened.Faxedore-mailedsubmissionswillnotbeaccepted.NoProposalmaybewithdrawnafterclosing.Priortoclosing,aProposalmaybewithdrawnuponwrittenrequestsignedbyanOfficeroftheProponent’scompany.TheRequestforProposalshallbeaddressedtothefollowingcontactperson: LauraBarkhouse,TrailsandOpenSpaceCoordinator MunicipalityoftheDistrictofLunenburg 210AberdeenRoad Bridgewater,NovaScotia B4V4G8ProponentsshallsubmitProposalsinoriginalform(minimumofthree),plusthreecopies.Theoriginalsshallbemarked“Original”andtheduplicatecopiesshallbemarked“Copy”andshallincludeduplicatecopiesofeveryAppendixtotheProposal.Proposalsshallbeenclosedinaplainenvelope,sealedandwithoutanyidentifyingmarksandshallbelabeled: REQUESTFORPROPOSALS–DesignandBuildServices,UplandsGravelTrail:

RiverRidgeCommonPhase3–RFPNo.2019-05-402

.2 EnquiriesAllenquiriesrelatedtothisRFPshallbedirectedtothefollowingpersonortheirdesignate.Informationobtainedfromanyothersourceisnotofficial: ThomasChalmers,P.Eng. RRCProjectManager Phonenumber:(902)298-0521 Email:[email protected],2019.

MunicipalityoftheDistrictofLunenburg Page11of20RiverRidgeCommonPhase3UplandsGravelTrailRFPNo.2019-05-402July19,2019_____________________________________________________________________________________11. REQUESTFORPROPOSALSREQUIREMENTS

.1 MethodologyandWorkPlanSubmitaworkplanoutliningstepstocompletethescopeofworkanddeliverablesentailedinthisRFP.

.2 ProofofConceptAlignmentandTrailStructureDetailsAnannotatedversionoftheattachedtheattachedtopographicalpreliminarylayoutplan,includingproposedtrailalignment(s),location(s)ofanyproposedtrailstructure(s),andmarkedlengthofspecifictrailsegmentsandtotallengthoftrail.Detailsandcostofanyproposedtrailstructures.

.3 ProjectSchedule

AprojectscheduleoutliningthetimeframesofassociatedworkandtaskstobeundertakenbytheProponent,especiallyintermsoftheworkplan(componentsandschedulemilestonesincluding:finaldesign/layout,clearingandgrubbing,trailbedconstruction,anytrailstructureconstruction,trailbedproofrolling,trailsurfacing).

.4 ContactName

ThenameofthecontactpersonfortheProponentwhoshallhavetheresponsibilityofdiscussinganyprojectmatterswiththeMunicipality.

.5 History/CompanyBioofProponent

Abriefhistory/companybiooftheProponent,includingeachprofessionalorfirmiftheProponentisaconsortiumorjointventure.

.6 PreviousWork/Experience

Alistingofpreviousworkexperienceonaminimumofthreeprojectsofasimilarnatureandmagnitudeconductedwithinthelastfiveyears.Includereferencesandcontactinformationforeachproject.

.7 ProposedSub-contractors

Proposedsub-contractors,ifany,mustbelistedincludingtheirresponsibilities,reportingstructure,professionalqualifications,experience,expertise,andtheproposedroleandtimeallocationtothisproject.

MunicipalityoftheDistrictofLunenburg Page12of20RiverRidgeCommonPhase3UplandsGravelTrailRFPNo.2019-05-402July19,2019_____________________________________________________________________________________

.8 PricingBreakdownandBidFormProjectpricingandotherdetailsmustbepresentedasthebreakdownshownontheattachedPricingBreakdownandBidDetailsForm:

1. PricetodesignandbuildtheUplandstrail,basedontheconceptrouteshownon

theattachedmapsandflaggedonthesite.Thispriceshouldbeportionedinto(1) ConvertsegmentsofexistingwoodlotroadintoUplandstrail,and(2) ConstructnewsegmentsofUplandstrailfromunclearedwoodlands.

Iftheproponentwishestofurtherbreakdownthepricingintovarioustrailsegments/featuresofdifferinglevelofeffort,theyarewelcometodoso,andmayaddanextrapageasneededtoshowthis.

2. Descriptionofequipmentandlabourtobeusedontheproject,andunitratesforthese(hourly/dailyrate).ThismaybeusedbyMODLtoevaluateandallocatebidsand/oranypotentialprojectchanges/extraworkduringthecourseoftheproject.

3. Unitpricingtosupplyadditionalaggregatematerials,deliveredtositestockpilelocations,AS/WHENrequired.Intheeventthatmoreaggregatematerialsarerequiredtocompletetheworkthanarecurrentlystockpiledonsite,MODLwillretaintheoptionofaddingsupplyanddeliveryofsuchmaterialsintothesuccessfulProponent’sprojectcontractasextrawork.TheoptiontopurchasethesematerialsfromthesuccessfulProponentisentirelyatthediscretionoftheMODL,andMODLalsoretainstherighttopurchasethesematerialsfromothers.MinimumquantitiesofmaterialperorderAS/WHENREQUIREDareasshown.

.9 ProponentExpectations

Alistofinformation,materials,etc.theProponentexpectstheMunicipalitytoprovideifnecessary.TheMunicipalityhas(unsurveyed)LiDAR-basedtopographicalinformation,propertyboundarylinelocations,andsomeotherdataavailableforusebythesuccessfulProponentonthisproject.

.10 AdditionalServices/ValueEngineeringAdditionalservicesthatdonotdirectlymeetthecoreservicesrequestedintheScopeofWork,butwhicharerecommendedtobeconsideredbytheMunicipality.AnyadditionalservicesmustbepricedseparatelyfromthepricedeterminedtocompletetheScopeofWork.


.11 Certificatesa. AClearanceLetter/LetterofGoodStandingfromtheWorkers’Compensation

BoardofNovaScotia.b. ACertificateofRecognitionasissuedbyNovaScotiaConstructionSafety

Association(NSCSA)oranoccupationhealthandsafetyorganizationwithasafetyauditprocedurerecognizedandapprovedbyNovaScotiaDepartmentofLabourandWorkplaceDevelopment(NSLWD).

c. Copiesofageneralliabilityinsurancepolicywithlimitsofnotlessthantwomilliondollars($2,000,000.00)inclusiveperoccurrenceforbodilyinjury,deathanddamagetopropertyincludinglossofusethereof,withapropertydamagedeductibleoffivehundreddollars($500.00).

d. AutomobileLiabilityPolicy(MODLnon-owned)coveringthirdpartypropertydamageandbodilyinjuryliabilityandallstatutorycoveragesasmayberequiredbyApplicableLawsarisingoutofanylicensedvehicleoperatedinconnectionwiththeAgreementwithlimitsnotlessthan$2,500,000.ThepolicyshallfurtherprovideAllPerilsLossorDamagecoveragewithrespecttoanyvehiclesusedtoprovidetheservicespursuanttothisagreement.

e. ProfessionalLiability/ErrorsandOmissionsPolicy,orequivalentschedule/endorsementaspartofcertificate(c)above,withalimitofnotlessthan$2,000,000.00.

12. EVALUATION

.1 ReviewCommitteeInaccordancewiththeMunicipality’sPurchasingPolicy,theRequestforProposalwillbeevaluatedbyaReviewCommittee.TheReviewCommitteewillmakearecommendationtoMunicipalCouncilontheawardoftheProposalandsubsequentcontract.EvaluationofProposalsshallbecompletedusingthebestvaluedeterminationinaccordancewiththefollowingcriteria:.2 MandatoryCriteriaSubmissionswillfirstbeevaluatedtoestablishcompliancewiththemandatoryclausesofthisRFP.Submissionsnotmeetingthemandatoryrequirementswillreceivenofurtherconsiderationduringtheevaluationprocess.Thefollowingarethemandatoryrequirements:

• Proposalsshallbesubmittedbythedeadline.

• ProposalsshallbesubmittedasperSection10ofthisRFP.

• ProposalsshallbeinaccordancewithalltermsandconditionsasperSection11.


.3 EvaluationProcessEachProposalwillbeevaluatedusingthefollowingprocess:

• Stage1:verifyeachbid’scompliancetotheMandatoryCriteriaidentifiedinSection10anddisqualifyanybidsthatfailtomeetthese.

Stage2:AllproposalswhichpassStage1willbeevaluatedandrankedagainsttheweightedProposalEvaluationCriteria,RiskEvaluation,andCostEvaluationbelow:

.4 EvaluationCriteriaAllproposalsmustcomplywithallrequirementsoutlinedinthisdocumentandallsubmissionswillbeevaluatedandrankedagainstthefollowingcriteriaandassociatedweights.40%Design/BuildTeamInformation:

•Teamcompositionandrepresentationbyallnecessarydisciplines,includingdesign,andconstruction;•Relevantexperienceincompletingassignmentsofsimilarscopeandcomplexity,and;•Experienceoftheproponentandkeyteammemberswithsimilarprojectsandtherangeofspecifiedservices;•Completenessofconsultingteamanddemonstratedexperience/expertiseofallindividualmembers;•Proposedorganizationalstructureandcoordinationoftheindividualteammembersincludingreportingrelationships,identificationofleadmembers,andcommunications;•Availabilityofback-uppersonneland/orprovisiontoaccessspecializedskills;•Resultsofreferencechecksforpreviousprojects.

30%ProjectApproach,Methodology&Management:•Approachtothescopeofthecreative,technicalandservicesrequired;•Understandingofprojectrequirements;•Managementofprojectandsuitabilityoftheproposedworkplan,includingworkprogramcomponents,Ganttchartoftimescheduleandmatrixofpersonnelshowinganticipatedhoursofinvolvement;•CompliancewiththeScopeofWork;•Provisionsforinvolvement,inputandevaluationoftheSteeringCommittee;•Abilitytomeettheprojecttimelines.

30%Proposedcosts,valueformoneyandacceptanceoftermsandconditions:•Feesforservicesrequiredandanycontingenciesifapplicable;•Valueformoneyrepresentedbytheproposedlevelofeffort,thebalancebetween“soft”(design,management,etc.)and“hard”(trailway,structures,etc.)costsandotherconsiderationsinregardstocosteffectivedesignandcontractingsolutions.


.5 RiskEvaluationTheMunicipalityreservestherighttodeductpointsfromtheProposalEvaluationCriteria(AppendixA),basedonanassessmentofrisk.Riskevaluationcategoriesareasfollows:

• Lowrisk:exceptionsoromissionstoRFPtermsandconditionsand/orformatindicatenoriskorlowrisktosuccessfulcompletionofproject;(-0)to(-5)points.

• Mediumrisk:exceptionsoromissionstoRFPtermsandconditionsand/orformatindicatearisktosuccessfulcompletionofprojectthatcanbemitigatedusingMODLresources;(-5)to(-25)points.

• Highrisk:exceptionsoromissionstoRFPtermsandconditionsand/orformatindicatearisktosuccessfulcompletionofprojectthatcanbemitigatedbutwillrequiresignificantMODLresources;(-26)to(-50)points.

• Unacceptablerisk:exceptionsoromissionstoRFPtermsandconditionsand/orformatindicateahighprobabilityofprojectfailure;(-50)to(-100)points.

.6 CostEvaluationTheMunicipalityreservestherighttodeductpointsfromtheProposalEvaluationCriteria,basedonanassessmentofthecostproposal.Unlessotherwisestatedinthisdocumentoritsaddenda,theproposalwiththelowestcostshallreceivethemaximumpointsallowed.Allotherproposalsshallreceiveacostscorebasedontheircostrelationshiptothelowest.Thepointsforthefinancialevaluationwillbeallocatedasfollows:

LowestPrice/CostProposalxMaximumPriceScore=PriceScoreExample:Twotechnicallycompliantbidsarereceivedandthemaximumavailablepointsequal25.

Bid1:$100,000Bid2:$130,000

Bid1beingthelowest,wouldachieveascoreof25points.Bid2wouldachieveascoreof19.2points,calculatedasfollows:

$100,000/$130,000x25=19.2Note:Iftheresultisanegativenumber,thescoreassignedwillbe0.

.7 OtherCriteriaAsperSection12.1theMunicipalityreservestherighttochoosetheproposalthatprovidesthebestoverallvaluetotheMunicipalityintermsofmeritandpriceratio.TheMunicipalitymay,initssolediscretion,choosetorejectanyorallProposals.


.8 ContractNoticeinwritingtotheProponentoftheacceptanceofitsproposalbytheMunicipalityandthesubsequentfullexecutionofawrittencontractandPurchaseOrderwillconstituteacontractforservices.NoProponentwillacquireanylegalorequitablerightsorprivilegestothegoodsorservicesuntiltheoccurrenceofbothevents.

13. GENERALTERMSANDCONDITIONS.1 AcceptanceofProposalsTheMunicipalityreservestheright,atitssolediscretion,torejectanyandallProposals.TheRequestforProposalsshouldnotbeconstruedasacontractforthepurchaseofgoodsorservices.TheMunicipalityreservestherighttoacceptanyProposalthatitconsiderstobeinitsbestinterestortorejectanyorallProposals,astheMunicipalitydeemstobeinitsbestinterest.PricewillonlybeonefactorwhichMODLwillconsiderinselectingaProponent.OtherfactorsmayincludebestvalueforMODL;theamountoflocalproducts/servicesprovidedbytheProponent;thesafetyrecordoftheProponent;thequalificationsoftheProponent;andpreviousperformancehistoryinrelationtoMODL.

Notermsorconditionsshallbeimplied,basedonanyindustrytradepracticeorcustom,anypracticeorpolicyoftheProposalorMunicipalityorotherwise,whichisinconsistentorconflictswithprovisionscontainedinthisdocument.TheMunicipalityalsoreservestherighttowaiveformality,informalityortechnicalitywiththeacceptanceofaProposalforthiscontract.MODLreservestherighttodevelopall,some,ornoneoftheprojectthatisthesubjectofthisproposal.AnyProposalnotsupportedbytheinformationrequestedinthisRequestforProposalsmayberejected.MODLalsoreservestherighttonegotiatewithanyProponentwhohassubmittedaProposal.TheMunicipalitymaywaiveminordifferencesintheProposals,providedthedifferencesdonotviolatetheProposalintent.Notermsorconditionsshallbeimplied,basedonanyindustrytradepracticeorcustom,anypracticeorpolicyoftheProposalorMunicipalityorotherwise,whichisinconsistentorconflictswithprovisionscontainedinthisdocumentTheMunicipalityalsoreservestherighttowaiveformality,informality,ortechnicalityinanyProposal.

.2 LiabilityofErrorsWhileMODLhasmadeconsiderableefforttoensureanaccuraterepresentationofinformationinthisRFP,theinformationcontainedinthisRFPissuppliedsolelyasaguidelineforProponents.TheinformationisnotguaranteedorwarrantedtobeaccuratebyMODL,norisitnecessarilycomprehensiveorexhaustive.NothinginthisRFPisintendedto


relieveProponentsfromformingtheirownopinionsandconclusionswithrespecttomattersaddressedinthisRFP.

.3 InformationCollectedTheProponentisadvisedthatallinformationcollectedandmaterialdevelopedinregardtoallworkcarriedoutbyMODLshallbecomethepropertyofMODL.

.4 ConfidentialityAlldocuments,information,andmaterialdevelopedbytheProponentshallbetreatedasconfidentialunlessdeterminedotherwise,inwriting,byMODL.ProponentsareadvisedthatanyinformationprovidedbyMODListobetreatedasconfidentialandshallnotbeprovidedtoathirdpartywithoutpriorwrittenapprovaloftheChiefAdministrativeOfficeroftheMunicipality.

.5 OwnershipofProposalsandFreedomofInformationAlldocuments,includingProposals,submittedtoMODLbecomethepropertyofMODLandaresubjecttodisclosureundertheNovaScotiaFreedomofInformationandProtectionofPrivacyAct(FOIPOP).BysubmittingaProposal,theproponenttherebyagreestopublicdisclosureofitscontentssubjecttoFOIPOPcriteria.AnyinformationtheProponentconsiders“personalinformation”becauseofitsproprietarynatureshouldbemarkedas“Confidential”andwillbesubjecttoappropriateconsiderationasdefinedwithintheNovaScotiaFreedomofInformationandProtectionofPrivacyAct.

.6 Proponent’sExpensesMODLisnotliableforcostsincurredbytheProponentinrespondingtothisRFP.Proponentsaresolelyresponsiblefortheirownexpensesinpreparation,delivery,orpresentationofProposalsandforanysubsequentnegotiationswithMODL.

.7 ChangesandAmendmentsAllProponentswillbenotifiedinwritingregardinganychangesmadetotheRFPoranyappendices,oranychangeintheclosingdateortime.WhenchangesoccurwithinfivebusinessdaysofthecloseoftheRFP,theclosingdatemaybeextendedtoallowforasuitablenumberofpreparationdaysbetweentherevisedclosingdateandtheissuanceofthechange..8 PaymentPaymentsforprojectworkshallbebasedonmonthlyprogressinvoices,submittedasapplicationforpaymentbythesuccessfulProponentforapprovalbytheRRCProjectManagerordesignate.Progresspaymentsshallbesubjecttoa10%holdbackasprescribedbytheBuilder’sLienActofNovaScotia.


.9 PerformanceMODLreservestherighttoremoveProponentsduetoqualityofworkand/orservice.ProponentswillbenotifiedofanyproblemsinwritingfromMODLandbegiventheopportunitytorespond.MODLcanthendetermineiftheProponentshouldberemovedfromthequalifiedcontractorslistforthoseservices.MODLshallbethesolejudgeinthismatter.MODLmayterminatethecontract/PurchaseOrderinwriting,andwithoutfurtherliability,intheeventMODL,initssolediscretion,determinesthattheProponenthasneglected,failed,orrefusedtoproceedsafelyandpromptlywiththeworktobeprovidedbytheProponentpursuanttothecontract/PurchaseOrderorcontravenedanyoftheProponent’sobligations.

.10 IndemnificationTheProponentshalldefend,indemnifyandsaveharmlessMODLitselectedofficials,officers,employeesandagentsfromandagainstanyandallclaimsofanynature,actions,causesofaction,losses,expenses,fines,costs(includinglegalcosts),interestordamagesofeverynatureandkindwhatsoever,includingbutnotlimitedtobodilyinjury,sickness,diseaseordeathortodamagetoordestructionoftangiblepropertyincludinglossofrevenueorincurredexpenseresultingfromdisruptionofservice,arisingoutoforallegedlyattributabletothenegligence,acts,errors,omissions,misfeasance,nonfeasance,fraudorwillfulmisconductoftheProponent,itsdirectors,officers,employees,agents,contractorsandsubcontractors,oranyofthem,inconnectionwithorinanywayrelatedtothedeliveryorperformanceofthisContract.ThisindemnityshallbeinadditiontoandnotinlieuofanyinsurancetobeprovidedbytheProponentinaccordancewiththisContract,andshallsurvivethisContract.TheProponentagreestodefend,indemnifyandsaveharmlessMODLfromandagainstanyandallclaimsofanynature,actions,causesofaction,losses,expenses,fines,costs(includinglegalcosts),interestordamagesofeverynatureandkindwhatsoeverarisingoutoforrelatedtotheProponent’sstatuswiththeWorkers’CompensationBoardofNovaScotia.ThisindemnityshallbeinadditiontoandnotinlieuofanyproofofWorkers’CompensationBoardofNovaScotiastatusandcompliancetobeprovidedbytheProponentinaccordancewiththisContract,andshallsurvivethisContract.

.11 InsuranceTheProponentand/ortheProponent’ssub-contractedconsultingdesignfirmshalltakeoutandkeepinforceProfessionalLiabilityinsuranceintheamountof$2,000,000/occurrenceprovidingcoverageforacts,errorsandomissionsarisingfromtheirprofessionalservicesperformedunderthisAgreement.ThepolicySIR/deductibleshallnotexceed$100,000per


claimandifthepolicyhasanaggregatelimit,theamountoftheaggregateshallbedoubletherequiredperclaimlimit.ThepolicyshallbeunderwrittenbyaninsurerlicensedtoconductbusinessintheProvinceofNovaScotiaandacceptabletotheMODL.Thepolicyshallberenewedfor2yearsaftercontracttermination.AcertificateofinsuranceevidencingrenewalistobemaintainedeachandeveryyearbytheProponentandprovidedtotheMODLuponrequest.Ifthepolicyistobealtered,reducedincoverage,cancelledornon-renewedforanyreason,30daynoticeofsaidcancellationornon-renewalmustbeprovidedtoMODL.MODLhastherighttorequestthatanExtendedReportingEndorsementbepurchasedbytheProponentattheProponent’ssoleexpense.MODLshallbenamedasadditionalinsured.Thepolicyshallcontainaprovisionforcrossliabilityinrespectofthenamedinsured.

TheProponentshalltakeoutandkeepinforceStandardFormAutomobileLiabilityInsurancethatcomplieswithallrequirementsofthecurrentlegislationoftheProvinceofNovaScotia,havinganinclusivelimitofnotlessthan$2,000,000peroccurrenceforThirdPartyLiability,inrespectoftheuseoroperationofvehiclesowned,operatedorleasedbytheContractor.

TheProponentshalltakeoutandkeepinforce-ownedautomobilecoveragewithalimitofatleasttwomilliondollars($2,000,000)withadeductiblenotexceeding$2,000includingcontractualnon-ownedcoverage.

.12 Worker’sCompensationIfrequested,theProponentandallsubcontractors,ifany,shallholdaClearanceLetter/LetterofGoodStandingfromtheWorker’sCompensationBoardofNovaScotia,validforthedurationoftheperiodtheyperformworkforthisproject.ItshallbetheresponsibilityoftheProponenttoensurecoverageisinplacefortheiremployeesand/ortheirsubcontractors.

.13 SafetyTheProponentwillberesponsibleforworkplacesafetyfortheScopeofWork,pertheNovaScotiaOccupationalHealthandSafetyActanditsRegulations,andtheMunicipality’sSiteSafetyPolicyandManualofProcedures.Allsub-contractors,ifany,shallholdavalidCertificateofRecognitionasissuedbyoneofthefollowing:NovaScotiaConstructionSafetyAssociation,NovaScotiaTruckingSafetyAssociation,oranoccupationalhealthandsafetyorganizationwithasafetyauditprocedurerecognizedandapprovedbytheWorker’sCompensationBoardofNovaScotia.Thesub-contractor(s)shallmaintaintheCertificateofRecognitionduringthecourseoftheproject.


TheProponentshalltakeallnecessaryprecautionstoensurethesafetyofthepublicandshallprovideandmaintainanyrequiredsignage,barrierguards,etc.TheProponentshallensurethepublicdoesnotcomeintocontactwiththeproject.TheProponentshallberesponsibleforensuringalltrafficcontrolsareincompliancewiththemostrecentversionoftheTemporaryWorkplaceTrafficControlManual..14 SubstitutionsNosubstitutionsfortheteammembersinrelationtotheworktasksoutlinedintheproposalshallbepermittedwithoutwrittenpermissionfromMODL.

--END--

MunicipalityoftheDistrictofLunenburgRiverRidgeCommonPhase3 PRICINGBREAKDOWNANDBIDDETAILS Page1of2UplandsGravelTrail RFPNo.2019-05-402 July19,2019

PART 1 TRAILDESIGN-BUILD(Proponentmayattachadditionalpagesifdesired.)

ITEMNO.

UNITOFMEASURE

EST.QUANTITY

UNITPRICE TOTALPRICE

1linealmetre 705

2linealmetre 705

PROJECTTOTAL$(HST/OtherApplicableTaxesNotIncluded)

PART 2 PROJECTEQUIPMENTANDLABOURRATES(Proponentmayattachadditionalpagesifdesired.)

ITEMNO.

RATE(SpecifyHourly/

Daily)

1

2

3

4

5

6

7

8

ITEM(Labour/EquipmentType)

DESCRIPTION(Model/Size/Capacity/Etc.)

DESCRIPTION

Convertexistingclearedwoodlotroadcorridorintotrail-asspecifiedinContractDocumentsConstructnewtrailsegmentsincl.corridorclearingandgrubbing-asspecifiedinContractDocuments

MunicipalityoftheDistrictofLunenburgRiverRidgeCommonPhase3 PRICINGBREAKDOWNANDBIDDETAILS Page2of2UplandsGravelTrail RFPNo.2019-05-402 July19,2019

PART 3 SUPPLYADDITIONALAGGREGATEMATERIALSTOSITEAS/WHENREQUIREDPriceismaterialdeliveredtodesignatedstockpilelocationsonsiteAS/WHENREQUIRED.

ITEMNO.

UNITOFMEASURE UNITPRICE TOTALPRICE

1 tonne

2 tonne

3 tonne

COMPANYNAME(PLEASEPRINT)

PROPONENTNAME(PLEASEPRINT)

PROPONENTSIGNATURE

Gravel-TrailSurfaceAggregate-asspecifiedinContractDocuments-min.order15tonnesatatimeAS/WHENREQUIREDWashedclearstone-50-100mm(4-6")min.dimension-min.order15tonnesatatimeAS/WHENREQUIRED

DESCRIPTION

Gravel-Type2-asspecifiedinNSTIR/NSStandardSpecificationforMunicipalServices-min.order60tonnesatatimeAS/WHENREQUIRED

RIVERRIDGECOMMONPROJECTLOCATION

MunicipalityoftheDistrictofLunenburg

Locationsshownareapproximate.Thismapintendedforviewingincolour,tobeusedforinformationpurposesonly.RefertoContractDocumentsforinterpretation.

Legend4668HWY10PROJECTPARKINGAREAPROJECTPROPERTYBOUNDARY

7km

N

➤➤

N

©2018Google

©2018Google

©2018Google

Image©2018ProvinceofNovaScotia



Image©2018DigitalGlobe



UPPER PARK

LOWER PARK

RIVERRIDGECOMMONPARKINGLOTACCESSIBLETRAILAggregateStockpileLocations

MunicipalityoftheDistrictofLunenburg

Locationsshownareapproximate.Thismapintendedforviewingincolour,tobeusedforinformationpurposesonly.

RefertoContractDocumentsforinterpretationanddetails.

Legend4668HWY10PARKINGAREA

AGGREGATESTOCKPILE:TRAILSURFACEAGGREGATE(TSA)

AGGREGATESTOCKPILE:TYPE2GRAVEL

EX.ACCESSROAD

EX.RAILTRAIL

PARKINGLOTTRAILCONCEPTLAYOUT

PROJECTPROPERTYBOUNDARY

WATERWAYS

100m

N

➤➤

N




LOWER PARK

UPPER PARK

UPLANDS TRAIL ROUTE (APPROX.)SEE UPPER PARK TRAILS TOPOGRAPHICAL MAP

55

55

6065

70

75

80

85

90

95

100

105

6570

75

80

85

9095

10050

55

60

65

70

75

80

85

90

95

100

60.00

45.00

50.00

55.00

60.00

60.00

WAYPOINT OR PLACE OF INTEREST

UPLANDS TRAIL: WOODLOT ROAD TO TRAIL CONVERSION

EXISTING WOODLOT / HAUL ROAD (TO ABANDON)

EXISTINGGULLY

EXISTINGPARKING LOT

INDIAN BROOK

ROSS BROOK

PARK BOUNDARY

PARK BOUNDARY

EXISTING RAIL TRAIL

INDIAN BROOK

LEGEND

HWY 10

FALKENHAM LA

NE

RIDGEVIEW DRIVE

1

2

3

4

5

6

7

8

LOWERPARK

UPPERPARK

MIDDLEPARK

ACCESSGATE

ROCK BARRICADE

ROCKBOLLARDS

NEW TRAIL (FUTURE CONCEPT)UPLANDS TRAIL: NEW TRAIL SEGMENTS

X REFERENCE LOCATION

EXISTING TRAILEXISTING MAINTENANCE ROAD

ACCESS GATE

MAJOR CONTOURS: 5m INTERVALTHIS MAP IS INTENDED FOR PLANNING PURPOSES ONLY

RIVER RIDGE COMMONUPPER PARK TRAIL SYSTEMOVERVIEW

Municipality of the District of Lunenburg

EXISTING EROSIONCONTROL AREA

THIS MAP IS INTENDED FOR VIEWING IN COLOUR

0 30 60

1:1500 SNOWOWL.ca

Trail Type Classification (for Asset, Resource Conservation, and Visitor Experience Management) General Description and Technical Details

Element / Trail Type TYPE 1 TYPE 2 TYPE 3 TYPE 4

Trai

l Typ

e D

efin

ition

Definition Paved or hard packed surfaced double track trail, all weather use, with no obstacles in surface.

Use compacted crushed rock, mineral soil, asphalt or chip-seal coat surface.

Minimum trail width of 1.5 metre. Provide interpretive and directional signs, benches, and

viewing areas where appropriate. Machine- or hand-built and maintained.

Natural surfaced packed single track trail or double track trail.

Use natural mineral soils or rock for surfacing, or native material from site. May be a paved surface

Minimum trail width of one metre. Provide interpretive and directional signs, benches,

viewing areas where appropriate. Machine- or hand-built and maintained.

Natural surface single track trail. Trail tread may be constructed or established by

clearing a corridor and marking the route. Whenever possible use natural native material from

site. Minimum trail width of 0.25 metre. Provide minimal signage. Hand-built and maintained.

No construction. Suggested trail route. Trail tread may consist of wildlife paths or may not

exist. Provide minimal or no signage or facilities. Not maintained.

Park Zone (applies to National Parks only)

Zone III, IV, and V (Natural Environment, Outdoor Recreation, and Park Service).

May be found in Zone II (Wilderness) under special circumstances.

Zone II, III, IV, V (Wilderness, Natural Environment, Outdoor Recreation and Park Service)

Zone II, III, IV, V (Wilderness, Natural Environment, Outdoor Recreation and Park Service).

May be found in Zone I (Special Preservation) under exceptional circumstances.

Zone I, II, III, and IV (Special Preservation, Wilderness,

Natural Environment, and Outdoor Recreation).

Typical Visitor Type Suitable for all visitors including those with no trail experience. Visitor may be prepared for trail or may not be

prepared (proper equipment and water).

Suitable for most visitors with some basic trail experience who are generally prepared (proper equipment and

water).

Suitable for visitors who have trail experience and are prepared (proper equipment and water).

Suitable for visitors who have exceptional trail and navigation experience and are well prepared

(proper equipment and water). Trail Rating Easy or Moderate Easy, Moderate, or Difficult Moderate, Difficult or Unrated Difficultor Unrated

Image

Crushed rock or natural mineral soil surface

Crushed rock or natural mineral soil surface

Natural mineral soil surface

Suggested trail route

Tech

nica

l Det

ails

Distance (km / m) Typical distance of trail does not exceed 10 km. In certain cases a Type 1 trail may exceed 10 km.

Typical distance of trail does not exceed 20 km. In certain cases a Type 1 trail may exceed 20 km.

May exceed 20 km. N/A

Trail Profile (general description and typical elevation gain)

Flat to gently rolling Gently rolling with short steep sections Rolling with steep sections that may continue for long periods

N/A

Typical Elevation Gain Typical Elevation Gain Typical Elevation Gain Elevation Gain 0 – 100 metres

May be greater in certain situations. 0 – 1,000 metres 0 - 1,000+ metres N/A

Trail Surface (Material Type and Typical Average Width)

Paved or surfaced •Hard packed and stable

Surfaced or natural •Firm and stable

Natural •May be loose in areas

N/A

Typical Average Width Typical Average Width Typical Average Width Average Width 1.5 – 3.0 metres 1.0 – 1.5 metre 0.25 – 1.0 metre N/A

Quality of Marking (General Signage and Information Provided)

Trailhead information, interpretive panels, route markers, trail orientation maps

Maximum information provided

Basic trailhead information, route markers, and trail orientation maps

Moderate information provided

Basic trail head information and minimal route markers, or no signage provided

Minimal or no information provided

N/A

Obstacles or Stairs Few or no obstacles, no stairs or minimal use of stairs Infrequent obstacles, stairs may be present Obstacles common, stairs may be present N/A

Visitor Facilities Parking lot, washroom, bridges, benches Maximum visitor facilities

Parking lot, outhouse/pit toilet, bridges Moderate visitor facilities

Bridges or other water crossing including fording Minimal visitor facilities

N/A No visitor facilities

Level of Use High to Very High Moderate to High Low to Moderate Low

2.0m

2.0m

with short sections up to 10% grade

RRC UPLANDS TRAILSPECIFIC ANNOTATION IN RED

Level of Service, Visitor Safety and Visitor Experience Tools Element / Trail Type TYPE 1 TYPE 2 TYPE 3 TYPE 4

Leve

l of S

ervi

ce

Level of Service High Moderate Low N/A

Inspection Weekly/monthly or upon visitor comment Seasonal or as required upon visitor comment Yearly or as required upon visitor comment N/A

Deadfall Clearing As required As required / seasonal Yearly N/A

Infrastructure Major (bridge, boardwalk, viewing platform) Moderate (bridge, boardwalk, viewing platform) Low or none (bridge, boardwalk) N/A

Trail Materials and Surface Preparation

Asphalt, concrete or crushed rock Repair cracks, fill holes, repack surface, create

drainage, clear corridor

Crushed rock or natural mineral soil and rock Fill holes, repack surface, create drainage, clear corridor

Natural mineral soil and rock or natural ground cover

Create drainage, clear corridor

N/A

Equipment ATV, mechanized equipment, horse, hand or bicycle ATV, mechanized equipment, horse, hand or bicycle Non-motorized, horse, hand or bicycle N/A

Visi

tor S

afet

y

Visitors Definition Visitor may not understand all risks and may not be self-reliant in the event of an incident.

Visitor may have a general understanding of some risks and may be partially self-reliant

in the event of an incident

Visitor has an understanding of most risks and may be self-reliant in the event of an incident

Visitor has an understanding of risks and will be self- reliant in the event of an incident

Risk Mitigation Maximum effort made to mitigate risk. Moderate effort made to mitigate risk. Low effort made to mitigate risk. Low too little effort made to mitigate risk.

Risk Identification (Cautions and Warnings)

High detailed explanation of risk – typically provided at trailhead, on maps and at areas of risk along the trail.

Moderate detailed explanation of risk – only significant risks identified. Information typically provided at trailhead

and at areas along the trail

Low detailed explanation of risk – only site-specific or unusual risks. Information typically provided at

trailhead.

Low detailed explanation of risk – only site-specific or unusual risks. Information typically provided at

trailhead. Risk Inspection Weekly/monthly or upon visitor comment.

Risk inspection can occur during level of service inspection

Seasonal or as required upon visitor comment. Risk inspection can occur

during level of service inspection.

Yearly or as required upon visitor comment. Risk inspection can occur

during level of service inspection.

N/A

De

scrib

ing

the

Trai

l Targeted Visitor Family-friendly, suitable for all visitors looking for an easy trail experience.

Suitable for most visitors who are generally active and have some basic trail experience.

Suitable for visitors who have trail experience and are active.

Suitable for visitors who have exceptional trail experience and are very active.

Trail Highlights The purpose of this section is to give visitors a sense of what they can expect along this trail, but to describe it in a non-technical way. This section should provide the highlights of the trail, a sense of what the visitors will see. It helps to inform visitors about why they might want to choose to hike this particular trail.

Example: This trail is an easy walk through a conifer forest and will bring you to a beautiful

sand beach along Lake Superior.

Example: An enjoyable hike that will allow you to discover the animals of the boreal forest.

Observe a beaver lodge, be on the lookout for a wide variety of songbirds and if you are lucky,

you might catch a glimpse of some moose.

Example: A challenging trail that winds through a variety of terrain from valley bottoms

to scenic hill top views. Enjoy lunch while taking in some scenic ocean views; be on the lookout

for whales and seals.

Example: A challenging and spectacular route that the park recommends for experienced backcountry travelers. Route finding skills are essential since there are no trails

or route markers to show the way. Weather in the mountains can also quickly reduce visibility.


Trail Rating Classification (for the Visitor) Element / Rating EASY MODERATE DIFFICULT UNRATED

Trai

l Rat

ing

Defin

ition

s

Definition Suitable for all visitors including those with no trail experience. Visitor may be prepared for trail or may not be prepared (proper equipment and water).

Hard packed surface with no obstacles and minimal stairs.

Estimated time to complete the trail is no longer than two hours.

Little or no elevation gain or loss.

Suitable for most visitors who have some basic trail experience and are generally prepared (proper equipment and water).

Mostly stable surface with infrequent obstacles, stairs may be present.

Estimated time to complete the trail is no longer than five hours.

May experience moderate elevation gain with some short steep sections.

Suitable for visitors who have trail experience and are prepared (proper equipment and water).

Varity of surface types including non-established surface.

Estimated time to complete the trail may exceed five hours.

May experience major elevation gain with long steep sections.

Suitable for visitors who have exceptional trail and navigation experience and are well prepared (proper equipment and water).

Non-established tread only a suggested trail route, not maintained.

Estimated time to complete ranges from 1 day to 10 days or longer.

May experience a variety of terrain including wet areas, loose rocks, exposure, and thick forest.

Trail Type Can be 1 or 2 Can be 1, 2 or 3 Can be 2, 3 or 4 Can be 3 or 4

Symbol

Ratin

g De

tails

Distance (return) 0 – 5 km 0 – 15 km 0 – 15+ km N/A

Trail Profile

Flat to gently rolling Gently rolling with short steep sections Rolling with many steep sections that may continue for long periods

N/A

Typical Elevation Gain Typical Elevation Gain Typical Elevation Gain Typical Elevation Gain 0 – 100 metres 100 – 500 metres 500+ metres N/A

Trail Surface (material type and average width)

Paved or surfaced •Hard packed

Surfaced or natural surface •Firm and stable

Natural surface •May be loose or may not exist

N/A

Typical Average Width Typical Average Width Typical Average Width Typical Average Width 1.0 – 3.0 metres 0.5 – 1.5 metre 0 – 1.0 metre N/A

Quality of Marking (general signage and information provide)

Trailhead information, interpretive panels, route markers, trail orientation maps

Maximum information provided

Basis trail head information, route markers, and trail orientation maps

Moderate information provided

Basic trail head information and minimal route markers, or no signage provided

Minimal or no information provided

N/A

Obstacles or Stairs Few or no obstacles, minimal use of stairs Infrequent obstacles, stairs may be present Obstacles common, steps common N/A

Visitor Facilities Parking lot, washroom, bridges, benches Maximum visitor facilities

Parking lot, outhouse/pit toilet, bridges Moderate visitor facilities

Bridges or other water crossing including fording Minimal visitor facilities

N/A No visitor facilities

Recommended Experience Little or no experience required Some experience recommended Experience recommended N/A Level or Service High Moderate Low N/A


with short sections up to 10% grade

Trail Surface Aggregate Certification Annapolis Valley Trails Coalition Specification Library 5/2014

Company:

Plant Location:

Parent Stone Type:

Tonnage Represented:

Project:

This record is to certify that the aggregate shipped to the above-referenced job site meets all TSA specifications and quality requirements.

Sieve Size Specification Range Gradation for This Lot % Passing % Passing

1/2" 100

3/8" 96-100

#4 75-90

#8 55-75

#16 35-50

#200 12-20

pH: L.A. Abrasion: Plasticity Index: Optimum Moisture %:

Authoring Agent Signature: Date:

Print Name of Authorizing Agent:

Title of Authorizing Agent:

Note: The authorizing agent or responsible party should sign their name and print their name below their signature. If the signatory is a Aggregate Technician add the certification number on title line and no notary is required.

Sworn and subscribed before me

This day

Notary Public My commission expires:

Trail Surface Aggregate Specifications Annapolis Valley Trails Coalition Specification Library

All Trail Surface Aggregate (TSA) is to be derived from natural stone formations. Stone is defined as rock that has been crushed; rock is defined as consolidated mineral matter. All components of the aggregate mix are to be derived from crushed rock material that meets specifications below for abrasion resistance, pH and freedom from contaminants. Minus #200 fine composition: The fines passing the #200 sieve must be rock material. No clay or silt soil may be added. Limestone material passing the #200 sieve may be used to make up a deficit in the distribution of sandstone aggregate rock, and vice versa. All added material passing the #200 sieve must be derived from rock material that conforms to program specifications. Lime kiln dust and cement kiln dust may be added to DSA to account for up to 50% of the fines passing the #200 sieve. Size: The required amounts and allowed ranges, determined by % weight, for various size particles are shown on page 1 of the certification. LA Abrasion: The acceptable limit as measured by weight loss is “less than 40% loss”. Los Angeles Abrasion test, AASHTO T-96 [ASTM C 131] shall be used to determine this property. pH: Aggregate must be in the range of pH 6 to pH 12.45. Optimum Moisture: Material is to be delivered and placed at optimum moisture content +/- 1% as determined for that particular source. The optimum percentage moisture is to be determined using Proctor Test ASTM D698, Standard. Plasticity Index: Material must not exceed Plasticity Index (PI) rating of 6. The laboratory test required for these results is the ASTM D4318 – Standard Test Method for Liquid Limit, Plastic Limit, and Plasticity Index of Soils. Transportation: Tarps are to be used to cover 100% of the load’s exposed surface from the time of loading until immediately before dumping. This requirement includes standing time waiting to dump.

Technical Trail Surface Aggregate (TSA)

Bulletin

05/2014

Trail Surface Aggregate (TSA): A specific mixture of aggregate designed for surfacing trails that is

designed to achieve very high densities to withstand traffic and erosion better than traditional aggregates.

Background:

Trail Surface Aggregate (TSA) is designed for use as a wearing surface for trails. It is different from traditional materials used to surface trails such as “number 10’s”. TSA is designed to have a uniform mixture of a range of rock sizes from 3/8-inch all the way down to fine material. This uniform mix allows excellent compaction to achieve a higher in-place aggregate density than commonly used aggregates to resist wear and erosion. The mix was designed by the Annapolis Valley Trails Coalition, and is based on a “downsizing” of the successful and popular Driving Surface Aggregate (DSA) developed for use on roads.

Specification:

All TSA material is to be derived from natural stone formations. Stone is defined as rock that has been crushed; rock is defined as consolidated mineral matter. Both are restricted to that which has been mined or quarried from existing geologic bedrock formations.

All components of the aggregate mix, including fines passing the #200 sieve, are to be derived by crushing parent rock material that meets TSA purchasing specifications for abrasion resistance, pH, Plasticity, and freedom from contaminants. Determine the amount of particles less than #200 sieve size using standard washing procedures.

Close-up of worker’s gloved hand in TSA pile.

TSA can be made using a traditional sieve gradations, or TSA GRADATION:

using a “recipe” approach that mixes existing aggregate TSA Percent

gradations. The “recipe approach” may be more cost

Sieve Size

Passing

effective for ordering small amounts of TSA for smaller jobs.

TSA RECIPE: 1/2” 100%

3/8” 96-100

Combine existing aggregates and water in the ratio:

#4 75-90

• 1 part AASHTO # 8

#8 55-75

• 4 parts unwashed AASHTO # 10 (or B3 sand)

#16 35-50

• 1 part minus #200 fines (collector fines)

#200 12-20

Additional TSA Specifications: • Aggregate Properties:

• Hardness: The acceptable limit as measured by weight loss is “less than 40% loss”. Los Angeles Abrasion test, AASHTO T-96 [ASTM C 131] shall be used to determine this property.

• pH: Aggregate must be in the range of pH 6 to pH 12.45. • Plasticity: Material must not exceed Plasticity Index (PI) rating of 6 by ASTM D4318 Standard. • Parent Material: TSA can be made from any parent material that meets the hardness, pH, gradation,

and other requirements as outlined in this document.

Additional TSA Specifications (continued) • Optimum Moisture: Material is to be delivered and

placed at optimum moisture content as determined for that particular source. The optimum percentage moisture is to be identified by the supplier in the bid/purchasing documents. The optimum percentage moisture is to be determined using Proctor Test ASTM D698, procedure C, Standard.

• Transport: Truck tarps must be used to cover 100% of the load’s exposed surface from the time of loading until immediately before dumping, including standing time waiting to dump.

• Placement: TSA should be placed from the furthest point working back towards the source to avoid running equipment on the final trail. • Paver: When possible on large jobs, a small paver

should be used to place TSA. This will reduce aggregate segregation by size that occurs when any aggregate is dumped and spread. It is recommended that the minimum depth of placement should be 6 inches loose, 4 inches compacted.

• “Dump and Spread”: On small trails, a paver may be cost-prohibitive. TSA can be placed using a “dump and spread” method on small trails. Be sure the aggregate is not “overworked” which may cause size segregation. TSA must be placed in one layer.

• Compaction: A minimum 3 ton vibratory roller is to be used to compact the final surface. The initial pass of the roller should be in static mode. TSA must be compacted while it is at optimum moisture to achieve maximum density. If TSA sticks to the drum of the roller, stop and wait for the surface to dry further.

Other Important TSA Considerations:

Paver-placement of TSA is preferred for longer sections of trail as pictured above.

TSA can be successfully placed with small equipment for short sections of trail. Proper compaction at optimum moisture is crucial. Note the crown in the finished surface.

• Mixing fines: When mixing aggregates to create TSA, take care not to pre-wet any “minus #200” fines

before they are added to the mixture. Doing so may cause the fines to clump into balls that can be difficult to break apart by mixing. These “balls” of fines will appear in the final trail, and may cause the rest of the trail to have insufficient fine material.

• Weather: Since TSA is to be placed at optimum moisture, TSA placement is not recommended if the forecasted weather is too cold or wet to allow the material to dry for 1-2 days after placement.

• Trail Closure: Trail use should be prohibited or restricted for TSA placement and the following day. • Site Preparation:

• Drainage: All trail drainage concerns must be addressed before TSA placement. • Crown: If possible, TSA (like all trail surfaces) should be placed with a crown or cross-slope of not less

than ¼” per foot 3-4% for drainage. This same crown or cross-slope should be established in the trail base materials before TSA placement. Establish side-slope with your base, and reflect it in TSA.

• Base material: On some existing compacted trails, no base modification is required. The ideal base course for TSA is a 2-6 inch thick layer of well graded compacted aggregate such as Type 2. TSA placement directly over “open graded” stone (such as railroad ballast) is not recommended. When placing TSA directly on fabric, a minimum 6” uncompacted aggregate depth is recommended.

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