‘‘My Witness’ Video BadgeMy Witness’ Video Badge

Users GuideUsers Guide

Operating Protocol

Incident driven Warning Caution Stopping recording Crimefile marker

And complies with: EHCR RIPSA Data Protection

Key Performance Indicators

Number of reassurance patrols Number of ASB offenders identified using equipment Number of crimes/offences detected through use of

equipment Number of times evidence used by court/reporter Number of graffiti tags recorded (mark for keeping

indefinitely) Business benefits – reduce complaints, officer reassurance etc

Useful Information 1 - Legislative

General rule: If you’d use a Police notebook then it’s OK to use a BWV device

When using the Aide Memoires (ADMEM.5 & .7) for Sec 14 Cautions / Detentions / C & C remember to amend to reflect use of BWV

If stopping recording during an incident announce reason why stopping / starting

Add ‘BWV’ marker on CF if appropriate

Data Protection Act: Not an issue but advise person(s) that CCTV is being used, particularly if not in uniform

Any Data Protection complaints should be referred to Information Commissioner’s Office

RIP(S)A: Not an issue provided it is non-directed surveillance

Subjects can apply to Force Disclosure Unit for copies of footage

Useful Information 2 – Where Someone Objects to Use of BWV

Counter that Police have been requested to attend an incident

Police presence is required to prevent BOP or injury, etc to any person

Secure best quality of evidence for all parties

Continuing to record will safeguard all parties against future allegations

An incident may occur again in the immediate future

And remember to switch off the device after any incident otherwise you may also be a Defence witness!

Normally encountered during domestic abuse cases or when dealing with persistent complainers vs. Police

Operation of BWV Units

Issue of ‘My Witness’ BWV units

Wearing Care of unit Security Health & Safety Recording Downloading

BWV Unit Warning LightsPower LED Green = Device fully charged Blinking Green = Device plugged in & charging Off = Device Switched off Orange/Red = Device running low on batteries

Management LED Green = Device needs to be configured before use.

Plug in to computer Blinking Green = Device connected to Video Manager

& needs to be configured or assigned to operator before use

Off = Device configured & ready for use

Recording LED Green = Device recording

Power LED

Management LED

Recording LED

Getting Started

Click on ‘My Witness’ Video manager icon Log in screen appears – enter unique 4 digit Force

No. & password Everyone will have sufficient authorisation to do

all day to day actions, however, only those with Administrator status (Supervisors & BWV Trainers) will be able to manually delete footage e.g. when a Court case is disposed or the external hard drive is full

To comply with Information Governance, when downloading to another Base Station, all Users/Administrators will require someone from that Station to log on and create an ID for them if necessary, before footage can be downloaded and burnt to DVD

In these instances it is critical that the BWV software and Officer’s notebook are properly indexed for future retrieval

Creating a User & Permission

Accessed through ‘Settings’ on Menu, then ‘Users & Permissions’

Creating a User & Permission

Select ‘New’ (or ‘Edit’ to amend)

Then enter Users’ details as shown to the right to create their account on the system

Although the User now exists the Operator details still need to be created in order to Assign the device

Creating an Operator

Accessed through ‘Settings’ on Menu then ‘Device Operators’

Can also be created when Assigning a device

All Users will require to have an Operator ID at their Base Station which must be created for them by an ‘Administrator’

Connecting the Camera

Connect camera to computer – ‘minus’ sign on iPod-style connector must face the rear of the camera

On / Off & Reset Button

(push gently with pen or pencil for 5

seconds)

Connecting port

Assigning a Camera Having connected the camera

highlight the relevant device in blue on the screen

Select ‘Assign device’ Device will not work if it isn’t

assigned to someone

Select ‘Edit Operators’ if you need to create a new Operator

Select ‘Automatically re-assign with the same settings’ if the camera is personal issue

Operating the Camera

Slide down the front of the screen to reveal the camera

Camera records automatically – single ‘beep’ noise at the start

Slide up to stop recording – single ‘beep’ noise to confirm

Batteries are good for 8 hours recording with a stand-by life of 12 hours (unless the camera is switched off – see previous slide)

Front cover – slide down / up

Returning the Camera

Connect camera to computer Footage is automatically

downloaded to external hard drive and device is ready for next deployment

Multiple cameras can be simultaneously downloaded using docking station

If there is no footage stored, click ‘Return device’ button to ready device for re-deployment

Viewing Footage

Downloaded footage can be viewed through ‘Downloads’ or ‘Video Files’ tabs

If footage isn’t to be retained do nothing & it will later be automatically deleted

For lengthy sequences the video is broken down into 15 minute ‘clips’

Viewing Footage

Viewing footage window is shown to the right

As the footage is being replayed a ‘pause’ icon appears in place of the ‘play one, allowing a snapshot jpg image to be taken

This can be uploaded on to CF or other databases for assistance regarding identification

Creating an Incident If it is to be retained select ‘New

Incident’ & enter CF other Ref No. & freetext in ‘Notes’ window to aid future identification of footage

It is possible to add more than one Video File to an Incident e.g. Corroborating Officer also has BWV footage of the same incident

Incident is highlighted in yellow

Window to the right opens and can be completed

Manual Deletion or Copying of Video

‘Delete Video’ allows immediate deletion of footage at Administrator level

‘Copy Video’ allows video to be copied to desktop or any folder on the computer

Both the above are likely to be disabled, or alternatively only be available to those with Administrator-type status

Searching for Incidents

Advanced search facility is available through ‘Advanced’ button on top right of ‘Incidents’ page

Screen below appears

Deleting Incidents

Incidents can still be manually deleted by highlighting the file and selecting ‘Delete Incident’

As with all transactions the action is recorded on the Audit Log facility

The screen to the left appears This option will only be available to

those with Administrator status

Exporting Incidents to a DVD Footage can be exported to DVD via

‘Export Video’ button on ‘Video Files’ and ‘Incidents’ tabs

‘Preserved’ status not a pre-requisite

All footage shown as ‘UTC’ - ‘Co-ordinated Universal Time’ (generally synonymous with GMT)

Export Video Footage Wizard appears

Click ‘Next’

Exporting Incidents to a DVD

Click ‘Next’ through ‘Export Video Footage – Export Format’

Fill in details on ‘Export Video Footage - Content Details’

Click ‘Next’

Exporting Incidents to a DVD

Click ‘Finish’ on ‘Export Video Footage – Apply’

Screen will disappear

Select ‘Exports’ tab to view progress of file conversion ready for DVD burning

Exporting Incidents to a DVD

When the conversion process is complete ‘Available to View’ appears in Status column

Select ‘Burn DVD Image’ button to begin actual burning to DVD

DVD will be created using ‘NeroVision Express’ application on desktop PC but software should do this automatically

Downloading to Another Computer

Footage can be downloaded to a computer other than the one used to assign the device

First plug in camera and select ‘Configure Device’ button (Note - this is only possible if the operator has Administrator-type status

Select ‘Associate with this basestation’ button and click ‘OK’

Downloading to Another Computer The following window appears –

click ‘Yes’ This will allow footage to be

downloaded to the new computer where an incident can be created and a DVD made

When the camera is returned to its ‘home’ computer, it will show ‘Managed by another basestation’ in the My Witness Video Manager

If the hard drive is running out of memory the warning above will appear, allowing the footage to be managed

Returning Camera to ‘Home’ Computer after Downloading to a Different Desktop

Only possible for Operators with Administrator-type status

Select ‘Configure Device’ and ‘Factory Reset’

A Confirmation window appears - select ‘Yes’

The process will take a minute or two but any remaining footage will be lost

When complete disconnect camera before reconnecting and selecting ‘Configure device’ again and ‘OK’

Camera is now ready for re-deployment

Certificate of Authentication

When DVD has been burnt affix and complete adhesive label Form 26.1-A9 (download from Criminal Justice / Reports / Productions / Authentication Certificates Intranet page)

Printed using ‘Labels’ settings on large Canon printers

Blank labels can be ordered from Lyreco, Product No. J8676 (packs of 50)

Copy DVDs will be Case Related Documents

Report Writing Productions SPR2 Summary

‘This entire incident was captured on Body Worn Video (BWV).’ ‘The accused brandished a stick at the witness Smith. This was captured on Police Body Worn

Video.’ SPR2 Analysis of evidence

‘This incident is captured on Police BWV, the quality is good and the actions of the accused are clearly identifiable. A narrative of the footage is as follows;15:29:38 UTC (15:29:38 GMT (or BST if appropriate)) – the accused Twaddle walks towards the witness Hood’s Volvo motor vehicle and makes a ‘wanker’ gesture.’

SPR2 Remarks ‘The BWV footage is retained at Tillydrone Police Office where it can be viewed by the PF if

required.’ ‘At 15:35:00 UTC (15:35:00 GMT (or BST if appropriate)) a member of the public speaks to the

reporting officer in relation to an unconnected matter. This information should not be disclosed.’

VieVu Body Worn Video

A separate Powerpoint presentation exists for the ‘VieVu’ BWV devices

SOP document covers ‘My Witness’ BWV devices Forcewide but is generic enough to apply to remaining ‘VieVu’ devices within Aberdeen Division which will be withdrawn from Stations to be used at specific events

Questions

For any BWV-related queries please contactyour Divisional or Departmental S.P.O.C.