naco training prepared by the pcc standing committee on training rda naco program training workshop...
TRANSCRIPT
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NACO Training
Prepared bythe PCC Standing Committee on Training
RDA NACO Program Training Workshop Task Group
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Developed by the SCT RDA NACO Program Training Workshop Task Group:
– Lori Robare, Chair– Michael Colby– Joanna Dyla– Paul Frank– Fang Gao– Robert Maxwell– Mark Scharff– Adam Schiff
Module 1. Foundations 2
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NACO Foundations
Module 1
Module 1. Foundations 3
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Learning Objectives (1)
• At the end of the course, participants will be able to:
– Consult and use MARC 21 Authority Format, LC Guidelines Supplement, and LC Descriptive Cataloging Manual, Section Z1 (DCM Z1)
– Create and revise NARs according to RDA and the LC-PCC Policy Statements
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Learning Objectives (2)
• Apply content designation in accordance with the MARC 21 Authority Format
• Evaluate, update, and modify existing name authority records
• Determine if a named entity is established through NACO or SACO
• Understand NACO administrative details
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Day 1: NACO Foundations
• Authorities in a Shared Database• PCC NACO Principles and Parameters• Searching/BFM• Normalization• FRBR and FRAD• MARC 21 Authority Format
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Day 2: Describing Personsand Describing Families
• Persons: RDA Chapters 8 and 9
• Families: RDA Chapters 8 and 10
• Review LC-PCC PSs
• Practicum and exercises
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Day 3: Describing Corporate Bodies
• RDA Chapters 8 and 11
• Review LC-PCC PSs
• Practicum and exercises
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Day 4: Describing PlacesDescribing Works and Expressions
• Places: RDA Chapters 12 and 16 (in conjunction with Chapter 11)
• Works and Expressions: RDA Chapters 5 and 6 (in conjunction with Chapters 8-11)
• Review LC-PCC PSs
• Practicum and exercises
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Day 5: Making Changes to Existing NARsand NACO Administration
• Changes to NARs (DCM Z1)
• Review LC-PCC PSs & DCM Z1
• Practicum and exercises
• NACO administrative details
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Day 1: NACO Foundations
This module is designed to introduce NACO participants to:
• The shared database environment• PCC NACO principles and parameters • MARC 21 Authority Format• LC Guidelines Supplement to MARC
21• DCM Z1
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NACO Principles:Authorities in a Shared Database
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Standards in Card Catalogs
“The Card Division” in the early 1900s13Module 1. Foundations
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Standards Today• We have moved away from limitations of card
catalogs• LC is a member of PCC and must meet the
same standards as any NACO library
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PCC Program Overview
NACO
CONSER
SACO
BIBCO
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Name Authority Cooperative Program(NACO)
• Over 800 NACO members– Full-level members– NACO funnel projects
• Funnels may be based on geography, specialization (art, music), or language
• NACO partners contribute name authority records to LC database via utilities
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Exchanging Records• More standardization required
• Local systems/utilities are different
• Earlier MARC formats were diverse (US MARC, CanMARC, UK MARC)
• MARC 21 is more universal
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MARC 21 to BIBFRAME
• Efforts are underway to transition from MARC 21 to a new bibliographic framework
• Collaborative process• Focus: translate the MARC 21 format to a
linked data model– While retaining as much as possible the robust
and beneficial aspects of MARC• Proposed model: BIBFRAME
– http://bibframe.org/18Module 1. Foundations
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Authority Record Creation and Distribution
Utilities
British Library
LC/NACO AUTHORITY FILE (NAF)
Utilities (such as OCLC and SkyRiver) and the British Library contribute authority records, which are then sent to LC.
Each morning all contributed authority records, including LC’s, are redistributed to the BL, the utilities, and all CDS customers.
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High Value – Low Effort
NACO’s goal:
• To build a name authority file• For the greatest good of all• With the least amount of effort by participants
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Dynamic File
• The LC/NACO Authority File is a dynamic file, changing every 24 hours
• Any record may be changed by another NACO participant for appropriate reasons
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The Catalog Serves the Users
According to the Statement of International Cataloging Principles:
• Controlled access points should be provided for the authorized and variant forms of names
• Controlled access points provide the consistency needed for collocating the bibliographic records for sets of resources
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NARs and the NAF
• Name authority record (NAR) shows authorized access point and variant access points
• LC/NACO Authority File (NAF) includes all NARs
• Libraries choose levels of authority control
• DCM Z1 Introduction describes LC’s policies for when to create a name authority record
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Cataloger’s Judgment
• Use judgment when applying many instructions
• A different choice isn’t always an error, so respect the judgment of your colleagues
• Leave a correct, unique authorized access point alone
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Specific Practices
• A practice may not apply equally to all parts of NACO work
e.g., Geographic names always require research, but personal names seldom do
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Focus on Work in Hand
• Focus on records related to an item being cataloged
• NACO (including LC) catalogers are discouraged from cruising the database to find errors
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Go To the Source
• Ask the other library’s NACO contact if you notice problems in an authority record
• NACO liaisons:
http://www.loc.gov/aba/pcc/naco/pccliaisons.html
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NACO Parameters
• Documentation• Contribution guidelines—PCC• Changes to existing NARs• Cancellation of NARs• Bibliographic File Maintenance (BFM)• Searching (why, how, and when)• Normalization rules
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NACO Parameter:Documentation
• RDA Toolkit• LC-PCC PSs• MARC 21 Authority Format• LC Guidelines Supplement to the MARC
21 Authority Format• Descriptive Cataloging Manual (DCM :
Z1)
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Use Both RDA and LC-PCC PSs
• RDA gives the basic instructions
• LC-PCC PSs give further explanations, additional applications, and examples
• LC-PCC PSs tell which RDA options and alternatives to apply
LC-PCC PSs take precedence over RDA
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MARC 21 Format : Cataloger’s Desktop
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LC Guidelines Supplement to MARC 21 Authority Format
• Instructions for LC, NACO, SACO, series, subjects practices
• Many have the statement “Do not use this field/subfield”
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LC Guidelines
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Descriptive Cataloging Manual(DCM Z1):
Name and Series Authority Records
• Instructions on handling NAR and SAR practices
• LC & PCC practices where they differ
• NACO normalization
• Examples
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DCM Z1
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Tag Links: LC Guidelines and DCM Z1
Links to additional documentation
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LC Guidelines: 053
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DCM Z1: 053
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Other Documentation
• Alphabetic List of Ambiguous Entities– DCM Z1: Headings for Ambiguous Entities– Subject Headings Manual (SHM) H 405
• LC-ALA Romanization Tables
• Policy announcements from PSD
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Division of the World:Name vs. Subject file
Is the entity a name or a subject?
Ambiguous EntitiesSHM H 405
Name Authority
File
SubjectAuthority
File
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Tabular Version of Z1 Appendixhttp://www.loc.gov/aba/pcc/saco/alpha405.html
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• http://www.loc.gov/catdir/cpso/roman.html
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Romanization Tables
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PCC Home Page
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http://www.loc.gov/aba/pcc/
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NACO Home Page
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http://www.loc.gov/aba/pcc/naco/
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• PCC listserv (http://www.loc.gov/aba/pcc/discussion.html)
• Cataloging and Acquisitions Home (http://www.loc.gov/aba/)
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Source of Latest Changes
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NACO Parameter : Contribution Guidelines for PCC
• NACO libraries decide which NARs to contribute
• Series and music work or expression NARs may be contributed only after completing additional training
• When creating certain types of NARs, other related NARs must be established
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For this NAR:
1XX Parent body. $b Subordinate body
Another NAR is needed for:
1XX Parent body
1. Parent-Subordinate Hierarchies
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1b. Parent-Subordinate Hierarchies
For this NAR:110 2 _ Universidad Complutense de Madrid. $b Biblioteca
Another NAR is needed for:110 2 _ Universidad Complutense de Madrid
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1c. Parent-Subordinate Hierarchies
For this NAR: 1XX Parent body. $b Subordinate body. $b
Subordinate body
NARs are needed for: 1XX Parent body 1XX Parent body. $b Subordinate body
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1d. Parent-Subordinate Hierarchies
For this NAR:110 2 _ Universidad Complutense de Madrid. $b
Colegio Mayor de San Pablo. $b Centro de Estudios Universitarios
NARs are needed for:110 2 _ Universidad Complutense de Madrid
110 2 _ Universidad Complutense de Madrid. $b Colegio Mayor de San Pablo
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2. Bodies in Variant Access Points
For this NAR:1XX Government agency (Jurisdiction)4XX Jurisdiction. $b Government
agency
Another NAR is needed: 1XX Jurisdiction
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2b. Bodies in Variant Access Points
For this NAR:110 2 _ Centre on Environment for the Handicapped (London, England)410 1 _ London (England). $b Centre on
Environment for the Handicapped
Another NAR is needed: 151 _ _ London (England)
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2c. Bodies in Variant Access Points
For this NAR:110 1 _ British Columbia. $b School Facilities Planning410 1 _ British Columbia. $b Ministry of Education. $b School Facilities Planning
Another NAR is needed:110 1 _ British Columbia. $b Ministry of Education
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3. Related Entities (5XX)
• In many cases, it is useful to create access points for related entities (5XX)
• Every entity in a 5XX must be established
• Reciprocal access points for related entities are required in three situations:– Persons with different identities (pseudonyms)– Earlier and later forms of a corporate name – Heads of state
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3b. Related Entities (5XX)
1XX Current name of entity
5XX $i Predecessor: $a Earlier name of entity $w r
1XX Earlier name of entity
5XX $i Successor: $a Current name of entity $w r
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3c. Related Entities (5XX)110 2 _ International
Business Machines Corporation
510 2_ $i Predecessor: $a Computing-Tabulating-Recording Company $w r
110 2 _ Computing-Tabulating-Recording Company
510 2_ $i Successor: $a International Business Machines Corporation $w r
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3d. Related Entities (5XX): Previous practice
1XX Current name of entity
5XX Earlier name of entity $w a
1XX Earlier name of entity
5XX Current name of entity $w b
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3e. Related Entities (5XX)
• It is not always useful to make reciprocal access points for related entities
100 1_ Kimball, Edward L., $d 1930-
510 2_ $i Employer: $a University of Wisconsin $w r
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3f. Related Entities (5XX)
100 1_ Lennon, John, $d 1940-1980
510 2_ $i Corporate body: $a Beatles $w r
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3g. Related Entities (5XX)• When not required, use judgment! When are
reciprocal access points useful?
110 2_ Beatles500 1_ $i Member: $a Lennon, John, $d 1940-
1980 $w r500 1_ $i Member: $a McCartney, Paul $w r500 1_ $i Member: $a Harrison, George, $d 1943-
2001 $w r500 1_ $i Member: $a Starr, Ringo $w r
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Mandatory Match 5XX-1XX
5XX MUST match 1XX on another NAR in the same authority file
110 2 _ Dallas/Fort WorthInternational Airport
510 2 _ $i Predecessor: $a Dallas/Fort Worth Regional Airport $w r
110 2 _ Dallas/Fort Worth Regional Airport
510 2 _ $i Successor: $a Dallas/Fort Worth International Airport $w r
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4. Creator/Work Access Points
For this NAR:1XX Creator. $t Work
This NAR is needed:1XX Creator
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4b. Creator/Work Access Points
For this NAR:1XX Creator. $t Work. $l Language
This NAR is needed:1XX Creator
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4c. Creator/Work Access Points
For this NAR:100 1 _ Le Guin, Ursula $d 1929 - $t Earthsea. $l
Chinese
This NAR is needed:100 1 _ Le Guin, Ursula, $d 1929-
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4d. Creator/Work Access Points
For this NAR:1XX Creator. $t Work. $k Selections
This NAR is needed:1XX Creator
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4e. Creator/Work Access Points
For this NAR:100 1 _ McDougall, Christopher, $d 1962- $t
Born to run. $k Selections
This NAR is needed:100 1_ McDougall, Christopher, $d 1962-
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Place name or corporate body in qualifier
• If a place name or a corporate body is used in a qualifier, it must be established
110 2_ Galleria d'arte contemporanea (Turin, Italy) 151 Turin (Italy)
130 _0 Circular (New York State Museum) 110 2_ New York State Museum
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Must be established!
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NACO Parameter :Changes to existing NARs
All authorized access points in the NAF are eligible to be changed by all NACO participants
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NACO Parameter :Deletion of NARs
• Only LC catalogers can delete NARs in the NAF
• NACO libraries notify LC to delete NARs
• LC/NACO database is redistributed daily to the utilities
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NACO Parameter :Bibliographic File Maintenance
(BFM)
LC bibliographic records (as distributed by CDS) must remain in synch with the NAF
NACO partners must notify LC when certain types of changes to NARs affect authorized access points used on LC bibliographic records
http://www.loc.gov/aba/pcc/naco/bfmguide.html
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BFM : Examples
• BFM NOT required: changes to authorized access points– e.g., revised authorized access point including a
death date– Reports are generated by bibliographic utilities
• BFM required: new NAR is created for a person previously on an undifferentiated NAR (and LC bib records are affected)
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NACO Parameter :Searching
Catalogers keep the database clean by searching for related records before contributing an authority record to the LC/NACO Authority File
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Why Search? (1)
To prevent duplicate NARs• Authorized access point for entity already
established?• OCLC de-dupe detection and validation
programs need to be run• Report deletions to Cooperative Programs
Section
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Why Search? (2)
• To avoid conflict in authorized access points and variant access points– Information on normalization rules coming up
• To gather information from existing bibliographic records
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Why Search? (3)• To identify existing records that may need to be
evaluated and re-coded for RDA– Presence of 667 note:
THIS 1XX FIELD CANNOT BE USED UNDER RDA UNTIL THIS RECORD HAS BEEN REVIEWED AND/OR UPDATED
• To identify and re-code an existing RDA-acceptable AACR2 NAR to RDA
• More information: Summary of Programmatic Changes to the LC/NACO Authority Filehttp://www.loc.gov/aba/rda/pdf/lcnaf_rdaphase.pdf
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Why search? (4)
• To identify bibliographic records that will need BFM
• To revise an existing NAR Personal name changes Corporate earlier-later Other revisions
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Searching : How?
• Search bibliographic and authority files• Maybe even subject headings in bibliographic
and authority records• Search more than one form, e.g.:
Fowler, Esther MillerFowler, E.Miller, E.Miller, EstherMiller, E. Anne
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Searching : When?• Don’t leave authority records in the save file
too long• Search again if 24 hours pass to:
Avoid conflicts Avoid duplicates
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Remember: 24 Hour Rule to Avoid Duplicate Access Points
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NACO Normalization
• Normalization is the conversion of a text string to a normalized form
• Text strings that normalize to the same form are considered to be duplicates and must be differentiated from each other
• The goal of normalization is to ensure that each authorized access point is unique
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Normalization: Documentation
• DCM Z1: Introduction
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Normalization: Documentation
• Linked from NACO Documentation & Updates
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Impact of Normalization
• Until early in 2013, “non-unique” or “undifferentiated” personal name NARs were sometimes created due to normalization
• Beginning in January 2013, NACO catalogers were asked to avoid creating new undifferentiated personal name authority records (or adding to existing ones)
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NACO Normalization
• OCLC and SkyRiver run databases against a computer program using NACO Normalization rules
• Error reports on duplicates and conflicts come to LC – Coop catalogers handle them
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What happens in the Normalization process?
• All letters are converted to upper case
• Modified letters are converted to unmodified letters
• All diacritics are removed
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What happens in the Normalization process?
• Most punctuation is removed. – Exceptions: first comma in subfield a; hyphen in
birth and death dates
• Subfield delimiters and subfield codes are retained and considered
• The contents of 1XX, 4XX, and 5XX fields are compared
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Tags Are Not Compared
• MARC 21 tags are NOT considered when the computer compares access points for uniqueness– Subfield codes ARE considered
• Different MARC tags (100, 110, 111, 151, 130) do not make an authorized access point unique
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What happens to the symbols?
• Deleted with no space remaining: [ ] ′• Replaced by a blank space: @ ? / \ () = “ , -• Unchanged: - & + # b
apostrophe
quotation mark
musical sharp
musical flat
Comma after first one
in birth/death dates
except in birth/death dates
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What is Compared?
Line of characters that are part of the tagged field (character “string”)
100 1 _ Le Bret, $c Monsieur $q (Alexis-Jean), $d 1693-1772?
NORMALIZES AS: LE BRET, $c MONSIEUR $q ALEXIS
JEAN $d 1693-1772
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Normalized Authorized Access Point
• Normalized form:151 _ _ ILE DE MONTREAL QUEBEC
• Catalog form:151 _ _ Île-de-Montréal (Québec)
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Conflicts and Duplicates
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What is a conflict?Normalized match between
• 1XX vs. 1XXs• 4XX vs. 1XXs & 5XXs• 4XX vs. 4XX in same record
But• 5XX must normalize to 1XXs • 4XX to 4XX is fine in different records
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1XX Duplicates
A 1XX may NOT normalize to the same string as another 1XX
100 1 _ Smith-Jones, Barb
100 1 _ Smith Jones, Barb
(This is a duplicate)
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1XX-4XX Conflict
A 4XX may NOT normalize to the same string as a 1XX or 5XX
100 1 _ O’Brien, John400 1 _ O’Brien, Jack 100 1 _ O’Brien, Jack400 1 _ O’Brien, J. (Jack)(This is a conflict)
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Conflict Within a Record
A 4XX may NOT normalize to the same string as another string in the same NAR
110 2 _ Winston-Salem Sunrise Hiking Club
410 2 _ Winston-Salem Hiking Club
410 2 _ Winston/Salem Hiking Club
(This is a conflict)
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No Conflict Between Records
A 4XX MAY normalize to the same string as a 4XX in another NAR
100 1 _ Potter, Harold400 1 _ Potter, Harry
100 1 _ Potter, Henry400 1 _ Potter, Harry
(No conflicts here!)
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Normalization Exercises
Look at each record and decide if any of the variant access points would normalize to the authorized access point
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Exercise 1
151 T'bilisi (Georgia) 451 Tiflis (Georgia) 451 Tbilisi (Georgia) 451 Tiflis $w nnaa 451 Tbilisi (Georgian S.S.R.) $w nne 451 T'blisi (Georgia)
Delete this reference
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Exercise 2110 2 _ Ballard-Carlisle Historical &
Genealogical Society410 2 _ Ballard-Carlisle Historical and
Genealogical Society410 2 _ Ballard-Carlisle Historical-
Genealogical Society
All OK!
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Exercise 3 110 1 _ United States. $b Office of the
Under Secretary of Defense, Acquisition
410 1 _United States. $b Office of the Under Secretary of Defense for
Acquisition 410 1 _United States. $b Under
Secretary of Defense, Acquisition 410 1 _United States. $b Office of the
Under Secretary of Defense (Acquisition)
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100 1 _ Torrealba Ramos, Isabela400 1 _ Torrealba-Ramos, Isabela 400 1 _ Ramos, Isabela Torrealba
Exercise 4
Deletethis 4XX
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Exercise 5
100 1 _ Morel, Jean-Luc 400 1 _ Morel, J.-L. $q (Jean-Luc)
400 1 _ Morel, Jean Luc
Delete
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FRBR
Text available in print or at:
http://www.ifla.org/en/ publications/functional-requirements-for-bibliographic-records
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FRAD & FRSAD
Text available in print.
http://www.ifla.org/publications/ifla-series-on-bibliographic-control-34
FRSAD Final Report:http://www.ifla.org/files/assets/classification-and-indexing/functional-requirements-for-subject-authority-data/frsad-final-report.pdf
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FRBR
• A conceptual model of the bibliographic universe
• Based on the entity-relationship model developed for databases
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Entity-Relationship Model
• Entity: Something that can be distinctly identified.
• Relationship: An association between two or more entities.
• Attribute: A characteristic that may identify instances of entities or relationships.
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Entity-Relationship Diagramming
• Entities
• Relationships
• Attributes
Relationship
Entity
Attribute
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Entity-Relationship Diagramming
Entity 1
Entity 2
Relationship
Attribute 1
Attribute 2
Attribute 1
Attribute 2
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FRBR Diagramming
Work
Expression
Manifestation
Item
is realized through
is embodied in
is exemplified by
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FRBR Diagramming
• cb1 Kelmscott Press
is the producer of →← has a producer
om1 the 1891 publication of Poems by the Way by William Morris
om2 the 1892 publication of The Recuyell of the Historyes of Troye by Raoul Lefevre.
om3 the 1896 publication of The Works of Geoffrey Chaucer
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FRBR Entities
• Group 1: The products of intellectual or artistic endeavor. Sometimes called “the primary entities.”– Work: a distinct intellectual or artistic creation– Expression: the intellectual or artistic realization of a work
in some form (e.g. alpha-numeric, musical notation)– Manifestation: the physical embodiment of an expression
(e.g. a print publication)– Item: a copy of a manifestation
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FRBR Entities
• Group 1 (“Primary entities”)– Work
– Expression
– Manifestation
– Item
Gone with the wind
German translation of Gone with the wind
Original English text of Gone with the wind
1936 publication by Macmillan
1937 publication of German translation by
Bertelsmann2006 publication by Scribner
1 of five Library copies of 1936 publication (barcode 31197011774061)
Library copy of 2006 publication (barcode 31197226590575)
Library copy of 1937 publication (barcode 31197222656115)
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FRBR Relationships (Group 1)Work
Expression
Manifestation
Item
realized through
embodied in
exemplified by
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FRBR Relationships
Work: Gone with the wind (Novel)
Work: Gone with the wind (Movie)
Work-to-work relationships
Derivative relationship
Work: Gone with the wind on film: a complete reference
Descriptive relationships
Work: Vanity fair and Gone with the wind: a critical comparison
Work: Vanity Fair
adapted as / adaptation
of
described in /
description of
described in /
description of
described in /
description of
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FRBR/FRAD Entities
• Group 2: entities responsible for Group 1 entities– Person– Family– Corporate body
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FRBR Entities
• Group 2 – Person
– Corporate body
– Family
Margaret Mitchell
Claude Debussy
George W. Bush
British Library Ikea A/S
Jin (Dynasty : 265-420)
Peale (Family : Peale, Norman Vincent, 1898-
1993)
Yan (Family : China)
Yan (Family : Philippines)
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FRBR Relationships (Groups 1-2)
Work: Gone with the wind
Person: Martin Beheim-Schwarzbach
Person: Margaret Mitchell
Expression: 1st German expressionExpression: 1st English
Expression
realized through
translated by
has a translation
created by
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FRBR Entities
• Group 3: entities that can be subjects of works– Any group 1 or group 2 entity, and– Concept– Object– Event– Place
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FRBR Entities
• Group 3 (subjects)– All entities in Groups 1 and 2 +– Concept– Object– Event– Place
Stone age French language
Granite Horses
Vesuvius (Italy)—Eruption, 79
Olympic Games (29th : 2008 : Beijing, China)
Salt Lake City (Utah) Biscay, Bay of (France and Spain)
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FRBR Group 3 Relationships
has a subject
Work: Gone with the wind
Person: Margaret Mitchell
created by
Concept: Georgia—History—Civil War, 1861-1865—Fiction
Person: O'Hara, Scarlett —Fiction
Concept: Historical fictionConcept: War stories
has a genre
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FRBR/RDA Attributes
• FRBR, a model, defines attributes, but does not tell us how to record the data
• RDA, a cataloging code, defines attributes and does tell us how to record the data
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Attributes of Person in RDA
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Person Entity AttributesPerson (Margaret Mitchell)
Preferred name: Mitchell, Margaret
Variant name: Marsh, John Robert, Mrs.
Date of birth: 1900 November 8
Date of death: 1949 August 16
Gender: female
Place of birth: Atlanta, Ga.
Language of the person: English
Fuller form of (fore)name: Margaret Munnerlyn
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Person Entity Attributes (MARC)
046 $f 19001108 $g 19490816100 1_ Mitchell, Margaret, $d 1900-1949400 1_ Marsh, John Robert, $c Mrs., $d 1900-1949370 Atlanta (Ga.) $2 naf375 female377 eng378 $q Margaret Munnerlyn
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Attributes ofWork in RDA
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Work Entity AttributesWork (Gone with the wind)
Preferred title: Gone with the wind
Variant title: GWTW
Date of work: 1936
History of the work: Romantic novel first published in May 1936; it won the Pulitzer Prize in 1937.
Summarization of the content: Scarlett O’Hara, the spoiled daughter of a well-to-do plantation owner, must
overcome the challenges facing the South during and after the Civil War
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Form of work: Novel
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Work Entity Attributes (Current MARC Practice)
046 $k 1936100 1_ … . $t Gone with the wind380 Fiction $2 lcsh678 Romantic novel first published in May 1936; it won the
Pulitzer Prize in 1937.
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Entity-Relationship Linking
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Work: Gone with the wind
Person: Margaret Mitchell
created by
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Linking in MARCAuthority Record for the Work Entity046 $k 1936100 1_ Mitchell, Margaret, $d 1900-1949. $t Gone with the wind380 Novel678 Romantic novel first published in May 1936; it won the Pulitzer Prize in
1937.
Authority record for the Person Entity046 $f 19001108 $g 19490816100 1_ Mitchell, Margaret, $d 1900-1949400 1_ Marsh, John Robert, $c Mrs., $d 1900-1949370 Atlanta (Ga.) $2 naf375 female377 eng
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FRBR/FRAD User Tasks
• Find• Identify• Select• Obtain• Contextualize• Justify
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The MARC Authority Format
In NACO practice descriptions of persons, families, corporate bodies, works, and
expressions are created in the MARC Authority Format.
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MARC Authority Structure
• Fields– Fields are divisions of the record– Tag
• 3-digit number naming the field
– Indicators• Two characters giving handling instructions for the field
– Subfields• Division of the field into different types of data
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MARC Authority Structure
• 0XX – control fields, standard numbers, etc.• 1XX – the authorized access point (only one
allowed)• 3XX – where most of the RDA entity attributes
are recorded• 4XX – variant access points• 5XX – links to related entities• 6XX – notes and series treatment
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MARC Authority Structure
• X00 – Persons and Families• Also works or expressions with a person or family as creator
• X10 – Corporate bodies• Also works or expressions with a corporate body as creator
• X11 – Meetings, events, expeditions, etc.• Also works or expressions with a meeting (etc.) as creator
• X30 – Works or expressions without an explicit creator
• X51 – Geographic entities
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MARC Authority Structure: Quiz= authorized access point for a person
= variant access point for a corporate body
= link to a related meeting (etc.)
= variant access point (lacking an explicit creator) for a work or expression
= authorized access point for a geographic entity
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______
___
___
___
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MARC Authority Structure: Quiz= authorized access point for a person
= variant access point for a corporate body
= link to a related meeting (etc.)
= variant access point (lacking an explicit creator) for a work or expression
= authorized access point for a geographic entity
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100410
511
430
151
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00X : Control Fields
• 008/09 (OCLC Auth/Ref) – “Kind of Record”– a = “established heading”– b and c = “reference record”
• NACO catalogers will almost always code this “a”
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00X : Control Fields
• 008/10 (OCLC Rules) – “Descriptive Cataloging Rules”– a-d = earlier rules, including AACR2– z = “other”
• Use “z”
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00X : Control Fields• 008/12 (OCLC Series) – “Type of series”
– a = Monographic series– b = Multipart item– c = Series-like phrase– n = Not applicable
• 008/13 (OCLC Ser num) – “Numbered or unnumbered series”– a = Numbered– b = Unnumbered– c = Numbering varies– n = Not applicable
• 008/16 (OCLC Ser use) – “Heading use – series added entry”– a = Appropriate– b = Not appropriate
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00X : Control Fields
• 008/14 (OCLC Name use) – “Heading use – main or added entry” (1XX/7XX in bib record)– a = Appropriate– b = Not appropriate
• 008/15 (OCLC Subj use) – “Heading use – subject added entry” (6XX in bib record)– a = Appropriate– b = Not appropriate
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00X : Control Fields
• 008/29 (OCLC Ref status) – “Reference evaluation”– a = 4XX or 5XX fields present in the record– b = Includes 4XX fields that are not “evaluated”– n = no 4XX or 5XX fields present in the record
• Because guidelines for evaluation of non-Roman script references have not yet been established, use “b” if non-Latin script 4XX fields are present
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00X : Control Fields
• 008/32 (OCLC Name) – “Undifferentiated personal name”– a = Differentiated personal name– b = Undifferentiated personal name– n = Not applicable
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00X : Control Fields
• 008/33 (OCLC Auth status) – “Level of establishment”– a = Fully established– c = Provisional
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00X : Control Fields
• 008/39 (OCLC Source) – “Cataloging source”– blank = National bibliographic agency– c = Cooperative cataloging program
• Most NACO catalogers will code this “c”
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01X-09X : Code Fields
• 010 – Library of Congress Control Number– added automatically in OCLC
• 040 – Cataloging source– Always include “$e rda” immediately after “$b
eng”
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01X-09X : Code Fields
• 046 – Special Coded Dates– $f Birth date– $g Death date– $k Beginning creation date– $l Ending creation date– $s Start period– $t End period– $2 Source of date scheme
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01X-09X : Code Fields
• 046 – Special Coded DatesGenerally follow ISO 8601 format:yy (century): 20
[the first two digits of the year, i.e., 21st century]
yyyy (year alone): 2012yyyy-mm (year and month): 2012-01yyyymmdd (year, month, and day): 20120113
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01X-09X : Code Fields
• 046 – Special Coded DatesDates below 1000: The “thousands” and the “hundreds” digits should always be represented
• 0951 = 951 A.D.• 01 = 2nd century A.D.• 00 = 1st century A.D.
BC dates:• Precede with a minus sign • Subtract one year because there was no year zero
o -0046 = 47 B.C.o -00 = 1st century B.C.
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01X-09X : Code Fields
• 046 – Special Coded Dates– ISO 8601 can’t handle more complex situations. Use EDTF
(Extended date/time format) standard instead– See http://www.loc.gov/standards/datetime/– When using EDTF always include $2 edtf in the field
-0035? $2 edtf probably 36 BC1957~ $2 edtf approximately 1957[1930,1931] $2 edtf either 1930 or 1931197u $2 edtf between 1970 and 1979
– For simple dates, EDTF uses yyyy, yyyy-mm, and yyyy-mm-dd
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Alternatively, if you follow two different date coding schemes you have to use two 046s:
046 ǂf 1815~ ǂ2 edtf046 ǂg 18991229
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053: LC Classification Number
• NACO libraries may add these for literary authors
• Second indicator value is always 0• Web form on NACO home page for requesting
classification numbers• Repeatable for authors who write in more
than one language
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Record with 053s
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1XX: Authorized Access Point• 100 1_ = Surname formatted in inverted order
(Surname, Forename) or a name without forename(s) which is known to be a surname
• 100 0_ = Forename or a name consisting of words, phrases, initials, separate letters, or numerals that are formatted in direct order
• 100 3_ = Family• 110 1_ = Corporate body (jurisdiction)• 110 2_ = Corporate body (non-jurisdiction)• 111 2_ = Meeting (etc.)• 130 _0 = Work/Expression with no explicit creator• 151 = Geographical entity
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1XX: Authorized Access Point
• At a minimum, includes the preferred name of the entity
• May also include cataloger-added elements, such as dates, qualifiers
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3XX: RDA Elements
• 370 – Associated Place– $a – Place of birth– $b – Place of death– $c – Associated country– $e – Place of residence/headquarters– $f – Other associated place– $g – Place of origin of work– $s – Start period– $t – End period– $2 – Source of term
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Recording the Place Attribute (1XX, 4XX, 5XX)
• The form of the place name is governed by RDA Chapter 16.
• Authorized access points for jurisdictional place names are generally formed as in AACR2, e.g. “Paris (France)” However:
• 16.2.2.4. “If the place name is being used to record ... a place associated with [an entity] ... precede the name of the larger place by a comma.” -- e.g. “Paris, France”
• But, following PCC policy, record the authorized access point in 370, not the 16.2.2.4 form
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Recording the Place Attribute (370)• Use authorized access point form if already exists • Do not use the abbreviated form for place names
found in the Appendix B.11 (Names of Certain Countries, States, Provinces, Territories, Etc.)
• Retain terms of jurisdiction or other designationsRussia (Federation) not Russia Korea (South) not Korea Buenos Aires (Argentina : Province) not Buenos Aires, ArgentinaPrussia (Duchy) not Prussia Prussia (Kingdom) not Prussia
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Exercise: Recording the Place Attribute (370)
• These RDA forms are all found in the authority file. What form would you use to record the attribute?London (England) Mexico City (Mexico)Austin (Tex.) Ontario (Calif.)Arizona District of ColumbiaUnited States Auckland (N.Z.)France Puerto RicoModule 1. Foundations 179
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Recording the Place Attribute (370)
370 $a London (England) $2 naf[birthplace]370 $b Mexico City (Mexico) $2 naf [death place]370 $e Austin (Tex.) $2 naf [place of headquarters]370 $f Ontario (Calif.) $2 naf [other associated place]370 $a Arizona $2 naf [birthplace]370 $b Washington (D.C.) $2 naf [death place]370 $b United States $2 naf [death place]370 $a Auckland (N.Z.) $b Puerto Rico $c France $2 naf
[birthplace, death place, associated country]
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Recording the Place Attribute (370): LCSH
Place names can also be drawn from LCSH. If so, record them exactly as found and include $2 lcsh.
370 Cache Valley (Utah and Idaho) $2 lcsh [birthplace]370 $b Pompeii (Extinct city) $2 lcsh [death place]370 $e Tahoe, Lake (Calif. and Nev.) $2 lcsh [place of residence]
Do not mix NACO AF terms and LCSH terms in the same 370 field. If you need to use both, record them in separate fields.370 Long Island (N.Y.) $2 lcsh [birthplace]370 $e New York (N.Y.) $2 naf [place of
residence]
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3XX: RDA Elements• 377 – Associated language
– $a Language code– $l Language term– $2 Source of code (not required if a MARC language code
is used; required if a different code list is used)
• NACO: Use the MARC language codehttp://www.loc.gov/marc/languages/langhome.html
377 eng– In addition, may supply an additional 377 field from another language
code list (most useful when MARC only has a collective code for a language group and another list has a specific code)
• Do not record a language term unless the code is a collective code
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4XX: Variant Access Point• 400 1_ = Surname formatted in inverted order
(Surname, Forename) or a name without forename(s) which is known to be a surname
• 400 0_ = Forename or a name consisting of words, phrases, initials, separate letters, or numerals that are formatted in direct order
• 400 3_ = Family• 410 1_ = Corporate body (jurisdiction)• 410 2_ = Corporate body (non-jurisdiction)• 411 2_ = Meeting (etc.)• 430 _0 = Work/Expression with no explicit creator• 451 = Geographical entity
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4XX: Variant Access Point• At a minimum, includes a variant name of the
entity• May also include cataloger-added elements,
such as dates, qualifiers. This is optional in RDA
• In NACO practice, variant access points may conflict with other variant access points. They may not conflict with any authorized access point.
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5XX : Links to Related Entities • 500 1_ = Surname formatted in inverted order
(Surname, Forename) or a name without forename(s) which is known to be a surname
• 500 0_ = Forename or a name consisting of words, phrases, initials, separate letters, or numerals that are formatted in direct order
• 500 3_ = Family• 510 1_ = Corporate body (jurisdiction)• 510 2_ = Corporate body (non-jurisdiction)• 511 2_ = Meeting (etc.)• 530 _0 = Work/Expression with no explicit creator• 551 = Geographical entity
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5XX : Links to Related Entities
• The link is created by recording the exact form of the authorized access point of another entity
• An authority record for the other entity must exist• A corresponding link may or may not exist in the
other record• Because there are many different kinds of possible
relationships, the use of relationship designators to specify the nature of the relationship is encouraged
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5XX : Links to Related Entities Relationship Designators
• Record the designator in subfield $i, before the authorized access point
• Include subfield $w r• Capitalize the designator and follow with a colon
511 2_ $i Corporate body: $a Lewis and Clark Expedition $d (1804-1806) $w r[related entity to the person named Meriwether Lewis]
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5XX : Links to Related EntitiesRelationship Designators
• Designators for relationships between persons/families/ corporate bodies and other persons/families/corporate bodies are drawn from RDA Appendix K
• Designators for relationships between works/expressions and other works/expressions are drawn from RDA Appendix J
• Designators for relationships between persons/families/ corporate bodies and works/expressions are drawn from RDA Appendix I or another controlled vocabulary, such as the MARC relator terms list or the Art and Architecture Thesaurus
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6XX: Notes
• 667: Cataloguer’s note (RDA 5.9, 8.13)• Intended for other catalogers, not for the
public• Free text, no required format, although there
are some commonly used phrases
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6XX: Notes• 670: Source consulted (RDA 5.8, 8.12)• Records sources of information used to record other
elements in the description• Use one 670 per source• In NACO practice the first is generally the resource
being cataloged when the authority record is first created
• Suggested format: 670 Title proper, date: $b location within source
(data found)
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6XX: Notes• Alternately, 3XX $u / $v can be used to record the
Source Consulted element. However:• In PCC practice, information used to create the authorized
access point (1XX) or variant access points (4XX) must be recorded in 670(s).
• $v may be used alone; $u must always be preceded by $v
100 1_ Pratchett, Terry370 Beaconsfield (England) $e Salisbury (England) $2 naf $v Contemporary authors online, August 22, 2002 $v Wikipedia, July 27, 2012
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6XX: Notes• 675 – Source data not found
– Citation for a consulted source in which no information is found related in any manner to the entity represented by the authority record or related entities
– Use with discretion – it is not necessary to cite every source you searched. Use as a time saver for others by citing sources you think other catalogers might attempt to search
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6XX: Notes• 675 – Source data not found
– Not repeatable– Only subfield $a available– Repeat subfield $a for each source– Separate each subfield $a by a semicolon
675 $a GNIS, 2 February 2013; $a The Columbia gazetteer of the world, 1998
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6XX: Notes• 675 – Source data not found
– Exceptionally, if data is not found in the resource being cataloged, record in the first 670 as usual (do not use 675)
– Record “name not given,” “title not given,” etc., in subfield $b
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6XX: Notes• 678 – Biographical or Historical Data (RDA 6.7,
9.17, 10.8, 11.11)– Record a brief statement about the person, family,
corporate body, or work. This is entirely free text, in your own words, based on all the sources you have consulted
– Intended to be read by the public– Recommended format
• [Entity’s name in direct order] ([dates if available]) was/is a … [describe the entity]
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Module 1: NACO Foundations
Questions?
216Module 1. Foundations