my dog ate my translation assignment

ITA 2016 International Conference

[email protected]

Skype/Twitter: @lotusevangelist

Keith Brooks

1

"MY DOG ATE MY TRANSLATION ASSIGNMENT - AND OTHER STORIES OF LOST DOCUMENTS" Keith BrooksCEO of Lost Documents


[email protected]


Keith Brooks

•Made Aliyah in August 2014 from Florida to Rehovot•Worked with 100+ different organizations over the last 25+ years• Part of team on WTC Disaster Planning for 2 Banks•Work in the field of Collaboration and Business Transformation• Brand Ambassador/Evangelist and Product Marketer•Have lost more data than most of you will create in your lifetime

2

Who am I


[email protected]


Keith Brooks

• Emergency! Virus Alert!• The Cloud•Wi-Fi and Cell Phone Coverage• Laptops, iPads and Tablets•USB Drives• Clients Tools, Apps and Acts of Illusion• Software• Setting up an Automatic Backup in less than 2 Minutes!

3

Sparking Life into Boring Topics


[email protected]


Keith Brooks

Emergency! Virus Alert!

4

This, is not funny.Samsam.exe virus will WIPE your machine. http://peter-kline.com/?p=172Please use an Anti-Virus app and MalwareByteshttp://www.avg.com/ww-en/free-antivirus-protectionhttps://www.malwarebytes.org/mwb-download/

If you virus our office, do not expect to hear from us again http://itonthereal.com/wp-content/uploads/2015/02/virus-

300x300.jpg

http://peter-kline.com/?p=172

http://peter-kline.com/?p=172

http://www.avg.com/ww-en/free-antivirus-protection

http://www.avg.com/ww-en/free-antivirus-protection

https://www.malwarebytes.org/mwb-download/




[email protected]


Keith Brooks

The Cloud is everything you need…

5

Until it is not running.It Happens more often than you realize…

and always when you need your files the most!Check these sites:https://outage.report orhttp://downdetector.com

http://www.networkworld.com/article/2866950/cloud-computing/which-cloud-providers-had-the-best-uptime-last-year.html

https://outage.report/



http://downdetector.com/

http://downdetector.com/


[email protected]


Keith Brooks

Wi-Fi is wonderful, so is Cell coverage…

6

Until it is not available.

Wi-Fi is not available everywhere…yet

Cell coverage should be, but we know better than this reportDead battery

Shows last 9 months of coverage data & 6 months of speed data. Dated: January 10th 2016.http://opensignal.com/


[email protected]


Keith Brooks

Your laptop or iPad or phone is great…

7

Until it is not working or dead or lost or stolen or wet

Dead hard drives

http://www.hialeahcellphonerepair.com/waterdamage_images/water%20n%20cracked%20damage.jpg


[email protected]


Keith Brooks

Your USB Drive is a safe option…

8

Until you lose it or break it.

https://upload.wikimedia.org/wikipedia/commons/5/53/USB_Drive_Entry_Point.jpg


[email protected]


Keith Brooks

Your Software NEVER Crashes…

9

HAHAHAHAHAHA Turn on AutoSave or Auto Backup

Don’t have it? Stop using that software and get a new one

Keep the CD/DVD handy or a backup of the installation files

Corrupted files make life miserable, learn how to fix them

https://imgflip.com/i/yztfo


[email protected]


Keith Brooks

Your Clients tools are secure and accessible…

Until they aren’t.

10

Many Reasons:Partnerships change

shuts down a service shuts down a service

Vendors get taken over…or go bankrupt/close overnightBig vendor updates wreck havoc on applications

may or may not have a service starts charging for it


[email protected]


Keith Brooks

How Many Copies Do We Need?

11

1) Original on local machine2) Save to Cloud3) Save to USB4) Save to phone/tablet


[email protected]


Keith Brooks

How Long Should We Keep Them?

12

1) Forever2) At least 2 years3) Books or legal docs ad

inifinitum4) Legally, however…5) I had a client find me almost

10 years after I had last worked with them, but this is pretty rare


[email protected]


Keith Brooks

What Should You Do?

13

1) Many free online sites exist from reputable companies with lots of free space

2) Archive onto CD/DVD’s perhaps by year or customer if you have very large files

3) Never use your client’s tools because they ultimately have no control over them

4) Or do the following….


[email protected]


Keith Brooks

Automate Your Backups! Presets

14

Make life easy for yourself and the backup app•Keep all business documents in one top tier folder•Use subfolders for each client or project•Keep it simple, this is for you•If you need encryption plan for it now

Who wants an automatic backup set up in under 2 minutes!

http://pesiazona.webnoviny.sk/images/design/categories/no-category-image.png


[email protected]


Keith Brooks

Automate Your Backups! Part 2

15

Like with Beer, the best kind of software is …FREE!Install itUse the Wizard or set it up yourselfAnd then leave it to do it’s work(NOTE: Will not run when your machine is off)

http://fbackup.com

http://fbackup.com/

http://fbackup.com/


[email protected]


Keith Brooks

Automate Your Backups! Part 2

16

1. Click New, Give Your Backup a Meaningful Name2. Pick a destination (Local, Network or Cloud)

1. Local or Network - select specific folders or locations

2. Cloud - Click Choose Account to login to Google Drive

3. Click Test to make sure it can login, Click Next4. Select your Folder(s) to backup, Click Next5. Suggest you back up as a Mirror (Unzipping is slow),

Click Next6. When do you want to backup? Set Daily and a time7. Click Save. Done!

Let’s See it LIVE!


[email protected]


Keith Brooks

Your Business Needs a Plan

17

Dynamic Language Company1. Employs a recovery system in the form of routine data

backups and an established disaster plan. 2. We maintain data backups dating back more than 15 years

(client records are kept indefinitely), using several methods of data backup:

3. Onsite data is archived on a daily basis to external hard drives, which are taken offsite in a four-week rotation

4. Additional business and organizational documents are stored on an online, cloud-based system

5. Standing agreements with local rental providers to provide equipment and power in the worst of disastershttp://www.dynamiclanguage.com/

dynamic-difference/disaster-recovery/


[email protected]


Keith Brooks

Virus’s suck….End of StoryThe Cloud is everything you need….

Until it is not running.

Wifi is wonderful, so is Cell coverage…..Until it is not

available.Your laptop or iPad or phone is great….

Until it is not working.

Your USB Drive is a safe option…Until you lose it.

Your Clients tools are secure and accessible….Until they aren’t.

18


[email protected]


Keith Brooks

Emergency! Virus Alert!The CloudWi-Fi and Cell Phone CoverageLaptops, iPads and TabletsUSB DrivesClients Tools, Apps and Acts of IllusionSoftwareSet up an Automatic Backup in less than 2 Minutes!

19

Quick Review


[email protected]


Keith Brooks

20

http://www.healthytravelblog.com/wp-content/uploads/2013/12/Thank-you-post-it_Xoombi.jpg

http://linkedin.com/in/keithbrooks

Enjoy the ITA Conference

My slides will be posted at http://slideshare.net/kbmsg



http://slideshare.net/kbmsg

my dog ate my translation assignment

Technology