murchison shire council january 2007 unconfirmed · pdf filemurchison shire council january...

Click here to load reader

Post on 05-Jul-2018

213 views

Category:

Documents

0 download

Embed Size (px)

TRANSCRIPT

  • MURCHISON SHIRE COUNCIL

    JANUARY 2007 UNCONFIRMED MINUTES

    SPECIAL COUNCIL MEETING

    INCLUDING THE 2007 ANNUAL ROAD INSPECTION

    NOTICE IS HEREBY GIVEN that a Special Meeting of Council was held,

    In the Council Chambers, Murchison Settlement, 9.20am, Thursday, 18th January 2007.

    Dirk Sellenger CHIEF EXECUTIVE OFFICER

  • UNCONFIRMED MINUTES: Special Meeting of the Murchison Shire Council held on Thursday 18th and Friday 19th January 2007.

    2

    SHIRE OF MURCHISON

    DISCLAIMER No responsibility whatsoever is implied or accepted by the Shire of Murchison for any act, omission or statement or intimation occurring during Council Meeting. The Shire of Murchison disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council or Committee Meetings. Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council Meeting does so at that persons or legal entitys own risk. The Shire of Murchison warns that anyone who has any application or request with the Shire of Murchison must obtain and should rely on

    WRITTEN CONFIRMATION of the outcome of the application or request of the decision made by the Shire of Murchison. ____________________ Dirk Sellenger Chief Executive Officer

  • UNCONFIRMED MINUTES: Special Meeting of the Murchison Shire Council held on Thursday 18th and Friday 19th January 2007.

    3

    SHIRE OF MUCHISON SPECIALCOUNCIL MEETING AGENDA 9.20am Thursday, 18th January 2007

    TABLE OF CONTENTS

    1. Declaration of Opening / Announcement of Visitors

    The President opened the meeting at 9.20am, welcoming all councillors and staff present.

    2. Record of Attendances / Apologies / Leave of Absence

    2.1 Attendances President Cr SA Broad Deputy President Cr KL Keynes

    Councillors Cr R Foulkes-Taylor Cr MW Halleen Cr PM Walsh Cr W McL Mitchell Cr PN Jeffries Chief Executive Officer Dirk Sellenger

    2.2 Apologies Nil 3. Agenda Items

    0607.77 Road Inspection Summary and Discussion 0607.78 Plant Report January 2007 0607.79 Proportional Preferential Voting 0607.80 Chief Executive Officers Report January 2007

    4. New Business of an Urgent Nature 5. Declaration of Closure

  • UNCONFIRMED MINUTES: Special Meeting of the Murchison Shire Council held on Thursday 18th and Friday 19th January 2007.

    4

    ITEM NUMBER: 0607.77 SUBJECT: 2007 Annual Road Inspection Report FILE REFERENCE: N/A NAME OF APPLICANT: N/A AUTHOR NAME AND POSITION: Dirk Sellenger Chief Executive Officer DISCLOSURE OF INTEREST: Nil Report Purpose To discuss aspects and determine a works program for the coming 12 month period with consideration to RTR2 and Regional Road Group works requirements. Background Each year the Shire of Murchison carries out a Road Inspection to help determine future roadworks programs. After severe road damage caused by unusually high rainfall in early 2006, the majority of the 2006 year was spent rectifying this damage and much of the work as planned during the 2006 Road inspection was not able to be carried out during the year. Comments/Options/Discussions Council is to carry out an inspection of various roads in the South of the Shire in 2007 as the majority of the north was inspected during the previous year. The outcomes from the Road Inspection will be documented by the CEO in point form during the road inspection for future council consideration. A copy of the road inspection itinerary has been provided to each councillor as a separate document to this Agenda. Councillors will need to provide their own bedding on Thursday evening, all meals, drinks etc are provided. Statutory Implications/Requirements Nil Policy Implications Nil Financial Implications Council has made an allowance for various Roadworks during the 2006/2007 year, this funding comes in the form of Roads to Recovery, Regional Road Group, Direct Grant, Grants Commission Road funding and Councils own funds. Voting Requirements Simple OFFICER'S RECOMMENDATION / COUNCIL DECISION Moved Cr Mitchell seconded Cr Halleen That the Council meeting be adjourned to carry out the Annual Road Inspection and that Council reconvene in the Council Chambers at approximately 10.30am on Friday 19th January to discuss the outcomes of the inspection and complete the meeting.

    CARRIED Record of Vote 7-0

    The meeting was adjourned at 9.25am on Thursday 18th January 2007 while Council carried out the Annual Road Inspection. The meeting reconvened at 10.25am on Friday 19th January 2007.

  • UNCONFIRMED MINUTES: Special Meeting of the Murchison Shire Council held on Thursday 18th and Friday 19th January 2007.

    5

    Due to the short timeframe between returning from the Road inspection and discussing the outcomes of the inspection and the planned works for the coming year, in the past the matter has been discussed in detail at the ordinary Council meeting in February which allows the CEO time to prepare various cost and timeframe estimates. As the CEO will be absent from the February Ordinary Council meeting awaiting the Birth of his first child, Council agreed to set a works program until the March ordinary council meeting when the full program will be discussed. The immediate program from the time the crew commence back at work on 30th January 2007 will be as follows: (no necessarily in order)

    Complete preparation and water binding of Carnarvon Mullewa Road through the Murchison Settlement for chip seal in mid February. Foreman to liaise with Greenfield Technical Services.

    Complete Cemetery Road Access and vehicle parking area, removal of

    various trees as determined by the Cemetery Committee and delivery of more round large boulders. CEO and Forman to discuss exact detail prior to CEO taking leave.

    Creation of approximately three additional Bunds on the Carnarvon Mullewa

    Road just south of Tin Hut Creek. Foreman to liaise with Keros Keynes for exact location of new bunds.

    Completion of the Erong Road Corner Realignment on the western side of the

    water course north of Innouendy Homestead Turnoff, use of natural material. Foreman to liaise with Simon Broad regarding any queries.

    Grading and forming new alignment at Byro Woolshed Corner, installation of

    pipes and headwalls at obvious water courses and placement of natural rock to help prevent erosion. Natural earth to be used for the construction of the road base, gravel will only be used on an as required basis very limited use. Upon completion the road will remain closed and final trimming, shaping and rolling of the road will be completed once a decent rain has fallen on the area. Foreman to liaise with Simon Broad regarding any queries with regards to water flow etc.

    Create approximately four new Bunds on the Woodleigh Road at the section

    of Road identified during the 2006 Inspection. Continual scouring from water crossing the road to be rectified. Foreman to liaise with Keros Keynes regarding exact location and shape of bunds etc.

  • UNCONFIRMED MINUTES: Special Meeting of the Murchison Shire Council held on Thursday 18th and Friday 19th January 2007.

    6

    ITEM NUMBER: 0607.78 SUBJECT: Plant Report Update to January 2007 FILE REFERENCE: N/A NAME OF APPLICANT: N/A AUTHOR NAME AND POSITION: Dirk Sellenger Chief Executive Officer DISCLOSURE OF INTEREST: Nil Report Purpose To advise and update council on the usage and status of various council owned machinery. Background Nil Comments/Options/Discussions A summary of work recently carried out or any issues / problems.

    1. Caterpillar Grader MU 51, Purchased 2000 Air conditioner recently repaired, found to be a blocked condenser which is only

    accessible by removing the seat from the cab. Aircon now working well and operating at 10 degrees. Recently serviced, seat springs replaced and new AM/FM radio installed to replace the previous non operative unit. Wasps built a nest in the air governor which limited airflow causing very low air pressure and associated park brake issues / problems. Wasp nest removed and air pressure increased from 50psi to 150psi.

    2. Caterpillar Grader MU 121, Purchased 2003 Schedule service recently carried out. Low coolant light would not go out

    despite a full coolant tank, recently rectified. Right side tandem leaking badly and left side weeping oil also. Grader floated to Geraldton for repairs at All Torque.

    3. Caterpillar Grader MU 141, Purchased 2005 Schedule service recently carried out. Repairs to front auto grease line to be

    carried out next week, line was recently damaged whilst carrying out Mtce Grading on Meeberrie. No more faults found.

    4. IVECO Powerstar Tipper MU 00 Truck is currently is at Purcher International having hoist repaired after it

    became bent when the body slid off the truck. The CEO will investigate an insurance claim for this incident.

    5. IVECO Powerstar Prime Mover MU 000 No problems to report, Aircon system recently checked and cleaned, operating

    well at 9 degrees. 6. Ford Louisville Prime Mover 000 MU Recently had new aircon condenser installed after the old unit became loose

    and was damaged. Aircon system re gassed and no leaks found, system is working particularly well and surprised the Auto Electrician by operating at -1 degree. Truck to receive ordinary 10,000km service during Christmas shutdown period.

    7. Caterpillar Vibe Roller MU 177

  • UNCONFIRMED MINUTES: Special Meeting of the M