NABOS 2009 Arctic Expedition aboard Icebreaker Kapitan Dranitsyn

August 15 – September 7, 2009

Organizers: International Arctic Research Center, University of Alaska Fairbanks, USA ArcticNet: Network of Centres of Excellence of Canada, Canada Arctic and Antarctic Research Institute, St.Petersburg, Russia Leibniz-Institut für Meereswissenschaften an der Universität Kiel, Germany Scottish Association for Marine Science, Oban, Scotland

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Welcome! from the IARC Director and NABOS Project Leader Dear IARC 2009 Arctic Expedition Participants: We welcome you to the Nansen and Amundsen Basins Observational System (NABOS) 2009 Arctic Expedition aboard Icebreaker Kapitan Dranitsyn. This is the Kapitan Dranitsyn’s seventh scientific cruise to the Arctic Ocean under the auspices of the NABOS program that brings together international research institutions and programs. This promises to be an exciting and informative time. Oceanographic observations carried out in the 2000s documented large-scale warming in the intermediate Atlantic Water layer of the Eurasian Basin of the Arctic Ocean. The strength of the warming in the 2000s was unique. For example, observations carried out in 2006 in the vicinity of Svalbard at ~30oE captured exceptional warming of a magnitude that was unprecedented with no parallel in the regional instrumented record. However, mooring- and ship-based observations carried out in 2006–08 showed strong (~1oC) cooling in the western and central parts of the Nansen Basin. Thus, this expedition promises to provide key information about transition of the Arctic Ocean to a cooler state. We hope that your experience in this 2009 Arctic Expedition will be personally satisfying and become an important milestone in your scientific careers. With best wishes for a successful, enjoyable, and productive participation in this 2009 Arctic Expedition, Sincerely, Larry Hinzman Igor Polyakov Director, IARC NABOS Project Leader

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List of Participants

# Name Position Affiliation Team Country

1 Alexeev, Vladimir Chief Scientist IARC, UAF Adm USA

2 Alexeeva Tatiana Team Leader AARI Ice Russia 3 Belcheva, Nina Scientist POI Che Russia

4 Beliveau, Ian Moor.Tech Oceanetic Tec Canada

5 Bieniek, Peter PhD student GI, UAF Met USA

6 Birke, Ewig PhD student IFM-Geomar Hyd Germany

7 Bouchard, Caroline PhD student LU Bio Canada

8 Chechin, Dmitriy PhD student IAP RAS Met Russia

9 Chernyavskaya, Ekaterina

PhD student AARI. Hyd Russia

10 Dmitrenko, Igor Scientist IFM-Geomar Hyd Germany

11 Folomeev, Oleg Scientist AARI Ice Russia

12 Ilina, Anastasia Ph.D Student AARI Hyd Russia

13 Ivanov, Vladimir Co-Chief Sci. IARC Hyd USA

14 Keen, Peter Technician Oceanetic Tec New Zealand

15 Kemp, John Technician WHOI Tec USA

16 Kirillov, Sergey Co-chief scientist AARI Hyd Russia

17 Lalande, Catherine Team leader LU Bio Canada

18 Legatt, Rebecca Student IARC Hyd USA

19 Makhotin, Mikhail Scientist AARI Hyd Russia

20 Makkaveev, Petr Team leader IO RAS Che Russia

21 Meldrum, David Moor.Tech NOCS Tec UK

22 Nikulina, Anna Scientist AARI Che Russia

23 Pietro, Jeff Mooring Tech WHOI Tec USA

24 Pipko, Irina Team leader POI RAS Che Russia

25 Pnyushkov, Andrey Scientist IARC, UAF Hyd USA

26 Pugach, Svetlana Scientist POI RAS Che Russia

27 Rember, Rob Chief Mooring Tech

IARC, UAF Tec USA

28 Repina, Irina Team leader IAP RAS Met Russia

29 Smirnov, Alexander Scientist IAP RAS Met Russia

30 Syromyatina, Margarita Adm. assistant SPb SU Adm Russia

31 Vinogradova, Elena Scientist IO RAS Che Russia

32 Waddington, Ian Mooring Tech NOCS Tec UK

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Abbreviations

Affiliation

Team

AARI Arctic and Antarctic Research Institute Adm Administration

IARC International Arctic Research Center UAF Bio Hydrobiology

IO RAS Shirshov Institute of Oceanology Che Hydrochemistry

IAP RAS Obukhov Institute of Atmospheric Physics Geo Geochemistry

LU Laval University Hyd Hydrograhy

NOCS National Oceanographic Center Southhampton Ice Ice

POI RAS Pacific Oceanographic Institute Met Meteorology

SPbSU St.Petersburg State University Tec Mooring technicians

UAF University of Alaska Fairbanks

IFM Institut fuer Meereskunde

NABOS 2009 Cruise Map August 15 – September 7, 2009

Cabin Assignment

D E C K D E C K

D E C K

Name Cabin #

1. Alexeev, Vladimir 6-1

2. Alexeeva Tatiana 6-10

3. Belcheva, Nina 6-13

4. Beliveau, Ian 7-18

5. Bienek, Pieter 6-21

6. Birke, Ewig 7-20

7. Bouchard, Caroline 7-13

8. Chechin, Dmitriy 6-23

9. Chernyavskaya, Ekaterina 6-18

10. Dmitrenko, Igor 6-2

11. Folomeev, Oleg 6-24

12. Ilina, Anastasia 7-22

13. Ivanov, Vladimir 6-5

14. Keen, Peter 7-14

15. Kemp, John 7-16

16. Kirillov, Sergey 6-6

17. Lalande, Catherine 7-15

18. Legatt, Rebecca 7-17

19. Makkaveev, Petr 6-20

20. Makhotin, Mikhail 6-22

21. Meldrum, David 7-9

22. Nikulina, Anna 7-24

23. Pietro, Jeff 7-12

24. Pipko, Irina 6-15

25. Phyushkov, Andrey 7-7

26. Pugach, Svetlana 6-19

27. Rember, Rob 7-6

28. Repina, Irina 6-9

29. Smirnov, Alexander 6-17

30. Syromyatina, Margarita 6-12

31. Vinogradova, Elena 6-11

32. Waddington, Ian 7-10

Cruise Schedule

Activity Date Location Work Meetings

August, 15 Saturday

Kirkenes 10:00 – 15:00 Loading and embarkation

21:00 – 22:00 Welcome meeting 22:00 - 24:00 Welcome reception

Departure from Kirkenes 16:00 August, 15 August 16 Sailing to Station #1

(Barents Sea) Checking and preparation of equipment

9:00 – 12:00 Safety instruction meeting 13:00 – 16:00 Icebreaker tour 17:00 – 19:00 NABOS program overview. Team presentations

August 17 Sailing to Station #1 (Barents Sea)

Meteorology, equipment preparation

9:00 – 11:00 Team leaders workshop 17:00 – 19:00 Team presentations

Start of operations in watches: 13:00 August 18, 2009 August 18 Station #1, Svalbard

transect CTD, met, net tow M SAMS

August 19 Svalbard transect, Sailing to the Franz Joseph Land (FJL) transect

CTD, met, net tow M4, M7

August 20 FJL transect CTD, met August 21 FJL transect, CTD, met, M11 August 22 FJL transect, sailing to

St.Anna Trough transect CTD, met

August 23 St.Anna transect,

CTD, met, M St.Anna

August 24 Sailing to Severnaya Zemlya (SevZ)

August 25 SevZ transect CTD, met August 26 SevZ transect CTD, met, M5 August 27 Sailing to Lomonosov

Ridge (LR) transect CTD, met, net tow, SST buoys

August 28 LR transect, Sailing to the Laptev Sea (LS) transect

CTD, M8, M4, net tow, SST buoys

August 29 LS transect CTD, met, net tow August 30 LS transect CTD, met, mooring M1n,

checking on M1o August 31 LS transect, sailing

HOME. CTD, met

Meetings as needed

End of operation in watches: 20:30 August 31, 2009 September 1 Sailing home Packing 17:00 – 19:00 Team Presentations:

Preliminary results September 2 Sailing home Packing September 3 Sailing home Packing September 4 Sailing home Packing September 5 Sailing home Packing 18:00 – 20:00 Final meeting

21:00 – 28:30 Farewell reception September 6 Sailing home Packing Estimated arrival in Kirkenes: September 6, Sunday, around midnight Expedition team leaves the vessel before 10 a.m, on September 7 Notes: 1. Ship time (Moscow Time = GMT+3 hrs) is used. Norwegian time = GMT+2 hrs. 2. Watches schedule: 08:00 – 16:00; 16:00 – 24.00; 00:00 – 08:00 3. We usually get together either in the meeting room or in the lounge for movies, slide shows, popular presentations, etc. Cruise participants are strongly encouraged to bring along their favorite movies, prepare a talk/slide show on practically any subject of general interest.

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Expedition meetings. Preliminary agenda August 15, 21:00 – 22:00 Welcome Meeting

(chaired by Vladimir Alexeev)

Welcome from the Ship Owner and the Crew Captain of the Icebreaker Kapitan Dranitsyn (Russia)

Welcome from Russian NABOS Partners Co-chief scientist Dr.Sergey Kirillov (Russia)

Welcome from the NABOS Project Chief Scientist Dr.Vladimir Alexeev (USA)

Brief presentation of Expedition Participants

August 16, 09:00 – 16:00 Orientation meeting

(chaired by Vladimir Alexeev)

Safety Rules aboard Icebreaker Kapitan Dranitsyn First Chief Mate and First Passenger Mate

Safety Regulation during research operations aboard Kapitan Dranitsyn Cruise chief scientist Dr.Vladimir Alexeev

University of Alaska Fairbanks Regulation on Discrimination and Sexual Harassment Dr.Vladimir Ivanov, IARC UAF Alarm Safety Training

supervised by KD crew Excursion around the Icebreaker (13:00-16:00)

KD crew

August 16, 17:00 – 19:00, Research Team Meeting

chaired by Igor Dmitrenko (Germany)

NABOS program overview Vladimir Alexeev (USA)

Hydrographic research during NABOS 2009 expedition Co-Chief scientist Sergey Kirillov (Russia)

Biological studies during NABOS 2009 expedition Catherine Lalande (LU, Canada)

Ice observations during NABOS 2009 expedition Tatiana Alexeeva (AARI, Russia)

August 17, 17:00 – 19:00, Research Team Meeting chaired by Vladimir Ivanov (USA) Mooring operations during NABOS 2009 expedition

Rob Rember (IARC, USA) Meteorological research during NABOS 2009 expedition

Irina Repina ( Russia) and Vladimir Alexeev (USA) Hydrochemical research during NABOS 2009 expedition

Team leader

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September 1, 18:00 - 19:00, Research Team Meeting chaired by Sergey Kirillov (Russia) Agenda TBD.

September 5, 18:00 - 19:00, Final Meeting chaired by Vladimir Alexeev (USA)

NABOS 2009 Expedition: Highlights and activity report Vladimir Ivanov

Brief reports from research teams, 10 minutes each Team leaders

Discussion Final remarks: Data exchange policy, cruise report, common documents

Vladimir Alexeev, University of Alaska Fairbanks, USA

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NABOS 2009 Operational schedule Operation Time (end) latitude longitude Depth CTD Mooring Net SST buoys Depart KKN 8/15/09 16:00 69-45.20 30-08.45 KD0109 8/18/09 13:00 81-13.82 30-58.42 x x KD0209 8/18/09 15:00 81-18.13 30-58.62 x x KD0309 8/18/09 17:00 81-22.45 30-58.82 x x KD0409, Mooring SAMS 8/19/09 00:00 81-30.00 31-00.00 x D x KD0509, M4 8/19/09 07:00 81-34.00 30-51.00 x D x KD0609 8/19/09 08:30 81-37.00 31-00.89 x x KD0709, M7 8/19/09 15:30 81-40.00 31-11.00 x R x KD0809 8/19/09 17:30 81-47.31 31-08.13 x x KD0909 8/19/09 19:30 81-54.61 31-05.22 x x KD1009 8/19/09 21:30 82-01.92 31-02.23 x x KD1109 8/20/09 22:30 83-18.82 60-05.37 x x KD1209 8/21/09 00:00 83-10.68 60-04.37 x x KD1309 8/21/09 03:00 83-02.55 60-03.40 x x KD1409 8/21/09 05:00 82-54.41 60-02.48 x x KD1509 8/21/09 07:30 82-46.27 60-01.58 x x KD1609 8/21/09 09:30 82-38.14 60-00.72 x x KD1709, M11 8/21/09 17:00 82-30.00 60-00.00 x D x KD1809 8/21/09 19:00 82-23.02 59-58.67 x x KD1909 8/21/09 21:00 82-16.04 59-57.49 x x KD2009 8/21/09 23:00 82-09.06 59-56.34 x x KD2109 8/22/09 01:00 82-02.08 59-55.22 x x KD2209 8/22/09 12:00 80-58.18 65-53.52 x x KD2309 8/22/09 14:00 80-58.86 66-46.57 x x KD2409 8/22/09 16:00 80-59.42 67-39.74 x x KD2509 8/22/09 18:30 80-59.84 68-33.00 x x KD2609 8/22/09 21:00 81-00.13 69-26.34 x x KD2709 8/22/09 23:00 81-00.29 70-19.72 x x KD2809 8/23/09 01:00 81-00.33 71-13.12 x x KD2909 8/23/09 03:30 81-00.23 72-06.51 x x KD3009, M St.Anna 8/23/09 11:00 81-00.00 73-00.00 x D x KD3109 8/23/09 13:00 80-59.49 73-53.55 x x KD3209 8/23/09 15:00 80-58.85 74-47.12 x x KD3309 8/23/09 17:00 80-58.07 75-40.55 x x KD3409 8/23/09 19:00 80-57.17 76-33.82 x x KD3509 8/25/09 01:00 81-18.65 106-59.14 x x KD3609 8/25/09 03:00 81-13.18 106-22.60 x x KD3709 8/25/09 05:00 81-07.65 105-46.81 x x KD3809 8/25/09 07:30 81-02.07 105-11.77 x x KD3909 8/25/09 10:15 80-56.43 104-37.44 x x KD4009 8/25/09 12:30 80-50.73 104-03.83 x x KD4109 8/25/09 14:45 80-44.99 103-30.91 x x KD4209 8/25/09 17:00 80-39.20 102-58.66 x x KD4309 8/25/09 19:15 80-33.35 102-27.08 x x KD4409 8/25/09 21:25 80-27.46 101-56.14 x x KD4509, M5 8/26/09 04:00 80-21.53 101-26.02 x D x KD4609 8/26/09 06:00 80-14.68 101-00.71 x x KD4709 8/27/09 20:15 80-58.25 137-38.94 x x D

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KD4809, M8 8/28/09 03:00 80-47.00 138-47.00 x R x KD4909 8/28/09 06:00 80-34.46 139-43.32 x x KD5009 8/28/09 09:00 80-21.77 140-37.42 x x D KD5109 8/28/09 12:00 80-08.95 141-29.19 x x KD5209, M3 8/28/09 20:00 79-56.00 142-19.00 x R x D KD5309 8/28/09 22:30 79-47.65 142-53.76 x x KD5409 8/29/09 02:00 79-39.23 143-27.82 x x KD5509 8/29/09 04:30 79-30.76 144-00.97 x x KD5609 8/29/09 06:45 79-22.23 144-33.24 x x KD5709 8/29/09 09:00 79-13.64 145-04.65 x x KD5809 8/30/09 06:00 79-56.92 126-23.73 x x D KD5909 8/30/09 09:00 79-41.77 126-17.19 x x KD6009 8/30/09 11:45 79-26.62 126-10.96 x x KD6109 8/30/09 14:15 79-11.47 126-05.03 x x D KD6209 8/30/09 16:45 78-56.31 125-59.36 x x KD6309 8/30/09 20:00 78-41.16 125-53.95 x x KD6409, M1 8/31/09 03:00 78-26.00 125-49.00 x R x D KD6509 8/31/09 05:30 78-10.73 125-47.56 x x KD6609 8/31/09 08:00 77-55.47 125-46.39 x x KD6709 8/31/09 10:30 77-40.20 125-45.26 x x KD6809 8/31/09 13:00 77-24.93 125-44.19 x x KD6909 8/31/09 15:30 77-09.66 125-43.15 x x KD7009 8/31/09 18:00 76-54.40 125-42.16 x x KD7109 8/31/09 20:30 76-39.13 125-41.20 x x Arrive KKN 9/6/09 22:00 69-45.20 30-08.45

Note 1. Ship time (Moscow Time = GMT+3 hrs) is used. Norwegian time = GMT+2 hrs. Note 2. Red color denotes stations with mooring operations, brown color denotes ice station Note 3. Time estimations are done for the average speed with respect to the expected ice conditions on

the route Note 4. Exact station coordinates will be specified with respect to actual bottom topography Note 5. Specific work activities at exact station may be excluded on request of corresponding team leader D – mooring deployment R – mooring recovery

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Miscellaneous Information

Things to Bring Clothing, Outside Commissary or

Store

There is none. Be sure to bring adequate supplies with you or purchase before boarding.

Communications

Winter Parka light weight jacket cap wear coverings Face mask warm gloves with clips to attach to parka steel-toed winter boots -non-skid soles shoes or hiking boots - non skid soles for inside and on deck wool or thick socks that wick moisture from skin pants windproof snowpants wool hard hat - will be provided

Internet is available as a dial-up connection thru the satellite phone -- very costly (your expense) and very unreliable. Charges for e-mail and internet are paid at the end of the cruise in USD to the ship's purser.

Clothing, Inside Cruise Map

Health Insurance Coverage information Forms Extra glasses / contacts Non-metal neck lanyard for

glasses cleaning supplies for

contacts Prescription medications sufficient for minimum of 5

weeks be sure to leave in original containers

Sunglasses (important) Non-metal neck lanyard

for glasses Sunscreen (important) Over-the-counter medications Headache remedies cold remedies sinus remedies motion sickness (very

important) diahrrea remedies muscle relaxers shower soap

swimwear for swimming pool and sauna (optional) exercise wear (optional) leisure clothing (wash and wear) shower shoes or flip flops (optional)

The IARC website at www.iarc.uaf.edu shows the cruise map as well as information from previous research cruises.

Cabins

Emergency Contact

In the event of an emergency, the people to contact is Dr. Igor Polyakov of IARC E-mail: igor@iarc.uaf.edu Phone: Wk 1-907-474-2686; Hm 1-907-474-0598. The information will be relayed to the KD during daily contact. A back-up fax will be sent ASAP.

Misc. Ship Info

Fully furnished including bedding, toilet and shower. Single occupancy. Lockable from the inside. Daily housekeeping. Bedding laundered weekly. Storage is limited so it is recommended not to bring suitcases, use duffle bags or foldable luggage. There are no weight restrictions on board but check your airline for their luggage size and weight limits.

Laundry Laundry facilities You can either do your laundry yourself (approximately $4 USD per load, detergent is provided) or pay a housekeeper to do it for you at a higher cost. Clothes are hung up to dry.

Chapstick Shampoo & other hair

products Deodorant Photos & info from your

institute Toothbrush & toothpaste Electrical converter with assorted plugs check to make sure the

converter is powerful enough for items

being plugged in Alarm clock Flashlight Extra batteries for battery operated equipment Books and magazines Camera with extra battery Bottled water and soda (recommended) Snack food Bring extra copies of passport & itinerary

The Icebreaker Kapitan Dranitsyn is a cruise ship that is leased to serve as a research vessel. The accommodations are spacious, there is a swimming pool, sauna, small workout area, lounge (no alcohol is served). A safety presentation and life boat drills are held shortly after departing

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Kirkenes. A safety manual is included in a booklet that will be given to you on the Kapitan Dranitsyn. Information on the Kapitan Dranitsyn can be found on the IARC website as well as the internet.

Equipment

There is a projector for Power Point presenta- tions, a combination printer, scanner and copier. Please bring a laptop computer if you can. Some limited office supplies will be provided.

Identification Badge

NABOS expedition members will be given an ID badge to wear (optional).

Smoking Regulation

Smoking is permitted only at the specially designated area near the stairs on deck 4. No smoking in cabins, laboratories, lounge etc.

Meals and Snacks

Deck 5 -- Breakfast: 8-9 am;

Lunch: 1-2 pm; Deck 5 -- Tea: 4-5 pm;

Dinner: 8-9 pm Deck 4 -- open 24 hrs. Hot water, tea, instant coffee, sweets (small room by Lounge).

Tipping

Is not required. Some tip the crew members at the end of the cruise, leave books or magazines, have small items to give away such as pens, pins, or candy.

Interpreter Ms. Margarita Syromyatina from St.Petersburg State University is an interpreter and administrative assistant. She can assist with translation from Russian to English if necessary Most of the members of the research expedition are fluent or understand English, but the ship's crew may not.

Medical AssistanceThere is a small clinic staffed by a Russian medical doctor.

Valuables

It is recommended not to bring valuable jewelry with you. It is dangerous to wear rings and necklaces or chains around equipment.

Voltage

220 volts on a frequency of 50 Hz. Please bring your own plug adaptors (US to European).

Kirkenes, Norway and Misc.

Airport Arrival Lodging Misc. info

A shuttle is available. Have Norwegian Kroners for payment. The same is true for return transportation to the airport. Kirkenes is small and any driver will know the locations of all hotels.

There are several hotels in Kirkenes. However, since they do not have plenty of rooms it is recommended to book hotel beforehand. In case of problems while booking hotel you may apply to Henricsen Shipping Service AS, NABOS agent company in Kirkenes with reference to NABOS-2009 cruise: Phone: +47 78991129 e-mail: h-shipp@online.no

1.) Change currency before arriving in Kirkenes. Normal banking hours are 9:30 am to 4:00 pm, Monday thru Friday. You will need both Kroners and U.S. dollars. 2.) Credit cards are not accepted everywhere. 3.) One piece snow-machine suits are available for rent in Kirkenes. If one is rented, make sure it is large enough to wear a sweater or large shirt underneath.

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Approx. service fees aboard the I/B Kapitan Dranitsyn

Laundry:

Charges for laundry services rendered by the Owner’s* Charges in Rubles**

Type of service rendered Tariff VAT 18 % Amount 1. GENTLEMEN (washing and ironing) ironing)

1.1. Shirts (regular\sports) 74,57 73.42 88,00 1.2. T-shirt (SS\No buttons) 44,97 8,08 53,00 1.3. Underwear (Sports, vests) 29,66 5,34 35,00 1.4. Pyamas, jacket (cotton) 89,83 76,77 106,00 1.5.Handkerchief 75,26 2,75 18,00 1.6.Socks (per pair) 22.04 3,97 26,00 1.7.Swimsuits \ Shorts 59,32 10,68 70,00 1.8.Trousers 89,83 76,77 106,00 2. LADIES (washing and ironing)

2.1. Dress 734,75 24,25 159,00 2.2. Blouse 89,83 76,77 106,00 2.3.Slacks 89,83 16,17 106,00 2.4. T-shirt (SS\No buttons) 44,97 8,08 53,00 2.5. Skirt 89,83 16.17 106,00 2.6. Slip (petticoat) 29,66 5.34 35,00 2.7. Nightgown (Pygamas) 89,83 16.17 106,00 2.8. Underwear 22,04 3,97 26,00 2.9 Swimsuits \ Shorts 59,32 10.68 70,00 2.10. Handkerchief 15,26 2.75 18,00 2.11. Jacket, sweater 149,15 26.85 176,00 3. Ironing

3.1. Dress 89,83 76,77 106,00 3.2. Blouse, Shirt 59,32 70,68 70,00 3.3. Jacket, skirt 74,57 73,42 88,00 3.4. Trousers, pants 74,57 13,42 88,00 Charges for laundry services, by self-service method

Washing and ironing (total) including: 84,75 15,25 100,00

1. Washing and drying of 5 kg of linen 67,80 72,20 80,00

2. Drying of linen (up to 1 hour) 76.95 3,05 20,00 *Items received from 08:00 till 12:00 are ready in 48 hours; 100% extra is charged for 24 hours service. **The rate of exchange applied on the date of invoice billed.

Radio, e-mails, fax, phone:

Service

TELEX, FAX

first address

TELEX, FAX

second E-mail Delivery

notification

Charges in USD per 256 bit ( 32 bytes)

0,25* 0,07* 0,18* 0,17*

Voice & data Fax Charges in USD per minute 1,25* 4,50*

*Additionally VAT at rate of 18 % is applied.

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Discrimination and Sexual Harassment Regulation Note

All University of Alaska Fairbanks employees and charter party participants are subject to, and must abide by, the university’s policy and regulation on Discrimination and Sexual Harassment, P04.02.020. Full text of the policy and regulation is located at: http://www.alaska.edu/bor/regulation/4r/r04-02.html

NABOS Expedition 2009 Safety Guidelines aboard the I/B Kapitan Dranitsyn Developed by the NABOS group in consultation with UAF Risk Management and Captain Tom Smith, University of Alaska Marine Superintendent I. Introduction

This document, in conjunction with the attached document “RVOC Safety Training Manual, chapter 1 Research Party Supplement” (Attachment 3) is intended to describe the safety protocols to be employed during the NABOS expedition. Additionally, the authority structure of the expedition and a system of watches will be described because a safe working environment is directly affected by an ordered operation during scientific activities conducted by personnel who are well rested. Participation in scientific operations requires that you have read these documents.

All participants of the expedition should understand that inherent risk is associated with shipboard operations. Operations occur around the clock, twenty-four hours per day. We work with heavy equipment, near and over the side of a vessel. Conditions can be windy, icy, slippery and cold. Rough weather can cause the vessel to pitch and roll. Additionally, we are working aboard a ship-of-opportunity, and not a dedicated research vessel, and therefore certain operations must be improvised. This manual is part of an effort to establish a culture of safety during the expedition that will try and make all operations as safe as possible.

If any participant has a concern, or if they think something is unsafe, or if they have suggestions on how to improve operations, they should communicate their concerns and/or suggestions to their shift operations safety officer and/or to the cruise chief scientist.

It is the policy of the NABOS group that safety comes first and science comes second

II. Chain of Command

a) On a ship, the Captain is ultimately responsible for the safety of the passengers. The Captain has authority over all operations which impact the safety of participants or the safety of the ship itself.

b) Because of the unique nature of our charter aboard a ship of opportunity, and as described in the NABOS charter agreement with ship owner, certain responsibilities are given to the scientific party. UAF personnel have authority over the other personnel who run the hydrographic stations.

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c) The Chief Scientist for the cruise is Dr. Vladimir Alexeev. Except where superseded by the authority of the ship’s Captain, he has ultimate authority with regard to scientific operations. As he cannot be expected to be available and working 24 hours per day, there will be a designated Watch Safety Officer Dr. Sergey Kirillov from AARI. During mooring operations, IARC Chief Mooring Technician, Mr. Rob Rember (or the person he authorizes), will be in charge of operations, and will be expected to determine the window of safety appropriate to the circumstances.

d) Expedition participants are encouraged to point out unsafe operations or conditions to the on-duty watch officer. Under such circumstances, it is the responsibility of the watch officer to assess the situation, and make a decision about how or if the operation should proceed.

III. Establishment of Watches

Every oceanographic station will be supervised by an individual who is highly experienced with oceanographic operations: a watch officer. This individual is responsible for supervising, including directing the general safety of operations. This person has the authority to halt operations, et cetera. This person should be able to communicate fluently both in English and in Russian, and experienced with directing the ship when lines are in the water and solving problems such as back-lashed winches, et cetera.

Under extreme circumstances such as issues with winches or lines or equipment, the on-duty watch officer should involve the most experienced person on the boat to help resolve the issue, if necessary waking them up. The watch officer may participate in the operations as is reasonable, but should not be essential to such operations in order that they may be able to step back, observe, and direct.

Each participating group shall communicate to the Chief Scientist a 12-hour watch schedule for their activity with hours, personnel and room numbers, and who should be notified of an upcoming station during each shift. During our scientific survey, the responsible Watch Safety Officer will be responsible for notifying the group leader of each watch as a station is approached. The daily operation plan, including schedule of watches (Attachment 1), will be posted in public areas at decks 5, 6 and 7. This is only the document to advise the Captain or his Chief Mate on duty to carry out research activity. Any corrections must be authorized by the Chief Scientist or Watch Officer on duty.

The Watch Officer completes the Station List (Attachment 2) reporting all performed research activities. During the oceanographic station no research activity is allowed without notification and only upon permission of the Watch Officer. The Watch Officer is authorized to communicate with the Captain or his Chief Mate on duty regarding any performed research operations. IV. Personal Safety Equipment:

All expedition personnel will be required to wear a suitable hard hat (helmet) when in the area of scientific operations. Recognizing the extreme climate that we operate in, this helmet should be of the type that can easily be worn over a hat. Cold weather liners should be provided. Failure to wear adequate equipment may mean that you are dismissed from operations until you are properly attired. It is the responsibility of the Watch Officer to enforce this.

Long hair should be properly secured. Jewelry such as rings should be removed. Personnel should wear protective eye wear (safety glasses) when working in close proximity

to equipment or operations that potentially expose them to eye hazards. Additionally, safety-toed shoes or boots will be worn when working with or near loads that could impact or roll onto the foot area. We have had good luck with these workboots: http://www.muckbootsonline.com/steel_toe_chore_work_boot.html All safety-related training will be documented with topic of training, name of trainee, and training content.

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V. Safety practices demonstration and drills

A safety practices seminar on the operations deck will be conducted where typical issues and proper practices are discussed. a) Topics to be discussed: dynamic loading, wire inspection and safety, operations in under

roll, backlashing of a winch, et cetera.

b) Demonstration of proper procedures for handling of loads in under roll: Use of tag lines and stays. The Russian crane operators should participate in this. Tag lines should be rigged for all ice-free operations, as they are difficult to rig rapidly if needed. They only need to be secured when the watch officer determines their need.

VI. Mooring operations

These operations are the most dangerous at-sea operation. There are a number of convenient vantage points where these operations can be observed. There is a core team of mooring technicians who are responsible for mooring operations day or night, whenever a station comes along. However, successful operations require a large team, about 8 persons. Fully manned shifts will be established before all mooring operations.

The mooring team and Chief Scientist will gather all participants in mooring deployments together prior to the operation to discuss the upcoming activity. Difficult/risky procedures will be identified as well as overall work-flow. VII. Safety consciousness

The NABOS team will strive to cultivate a culture of safety where people are encouraged to voice concerns and have them answered. VIII. Safe Operating Conditions

As stated in our charter, it is the responsibility of the ship’s captain to determine the safe operating conditions of the vessel, and the science party will defer to the Captain’s judgment if conditions exceed the operating capacity of the vessel. Complementary to this, the Chief Scientist or the Watch Officer will have the authority to halt operations if conditions are deemed unsafe. During any operation, any member of the party should bring safety concerns to the attention of the watch officer or mooring technician who has the authority to evaluate the situation and make a decision about how to proceed, or to shut down the operation, as their judgment warrants.

During mooring deployment and recovery, the mooring technicians have the authority to conduct the operation safely, and if he/she feels that the operation cannot be completed safely, to abort the operation. IX. Crane considerations

In the absence of an A-frame, our charter authorizes the ship Owner to perform operations in support of our oceanographic research activities at sea using the fore and aft cranes.

a) We have been notified by the Captain that the Kapitan Dranitsyn aft-deck crane is limited to operations in which the ship’s roll is not to exceed 5°. It is the policy of the NABOS expedition that we will defer the Captain’s authority in enforcing this operating threshold, as he has wisely done in the past. Additionally, good common sense, professional judgment, and principles of seamanship should be our guide in making these decisions.

b) A system of crane signals will be established and communicated to the crane operators.

X. Ice-station a) Ice station require a special set of considerations. The Chief Scientist will first test the ice

with probes to determine the suitability of the ice conditions for making an ice camp.

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Once the safety of the ice has been established, expedition members will be permitted to venture onto the ice.

b) Hazardous regions such as melt-ponds, et cetera will be flagged and must be avoided.

c) Polar bears are a potential danger while on the ice. There will not be an armed guard available. However, a watch will be maintained on the bridge at all times while expedition members are on the ice. The ships horn will be blasted to notify parties on the ice of their need to return to the vessel.

XI. Accident/Incident Reporting and Notification

1. Individuals involved in an accident/incident have the responsibility to notify the Chief Scientist, or other authorized Watch Officer, immediately after the accident, or incident, has occurred. The person involved in an accident will complete a University of Alaska Accident/Incident Report (Attachment 4) at their earliest convenience and forward to the Chief Scientist, or other authorized Watch Officer. If the person involved in the accident/incident is unable to complete the report, it will be completed by the Chief Scientist or other authorized Watch Officer. Accident/Incident Report forms can be found at http://www.uaf.edu/safety. Completed forms will be faxed to Environmental Health, Safety, and Risk Management (EHS/RM) at 907-474-5489 within 48 hours. 2. In the event a work-related injury/illness requires hospitalization, or is fatal, the Chief Scientist or authorized Watch Officer will notify EHS/RM immediately to facilitate mandated reporting to the Occupational Safety and Health Administration (OSHA). Patients admitted to the ship’s infirmary, under the physician’s direct care for 8 hours or more, will be considered “hospitalized”. When contacting EHS/RM regarding a hospitalization/death, please include the following information: patient name, location of accident, time of accident, a contact person and the telephone number of the contact person, a brief description of the accident, the number of fatalities or hospitalized employees, and the extent of any injuries. EHS/RM will make the required notification to OSHA based on the information provided. Failure to notify OSHA within 8 hours of hospitalization or fatality can result in citations and monetary penalties assessed to UAF, specifically the department failing to make the notification to EHS/RM. It is imperative that EHS/RM be contacted as soon as there is knowledge of an impending hospitalization, or a fatality occurs, to facilitate this OSHA notification. 3. In the event there are any questions regarding these procedures, how to report a hospitalization or a fatality, or if you need to consult with a safety officer, please contact EHS/RM at (907) 474-5413. After hours, weekends, holidays, etc., call University Emergency Dispatch at (907) 474-7721 and they can relay the message to an EHS/RM safety officer.

4. State of Alaska Report of Occupational Injury or Illness (Attachment 5), also referred

to as the Workers' Compensation Form, should be completed for all accidents requiring medical treatment and/or hospitalization, or time off work due to work-related injury/illness, or when an injured employee loses consciousness. If in doubt, contact EHS&RM for guidance on when and how to complete this form. Unfortunately, these forms are not available online so hard copies need to be hand-carried to your field operations. The Chief Scientist or other authorized Watch Officer will complete a Report of Occupational Injury or Illness within 10 days of the date of the accident. Completed accident forms should be distributed as follows: The Blue copy must be sent to the Alaska Workers' Compensation Board in Juneau, Alaska; the address can be found on the front of the form. The Pink copy should be sent to ESH&RM, the white copy must be sent to Statewide Risk Management, and the employee keeps the Yellow/Green copies.

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As typical mail service will not be available, these forms can be faxed to the Department of Statewide Risk Management at (907) 450-8151. Failure to report claims in a timely manner may result in an assessment of penalties against the University by State agencies. Departments will be responsible for paying any fees arising out of their delayed reporting.

Attachments: 1. Station Plan Sheet 2. Station List Sheet 3. RVOC Safety Supplement 4. University of Alaska Accident/Incident Report 5. State of Alaska Report of Occupational Injury or Illness

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Attachment 1: Station Plan Sheet

Position Activity Date dd/mm/yy

Ship Time

hh:mm

Lat, N

Lon, E

Station number

Watch Officer

Depth, m Echo-

sounder CTD/

Rosette Moor dep

Moor rec

Tutbu-lence

Nets Ice station

06/10/09 11:00 8130.00 11000.00 KD0108 Dmitrenko > 3000 x 12:00 x 12:30 x

end 13:00

06/10/09 15:00 8124.37 10900.85 KD0208 Dmitrenko > 3000 x 16:00 x 16:30 x 17:00

end 18:00

Co-Chief Scientist Chief Scientist

______________________________ _______________________________ Sergey Kirillov Vladimir Alexeev

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Attachment 2: Station List Sheet

Icebreaker KAPITAN DRANITSYN, August 15 – September 7, 2009

STATION LIST

Station Number: KD 01 09 Data:___________ Time of beginning:

__________________________________________________________________ dd/mm/yy hh:mm (GMT*)

Latitude:_______ N Longitude:_______ E Depth:______m Ice:____________ (navigation chart)

Watch officer: _________________________

Time

GMT*

GPS Position

#

Research Activity

beginning end beginning end

Comments 1

Comments 2

= = 1 Echo-sounder = =

Depth:

= =

= = 2

CTD/ Rosette

= =

Sampling levels:

= =

3 Mooring

deployment

= =

Final position: = ; =

= = 4

Mooring recovering

= =

= = 6

Turbulence measurements

= =

Sampling list:

= = 7 Nets tow

= =

#: Final position: = ; =

= = 8 Ice Station = =

= = 9 = =

= = 10

= =

*GMT Time = Moscow time - 3h

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University of Alaska Fairbanks

Accident/Incident Report (personal injury)

To report an automobile accident, do not use this form,

please go to:

http://www.alaska.edu/swrisk/download/alinsured.pdf - fill

out form___________________________________________SECTION I: EMPLOYEE INFORMATION (completed by employee)

Name________________________________________________________ Sex _____ ______ Date of Birth_____

(Last, First, M) Male Female

Home Address_____________________________________________________________ Home Phone__________________

Date Employed_____________ Supervisor’s Name_______________________________

Department___________________________________________________________________________ Work Phone______

(Normal department, even though working in another department at time of incident)

___________________________________________________SECTION II: INCIDENT (completed by employee)

Job title at time of incident______________________________________________________________ Experience in this job__

Department where incident occurred__________________________________________ On company premises? Yes ___ No

Exact location of incident__________________________________________________________________________________

How did the incident occur? Describe events that resulted in incident. What happened? How did it happen? What were you d

(Be specific)

___________________________________________________________________________________________

___________________________________________________________________________________________

___________________________________________________________________________________________

___________________________________________________________________________________________

___________________________________________________________________________________________

______________________________________________________________________________________________________

Describe injury/illness in detail. Indicate body part(s) affected. (Examples: Twisted left knee with excessive swelling, cut right in

finger at second joint, fracture of ribs, nauseous from inhaling fumes, etc.)

Attachment 3: University of Alaska Accident/Incident Report

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______________________________________________________________________________________________

______________________________________________________________________________________________

Name the object/substance that directly injured employee. (Examples: lathe, chlorine gas, 50 pound box, etc.)

______________________________________________________________________________________________

______________________________________________________________________________________________

______________________________________________________________________________________________

Name(s) of witness(es)_____________________________________________________________________________

Severity of injury: ___None ___First Aid ___Medical treatment ___

Date of incident_____________________ Time_____:_____ __AM __PM Date employer knew of accident________________

Additional Employee Comments:

_________________________________________________________________________________________________________

_________________________________________________________________________________________________________

_________________________________________________________________________________________________________

_________________________________________________________________________________________________________

Fill in the above information and print the two page form. Forward to your supervisor for

completion of section III

______________________________________________________SECTION III: SUPERVISOR’S REPORT OF INCIDENT (completed by employee’s supervisor)

When were you notified of injury/illness? Date________________________________ Time ______:_______ ____AM ____PM

Do you agree with the employee’s incident information on side one? ____Yes ____No (provide comments below)

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

What could have been done to prevent this accident?__________________________________________________________________

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

What action have you taken to avoid any reoccurrence?_______________________________________________________________

___________________________________________________________________________________________________________

___________________________________________________________________________________________________________

___________________________________________________________________________________________________________

___________________________________________________________________________________________________________

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Supervisor’s name________________________________________________

Shop/Department________________________________________________

Supervisor Signature______________________________________________________________Date _________________________

Forward to EHS&RM via intercampus mail Box 8145, or fax at 474-5489

______________________________________________________ SECTION IV: INVESTIGATION (completed by Safety Officer)

Background Information of Incident (provided by employee) validated ___Yes ___No (If no, provide comments__________________

___________________________________________________________________________________________________________

___________________________________________________________________________________________________________

Account of Accident (what happened-sequence of events, extent of damage, type of accident/hazard, agency or source of energy/hazardo

material. etc.) __________________________________________________________________________________________________

_____________________________________________________________________________________________________________

_____________________________________________________________________________________________________________

_____________________________________________________________________________________________________________

_____________________________________________________________________________________________________________

_____________________________________________________________________________________________________________

Analysis of Accident (How/Why—Direct, indirect, and basic causes)

_____________________________________________________________________________________________________________

_____________________________________________________________________________________________________________

_____________________________________________________________________________________________________________

_____________________________________________________________________________________________________________

Recommendations to Prevent a Recurrence

_____________________________________________________________________________________________________________

_____________________________________________________________________________________________________________

_____________________________________________________________________________________________________________

Safety Officer Name_______________________________________________________________

Safety Officer Signature________________________________________________________________________

Date_______________________________

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Attachment 4: State of Alaska Report of Occupational Injury or Illness

27

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