mystic little league safety manual year …...mystic little league – 2019 safety manual page | 5...

Mystic Little League – 2019 Safety Manual

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ASAP A Safety Awareness Program

MYSTIC LITTLE LEAGUE

SAFETY MANUAL

YEAR 2019

League ID # 207-10-07


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TABLE OF CONTENTS

1. MISSION STATEMENT ............................................................................................ 3

2. LITTLE LEAGUE PLEDGE ....................................................................................... 3

3. MYSTIC LITTLE LEAGUE CODE OF CONDUCT................................................. 3

4. LITTLE LEAGUE VOLUNTEER APPLICATION ................................................... 3

5. LEAGUE OFFICIALS AND CONTACT INFORMATION ...................................... 4

6. SAFETY MANUAL AND PRACTICES .................................................................... 4

7. TRAINING SESSIONS ............................................................................................... 7

8. EMERGENCY PHONE NUMBERS AND PROCEDURES ..................................... 8

9. COMMON LITTLE LEAGUE INJURIES AND RESPONSES ................................ 9

10. COMMUNICABLE DISEASE PROCEDURES ...................................................... 9

11. INCIDENT/INJURY REPORTING PROCEDURE ............................................... 10

12. SNACK SHACK PROCEDURES .......................................................................... 12

13. LITTLE LEAGUE FIELD SURVEY ...................................................................... 12

APPENDICES

Appendix 1. Mystic Little League Code of Conduct

Appendix 2. Sport Parent Code of Conduct

Appendix 3. Little League Volunteer Application - 2019

Appendix 4. Medical Release Form

Appendix 5. Lightening Safety

Appendix 6. Approved Composite Bat’s for Major’s Baseball

Appendix 7. Incident/Injury Tracking Form

Appendix 8. What Parents Should Know About Little League Insurance

Appendix 9. Accident Claim Form

Appendix 10. Concussion Training for Coaches from the CDC

Appendix 11. Little League Facilities Survey


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1. MISSION STATEMENT

Mystic Little League is a non-profit organization run by volunteers whose mission is to

provide an opportunity for our community's children to learn the game of baseball and/or

softball in a safe and friendly environment.

2. LITTLE LEAGUE PLEDGE

Mystic Little League requires the reciting of the Little League Pledge at the start of the

season and before all Major’s Baseball and Softball Division games. Additionally, Mystic

Little League suggests the playing of the National Anthem or reciting of The Pledge of

Allegiance when permissible.

Little League Pledge

I trust in God

I love my country

And will respect its laws

I will play fair

And strive to win

But win or lose

I will always do my best

3. MYSTIC LITTLE LEAGUE CODE OF CONDUCT

The Mystic Little League Code of Conduct shall be adhered to at all times without exception.

All managers, coaches, umpires and Board Members will read this Code of Conduct and sign

in the space provided below acknowledging that he or she understands and agrees to comply

with the Code of Conduct. It is the responsibility of managers and coaches to make players

aware of and comply with this code of conduct. The Mystic Little League Code of Conduct is

provided as Appendix 1.

In addition, the Mystic Little League has implemented a Sport Parent Code of Conduct. It is

the responsibility of all team managers to make parents aware of the Sport Parent Code of

Conduct. The Sport Parent Code of Conduct is provided as Appendix 2.

4. LITTLE LEAGUE VOLUNTEER APPLICATION

The Little League Volunteer Application (Appendix 3) must be filled out and submitted by

all 2019 league officials, elected members, managers, coaches, umpires, league coordinators,

volunteers or hired workers associated with or provide service to the Mystic Little League. A

copy of a valid Government issued photo identification must be attached to the Volunteer

Application (example; valid driver’s license). As a condition of volunteering, the volunteer

must give Mystic Little League permission to conduct background checks, which may

include a review of sex offender registries and child abuse and criminal history records.

Anyone refusing to fill out Volunteer Application is ineligible to participate in any Mystic


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Little League activity. The League President will consider the volunteer applications

confidential and retain the forms for the current year of service.

5. LEAGUE OFFICIALS AND CONTACT INFORMATION

Table 1. Mystic Little League Contact Information

Name Position Phone EMail

Chris Chappel Executive Board

President

(201) 924-2522 Christopher.W.Chappel@pfizer.

com

Harold Haugeto Executive Board

Vice President

860-464-8651 [email protected]

Jason Pollard Executive Board

Vice President Baseball

(860) 287-0976 [email protected]

Shawn Cabral Executive Board

Vice President Softball


Bruce Wagner Executive Board

Player Agent

(860) 772-7263 [email protected]

David Volpe Executive Board

Treasurer


Matt Rogers Executive Board

Safety Officer


Danielle Cooper Executive Board

Secretary


David Watson Executive Board

Information Officer


Erik Gemaly Field Manager [email protected]

Lara Schrage Snack Shack Manager 978-879-8108 [email protected]

Scott Cooper Equipment Manager 860-287-5574 [email protected]

Brue Wagner Umpire Coordinator 860-772-7263 [email protected]

Matthew Plasse Minor League Coordinator 860-949-0866 [email protected]

Melissa Varin Fundraising Coordinator 401-595-3251 [email protected]

6. SAFETY MANUAL AND PRACTICES

Mystic Little League adheres to the Little League International Policies, Rules and

Regulations updated yearly. Specific information can be found at the Little League

Website (http://www.littleleague.org).

The Safety Manual is intended to be a common-sense guide to injury prevention and

should be adhered to when conducting all Mystic Little League activities. The items listed

below are intended to highlight specific Little League regulations, as well as, rules specific

to Mystic Little League.

It is the responsibility of the Safety Officer to annually review and file this safety plan and

LL Facility Survey with Little League International. This Safety Manual has been filed

and approved by Little League International and the District 10 Administrator.

1. A copy of the Mystic Little League Safety Manual will be distributed to all staff and a

copy will be kept inside the Snack Shop.

mailto:[email protected]




http://www.littleleague.org/


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2. All Managers, coaches, umpires, league officials, and league volunteers are

REQUIRED to submit a 2019 Volunteer Application to the League President. It is

the responsibility of the Team Manager to assure that all volunteers have approved

2019 Volunteer Applications on file with MLL. See Appendix 3.

3. Managers and coaches are REQUIRED to have first aid training.

• See Section 7(Training Sessions).

4. Managers and coaches are REQUIRED to have fundamental skills training in

baseball and/softball.

• See Section 7(Training Sessions).

5. All managers, coaches, umpires and board members are required to read and adhere

to the Mystic Little Code of Conduct. See Appendix 1.

6. It is the responsibility of all managers to obtain and update Medical Release Forms

for all players. Medical Release Forms must be brought to all practices and games in

the event of an emergency. Medical Release Forms are to be destroyed at the

conclusion of the season. See Appendix 4.

7. First aid kits are issued to each team manager and are to be brought to all practices

and games. A first aid kit is also located at the Snack Shop at Rossie Field, as well

as, the Rossie 2 Clubhouse. Managers are responsible for having their first aid kit at

all practices and games and maintaining their first aid kit. As items in the first aid kit

are used or are past their usable life, additional supplies can be obtained from the

Safety Officer (Jason Pollard).

8. Each manager is required to have a cell phone on hand for emergency use.

9. Prior to each game or practice the manager(s), coaches and umpire (if game) are

required to walk the field and inspect for hazards. Look for damaged fences,

equipment, holes, glass, rocks and other foreign objects. Remove or correct the

hazard prior to beginning to warm up for the game or practice. Temporary repairs

shall be made permanent as soon as practicable. Significant incidents that cannot be

immediately resolved shall be identified to the Field Manager (Steven Magowan).

Under no circumstance shall there be play or practice on a field or with equipment

that is not safe.

10. Equipment should be inspected, before each use; to be sure it is in good condition and

fits properly. Defective equipment is not to be used and shall be immediately

discarded. Contact the VP of Baseball (Dave Mewha) or the VP of Softball (Brian

Ash) to replace worn or defective equipment.

11. All playing equipment shall be stored off the field of play during games and practices.

Acceptable storage locations are within the team dugout or behind the fence.

12. All field maintenance equipment shall be removed from the field prior to starting

practice or games. Field maintenance equipment shall be stored in the appropriate

area under the clubhouse (for Rossie Field).

13. Close and latch all gates

14. In the event of lightning or thunder, stop games and practices immediately. All

players, managers, and coaches shall take shelter. Dugouts are not considered to be

safe shelters from lightning. The field umpire shall determine if the game may

resume and the manager will determine if a practice may resume. Do not resume

activities until 30 minutes after the last thunder was heard. Use good judgment and

err on the side of safety. See Appendix 5.

15. Games and practices are not to be held when weather or field conditions are not safe.


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16. Don't leave unattended players at a practice or game. Parents or legal guardians

should be encouraged to pick up their children promptly at the conclusion of games

and practices.

17. Only players, managers, coaches and umpires are permitted on the playing field or in

the dugouts during games.

• For Major’s Baseball and Major’s Softball divisions, only the manager and two

coaches are permitted in the dugout during games.

18. During warm-up drills, players should be spaced so that no one, including spectators,

is endangered by wild throws or missed catches.

19. All male players must wear protective cups and athletic supporters for all practices

and games.

20. Players are encouraged to use mouth guards when playing or practicing and

protective face guards when batting.

21. Parents and/or legal guardians of players who wear glasses are encouraged to provide

sports protective eyewear. Lenses should be made of polycarbonate material.

22. Catchers must wear a Little League approved catcher's helmet, mask, throat guard,

long model chest protector, and shin guards for all practices and games.

23. Catchers must wear a Little League approved catcher's helmet, mask, throat guard,

long model chest protector, and shin guards while warming up pitchers during

practices and games and in the bullpen.

24. Pitchers in the Softball Division (Major’s and Minor’s) must wear a Little League

approved Infielder’s Faceguard

25. Corner Infielders (First-base and third base) in the Softball Division are encouraged

to wear a Little League approved Infielder’s Faceguard

26. Batters, base runners, and players coaching a base must wear Little League approved

protective helmets during all practices and games.

27. Offensive Players (batters, base runners, and player base coaches) in the Softball

Division must wear a Little League approved protective batting helmet with attached

faceguard.

28. As outlined by Little League International, a moratorium is in place disallowing the

use of composite barreled bats in all Baseball Divisions.

• Wooden and aluminum metal/alloy bats are not subject to the moratorium. Bats

that have only a metal or alloy barrel (and no other material, unless it is in the

end cap of the bat), and if it meets the other standards (length, diameter, etc. for

the respective division in which it is used) are not subject to the moratorium,

regardless of the composition of the handle or the transition to the barrel.

• The moratorium does not apply to the Softball Divisions

• A waiver process is in place to allow manufactures to submit individual bat

models for possible waivers allowing for use in Major’s Division and above.

• Information on the composite baseball bats that have received waivers for the

Little League (Majors) Baseball Division can be found here:

http://www.littleleague.org/learn/equipment/approvedcompbatssmall.htm

• A copy of the list last updated on January 1, 20194 can be found in Appendix 6.

29. Breakaway bases are to be used during all practices and games. Inspect all bases and

home plate before use and after plays. Verify that home plate and all bases are set

flush.

30. Headfirst slides are not permitted, except when a runner is returning to base.


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31. Managers/coaches may not catch pitchers at any time (Rule 3.09). This includes

standing at the backstop during practices, acting as an informal catcher for batting

practice.

• Rule 3.09 “...Managers or coaches must not warm up a pitcher at home plate or

in the bullpen or elsewhere at any time. They may, however, stand to observe a

pitcher during warm-up in the bull pen.”

32. The on-deck position is not permitted (Rule 1.08). The only player permitted to hold

a bat during practices and games is the player at bat. Players can only swing in the

batter's box. This includes batting in the cage or at the soft toss net.

• Rule 1.08, Notes:”1. The on-deck position is not permitted in Tee Ball, Minor

League or Little League (Minors) Division. 2. Only the first batter of each half-

inning will be allowed outside the dugout between the half-innings in Tee Ball,

Minor League or Little League (Majors) Division.”

33. Tobacco related products and alcohol are banned from all Mystic Little League

activities

• Regulation XIV (e): The use of tobacco and alcoholic beverages in any form is

prohibited on the playing field, benches, and dugouts.

34. Dogs are not permitted on Mystic Little League Facilities

7. TRAINING SESSIONS

Fundamental skills training for managers and coaches of all baseball and softball divisions

(including minors and tee-ball) will be conducted on April 6, 2019. At least one manager

or coach from each team is required to attend. Attendance qualifies a volunteer for a

period of three years; however, one team representative must attend each year.

Attendance will be monitored by the VP of Baseball and VP of Softball to ensure that this

requirement is met.

A Safety Manual Review will occur on April 9, 2019. All managers and coaches are

required to attend. Attendance will be monitored by the Safety Officer to ensure that this

requirement is met.

First Aid and Concussion Training for managers and coaches of all baseball and softball

divisions (including minors and tee-ball) will be conducted by Emergency Service

Training on March 27, 2018. At least one manager or coach from each team is required to

attend. Attendance qualifies a volunteer for a period of three years; however, one team

representative must attend each year. Due to their training and education, it is not

necessary for licensed medical doctors, licensed registered nurses, licensed practical

nurses, emergency medical technicians, and paramedics to attend the first aid training in

order to meet the requirement, however, these individuals are strongly encouraged to

participate. Attendance will be monitored by the Safety Officer to ensure that this

requirement is met.


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8. EMERGENCY PHONE NUMBERS AND PROCEDURES

1. Immediately stop game/practice to assist an injured person.

2. If necessary, immediately Call 911, and follow their instructions

3. Immediately appoint someone to go to the field entrance and look for emergency

responders. Insure that the path to the injured party is clear. Provide clear directions to

the exact location of the injured party. This saves valuable time. Remember every

minute counts.

4. Provide, or assist in obtaining, medical attention for those who require it.

5. Look for signs of injury.

6. Listen to the injured describe what happened and what hurts.

7. Examine the injured area for signs of swelling or broken bone(s).

8. Ask for help if you are not sure of proper procedures, such as CPR.

9. Do not, at any time, administer any kind of medication, including over the counter

medicines such as Tylenol or Advil. This is the parent's/guardian's responsibility.

10. If injury involves the neck or back, DO NOT move the victim unless absolutely

necessary. Wait for paramedics.

Table 2. Emergency Numbers

Agency Number

Police Emergency 911

Fire Emergency 911

Ambulance Emergency 911

Poison Control Center 800-222-1222

Police Non-emergency 860-599-4411

Fire Non-emergency 860-536-8221

Lawrence and Memorial Hospital 860-442-0711, ext 2200

Westerly Hospital 800-933-5960

401-596-6000


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9. COMMON LITTLE LEAGUE INJURIES AND RESPONSES

10. COMMUNICABLE DISEASE PROCEDURES

While risk of one athlete infecting another with HIV/AIDS during competition is close to

non-existent, there is a remote risk that other blood born infectious diseases can be

Published by Little League International, ASAP News. January/February 2001. Volume 18/Number 1


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transmitted. For example, Hepatitis B can be present in blood as well as in other body

fluids. Procedures for reducing the potential for transmission of these infectious agents

should include, but not be limited to, the following:

1. The bleeding must be stopped, the open wound covered and if there is an excessive

amount of blood on the uniform it must be changed before the athlete may participate.

2. Routine use of gloves or other precautions to prevent skin and mucous-membrane

exposure when contact with blood or other body fluids is anticipated.

3. Immediately wash hands and other skin surfaces if contaminated (in contact) with

blood or other body fluids. Wash hands immediately after removing gloves.

4. Clean all contaminated surfaces and equipment with an appropriate disinfectant

before competition resumes.

5. Practice proper disposal procedures to prevent injuries caused by needles, scalpels

and other sharp instruments or devices.

6. Although saliva has not been implicated in HIV transmission, to minimize the need

for emergency mouth-to-mouth resuscitation, mouthpieces, resuscitation bags, or

other ventilation devices should be available for use.

7. Athletic trainers/coaches with bleeding or oozing skin conditions should refrain from

all direct athletic care until the condition resolves.

8. Contaminated towels should be properly disposed of/disinfected.

9. Follow acceptable guidelines in the immediate control of bleeding and when handling

bloody dressings, mouth guards and other articles containing body fluids.

11. INCIDENT/INJURY REPORTING PROCEDURE

1. What to Report - Any incident/injury for which any player manager, coach, umpire

or volunteer receives medical treatment and/or first aid must be reported to the Safety

Officer (SO)

2. When to Report - All such incidents described above must be reported in writing to

Safety Officer (SO) within 48 hours of the incident. Prompt verbal notification to the

SO is advised as soon as possible.

Safety Officer: Jason Pollard

Phone: 860-572-1309(h), 860-705-2891(m)

Email: [email protected]

3. How to make a Report - The Incident/Injury Tracking Report (Appendix 7) is to be

completed by the senior person (manager or coach) and provided to the SO.

Additionally, an online version of the form is available at:

http://www.eteamz.com/mysticlittleleague/news/index.cfm?cat=568112

If reporting via phone, at a minimum, the following information must be provided.

• Name and phone number of the individuals involved

• Date, time and location of the incident

• As detailed a description of the incident as possible

• Preliminary estimate of the extent of injuries

http://www.eteamz.com/mysticlittleleague/news/index.cfm?cat=568112


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• Name and phone number of person reporting the incident

4. Safety Officer’s Responsibility with Respect to Injuries and Safety:

1. Within 48 hours of receiving the incident report, the Safety Officer (SO) will

contact the injured parties or their parents (or legal guardians) and:

a. Verify and clarify all necessary information

b. Obtain any other information deemed necessary

c. Check on the status of the injured party

2. In the event that the injured party required other medical treatment (e.g.

Emergency Room visit, doctor's visit) the SO is to:

a. Advise the parents or guardian of the Little League's insurance coverage

and the provisions for submitting claims (Appendix 8).

b. Submit an Accident Claim Form to Little League International within 20

days of the accident (Appendix 9).

c. Follow-up, as necessary, depending on the extent of the injuries.

3. Managers are to track “near misses” and record the details and provide in

writing to the Safety Officer within 48 hours of the incident. The Safety Officer

will track the near misses and share the database with District Staff as required.

4. It is the responsibility of the Safety Officer will conduct the Annual Little

League Facility Survey and submit to Little League International.

5. It is the responsibility of the Safety Officer to distribute ASAP News

newsletters and/or reports to league officials and members as necessary.

5. Parents Responsibility with Respect to Injuries/Safety and Player Return to

Activity:

1. In the event of Professional Medical Treatment (e.g., Emergency Room visit,

doctor’s visit) it is the responsibility of the parent to notify the Safety Officer and

Team Manager of medical restrictions relating to the injury.

2. In the event of a diagnosis of concussion, the player is restricted from ANY

activity until written documentation is obtained from a health care professional

clearing the injured party to resume full activity and a copy is provided to the

Safety Officer.


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12. SNACK SHACK PROCEDURES

The snack shop manager will provide training in safe food preparation and safe use of snack

bar equipment for snack shop volunteers. No person under the age of sixteen (16) will be

permitted to work in the snack shop.

1. During the event:

a) Absolutely no horseplay in or around the snack shop.

b) Snack shop volunteers will maintain a clean appearance, be free of any open sores

or infected wounds on the hands, and be in overall good health (void of cramps,

nausea, fever and diarrhea, etc.).

c) Volunteers shall wash their hands with soap and water prior to working in the

snack bar, while serving any food and after going to the bathroom, to avoid

transmittal of germs to food and vice versa.

d) Keep foods covered at all times to protect them from insects.

2. After the event is over:

a) Turn off all popcorn switches. Discard any left-over popcorn. Clean and wipe

down entire unit

b) Wash all utensils, pots, pans and containers used during the event.

c) Make sure all other equipment is turned off properly.

d) Ensure any useable food is properly repackaged and stored in the freezer.

e) Wipe all counters and equipment with a Clorox solution.

f) Sweep or mop floor, as needed

g) Take out the trash to dumpsters.

h) Keep all hazardous chemicals such as cleaning agents, solvents, insecticides etc.

stored away from food.

i) After the event has ended the snack shop will be cleaned and all unusable food

will be thrown away.

3. General Notes:

a) The fire suppression system within the snack shop is inspected each year by the

local fire department and certified for use. The snack shop cannot be operated

without this certification as verified by the Safety Officer.

b) The Snack Shop Manager shall inspect all equipment within the snack shop.

Deficiencies shall be reported to the Mystic Little League Board of Directors for

repair or replacement.

13. LITTLE LEAGUE FIELD SURVEY

It is the responsibility of the Safety Officer to conduct an annual survey of the Mystic Little

League Facilities and submit a Little League Facilities Survey to Little League International.

Results of the Mystic Little League Facilities Survey can be found in Appendix 11.


Appendix1-1

APPENDICES


Appendix1-1

Appendix 1. Mystic Little League Code of Conduct


Appendix 2-1

Appendix 2. Sport Parent Code of Conduct


Appendix 3-1

Appendix 3. Little League Volunteer Application – 2019


Appendix 4-1

Appendix 4. Medical Release Form


Appendix 5-1

Appendix 5. Lightening Safety


Appendix 5-2


Appendix 6-1

Appendix 6. Approved Composite Barreled Bats for Major’s Baseball


Appendix 6-1


Appendix 7-1

Appendix 7. Incident/Injury Tracking Report


Appendix 8-1

Appendix 8. What Parents Should Know About Little League Insurance


Appendix 9-1

Appendix 9. Accident Claim Form


Appendix 9-2


Appendix 10-1

Appendix 10. Concussion Training for Coaches from the CDC


Appendix 10-2


Appendix 10-3


Appendix 10-4


Appendix 10-5


Appendix 10-6


Appendix 10-7


Appendix 10-8


Appendix 11-1


Appendix 11-2


Appendix 11-3


Appendix 11-4


Appendix 11-5

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