mwc16 theatre district operations package

MWC16 Theatre District Operations Package

Theatre E (500pax)

HALL 8.0 (THEATRE DISTRICT) FLOORPLAN SLIDE 4

GENERAL PACKAGE SLIDE 5

BRANDING PACKAGE SLIDE 6-14

OPTIONAL BRANDING PACKAGE SLIDE 15

AV & IT PACKAGE SLIDE 16-22

FURNITURE PACKAGE SLIDE 23-25

DEADLINES & CANCELLATION POLICY SLIDE 26

TERMS AND CONDITIONS SLIDE 27

INDEX

HALL 8.0 FLOORPLAN

4

Speaker

Room

Networking Lounge

• Auditorium 500 pax theatre style

• Front projection, 1 large screen with PIP, 2 side screens

• Soft seating for 4 speakers

• Podium/lectern with microphones for speaker

• Dedicated 1Mb line at lectern and tech desk

• Full AV package with technicians

• Client branding on stage

• Small client lockable storage

• Bottled water plus glasses for speakers

• Casual seating in foyer

• Catering storage for GastroFira service only

• Client branding

• Two small breakout rooms – space only

• Public Wifi in all areas

• 4 scanning hostesses plus 4 general hostesses

• Distribution of up to 500 printed materials/gifts/collateral*

5

*Client responsible for production and delivery costs

GENERAL PACKAGE

Foyer

Auditorium

Main entrance

from show floor

Breakout

rooms

FAÇADE BRANDING SLIDE 7-8

FOYER BRANDING SLIDE 9-11

STAGE SET BRANDING SLIDE 12-13

BRANDING SUMMARY SLIDE 14

6

BRANDING PACKAGE

7

*design not final, branding, colour and placements may change

E6

400x150cm LED screen

E7

RGB lighting

E5

300x150cm LED screen

FAÇADE BRANDING

E1 & E2

Registration counter

printed vinyl 150x100cm

E3 & E4

55” for company logo

E7

RGB lighting

8

FAÇADE TECHNICAL PLANS

9

*design not final, branding and screen placements may change

F7

Gobo projection

F2

Printed logo

200x30cm

F1

80” LED screen

FOYER BRANDING

F3

Printed vinyl wall

200x300cm

10

F5

Printed logo

200x30cm

F6

Printed canvas wall

400x300cm

F4

80” LED screen

FOYER BRANDING


11

FOYER TECHNICAL PLAN

Main entrance from

show floor

Entrance to Auditorium


12

S1

Lectern for GSMA branding

S5

350x198cm screen

S2

350x198cm screenS4

PIP screen 600x338cm

S6

RGB lighting

STAGE SET BRANDING

S3

Gobo projection

S6

RGB lighting

• Front View

• Aerial View

13

STAGE SET TECHNICAL PLANS

Reference Size Type Format

Entrance Façade

E1 Registration Counter 150x100cm Printed Real size high res image (300dpi) or vectorised. Accepted files: Eps, Tif , jpg or high res pdf

E2 Registration Counter 150x100cm Printed Real size high res image (300dpi) or vectorised. Accepted files: Eps, Tif , jpg or high res pdf

E3 Logo above door 55” Digital 16:9 Format – 1920 x 1080 jpg, h264/mp4 – No .mov file (no sound)

E4 Logo above door 55” Digital 16:9 Format – 1920 x 1080 jpg, h264/mp4 – No .mov file (no sound)

E5 LED screen 300x150cm Digital 1920x960, h264/mp4- No .mov file (no sound)

E6 LED screen 400x150cm Digital 1920x721, h264/mp4- No .mov file (no sound)

E7 LED lights n/a RGB colour code

Foyer

F1 Plasma screen 80” Digital 16:9 Format – 1920 x 1080 jpg, .h264/mp4 – No .mov file (no sound)

F2 Logo above plasma screen* 200x30cm Printed Real size high res image (300dpi) or vectorised. Accepted files: Eps, Tif , jpg or high res pdf

F3 Side wall branding 200x300cm Printed Real size high res image (300dpi) or vectorised. Accepted files: Eps, Tif , jpg or high res pdf

F4 Plasma screen 80” Digital 16:9 Format – 1920 x 1080 jpg, .h264/mp4 – No .mov file (no sound)

F5 Logo above plasma screen 200x30cm Printed Real size high res image (300dpi) or vectorised. Accepted files: Eps, Tif , jpg or high res pdf

F6 Storage Wall branding 400x300cm Printed Real size high res image (300dpi) or vectorised. Accepted files: Eps, Tif , jpg or high res pdf

F7 Gobo 280cm wide max Digital Full colour logo on high res pdf on black background – resolution 800k

Stage Set

S1 Lectern (GSMA) 70x110cm Printed MWC logo

S2 Video projection 350x198cm Digital 16:9 Format – 1920 x 1080 jpg, h264/mp4, .mov file

S3 Gobo projection 200cm wide max Digital Full colour logo on high res pdf on black background – resolution 800k

S4 Picture in Picture (PIP) 600x338cm Digital

Static high res jpg (1920 x 1080) for background image to include logo 120x120cm

16:9 Format – PPT Office 2013 (1280x720)

16:9 Format – logo – 1920 x 1080 jpg/- PPT Office 2013- .h264/mp4, .mov file

S5 Video projection 350x198cm Digital 16:9 Format – 1920 x 1080 jpg, h264/mp4, .mov file

S6 LED lights n/a RGB colour code

14Deadline of Friday 29 January

Deadline of Friday 12 February

BRANDING SUMMARY

15

*design not final, branding, colour and placements may change

OPTIONAL

BRANDING PACKAGE

Printed Canvas Branding

400x310cm

Price: 1 403,00€

• STANDARD AV PACKAGE SLIDE 17

• PIP 3 WINDOWS OPTION SLIDE 18

• PIP 2 WINDOWS OPTION SLIDE 19

• PIP FULL SCREEN OPTION SLIDE 20

• ADDITIONAL AV EQUIPMENT SLIDE 21

• ADDITIONAL IT COSTS SLIDE 22

16

AV & IT PACKAGE

17

STANDARD AV PACKAGE

IT

Front Projection Speaker Stage Lighting Auditorium

1xProjection Screen 600x338cm

Projection Format 16:91x P.A System

1x 1MB line at the

lectern in auditorium

2x Projection Screen 350x198cm 1x Monitor/frontfill system LED Strip (backdrop and stage)

1xProjector 20KHD and lenses

(13 KHD back-up)1x Subwoofer Room Lighting + Structure

1x 1MB line

at the technician desk

2x Projector 13K HD and lenses Control 24x Arri triblue

1x Spot Moving Head plus gobo 1x Digital Mixer Yamaha 6x Vari*Lite VL3500Q Spot or similar All rooms

Stage Backdrop 1x CD/mp3 player 1x Vari*Lite VL3000Q Spot or similar Public wifi

Picture in picture "PIP" software Basic Microphone 8x Robin 300

Comfort Monitor 2x Mic SHURE MX412 for lectern 1x Lighting Desk Hight end Hedge HOG 4

1x 40" LED TV for speaker 6x D.I2x 40" LED TV for panellists 1x Splitter 12 outputs

Control Booster Mic

1xSystem Multi PIP (included controller side

screen/comfort monitor)4x Wireless handheld mics Foyer Branding (Client use) CREW

1x Master Cue plus pointer 6x Wireless headset mics 1x VL3500 Spot Moving Head 2x Video Technician

1x Countdown timer 1x Glass Gobo 1x Lighting Technician

2x 21" monitor 1x Sound Technician

4x PC Laptop (l at lectern, 3 at control) 1x Mics Technician

1 Macbook Pro 1 x Stage Manager

Outside Facade (English/Spanish)

1x Led screen 400x150 (1920x721px)

1x Led screen 300x150 (1920x960 px)

2x 55" LED TV

Branding in foyer2x 80" LED TV

** equipment brand may change but specifications will remain the same

Light EquipmentAudio EquipmentVideo Equipment500pax

RGB strip installed in triangular panels

18

1

PPT feed1

21

2

3

Static background image 1920x1080

Size: 600x338cm (logo: 120x120cm)

PPT Office 2007-10

16:9 format

Size: 390x220cm

Static jpg 1920x1080

Movie .mpeg2 or .mp4, .mov file

Size: 180x90cm

Twitter feed (at extra cost)4

4Twitter feed/Static Image

Size: 390x30cm

MAIN SCREEN:

PIP 3 WINDOWS OPTION

Static image

Movie file

Camera feed

3

Logo

placement as

part of

background

1

19

1

PPT feed

1

2

1

2

3

Static background image 1920x1080

Size: 600x338cm

PPT Office 2007-10

16:9 format

Size: 540x305cm

Twitter feed/Static Image

Size: 540x30cm

Twitter feed (at extra cost)3

MAIN SCREEN:PIP 2 WINDOWS OPTION

20

1 1PPT Office 2007-10

16:9 format

Size: 600x338cm

MAIN SCREEN:

PIP SCREEN OPTION

21

ADDITIONAL AV EQUIPMENT

*Set up and dismantle needs

to be quoted for each service –

additional costs for electrical

power, cabling and wiring may

occur.

*Other equipment can be

requested - these are just

examples - please ask for a

quote from your project

manager.

**Final Deadline for additional orders

Friday 12 February 2016Item Unit Price

Screens

1 LED screen 40" Free standing € 92.00



1 iPad 126.50€

1 Laptop Macbook Pro 207.00€

1 Laptop PC 103.50€

**Please ask your Project Manager for accurate set up and dismantle costs

Accessories

1 MAC adaptor 46.00€

1 Laser pointer 28.75€

Twitter Feed

1 License 120.75€

1 Laptop PC to filter tweets 103.50€

Total 224.25€

Microphones

1 Wireless handheld microphone 46.00€

1 Wireless lapel microphone 46.00€

1 Headset microphone 51.75€

Single Camera Package

1 Camera HD plus riser 477.25€

1 Camera operator 276.00€

1 1 x recording system plus 500GB hard disc and back-up 517.50€

Total 1,270.75€

Rehearsal Package

2 Video Technician up to 6 hours € 391.00

1 Sound Technician up to 6 hours € 195.50

1 Light Technician up to 6 hours € 195.50

1 Mic Technician up to 6 hours € 195.50

1 Stage Manager up to 6 hours € 287.50

Total € 1,265.00

**Same technicians for rehearsal and for event

LIST OF EXTRA AV EQUIPMENT OUTSIDE OF PACKAGE

22

**Early bird deadline

(10% discount)

Tuesday 5 January 2016

**Final deadline

Monday 29 January 2016

*Installation and service charges

are included

*Other services can be requested

please ask for a quote from

your project manager

*Prices are based on one day only

PLUS free connection for

rehearsals at the weekend

ADDITIONAL IT COSTS

PRODUCT PARTNER PRICEEARLY BIRD*

(10% off)

Internet Access – 1 Mbps 550.00 € 495.00 €

Internet Access – 2 Mbps 1,050.00 € 945.00 €

Internet Access – 4 Mbps 2,050.00 € 1,845.00 €





Internet Access - 50 Mbps 17,750.00 € 15,975.00 €



Private Wi-Fi 750.00 € 675.00 €

1 Public Static IP address 100.00 € 90.00 €

5 Public Static IP address 400.00 € 360.00 €

25 Public Static IP address 1,500.00 € 1,350.00 €

10 Mbps Booth to Booth connection 2,000.00 € 1,800.00 €

100 Mbps Booth to Booth connection 2,500.00 € 2,250.00 €

Optical Fiber 5,000.00 € 4,500.00 €

Optical Fiber additional 4,000.00 € 3,600.00 €

Frequency Management Fee 1,075.00 € 967.50 €

Private VLAN (No drop points provided, please order a

minimum of 1 drop point to complement this service)2,500.00 € 2,250.00 €

8 port Switch - Unmanaged 75.00 € 67.50 €



24 port Switch - Managed 450.00 € 405.00 €

48 port Switch - Managed 750.00 € 675.00 €

Patch cord 10 mts 25.00 € 22.50 €

Drop Point 70.00 € 63.00 €

BASIC INTERNET

SERVICES

ADDITIONAL

SERVICES

These services can only be ordered in addition to an Internet Line

ADVANCED

SERVICES

Internet Access not provided with this services, if necessary please order an Internet Line

EQUIPMENT

Please note to refer to the Partner

Online Event Manual for adherence

to and acceptance of the MWC WIFI

policy

• AUDITORIUM FURNITURE SLIDE 24

• FOYER FURNITURE SLIDE 25

23

FURNITURE PACKAGE

Stage set Auditorium

22

Chairs x 4 Linked chairs x 500

FURNITURE IN AUDITORIUM

Tables x 2

24 x low chairs 6 x low tables 24 x high stools 8 x high tables

FURNITURE IN FOYER

2325

DEADLINES/ CANCELLATIONS

SERVICE ORDER DEADLINE LATE ORDERS CANCELLATIONS

AV/

FURNITURE

Friday 12 February 2016 All orders received after Friday 12

February 2016 are subject to availability

and a surcharge of 30% on unit prices.

Cancellations will be charged at

50% from Friday 12 February 2016

and 100% from Friday 19 February

2016.

BRANDING Printed branding: Friday 29 January 2016

Digital branding: Friday 12 February 2016

N/A N/A

CATERING Confirmation of services: Tuesday 5 January 2016

(incl. final numbers of branded items)

Confirmation of final numbers: Monday 18 January

2016

All orders must be placed before the

deadlines.

All services cancelled after Monday

18 January 2016 will be charged at

100%.

HOSTESS Tuesday 5 January 2016 All bookings received after Tuesday 5

January 2016 are subject to availability.

Cancellations of confirmed

bookings will be charged at 100%.

All bookings need to be confirmed

by Tuesday 5 January 2016.

IT Earlybird rate (10%): Tuesday 5 January 2016

Standard rate: Tuesday 26 January 2016

All requests received after Tuesday 26


All services cancelled after

Tuesday 26 January 2016 will be

charged at 100%.

PLANTS/

FLOWERS

Friday 29 January 2016 All requests received after Friday 29


All catalogue items can be

cancelled at no cost until Friday 12

February 2016. All customised

flower/plants arrangements and

catalogue items cancelled after this

date will be subject to a cancellation

fee.

REHEARSAL Please confirm by Friday 5 February 2016 if you

wish to book a full technical rehearsal. Note that

time slots are allocated on a first come first served

basis.

TERMS & CONDITIONS

All packages:

GastroFira has exclusivity in the Theatre District for ALL catering services. No other catering companies are

permitted in the Theatre District.

Any complex build needs over and above the standard package provided are to be submitted to GSMA with

sufficient time in order to approve the viability of the project.

Any build needs to be completed in the 2 hours immediately prior to the session. Any additional build time the night

prior is subject to availability and additional costs.

Additional rehearsals will be conducted at the weekend only and are subject to extra costs.

It is compulsory to include sufficient breaks in the schedule for the technical crew to include the following: morning

break (30mins), lunch (1 hour) and afternoon break (30mins)

GSMA cannot offer any storage solutions onsite. All deliveries MUST be managed through our recommended

supplier.

External suppliers must have insurance.

Additional orders requested through GSMA over and above this contract will be subject to penalties/cancellation

fees for any items ordered/cancelled after the deadline (see previous slide)

Half day packages:

Clients are only permitted to use the Theatre District GSMA official supplier for any additional orders, AV, build,

caterers etc. This is due to restrictions on deliveries and access during show hours.

Any build over and above the package needs to be dismantled within the purchased timeslot, so the session needs

to be planned accordingly so that the space is left as sold, ie a morning half day package should be clear of the

room at 13:00.

27

mwc16 theatre district operations package

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