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Sphoorthy Engineering College Service Manual

Nadergul(V), Near Vanasthalipuram, Saroornagar (M), Ranga Reddy Dist-501 510

MANUAL FORCODE OF CONDUCT& SERVICE RULES


ABOUT SPHOORTHY ENGINEERING COLLEGE

Sphoorthy Engineering College is one of the several educational Institutions founded and run byTHOMA EDUCATIONAL SOCIETY. The College was established in the year 2004 and offers B. Tech (ECE,CSE,CE,ME,IT and EEE) ; M.Tech (ECE, VLSI & ES, CSE, CS, CAD/CAM, SE), MBA, PolytechnicDiploma in Civil Engineering, Mechanical Engineering and Electrical & Electronics Engineering.

Shri. S. Chalama Reddy, Chairman, Sphoorthy Engineering College, is the forerunner in implementingthe vision of the College to foster excellence in education. He is a visionary with dedication to the causeof knowledge dissemination and giving out the radiance of knowledge and wisdom. He has dedicatedhimself completely for promoting technical education and his mission is to contribute to the growth ofengineering profession with quality, moral and professional standards through the students of thecollege.

Shri.S. Jagan Mohan Reddy, Secretary and Correspondent, Sphoorthy Engineering College, is a wellknown personality in the field of education for the last 20 years. He believes in hard work and alwayssays Success is measured not by what you create for yourself but by what you leave behind. As a man ofintegrity and honesty, he sets an example for all and loves to stay with the students in the campus,motivating and molding them into ideal students.

Prof.Dr. V. Chandra Mouli, Director, Sphoorthy Engineering College, has enriched with 30 years ofexperience at University Level. His dynamic and intelligent leadership leads to phenomenal growth ofSphoorthy Engineering College.

Prof.Dr. K.S.Shaji, Principal, Sphoorthy Engineering College, has rich Academic and ResearchExperience as more than 23 years in the field of Engineering. Altruism and industrious attitudes are herstrengths and they are the key factors for success of Sphoorthy Engineering College.

Vision:

To create a unique identity in the field of education in Engineering and Technology driven byhuman values.

Mission:

To impart cutting edge technologies through state-of-art infrastructure with a human touch.

Objectives: Impart futuristic and comprehensive higher education of global standards with a high sense of

discipline and social relevance in a serene and invigorating environment. Offer world-class undergraduate, postgraduate and doctoral programs of global relevance. Provide an enriching, stimulating and rewarding experience from the practical world. Promote and strengthen national and international linkages with the industry, academics and

the society. Carry out Research & Development activities useful to the industry and the society. Develop a holistic personality with a positive and creative attitude among students and

scholars.


Shri. S. Chalama Reddy,

M.Sc., M.Ed.,

CHAIRMAN’S MESSAGE

“It is the supreme art of the teacher to awaken joy in creative expression and knowledge.”- Albert Einstein

A teacher not only shows the right path that the students should follow but also prepares thehuman resource for the further development of the nation. Teachers should not only augmenta student’s intellect but also contribute to the well rounded development of his or herpersonality. Teaching jobs are regarded as the noblest of all the professions in the world. Thequality of education in any educational institute hinges on the availability of good teachers andthe Institution Growth and Development largely depends on quality of Teaching Faculty.Teaching profession is the most respectable, responsible and considered as a Divine Professionand any injustice done by the Teachers in fulfilling the responsibility is treated as a Crime.

The Management of Sphoorthy Engineering College never steps backward in Provision of allthe necessary Infrastructure and Facilities for Teaching Fraternity. On the occasion of therelease of Service Manual, I personally submit to all the Teachers to take up the responsibilityof Teaching with a Passion and Compassion and put the best of your efforts to produceQuality Fruits to the Nation.


Shri. S. Jagan Mohan Reddy,

M.Tech.,

SECRETARY & CORRESPONDENT MESSAGE

“Those who educate children well are more to be honored than they who produce them; forthese only gave them life, those the art of living well.” ― Aristotle

Teaching is a career that provides challenges, excitement, personal reward and a chance to

encourage and support others to achieve their goals. A great teacher is one a student

remembers and cherishes forever. Teachers have long-lasting impacts on the lives of their

students, and the greatest teachers inspire students toward greatness. To be successful, a great

teacher must have an engaging Personality and Teaching Style. He/She should be have a Mastery over

a subject and be a continuous Learner. They must have Effective Discipline Skills to promote positive

behaviors and Good Classroom Management Skills. Always maintain a positive rapport with the

students for establishing trusting relationships.

Good teachers know that by listening to and working with colleagues, parents, otherprofessionals and community members that they can inspire students and improve theirlearning.


ACKNOWLEDGEMENTSIt gives me an immense pleasure to be part of the family of Sphoorthy Engineering College andcontributing my services as Dean- Faculty of Engineering.

The Service Rules and Code of Conduct Manual is prepared to give a comprehensive viewabout various best practices followed by the Institution, their objectives, procedures, roles andresponsibilities, etc., in fulfilling the Duties.

I am thankful to Sri. S. Jagan Mohan Reddy, Secretary and Correspondent, for his valuableadvice and fine tuning of the Document.

I personally express gratitude to the Director, Prof. Dr. V. Chandra Mouli, for his guidance andsupport.

I appreciate the efforts of Mrs. Kalyani, HOD-MBA for her Intellectual Inputs to complete theDocument.

DEAN- Faculty of Engineering


TABLE OF CONTENTSCHAPTER CONTENT PAGE NUMBER

ABOUT SPHOORTHY ENGINEERING COLLEGE ICHAIRMAN’S MESSAGE IISECRETARY & CORRESPONDENT IIIFOREWARD – DEAN - ACADEMICSTEACHER’S OATH 1Organizational Structure 2Financial Approval Authorization 3Best Practices 4-5

I Code of Professional Ethics for Teachers 6-8II CODE OF CONDUCT FOR TEACHERS 9-11

III

RESPONSIBILITIES: Chairman/ Secretary 12 Academic Director 12 Principal 13-16 Dean – Academics 17-18 IQAC Coordinator 18 HOD-CoE 19 HOD’s 19-20 Academic Coordinator 20-21 Administrator Coordinator 21 Academic Duties of Faculty 22 Non Academic Duties of Faculty 22-23

IV RESPONSIBILITIES - OFFICE ADMINISTRATION:1. AO (Administration) 242. AO (Operations) 25-263. PRO & Maintenance In-charge 264. Maintenance In-charge 265. HR Executive 276. Training and Placement Officer

Placement Co-ordinator28-29

297. Accounts Manager

Duties of Accounts Section:AccountantCashierEz School Co-ordinator

30-31

313232

8. Examination Branch:In-charge Examination BranchAsst. In-charge Exam BranchJunior Assistants

33-3434-3535-36


9. Physical Education Department:Physical DirectorAsst. Physical Director

3637

10. Library:LibrarianAsst. LibrarianBook Keeper

37-383838

11. Medical Officer 38-39

12. Transport:Transportation InchargeCollege Bus MechanicBus Drivers

3940

40-4113. Duties of Admin Branch:

StenographerSenior administration AssistantAdministration Asst. – ScholarshipJunior Admin. Asst. – 1Junior Admin. Asst. – 2Liaison OfficerRecord assistants

41414242424343

14. Computer OperatorsComputer operator in placement cell

43-4444

15. In-charge Stores 4516. Receptionist 4617. System Administrator (Administration)

System Administrator (Academics)Asst. System Administrator (Admin &Academics)

464747

18. Laboratory AttendantsLaboratory Assistants

4848

19. Student Counsellors ( Floor In charge) 4920. Security Supervisor

Security Guard49-50

5021. Maintenance staff

Electrician & Asst.ElectricianCarpenter

5151

22. Others – Non Teaching ( Non-Technical):AttendersSweepersGardenersHelpers

51-52525353

23. Sphoorthy Times Co-ordinator 54


24. Vidya portal co-ordintor 54-5525. GEMS portal Co-ordinator 5526. Sphoorthy Engineering College Website Co-

ordinator 55V SERVICE RULES 56-64VI GUIDELINES:

Guidelines for DocumentsExamination branchAttendance rule

65-6768

69-7070

Interview Panel Members 71-76Students’ Academic Performance Assessment 77-78Girls Hostel 79-82Admission Committee 83-84Project Report 85-98Plan For Important Events Of The Year 99-101Dept. wise schedule of events 102Saturday Activities 103-104Campus Recruitment Training 104-105H&S Department 106-107Class Representative Election Procedure 108Faculty Upgradation Of Knowledge And Skills 108Departmental Association guidelines 109

VII FACULTY PERFORMANCE APPRAISALProforma of performance appraisal formTime table for Various Committees MeetingsVarious Committees & Cells

110111-129130-131132-148

VIII VARIOUS FEEDBACK FORMS:Feedback from faculty about HOD / PrincipalExit feedback formOverall feedback from Final Year Students 149-156

IX Email Ids and Contact Numbers of Important PersonsIntercom List of Sphoorthy Engineering College

157

158X Annexures

1. CL Form2. CCL Approval Form3. OD & Permission slip4. Faculty Academic Performance Assessment :

HOD,DOCTORATES (TECH)DOCTORATES (NON-TECH)FACULTY,LIST OF PARAMETERS


TEACHER’ S OATH

I__________________________________________ son /daughter of __________________________,

solemnly declare that I shall always strive to raise the prestige and dignity of the teaching profession and

shall always strive to raise the prestige and dignity of the teaching profession and shall not do anything

which may affect the reputation of the profession adversely. I willingly bind myself to the observance of

the Code of professional Ethics for teaching faculty in letter and spirit in order to discharge a teacher’s

obligations towards students, parents, community and society as enunciated in the Code.

Date :

Signature

Name _____________________

Address _______________________

______________________

Sphoorthy Engineering College Service Manual Sphoorthy Engineering College Service Manual Page 10Sphoorthy Engineering College Service Manual Page 10


Financial Approvals Authorization


BEST PRACTICES

FOLLOWED BY SPHOORTHY ENGINEERING COLLEGE

1. HODs Meeting (Every week)

2. CR’s Meeting (Month wise)

3. Technical Association Student Body (CSE-ASSET, ECE-SPACE, MEC-SMILE, Civil-SPICE,H&S-SOULS, MBA-SMART) Meeting Monthly

4. Various Club’s (R&D cell, NSS club, Sports club, Cultural& literary club) Meeting (monthly)

5. Various (following) Committee’s Meeting (Monthly)

a. College Academic Committee

b. IQAC

c. Anti-Ragging Committee

d. Examination Committee

e. Sports Committee

f. Sphoorthy Women’s Chapter

g. Editorial Committee

h. Library Committee

i. Grievance Redressal Committee

j. Sports Committee

k .Canteen Committee

l. Infrastructure Committee

m .Entrepreneurship Development Cell

n. Industry Institute Interaction Cell

o. Placement Cell

p. Any other Committee/ Cell to be formulated as per the mandate of theGovernment/University/Any other Authority.


6. College Governing Body Meetings

7. Dept. Staff Meeting (Monthly)

8. Alumni Meet (Yearly)

9. Staff Orientation Day-(Before commencement of every Semester)

10. Technical Fest (Every Dept.)-Semester-1

11. National Level Tech Fest in II Semester (PRAZASTI)

12. College Day

13. Graduation Day

14. Orientation Day (UG-PG-Diploma)

15. Engineers Day

16. Teachers Day

17. Women’s Day Celebration

18. Bathukamma Celebration (Dassara Before)

19. Dhandiya (Dassara Before)

20. New Faculty Induction Day

21. Personality Development Classes for 1st year within first two months of Academic Year

22. Sending B.Tech I year students to Ramakrishna Math for one day Orientation Program in thebeginning of the Academic Year.

23. All Saturday afternoons are allocated for B.Tech II to IV year for professional Developmentalactivities and various club activities under the guidance of Principal, HODs and Staff

Coordinators.24 .Minimum one Industrial Visit in Every Semester

25 .Department Orientation to students in the 1st month of every Semester

26. Mini Project in every Semester for B.Tech II/I onwards.


CHAPTER –I

CODE OF PROFESSIONAL ETHICS FOR TEACHERS

Introduction:

It is universally felt that like all other professions, the teaching profession should also have its

own Code of Professional Ethics which indeed is a pre-requisite to ensure its dignity and integrity.

Accordingly, it is considered necessary that the Code of Professional Ethics be evolved and adopted by

the teaching community

For the purpose of this code, the Term “teacher” covers all teachers, whether in government or

private college on full- time or part-time basis, and the teachers holding administrative and supervisory

positions.

The Code of professional Ethics for teachers provides a Framework of principles to guide them

in discharging their obligations towards students, parents, colleagues and community. Increased

awareness of the ethical principles governing the teaching profession is essential to ensure

‘professionalism’ among teachers.

Preamble:

- Recognizing that every student has a fundamental right to education of good quality:

- Recognizing that every student has an inherent potential and talent:

- Recognizing that education should be directed to the all round development of the humanpersonality:

- Recognizing the need to promote through education the concept of composite culture of India anda sense of national identity :

- Recognizing that teachers , being an integral part of the social milieu, share the needs andaspirations of the people:

- Recognizing the need to enhance self-esteem of teachers:

- Recognizing the need to organize teaching as a profession for which expert knowledge,specialized skills and dedication are pre-requisites:

- Recognizing that the community respect and support for the teachers are dependent on theteachers ‘s professionalism : and

- Recognizing the need for self – direction and self- discipline among members fo the teachingcommunity.


The present Code of Professional Ethics for teachers is an attempt to provide direction and

guidance to the teachers in enhancing the dignity of their professional work :

I. Obligations towards Students

1.1 Treats all students with love and affection.

1.2 Respects the value of being just and impartial to all students irrespective of their caste, creed,religion, sex, economic status , disability, language and place of birth.

1.3 Facilitates students’ physical, social, intellectual, emotional and moral development.

1.4 Respects basic human dignity of the student in all aspects of college life.

1.5 Makes planned and systematic efforts to facilitate the student to actualize his/her potential andtalent.

1.6 Adapts his/her teaching to the individuals needs of students.

1.7 Maintains the confidentiality of the information concerning students and dispenses suchinformation only to those who are legitimately entitled to it.

1.8 Refrains from subjecting any student to fear, trauma, anxiety, physical punishment, sexualabuse, and mental and emotional harassment.

1.9 Keeps a dignified demeanour commensurate with the expectations from a teacher as a rolemodel.

II. Obligations towards Parents, Community and Society

2.1 Establishes a relationship of trust with parents/guardians in the interest of all rounddevelopment of students.

2.2 Desists from doing any thing which is derogatory to the respect of the student or his/herparents/guardians

2.3 Strives to develop respect for the composite culture of India among students.

2.4 Refrains from taking part in such activities as may spread feelings of hatred or enmity amongdifferent communities, religious or linguistic groups.

III. Obligations towards the Profession and Colleagues

3.1 Strives for his/her continuous professional development.

3.2 Creates a culture that encourages purposeful collaboration and dialogue among colleagues andstakeholders.

3.3 Takes pride in the teaching profession and treats other members of the profession with respectand dignity.

3.4 Refrains from engaging himself/herself in private tuition or private teaching activity


3.5 Refrains from accepting any gift, or favour that might impair or appear to influenceprofessional decisions or actions.

3.6 Refrains from making unsubstantiated allegations against colleagues or higher authorities.

3.7 Avoids making derogatory statements about colleagues, especially in the presence of students,other teachers, officials or parents.

3.8 Respects the professional standing and opinions of his/her colleagues.

3.9 Maintains confidentiality of information concerning colleagues and dispenses suchinformation only when authorized to do so.


CHAPTER II

CODE OF CONDUCT FOR TEACHERS

This code of Conduct shall govern all teachers and employees of the college.

I. The following acts shall constitute breach of Code of Conduct:-

1.1 Knowingly or willfully neglecting his/ her duties.

1.2 Propagating through his teaching lessons or otherwise, communal or sectarian outlook, or incitingor allowing any student to indulge in communal or sectarian activities.

1.3 Discriminating against any student on the ground of caste, creed, language, place of origin, socialand cultural background, or any of them.

1.4 Indulging or encouraging any form of malpractice connected with examinations or any othercollege activity.

1.5 Making sustained neglect in correcting class work or home-work done by the students;

1.6 While being present in the college, absenting himself (except with the prior permission of thePrincipal) from classes which he is required to attend;

1.7 Remaining absent from the college without leave or without the previous permission of thePrincipal;

1.8 Provided that where such absence without leave or without the previous permission of thePrincipal is due to reasons beyond the control of the teacher concerned, it shall not be deemed tobe a breach of the Code of Conduct if, on return to duty, the teacher has applied for and obtained,ex-post facto, the necessary sanction for the leave.

1.9 Accepting any job of remunerative character from any source other than the college or givingprivate tuition to any student or other person or engaging himself in any business.

1.10 Engaging himself as a selling agent or canvasser for any publishing firm or trader

1.11 Asking for or accepting any contribution or otherwise associating himself with the raising of anyfund or making any other collections, whether in cash or in kind, in pursuance of any objectwhatsoever, except subscription from the members of any association of teachers.

1.12 Entering into any monetary transaction with any student or his parent/guardian; exploiting hisinfluence for personal ends; or conducting his personal matters in such a manner that he has toincur a debt beyond his means to repay

1.13 Accepting, or permitting any members of his family or any other person acting on his behalf toaccept, any gift from any student or his parent/guardian or any person with whom he has comeinto contract by virtue of his position in the college.


EXPLANATION(1.13):

a) The expression “gift” shall include free transport, boarding, lodging or other service or any otherpecuniary advantage provided by any person other than a near relation or personal friend havingno dealings with him in connection with the college.

Note: A casual meal, lift or other social hospitality of a casual nature shall not be a “gift”

b) On occasions, lift or other social hospitality of a causal nature shall not be a “gift”

1.14 Practicing or inciting any student to practice casteism communalism or untouchability.

1.15 Causing or inciting any other person to cause any damage to the college property.

1.16 Behaving or encouraging or inciting a student, teacher or an employee to behave in a rowdy or indisorderly manner in the college premises.

1.17 Committing or encouraging an act of violence, or any act or could which involves moral turpitude

1.18 Misbehaving with or guilty of cruelty towards any parent, guardian, student, teacher or otheremployees of College.

1.19 Organizing or attending any meeting during the college hours except where he is required orpermitted by the Principal of the college to do so;

1.20 Not signing the attendance register on arrival before the college begins and also before leaving thecampus after the college hours.

1.21 Not reporting for any additional duty assigned by the Principal of the college whether before orafter the college hours.

1.22 Not devoting the requisite number of teaching hours as assigned by the Principal / Head of theDepartment according to the teaching load recommended.

1.23 Using abusive language, quarrelling or displaying riotous behavior.

1.24 Committing acts of insubordination and defiance or lawful orders.

1.25 Making false accusations against a person, whether after being provoked or otherwise.

1.26 Misappropriating College property, or committing acts of theft, fraud or embezzlement of funds.

1.27 Obstructing members of the college staff from performing their lawful duties and indulging in anysort of agitation to coerce or embarrass college authorities and staff.

1.28 Divulging confidential matters relating to the college

1.29 Possessing weapons, explosives or any other objectionable material in college premises.

1.30 Engaging in any activity that is not in conformity with the character and traditions of SphoorthyEngineering College.

II) Every teacher shall –2.1 Be punctual in attendance and in respect of his class-work and also for any other work connected

With the duties assigned to him by the Principal / Head of the Department.

2.2 Abide by the rules and regulations of the college and also show due respect to the constitutedauthority.


III) Nothing contained in Rules (I) & (II) shall be deemed to take away or abridge the rights of ateacher:-

3.1 to appear at any examination to improve his qualifications

3.2 to become, or to continue to be, a member of any literary, scientific or professional organization tomake any representation for the redressal of any bonafide grievance, subject to the condition thatsuch representation is not made in any rude or unbecoming language

IV) Breach of any condition specified in Rules (I) and (II) shall be deemed to be a breach of the Codeof Conduct.

All the teachers are expected to be exemplary in their public and private lives. Theirloyalty, sense of dedication and integrity of character at all time should be an inspiration to theirstudents. The teachers shall attend to their duties with care and commitment, be punctual inattendance and dutiful in respect of classroom and also for any other work connected with theduties assigned to them by the Principal / Head of the Department or the Managing Committee.They shall abide by the rules and regulations of the college and carry out the lawful orders andalso show due respect to the constituted authorities.


CHAPTER-III

RESPONSIBILITIES

I Chairman/Secretary:

The Chairman / Secretary shall provide perspective plans for the growth of the college, direction andstrategies for implementation through:

1.1 Financial Planning and funding in the form of budget.

1.2 Ensuring the end results by periodical monitoring.

1.3 Coordinating all the policy matters.

1.4 Interface with the Central and State Government statutory bodies like AICTE, UGC, APSCHE,DTE etc.

1.5 Interaction with the affiliating university.

1.6 Interaction with financial Institutions and Revenue department.

II Academic Director

Recruitment and Placement of Staff Related to Teaching and Non-Teaching Staff.

Performance Assessment / Appraisal and Counseling of Staff and Sub- Staff/ AdministrativeStaff

Chairing various Committees viz. – Library, Placements, Canteen, Sports, CoordinatingGrievance Redressal Committee, Infrastructure, Hostel etc.,

Chairing staff and Student Orientation Programmes twice in a Semester

Administering Feedback Mechanism – Collection, Analysis, Appreciation and Counseling thefaculty members.

Meeting with Stake Holders – Parents – in the matters related to student’s attendance, behaviorand performance in Internal and External Examinations and fee payments.

Co-ordinating and Organizing various Events related to the College – NSS, Entrepreneurship,Women’s Chapter, Important events and festivals of National and International Importance andarranging the Resource Persons / Speakers

To assess and Co-ordinate with R&D and Training Programmes.

Feedback analysis of stake holders – Parents, Alumni, Recruiters, students, exit feedback offaculty members and reporting the same to the Management from time to time

Organizing events towards Institutional Social Responsibility

Any other works assigned by the Management from time to time.


III RESPONSIBILITIES OF THE PRINCIPAL:

The Principal is the Academic and Administrative head for day to day functioning of the college and thefinal authority to take decisions in the academic matters. He is also the member secretary to the Board ofGovernors. In general he is assisted by the HODs and other committees with specific tasks assigned tothem. He shall be responsible.

2.1 Provide leadership, guidance, help in implementation and monitoring all the academic activities asprescribed by the Affiliating University.

2.2 To take specific initiatives to achieve long term and short term goals of the college and monitor theactivity.

2.3 To ensure the generation of reports on various activities and also the annual report of the institution.

2.4 To take necessary steps to get affiliation from university in time. He has to initiate necessary actionsfor any AICTE and other approvals.

2.5 For student discipline and orderly running of the college, for taking all the legal decisions in thisregard and take help of the disciplinary committee.

2.6 For discipline and order among the faculty and staff of the institution.

2.7 He is responsible for the general amenities and arrangements for both students and employees.

2.8 To place before the Governing body (a) the budgetary statement for the following financial year and(b) the statement of audited accounts for the previous financial year for consideration and approval

2.9 As the Principal is the member secretary of the Governing body he shall convene regularly meetingsof the Governing body, which shall not be less than two meetings in a year.

2.10 To give an increment to the employee as a matter of routine, unless it is withheld by the

Governing body.

2.11 Placement of teaching & non teaching staff to higher positions/scales.

2.12 Sanctioning of various types of leaves to the employees.

2.13 Recruitment of staff as per University norms.

2.14 Forwarding the application of the teachers for examiner ship.

2.15 Release from service after due clearance from the governing body.

2.16 Assignment of responsibilities to HODs and AO.

2.17 Formation of different associations and committees in the college.

2.18 To ensure that the employee clears all dues before the withdrawal of the last salary.

2.19 Recommending the penalties to the governing bodies in case of offences or lapses on part

of the employees.


a) ACADEMIC ACTIVITIES

1) To Take regular visits of all the Class Rooms, LABS, Library etc to maintain and regulatediscipline amongst students and Staff.

2) To direct students to attend classes regularly and follow all the rules and guidelines of theInstitution.

3) To instruct students Time and again not to involve in any indiscipline and ragging activities.

4) To monitor sending of letters to the parents with regards to attendance, details of the Marksobtained in mid - term and End Sem examinations and also dues pending if any.

5) To Motivate students to write the Examinations confidently and encourage them for selfgrowth and self study and finally not to have a backlog at any cost. Also advised to bringlaurels to the Institution not only with their knowledge but also with their behavior.

6) To Take Feed Back from Students about the performance of teachers. The Feedback reportsreceived from students are to be properly analyzed and appropriate action taken accordingly.

7) To encourage Faculty Members to attend FDP Programs, Seminars, Work Shops, registeringfor PhD and Publishing of research papers for Higher Education. Conducting, debatingcompetitions to improve communication skills.

b) HRD ACTIVITIES

1) To Conduct and Organize Interviews to select Teaching and Non Teaching Staff from time totime for all round growth of the Institution.

2) To Organize FDP Programs at regular intervals to upgrade their subject knowledge andstudent empowering skills.

3) To Conduct timely Governing Body Meetings.

4) To Looking after the Visitors.

5) To receive Guests for various activities like Techno Fests, Conferences, Seminars and GuestLecturers also day to day Guest and parents.

c) ADMINISTRATION

1) To Constantly supervise the Admin and Accounts branches.

2) To Monitor the Attendance of entire staff and sanctioning of leaves to staff.

3) To sign on bonafide certificates, custodian certificates, recommendation letters tostudents for their higher education at various universities in abroad.

4) To Interact with various Industries for the purpose of sending of our students to variousIndustries for doing Mini and Major Project works.


d) EXAMINATION BRANCH

1) To supervise the Internal and JNTUH Examinations through out the year and to conduct allthe examinations scrupulously as per the JNTUH Norms.

2) To Monitor collection of Students Hall Tickets, Examination stationary.

3) To Make correspondence with Registrar/DE/COE and Meeting Registrar, the COE and DE ofJNTUH whenever required.

4) Supervision & processing of all examination applications after thorough scrutiny & certify ofdocuments.

5) Scholarship Section : Processing of SC/ST/BC/EBC/Muslim Minority forms and otherapplications and its submission to concerned section. Coordinating with SC/ST/BC/EBCWelfare scholarships sections and all other related work till its sanction after thorough scrutinyand certify each and every application along with its documents.

e) PLACEMENT CELL

1) To Coordinate several programs for the purpose of placement of our students successfully.

2) To depute Placement Officer to Various Industries for placement purpose.

f) AICTE

1) Regular monitoring of AICTE mails & portal, and to download important letters to ensureaction immediately.

2) To Supervise complete on line application for extension of approval process, Intake Increasetill its uploading and submission of hardcopy along with supporting documents to AICTESCR Office.

g) JNTUH

1) Regular monitoring of the JNTUH related activities and writing letters and pursuing the same.

2) To direct all the Departments to keep their records up to date for JNTUH Fact FindingCommittee inspection purpose

3) To attend all University meetings and other related activities of JNTUH.

I) ACADEMIC COMMITTEES :

1) Being the Chairman of various Academic Committees, needs to appoint Co-ordinators forvarious Academic Committees and ensure its proper functioning.

2) To conduct Committee meetings periodically and ensure that implementation of the pointsdiscussed in the last meeting.


III Other Responsibilities of the Principal of the College:

The Principal of the College as an administrative and academic head of the college is responsible for

3.1 Academic growth of the college

3.2 Participation in the teaching work, research and training programmes of the college.

3.3 Planning and assisting in planning and implementation of academic programs, such asOrientation courses, seminars and other training programs, organized by the university and /ordepartment/college for the academic competence of the faculty members.

3.4 Admission of students and maintenance of discipline of the college.

3.5 Receipts, expenditure and maintenance of accounts of the college.

3.6 Management of the College Libraries, Laboratories, Gym and Hostel.

3.7 Correspondence relating to the administration of the college.

3.8 Administration and supervision of curricular, co-curricular, extracurricular activities of the collegeand maintenance of records

3.9 Observation of the Act, Statutes, Ordinances, Regulations, Rules and other directions or

Orders issued there under from time to time by the university and the orders issued by the Central andthe State Governments

3.10 Supervision and conduct of college and university examinations including internal assessment and

such other work pertaining to the examinations as assigned.

3.11 Assessing report of teachers and maintenance of service books of teachers and other employees of

the College in the forms prescribed by the university.

3.12 Any other work relating to the college and the university as may be assigned to him by the

University from time to time.


IV. RESPONSIBILITIES OF DEAN – ACADEMICS:

1. Advisory Role: HODs, Faculty Members and all other non-teaching positions of the College.

2. To play an advisory role for the following Committees:

a. IQAC

b. Infrastructure

c. Library

d. Sports

e. R&D

f. SWC

g. Canteen

h. Appointment of class teachers

i. Time table

j. Student

k. Recreation club

l. Entrepreneurship development cell

m. Industry interaction cell

n. Placement committee

o. Alumni Association

3. To conduct meetings of Committees periodically with the Co-ordinators and collect and forwardreports to the Principal and the Director.

4. Preparation of Road Map of all the developmental activities of the College.

5. To issue guidelines for the preparation and Maintenance of Attendance Registers, Lecture Plans,teaching records to the faculty members and checking the same with the HODs.

6. To advise and motivate the faculty members to pursue Research and further advancement ofqualifications.

7. To co-ordinate for constitution of panel members for Faculty Recruitment.

8. To prepare the institute Academic calendar.

9. To workout for various Certificate Programmes to be conducted in the College.

10. To workout for various MOUs/Tie-ups/Associations for the betterment of the Institution.

11. To counsel the faculty members after student feedback.

12. To plan and organize various faculty and staff development programmes in consultation with Headsfor qualification up‐ gradation.

13. To formulate policy for consultancy projects.


14. Managing Alumni Affairs of the Organization.

15. To conduct SWOT Analysis of the organization utilizing the services of HOD-MBA from time totime and reporting the same to the Management.

16. To study the Academic reports of all the Departments at the end of the year and appraise theperformance of the Departments in relations to the expected / set standards.

17. All other duties assigned by the Academic Director and Principal.

V.Responsibilities of IQAC Coordinator

1. To coordinate the dissemination of information on various quality parameters of higher education

2. To coordinate the documentation of the various programs / activities leading to qualityimprovement

3. To coordinate the quality-related activities of the institution

4. To coordinate in preparation of the Annual Quality Assurance Report (AQAR) to be submitted toNAAC based on the quality parameters.

5. To coordinate the timely and efficient execution of the decisions of IQAC committee.

6. To coordinate with Department coordinators periodically.

7. To check the formats and Applications of the college.

8. Development and application of quality benchmark/parameters in various activities of theinstitution.

9. Dissemination of information on quality aspects.

10. Organization of discussion, workshops, seminars and promotion of quality circles.

11. Recording and monitoring quality measure of the institution.

12. Acting as a nodal agent of the institution for quality-related activities.

13. Preparation of the Annual Quality Assurance Report and such other reports as may be decidedfrom time to time.

14. To monitor the well-being of the college in all respects.

15. To implement NAAC Peer Team recommendations.

16. To involve and guide the Automation of Library and its facilities, strengthening of Library.

17. To improvise in students supports systems.

18. To Review Various Feedback forms.

19. To Review Appraisals of Teaching & Non-teaching Staff.


V. Head of the Department of Center for Excellence

1. TASK -- related activities – Coordination2. Training & Placement Cell activities3. Robotics and Automation Lab activities4. Incubation Center activities5. All minor and major projects – Coordination – Certification, etc.6. Workshops, Training (Both Technical & Non-Technical), CRT, FDP, etc.7. Industry – Institute tie ups.8. Student – Internships9. Assessment Tests, Certifications for staff and students.10. Building the “Pool of Resource persons” in house and outside.

The Head Department of Center for Excellence will look after the day to day activities pertainingto above departments and the personnel associated.

VI. RESPONSIBILITIES OF THE HEAD OF THE DEPARTMENT:

1. To take advise/sanction from the Principal for implementation of academic, co-curricular andextracurricular activities.

2. Assign duties to non-teaching staff of the department.

3. To co-ordinate with the teaching and non teaching staff of the department for smooth function ofconduction of academic, co-curricular and extra curricular activities of the department.

4. To present the Departmental budget/requirement to the Principal.

5. To take the lesson plan from the teachers and to ensure that they follow the plan and syllabi iscompleted on time.

6. To ensure that the purchases and maintenance of stock registers are done properly by theLaboratory Assistant.

7. To ensure Quality, Maintenance and Cleanliness of the department.

8. To recommend leaves of the Departmental Colleagues.

9. To organize need based workshop /seminars / symposia / visits/ excursions etc.

10. To invite guest speakers for interaction guidance to UG/PG students.

11. To guide the students for career opportunities.

12. Utilize the services of any staff member and assign different duties from time to time or

Interchange the duties of various staff members in the department.

13. Nominating members for the library committee and make suitable recommendations for

Journals, textbooks, reference books with the help of other senior faculty.


14. Conduction of all the course work, laboratory work, project work, assignments and

supervising the faculty to maintain all the records properly.

15. Monitoring all the students related course work and the academic schedules are run in time.

16. Counseling the faculty in case of any complaint or the need arising from feedback.

17. Over all behavior and discipline of the faculty, staff and students of his department.

18. Appraising all the faculty , staff and students about the college mission and goals and

how to achieve them in the department.

19. All activities related to professional bodies in the department.

20. Being in constant touch with the students.

21. Participate in meetings with the parents periodically and take suggestions for

Improvement of the department.

22. Up keep of all class rooms, furniture, fixtures and cleanliness with the help of AdministrativeOfficer / Maintenance Officer.

VII . Academic Coordinator Responsibilities

1. Effective Curriculum delivery

2. Achievement of departmental goals

3. Development of positive work environment – which is innovative and responsive to students

4. Mentoring New Staff members

5. Takes care of staff and students training on latest developments(technical, nontechnical)

6. Assesses the educational materials and teaching methods

7. Should initiate diverse learning styles according to the current trends in education

8. Collaborate across the departments to ensure instructional tools and curricula meet the needs of alllearners

9. Ensuring the requirements of IQAC authority

10. Respond to internal and external people in a timely, accurate, courteous and empathetic manner.

11. Ensuring proper data maintenance

12. Assess the student performance (Internal Exams, External Exams, Lab performance) to determinein what ways instructional approaches need to be changed or modified.

13. Preparing and monitoring budget of department

14. Resources management (Labs, Library books etc...)

15. Encouraging positive relationship with staff, students and parents (Communication to parentsregarding Student performance, discipline through parent teacher meet)

16. Identifying, monitoring and guiding students at risk (Grievances& Redressal)


17. Monitoring of student Attendance by interacting with class in-charges and inform the same toparents if required.

18. Being proactive in conflict resolution and informs HOD about critical issues and incidents aboutwhich he/she should be aware.

19. Meeting regularly with staff and providing the HOD with minutes of meeting

VIII. Administrative Coordinator Responsibilities

1. Interact with all the staff to perform their daily activities effectively

2. Provide administrative support to HOD

3. Provide support in preparing and maintaining the department documentations

4. Review and edit the departments documents when it is required

5. Manage the calendar activities of HOD

6. Schedule the meetings and inform the same to all staff and takes care of all arrangements

7. Prepare and distribute meeting agenda and meeting minutes

8. Prepare and distribute department weekly report, department newsletter, presentations, andletters using standard formats

9. Maintain security and confidentiality of department information

10. Collect and analyze the data from various committees of department to prepare reports andpresentations for management

11. Should develop strong working relationship with other departments for smooth operations

12. Plan and organize trainings, guest lectures, leadership meetings, conferences and workshopsfor staff and students

13. Prepare and maintain a list of industry and community contacts

14. Collaborate with industry and professional bodies and other college network to assesseducational program needs

15. Collaborate all the staff for program development process

16. Interact with other educational institutions to plan and implement joint programs

17. Manage and interact with project team

18. Identify issues and provide advice regarding policies and procedures of department

19. Ensure the proper maintenance of data related to inspection, NAAC, NBA, JNTU and all otherbodies.

20. Evaluate the performance of staff members monthly


VII. ACADEMIC DUTIES OF FACULTY

1. To update their subject knowledge both theoretically & practically.

2. To teach the assigned courses as scheduled and maintain standards appropriate to that level. Alsomaintain attendance record of students.

3. To select the material and approach in assigned courses, prepare assignments, and evaluatestudent academic performance.

4. To make arrangements to cover or reschedule any class missed.

5. To foster free discussion and expression in the class room while maintaining the course’sacademic standards and objectives.

6. To take appropriate steps to ensure that required books are available in the library.

7. To complete in a professional, timely and responsible manner all other teaching and academicassignments which a faculty member has accepted as, or assigned.

8. To stay during college hours and be available to students outside the class room on regular andreasonable basis.

9. To avoid using his or her position as a faculty member to coerce, intimidate or manipulatestudents. Always maintain the dignity of teacher-student relationship.

10. To follow the policies and procedures of the institution whenever applicable to course relatedactivity.

11. To understand the diverse background of students, their strengths, weaknesses and variousinterests and maintain adequate records/documents of their progress.

12. To inculcate model behavior and mannerisms by self example-formal dress code.

13. To accept that being a teacher does not make you a “know-it-all”, so that it is important to becomea partner in the learning cycle with the students.

14. To resolve conflict among students by encouraging positive debate.

15. To take classes on time and to enforce discipline by firmly setting class room rules and to takefeedback from students.

NON ACADEMIC DUTIES OF FACULTY

1. Don’t discourage/humiliate students in the class before fellow students.

2. To take time out to discuss an issue or problematic behavior of a student. To be an effectivecounselor. Avoid speaking about non academic issues. Maintain confidentiality.

3. To keep parents well informed of their ward’s progress.

4. To work with parents for the betterment of their child’s future.

5. To actively involve in staff meetings, educational conferences and college programmes.

6. To voluntarily participate in organizing sporting events, educational tours, etc.

7. To help out in formulating college policies.


8. To carry out administrative duties relevant to the position in the college.

9. To maintain healthy relationship with teaching and non teaching staff members.

10. To take active part in the affairs of professional and educational associations and societies in theirrespective field.

11. To encourage institute – industry interaction.

12. To help the students in placements.

13. To involve students in nation building activities like NCC and NSS to make him a useful citizen.

14. To motivate the other faculty to develop their knowledge, skills and attitude.

15. To encourage the faculty to be part of the national cause like election duties.

16. To bring out the talent of the students in various fields like music, debate, essay writing,dramatics, etc.


CHAPTER-IV

OFFICE ADMINISTRATION

I. RESPONSIBILITIES OF AO (ADMINISTRATION):

1. To verify students’ applications for considering their requests for Bonafide Certificates forBus Pass, Pass Port, Spoken English courses from various institutions etc., CustodianCertificates, Fees Estimations for Bank Loan and Signatures on Bus Passes and bus passrelated Bonafide Certificates.

2. Daily supervision of scholarship disbursements, student fee ledger postings.

3. To monitor day to day activities of Accounts Branch. To carry out surprise checking of all therecords of Accounts Branch. To conduct Monthly Meetings, detailing of members for InternalAudit Purpose.

4. To assist Principal in updating of Administration related Records for producing the samebefore Fact Finding Committee and AICTE.

5. Supervision of office records.

6. Maintenance of construction related records, supervision of staff and agencies, suppliers andpersonnel. All files and records maintenance, updating and revision periodically.

7. Supervision of Campus maintenance, landscaping and buildings etc.

8. Sanction of advances up to an amount of Rs.1500/- for daily petty expenditure and its properaccounting.

9. Sanction of salary advance for class IV in genuine cases up to 1000/-. More than thatapplication has to be forwarded to higher authorities.

10. To ensure stationery items held with Stores are sufficient to meet day to day requirement ofeach department including examination branch. Purchase of stationary and other materialprocurement and purchase with proper approval of higher authorities.

11. To intimate the progress of important works entrusted by the Dean, Principal and AcademicDirector.

12. All other duties assigned by the Director, Principal and Dean.


II. RESPONSIBILITIES OF AO (OPERATIONS):

1. To watch student’s activities, their movements and discipline in the College Campus all the time.

2. To take suitable action against fee defaulter students in consultation and approval of the Principal.

3. Should oversee the arrival of students in the college with ID card, neatly dressed up.

4. To counsel the late comers to be punctual in their arrival at the college.

5. To ensure that the students are seated in the class rooms, at the start of first period, after the smallbreak and also after lunch break.

6. Should ensure that students do not loiter in the corridors and other places during the class hours.

7. To interact with parents about Students’ behavior and their activities in the college and intimate anystudents’ related activity to the HODs.

8. To ensure action that no untoward incidents should happen in the college premises.

9. To ensure and intimate students’ marks and attendance to their parents through letters andmessages.

10. To receive, look after and send-off of officials visiting the College for various purposes.

11. To ensure action for smooth conducting of the various functions/events in the college.

12. To ensure all the required facilities are arranged when a Seminar/Workshop is organized likeArrangement of tables and chairs on the Dias, banner, bouquets, gifts/mementos, Audio-VisualSystem, Photographer etc.,

13. To ensure that a Soft copy of CD is forwarded to HOD as and when a Programme is conducted andmaintaining a copy of the same with the System Administrator.

14. Maintenance and supervision of Floor In charges, Audio-Visual operator and their allocation ofDuties.

15. Liaison officer for canteen related activities.

16. Maintenance and supervision of security staff and agencies concerned.

17. Regular checking of student mobiles and conduct surprise checks in class rooms/labs for mobilesand all other un-authorized gadgets/objects.

18. Avoid and settle all kinds of disputes/scuffles among the students, hired employees within andoutside the campus.

19. Prevent unlawful associations / meetings among students.

20. Prevent /find out anybody’s activities against the interests of the organization both inside andoutside the campus.

21. Prevent un-authorized leaving of campus by the students.

22. In case of any unexpected Bandh, after consulting the Management and the Principal, to co-ordinateand inform the Faculty Members and Students.

23. To co-ordinate with the Management and the Principal in the case of Student Dropouts/ Detainedstudents.


24. To intimate the progress of important works entrusted by the Dean, Principal and AcademicDirector.

25. All other duties assigned by the Academic Director, Principal and Dean.

III. RESPONSIBILITIES OF PUBLIC RELATIONS OFFICER:

1. To receive and look after the Parents and other Stakeholders visiting the College.

2. To interact with parents/visitors and guide them to the proper person/Department they wouldlike to meet.

3. To act as Liaison between College and Other Stakeholders in consultation with Principal andManagement.

4. To Co-ordinate with Placement Officer for On-Campus and Off-Campus Recruitment Drives.

5. To Co-ordinate with HODs/ Physical Director/A.O. (Operations) for various Functions/Eventsin the College.

6. To perform any other duty assigned by the higher authorities.

RESPONSIBILITIES AS MAINTENANCE IN CHARGE:

1. Maintenance and allocation of duties of Electrician, Carpenter, Plumber and housekeeping staff.

2. Maintenance and supervision of System Administrator and allocation of Duties.

3. Overall maintenance, repairs, cleanliness of building and college premises with housekeepingStaff, carpenter, electrician and Hardware Engineers as per the instructions of Principal, Dean,HODs, AO (Administration), AO (Operations), Transport In - charge, Librarian and PhysicalDirector.

4. Providing Attenders and other necessary staff to the Principal, Dean, HODs, AO (Operations), AO(Admin) for college related works.

5. Replacement of Attenders immediately as and when they are on leave. Communicating about theLeave information to concerned Department HODs when Attenders and Non-Teaching Staff areon Leave.

6. Supervision of duties of Non Teaching (Non-Technical) Staff.7. To intimate the progress of important works entrusted by the Dean, Principal and Academic

Director.

8. All other duties assigned by the Academic Director, Principal and Dean.


IV. RESPONSIBILITIES OF HUMAN RESOURCES EXECUTIVE:

1. To maintain Database of Employees through Human Resources Information Systems (HRIS)

a. Employees Details

b. Verification of Qualifications, Experience , Eligibility as per the norms of AICTE

c. Back ground reference of the authenticity of information provided by Employees

2. To update Employees information in the HRIS:

a. To properly watch staff attendance, their ODs and ensure its correct submission toPrincipal as well as Academic Director.

b. Checking of Leave Statements and Service Books of Teaching and Non Teaching Staff.

c. Casual Leaves, CCLs, OD, Absent, Permissions, Late etc., of the employees

d. Salary, Increments, Incentives, Tax Details etc.,

e. Seminars, Workshops, Conferences, FDPs, Papers presented, Papers Published, NET,FET, SLET qualifications, Pursuance of higher studies viz., PG, M.Phil., Ph.D., Award ofPh.D degrees etc.,.

3. To collect students feedback and include in the performance appraisal.

4. To send a circular about faculty achievements to all the departments.

5. To collect information about Man Power Planning and Requirements of the various Teaching andNon – Teaching Positions in the College from time to time

6. To collect and forward the Resume/Curriculum Vitae to the HODs from time to time and maintainDatabase Department Wise.

7. To collect the original certificates from the Employees ie.,SSC, Degree and PG / Ph.D.,

8. To collect Performance Appraisal from the Employees and forward the same to theManagement/Principal and maintain confidentiality of the information.

9. To complete the formalities relating to resignation, collecting exit interview feedback form etc.,

10. To co-ordinate with Faculty Development Programmes / Orientation Programmes conducted bythe college.

11. To collect and disseminate the information about FDPs/Seminars/Conferences/Workshopsorganized by Universities/ Institutions/ Colleges and forward the same to the Principal and HODs.

12. To maintain attendance register pertaining to Teaching and Non Teaching Staff.

13. To maintain JNTUH / AICTE attendance Registers belongs to Teaching Staff.

14. To maintain Acquittance Registers pertaining to Teaching Staff of both AICTE / JNTUH.

15. To maintain Staff Service Record.

16. To maintain Staff Leave Statement.

17. To submit details of newly joined staff and details of staff who left the organization to AccountsDepartment monthly.


V. RESPONSIBILITIES OF TRAINING AND PLACEMENT OFFICER:

1) Should gather and maintain list of prospective employment providers to the present/past studentsof the college, along with their addresses, contact persons, telephone numbers and the nature ofjobs they provide.

2) Should be in constant touch with various organizations to reckon their forecast of recruitment, inthe near future.

3) To appraise the needy organizations, telephonically, about the availability of present / passed outstudents, for their recruitment plans.

4) To personally visit the industries / companies / organizations, whenever necessary to persuadethem to conduct campus interviews/recruitments in the college.

5) To plan the campus interviews properly and effectively, in consultation with the participatingorganizations and encourage present/passed out students, to attend interviews in large numbers, byinforming them about the time and date, telephonically / sending SMS.

6) To make proper arrangements in the college, for smooth conduct of interviews / tests and ensurethat the company recruiters are comfortable during their stay, at the campus.

7) To invite JKC trainers to our college, and conduct seminars/training programmes for the benefit ofthe students.

8) Should advice and guide the needy students, to attend various programmes conducted by JKC attheir campus, and avail their help, in getting employed.

9) To monitor CRT classes and assess the performance level of faculty and advice them, wheneverrequired.

10) Should interact with students after CRT lectures, assess their grasping of their CRT lectures, andguide them properly.

11) To invite various institutes /agencies giving training for GRE, TOFEL, etc; and conduct seminars,for the benefit of the students.

12) To invite different institutes/academies, giving training/rendering service for placements, andconduct seminars to the advantage of our students.

13) Should go through the newspapers/magazines regularly, collect the employments Ads and displaythem on the placement board, in time.

14) To invite dignitaries/eminent personalities to the college, to deliver guest lectures for the all rounddevelopment of our students.

15) To gather information regarding the conduct of “off campus” interviews conducted by othercolleges, and guide our students, to attend those interviews and succeed in getting employment.

16) To provide information regarding Summer Internships / Apprenticeships for Mini and Majorprojects for the students of all branches in consultation with the HODs.

17) To co-ordinate with the activities of Alumni Association.

18) To co-ordinate with the activities of Graduation Day Celebrations.


19) To give information to various companies regarding Students’ Attendance or Conduct during thetime of appointment and recommend the students for placements.

20) To prepare and maintain Placement Track Record since the Inception of the Institution.

21) To prepare Placement Brochures, News Letters etc., for communicating the PlacementAchievements of the College.

22) To communicate with the Media about placement achievements.

23) To perform any other duty assigned by higher authorities.

V. Responsibilities of Placement Co-ordinator:

1. To co-ordinate with the activities of Placement Cell.

2. To plan and organize Pre-Placement Activities.

3. To communicate the information regarding Pre-Placement training to students, HODs, Trainers

Involved etc.,

4. To take feedback from the students regarding Pre-Placement Training.

5. To provide adequate facilities to the trainers viz., Materials, Class rooms, LCD Projectors,GD Rooms, Interview Rooms etc.,

6. To make alternative arrangement whenever Trainer is on Leave.

7. To submit a report to the Principal and Management regarding Attendence and conduct ofPre Placement Training from time to time.

8. To make necessary correspondence with JKC.

9. To take attendance of JKC Students at the time of JKC training classes.

10.To look after Higher Education Counseling related matters.


VI. RESPONSIBILITIES OF ACCOUNTS MANAGER

1. The Accounts Manager shall inform periodically the financial position of the college to thePrincipal of the College, examine and ensure that the code and financial norms are followed bythe section or department. He shall prepare and present budget and income and expenditurestatements, maintain all accounts and get them audited.

2. He shall attend to all the Government scrutiny, inspections and audit.

3. He shall be responsible for the proper implementation of the financial transactions as per rules,Accounts code, statutes, ordinances, rules and regulations made in that behalf and monitor thefinances of the college and place before the committee the financial position of the college such asits receipts, payments, government grants and balance from time to time.

4. He shall scrutinize all bills of expenditure before recommending for payment. Maintain cashbook, ledger and bank pass books. He shall watch the progress of the expenditure and receipts offees, Government grant in time.

5. If the AO proceeds on leave the Accounts Manager shall carry out the duties of the AO in additionto his own duties.

6. The Accounts Manager shall carry out any other work entrusted to him by the Principal from timeto time.

7. He is responsible for smooth running of entire Accounts Branch and needs to implement newprocedures and systems for effective functioning of Accounts Branch.

8. To give proper guidance to staff working under his control.

9. To verify the passed vouchers and make relevant entries.

10. To prepare book bank refunds.

11. To make payment to Vendors.

12. To prepare purchase orders and keep track of payments to firms.

13. Surprise verification of cash in hand and the bank.

14. To maintain students ledgers.

15. Should verify the scholarship receipts.

16. Should prepare acquaintance roll.

17. To maintain the leave account of all staff members.

18. Ensure to submit following returns within stipulated time as under::-

a. Salary Statement: by 5th of each month.

b. Expenditure Statement: 7th of each month.

c. TDS – Salaries – 15th of each month

d. TDS – Contractors – 7th of the following month

e. PF/PT – 15th of each month

f. ESI


19. Monitor progress of finalization of Accounts.

20. To finalize accounts with auditors.

21. To carry out financial audit of all transactions.

22. To maintain provident fund account and forward the same to PF office.

23. To prepare statutory taxes statements such as PF, PT and TDS etc., and forward them torespective authorities.

24. Should ensure that the following returns are submitted within stipulated time schedule .

25. Should prepare financial reports.

26. Preparation of annual budget for the college and department wise.

27. To make JNTU related payments in time and keep track of different payments year wise.

28. To monitor EZ school related activities.

29. To supervise and assist Principal in updation of Accounts related Records for producing the samebefore FFC.

30. To assist principal in updation of accounts related records for producing the same before FFC, GBetc.

31. To perform any other duty assigned by higher authorities.

32. Finally, the maintenance of overall Accounts is the Sole Responsibility of Accounts Manager.

DUTIES OF ACCOUNTS SECTION:

VI. A. Accountant:

1. To prepare Monthly Salaries.

2. To effect the salary increments of staff.

3. To prepare PF, JNTU, and Acquaintance Registers

4. To prepare Monthly Professional Tax and PF statements

5. To prepare monthly canteen bill

6. To prepare Book Bank Refunds

7. To prepare service and salary certificates.

8. To prepare Bank Reconciliation Statements (OBC & SBI)

9. To prepare TDS for employees

10. To issue No Dues Certificates to students.

11. To maintain and verify the staff salary deposit.

12. To support Audit work and finalize Accounts Audit.

13. Any other duties assigned by seniors


VI.B. Cashier:

1. To handle cash (Receipts & Payments) and maintain day to day cash book.

2. To deal with the preparation and issue of Bank cheques.

3. To enter cash vouchers in Tally.

4. To enter Bank vouchers in Tally.

5. To verify all Challans with Bank Statement.

6. To prepare Bank Reconciliation Statement.(AB)

7. To issue all types of Challans to student for remittance.

8. Help in opening of banks accounts by staff.

9. All Vendor Bills should be processed and entered in Tally.

10. To enter day to day students attendance in Ez School Software.

11. To co-ordinate with the entries regarding Students’ Scholarship in Ez School.

12. Any other duties assigned by seniors.

VI. C. Ez School Co-ordinator:

1. To share staff salary work and post the same.

2. To train the staff for entering details into Ez school.

3. To forward Daily, weekly, monthly and yearly report to the Director as per the required fields of

Ez School.

4. General Ledger entries to be made.

5. To enter all Accounts in EZ and TALLY.

6. To maintain & supervise EZ Software.

7. To issue all types of Challans to student for remittance.

8. To look after and make entries of students scholarships in respect of all branches.



VII. EXAMINATION BRANCH:

RESPONSIBILITIES OF INCHARGE – EXAMINATION BRANCH:

1. To conduct all the internal and end semester examinations scrupulously.

2. Should personally down load the question papers from JNTUH portal and print only required no.

of copies.

3. Should appoint examiners for internal and external exams with the approval of chief

superintendent of exams/principal.

4. To monitor the conduct of internal examinations and get it evaluated and prepare the award list.

5. To perform the role of mediator between JNTUH and college as far as examinations are

concerned.

6. Should arrange for giving the notification regarding the schedule of internal and external exams.

7. Should ensure that no malpractices are resorted to during the internal and external exams.

8. Should detail the observers for outside duty and also receive the outside observers.

9. Should carry out the results analysis and report to the higher authorities about the analysis.

10. To carry out all correspondence pertaining to exams, with JNTUH.

11. To prepare the promoted students list and penalize them appropriately.

12. To submit the internal and external marks to JNTUH.

13. To receive the JNTUH squad during the exam and interact with them.

14. To assign invigilation duties to staff during Internal and External exams. Based on the no. of

Invigilators required and staff strength of each department.

15. To maintain credit records of detained students and follow up them for readmission.

16. To identify students (detained and readmitted) who have passed some subjects in the previous

Year and forward the same to JNTU, with elective subjects.

17. To update the JNTU credit records under the supervision of Exam I/c.

18. Results analysis should be carried out in the system and forward the same to the concerned

Persons through Examination I/c.

19. All correspondence with JNTU should be carried out in time through Exam I/c.

20. To provide information to Principal/Director as and when required.

21. To communicate to the Principal/HODs/Website Co-ordinator / Students regarding post-

Ponement / re-conduction of Examinations if any.,

22. Should carry out all the other examination related duties assigned by chief superintendent of

Exams / Principal.



24. Finally, the In charge – Examination Branch has the Sole Responsibility of proper and smoothConduction of examinations of the College.

25. Fortnight attendance uploading.

26. Practical Exams panel Preparation & conduction of the Lab exam.

27. Cross checking of the marks allotted and the answer scripts in mid exams.

Responsibilities of Asst. In charge of Examinations:

1. To assist the In-charge exams in smooth conduct of examinations.

2. To verify and circulate exam schedule to various Depts. and students

3. To draft seating plan for internal and external exams, in all the exam halls.

4. Should ensure that seating arrangements are made properly in all the exam halls.

5. Should segregate the answer scripts received from JNTUH and arrange them branch wise androom wise.

6. Should hand over the correct number of answer sheets to the respective invigilators of all examhalls.

7. To ensure invigilators should not be posted in the exam halls of their own branch.

8. To ensure that the invigilators have received the correct question paper pertaining to their examhall.

9. Should collect and count the answer scripts and ensure that correct no. of answer scripts arereceived.

10. Should arrange the answer scripts branch wise. After bundling them properly, sealing should bedone in a proper manner.

11. Should ensure that answer scripts bundles are dispatched in time so as to reach the collectioncentre at the given time

12. Should collect the marks awarded list during the external lab exams and forward them to variouscolleges for obtaining the examiners signatures.

13. Should ensure that all the award lists are received back in the college, duly signed by therespective examiners.

14. To oversee execution of undertaking forms by students for lab exams and attendance forms fromHOD with permission to allow them to pay exam fee.

15. To collect the award list of internal marks for all subjects and make average of marks and prepareConsolidated marks list and upload in the JNTU portal.

16. To collect examination/condonation fee from students.


17. To check that all eligible students paid the exam fee and register their names with JNTU as pertheir subjects.

18. To download and prepare hall tickets for various exams and issue them to students.

19. To download the exam time tables and circulate them with the students and departments as well.

20. To arrange for collection of exam stationery, check all contents and ensure that there is noshortage.

21. To preserve the exam stationery in the exam branch and to take precautionary measures for the

Safe custody of the same.

22. To intimate invigilators/relievers about their duty schedule during the exam time.

23. To receive back the answer papers from exam halls, count them as per attendance sheet.

24. To arrange for proper packing and sealing of answer papers and dispatch the bundles to collection center.

25. To communicate results to parents of students along with percentage of attendance.

26. To maintain the credit records of students and detain students having shortage of required credits.

27. To maintain credit records of detained students and follow up them for readmission.

28. To identify students (detained and readmitted) who have passed some subjects in the previousyear and forward the same to JNTU, with elective subjects.

29. IV year B. Tech., M. Tech. and MBA students projects/viva marks are uploaded in the portal.

30. To upload students marks in the EZ software.

31. To maintain archive for old question papers.

32. All the other duties assigned In-charge examinations.


Responsibilities of Junior Assts. - (JA- IV and JA -V)

Total work to be shared by them.

1) To post marks obtained by students in EZ software.

2) Internal exams: - Time table seating plan, question paper , award list should be prepared and

Marks records should be maintained.

3) To update the JNTU credit records.

4) Results analysis should be carried out in the system and forward the same to the concernedpersons.

5) To issue the marks memos.

6) All correspondence with JNTU should be carried out in time.


7) To provide information to Principal/Director as and when required.

8) To prepare letters for external exams.

9) To prepare seating plan.

10) To distribute supplementary hall tickets.

11) To enter marks memos, provisional certificates and CMM in the system.


VIII. PHYSICAL EDUCATION DEPARTMENT:

Responsibilities of Physical Director:

1. To take care of the physical education departmental activities.

2. Teaching and coaching of students during their respective sport periods should be carried out.

3. Allocation of responsibilities to Asst. Physical Directors Branch wise and Sports wise.

4. To supervise the conduct of Practice sessions for students from 4.00 p.m. to 5.15 p.m.

5. To Plan a Schedule and communicate regarding Intra College Sports and GamesCompetitions.

6. To maintain and supervise general discipline of students while entering/leaving the collegecampus.

7. To communicate the students regarding Inter- Collegiate Competitions and University Levelcompetitions in consultation with the Principal and HODs.

8. To ensure participation of students in central zone of JNTU in various events.

9. To submit indents/proposals for procurement of sports/games material.

10. To initiate follow up action for inter university tournaments.

11. To conduct college annual sports meet in a grand manner.

12. To organize Yoga classes.

13. To orient the students and staff regarding Physical Fitness.

14. To communicate the Principal/HODs regarding Students Attendance during Sports andGames Competitions.

15. To prepare Physical Education Department Report for publishing the same during variousoccasions of the College.

16. To Co-ordinate with AO(Operations) for maintaining discipline.



Responsibilities of Asst. Physical Director:

1. To co-ordinate with the physical education departmental activities.

2. Teaching and coaching of students during their respective sport periods should be carried out.

3. To conduct practice sessions for students from 04:00 pm to 05:15 pm.

4. To prepare college teams (boys and girls) for participating in zonal competitions of JNTU.

5. To prepare the students for participation in central zone of JNTU in various events.

6. Should maintain sports ground and equipment.

7. To co-ordinate with the conduct of college annual sports meet in a grand manner.

8. Should maintain and upkeep the gyms (boys and girls).

9. To maintain and supervise general discipline of students while entering/leaving the college

campus.

10. To supervise the students discipline during the short break and lunch break.

11. To co-ordinate the maintenance of sports grounds/courts/gymn facilities of the college.

12. To Co-ordinate with AO(Operations) for maintaining discipline.


VIII. LIBRARY:

RESPONSIBILITES OF LIBRARIAN

1. To enter books and periodicals purchased in Accession register.

2. To maintain of books issued to students as well as Staff and its timely return (both Manual and

system).

3. To maintain the library smoothly.

4. To download the free journals in digital library.

5. To classify and catalogue the books.

6. To provide necessary assistance to staff and students.

7. To submit copies of news paper cuttings of AICTE, APSCHE, and other STATE GOVT.

Notification to Principal, A.O. (Operations) and A.O.(Admin).

8. To prepare statements (list of books, and other related works) in system.

9. To display current information in Library Notice board.

10. Searching CALL NO. from internet.

11. To perform any other duties assigned by higher authorities.


12. Prepare the Library hours for the college, which helps the Departments to prepare their Library

hours

Responsibilities of Asst. Librarian:

1. To enter books and periodicals purchased in Accession register.

2. To proper maintenance of books issued to students as well as Staff and its timely return (bothmanual and system).

3. To assist the Librarian to run the library smoothly.

4. To assist in downloading the free journals in digital library.

5. To classify and catalogue the books.

6. To provide necessary assistance to staff and students.

7. To submit copies of news paper cuttings of AICTE, APSCHE, and other STATE GOVT.notification to principal, A.O.(operations) and A.O.(Admin).

8. To display current information in Library Notice board.

9. Searching CALL NO. from internet.

10. To co-ordinate with Librarian and perform duties assigned by Librarian.


Responsibilities of Book keeper:

1. Labeling the books (accession no. and call no.)

2. To arrange the books in book shelves branch wise systematically.

3. To make Xerox copies of various papers requested by students.

4. To check the students properly while entering and leaving the library.

5. To receive cell phones from Girl students (morning).

6. Any other relevant duties assigned by seniors.

X. RESPONSIBILITIES OF MEDICAL OFFICER:-

1) To attend to students / staff for their day to day breathing problems and provide relatedmedicines.

2) To assess severe illness and advise the patients to pursue proper course of treatment.

3) To maintain health records of all students and staff members and other general employees in thecampus.

4) To attend to sudden illness of students / staff and treat them until recovery in the health centre.


5) To advise health remedies to chronic patients. i.e. Diabetes, blood pressure, obesity, constipationetc;

6) To conduct health check up on last Saturday of every month.

7) To prepare indent every month for procuring medicines.

8) To attend blood donation camps and certify the fitness of the blood donors.

9) To conduct general check up of newly joining staff members and assess their health condition.

10) To conduct seminars/lectures by eminent Doctors / Physicians regularly to Students and Staff.

11) To perform any other duties assigned by higher authorities.

XI. TRANSPORTATION:

RESPONSIBILITEIS OF TRANSPORTATION INCHARGE:

1. Over all supervision of College Transportation.

2. To issue College Bus Passes to Students.

3. Diesel Maintenance for College Transportation.

4. Generator Maintenance.

5. Regular check up of Student Passes (College Transportation)

6. Supervision of College Bus Drivers.

7. To collect the feedback from faculty members and students regarding Bus Driver’s performanceor conduct and counsel the Bus Drivers.

8. To provide all necessary information regarding Bus Numbers, Routes, Drivers and DriverNumbers.

9. To co-ordinate with transportation facilities during Special occasions, Guest Lectures etc.,

10. To be responsible to supervise / maintain Bus Conditions as per the norms of the Government.

11. To checkup the Bus Condition once in every week.

12. To recruit the Drivers as per norms of the Government.

13. Maintain the counseling record of the Drivers.

14. To regularly check up the driver’s health regarding the aspects of fitness as per the Government’snorms.

15. To conduct regular meetings with the Parents.

16. To maintain Route wise database of the students boarding into the bus with Phone Numbers.



Responsibilities of College bus mechanic:

1) To carry out daily general checking and maintenance of all college buses such as radiator water,brake system, joint bolts, tyre pressure , battery etc;

2) To test drive all buses daily and inform the transport in-charge about any defect noticed.

3) To carry out greasing of all buses every fortnightly.

4) To set right the defects noticed by the drivers on the same day.

5) To carry out hub servicing of Leyland buses every two months.

6) To ensure that drivers carry out servicing of their buses every week.

7) To take the buses needing major repairs to Autonagar and personally supervise the repair work donethere.

8) To improve the KMPL of all buses by making adjustments in Botsch pump.

9) To advise all drivers about good driving techniques to improve the KMPL.

10) To change engine oil, gear box oil and differential oil after running specific mileage.

11) To change oil filter and diesel filter after running specified mileage.

12) To ensure that headlamps, horn, side indicators function perfectly.

13) To ensure that all RTA rules are complied with before sending any bus for fitness.

14) To go with relief bus, in case any bus fails in the city, to repair and bring it back to the college.

15) To prepare indents for procurement of parts/consumables and submit to the transport in charge.


Responsibilities of Bus Drivers:

1) To start the bus from the parking place in time, and pick up students and faculty members fromdifferent pickup points and try to reach college as per the scheduled time.

2) To allow only authorized students to board the bus.

3) To carry out minor repairs to the bus whenever required.

4) To clean the bus daily and keep it neatly.

5) To carry out water washing of the bus one in a week.

6) To check tyre pressure and fill it, if required.

7) To carry out greasing and to check engine oil.

8) To safely pick up/alight the students.

9) To inform Transport in-charge about the diesel requirement and obtain voucher for filling diesel.

10) To drive carefully and cautiously, without meeting even minor accident and not to violate any trafficrules under any circumstances.


11) To ensure that no student misbehaves in the bus.

12) To inform the transport in-charge whenever fitness, pollution check become due.

13) Should update their knowledge about the newly introduced traffic rules in their route, such as, oneway traffic, no entry, etc;

14) To watch out other vehicle drivers in the traffic and be prepared in advance to avoid accidents even ifother drivers violate traffic rules.


XII. DUTIES OF ADMIN BRANCH:

a) Stenographer:

1. To take dictations given by Principal, Dean and AO (Admin) and making their final copies.

2. To take down Minutes of all Meetings held in the Principal’s Chamber and making their copiesfor finalization.

3. To take down Minutes of Seminars, held in the College Premises and preparing final copies of theminutes.

4. To Prepare Circulars, Notices, Office Orders etc.

5. To share other works like Admissions, AICTE Work, Acquaintance Registers, Entering details ofstudents data in EZ school etc.

6. Any other works assigned by Director, Principal, AO (Operations) and AO (Admin)

b) Senior Administration Assistant:

1. To look after over all admissions of Academy Students pertains to Convener, POLYCET, ICET,ECET, EAMCET and its admin. Process.

2. To look after entire correspondence viz., JNTU, AICTE, TSCHE and DTE.

3. Submission of Statutory information to the concerned authority with regards to procurement ofland and development of infrastructure in College as and when acquired/undertaken.

4. Timely submission of compliance reports on various matters to concerned Authorities as andwhen asked.

5. Preparation of Appointment letters of New Incumbents after completing necessary formalities.

6. To attend duties entrusted by Seniors.

7. To attend internet for important instructions guidelines daily getting copies of issued byAICTE/TSCHE/JUTUH/UGC/NAAC.



c) Admin. Assistant – Scholarship:

1. To download and issue notice regarding Scholarships

2. Collection of Scholarship forms from the students.

3. To issue Challans and collect the Challans from the students.

4. To co-ordinate with the issue of Buss Pass to the Students.

5. To supervise the refund cheques issue

6. To forward the pending forms to District Offices/ Social Welfare Department/Minority Welfareetc.,

7. To co-ordinate with Adhar Card facility of the students.

8. To co-ordinate with Society Scholarships with Board of intermediate Scheme, GATE Schemeetc.,.

9. To co-ordinate with Accounts section for the entry of scholarship details in Ez School.


d) Junior Admin. Assistant - 1:

1. To look after Academic admissions and maintenance of admission register of Polytechnic, B.Tech,M.Tech., and MBA Students properly.

2. To maintain students original certificates and other related documents of all the streams.

3. To prepare and Issue TCs to Students.

4. To issue No dues certificates to students.

5. To issue forms/certificate to the students who are re admitted and detained students.

6. To enter student’s data in Ez school.

7. To update information periodically.

8. Any other works assigned by seniors.

e) Junior Admin Assistant -2 :

1. To issue bonafide certificate to students of all branches.

2. To maintain inward & outward register.

3. To prepare of Custodian, LOR, Fee estimation, course completion.

4. To check students addresses with students library forms.

5. Collection of Mobiles for safe custody.

6. To send verification reports to RTC authorities for issue of bus passes to students.



f) Liaison Officer:

1. To co-ordinate with JNTU Correspondence with various departments.

2. To co-ordinate with the duties of Examination Branch .

3. To co-ordinate with Accounts Department with Bank Related Works.

4. To co-ordinate with Administration with the purchase of any material required for the College.


g) Record Assistants:

1. To give numbering to the files.

2. To prepare Index of the Files.

3. To see the files are kept in a proper order.

4. To upkeep the files in such a way that the right paper is reached in the right file immediately.

5. To maintain files in the chronological order of the dates.

6. To be responsible for the procurement of copy of Notice/Circular/Letter/ Order etc., as and when

it is required by Higher Authorities.

7. To maintain confidentiality in the maintenance of important files.

8. To see that one side papers are collected and maintained in a place for reuse of the same for

Administrative purposes.

9. To maintain inward and outward registers.

10. To assist the Principal in putting up with the External/Postal correspondence.

11. Any other work assigned by higher authorities.

XIII . DUTIES OF COMPUTER OPERATORS IN DEPARTMENTS:

1. To assist the HOD’s in preparing the department time tables and faculty wise time tables.

2. To prepare semester wise work load.

3. To make student’s attendance entry in EZ School daily.

4. To prepare semester wise Syllabus and teaching plan.

5. To update all the related records.

6. To type departmental Circulars and correspondence and also preparation of necessary formats anddocuments.

7. To attend events work conducted by the Department.

8. To give information to Faculties regarding their classes every day.


9. To assist the HOD’s in Inspection and NBA related work.

10. To attend Telephone calls.

11. To update students Attendance Register daily.

12. To attend works related to mini and major projects.

13. To send messages to parents regarding absent through EZ School for all the B.Tech, MBA andM.Tech., Students.

14. To intimate invigilation duties to concerned faculties.

15. To maintain confidential information of the Department

16. The computer operator should not allow the students into Staff Room without proper permission.

17. To maintain and preserve all the records related to the department as per the directions of HODs.

18. Any other works assigned by the HOD and Faculties.

DUTIES OF COMPUTER OPERATOR IN PLACEMENT CELL:

1. To check mails every day and submit information to TPO.

2. To mark correspondence with clients based on the direction given by the TPO.

3. To attend work of Pooled on – campus / off campus.

4. To make necessary arrangements for campus drives (i.e., Stationary, Banners, Help Desk,

Co-ordinators etc.,)

5. To send mails and SMS to Students and other Colleges. (TPOs)

6. To send reminder SMS to Students and outside Colleges. (TPOs)

7. To maintain Attendance and make registrations of students at Counters.

8. To update selected students list and file all the related documents in concerned file.

9. To incorporate all the related details in EZ School.

10. To make necessary arrangements for Training, Workshop, Seminars and Guest lecture i.e.preparation of necessary arrangements formats, taking attendance of participants and collection ofFeedback forms. After collection of feedback forms the same should be bifurcated. AnalyzedReport is to be submitted to Academic Directors as well as Principal.

11. To issue TASK (Telangana Academy for Skill and Knowledge)material, TASK Cards andpasswords to TASK Registered Students.

12. To update TASK Students information i.e. Marks and personal details in TASK site.

13. To maintain all the Placement related files properly.

14. To update supplies results (It’s is a continuous process)

15. To display about Recruitment Drives in Notice Boards.

16. To attend works assigned by MBA Departments.

17. Any other duties assigned by seniors or higher authorities.


XIV.) DUTIES OF I/C STORES:

a. To receive all the Stock properly duly checked in all respects and the same is divided asConsumable and Non consumable items and made entry in Consumable Register and NonConsumable Registers accordingly. The same is also required to be entered in General StockRegister as well in Central Stock Register. The page number is required to be given on the Top ofthe Xerox copy of Receipt Voucher and file in Receipt Voucher File serially.

b. Based on the Indent submitted by the concerned Department / Sections, items will be issued tothem accordingly. All issue Vouchers should be numbered with and entry to this effect should bemade in Central Stock Register and file Issue Voucher in Issued Voucher File. On the back side ofthe Issue Voucher, Item wise page No. as per Stock Register is to be given.

c. Items indented by the branches should be available. If items are not available as per their indents,such items should be noted and bring it to the notice of Academic Director for his approval forprocurement.

d. To issue Meals Coupons to Canteen.

e. To verify Monthly Canteen Bill scrupulously.

f. To collect newly joined staff particulars and the same may be intimated to System Administratorfor preparation of Identity Cards. After its preparation, the ID cards may be handed over toconcerned branch In-charges for handing over the same to individual concerned. Similarly,particulars of Identify Cards lost by the Students shall be informed to system Administrator forpreparation and after its preparation the same may be handed over in Accounts for handing overthe same to the students after collecting cost of Identity Card. Presently the cost is Rs. 50/-.

g. When Printing materials are held less in quantity, Approval should be obtained from AcademicDirector for printing materials and same should be ordered through AO (Operations).

h. Items required for the College Events may be procured and issued to concerned branches well intime.

i. Every Month stock details should be checked thoroughly and monthly report shall be submitted tothe Academic Director.

j. Plates, Glasses, Spoons, Bowls, Towels, Blazers, Napkins will be in custody of Stores Inchargeswhich should be maintained carefully.

k. Non consumable items given to the staff should be taken back whenever the staff is leaving theinstitution and record to this effect will be maintained properly.

l. To issue premix powder to In charge cafeteria and procure the same whenever the same isexhausted well in advance.

m.To keep all the related records update.

n. Any other duties assigned by the seniors.


XV.) DUTIES OF RECEPTIONIST:

1. To receive the message properly and respond accordingly with the outsiders.

2. To talk politely with the parents and outsiders.

3. To receive outsiders respectfully and send them to concerned branches to whom they wish to meetthe proper briefing.

4. To maintain all the related records update.

5. To intimate student’s absent report to their parents daily.

6. To maintain address Register of all the Clients belongs to the Institution properly.

7. Any other works / duties assigned by the Seniors.

XVI. ) RESPONSIBILITIES OF SYSTEM ADMINISTRATOR (Administration) :

1) To maintain all computer systems in the college in good working condition.

2) To ensure that network/local network is available to all systems.

3) To ensure that Wi-Fi is available to the required systems.

4) To maintain linux server.

5) To maintain student portal server.

6) To maintain Globarena/GEMS server.

7) To receive complaints related to computer systems by phone/person and rectify them as soonpossible.

8) To attend minor repairs on computer systems.

9) To maintain e-class rooms equipment.

10) To ensure that e-library is functional.

11) To prepare the indent for future requirement of systems and allied services.

12) To carry out photography in all events of the college and maintain photo archives of all the eventsheld in the college.

13) To assist in the conduct of techno festivals conducted in the college.

14) To prepare the college ID cards for staff and students when ever required.

15) To carry out on-line registration in the exam branch for Diploma, B.Tech, M.Tech. and MBA.

16) To undertake downloading and printing of question papers from JNTU portal during externalexams.

17) To prepare D forms.

18) To assist in uploading of internal/external lab marks in JNTU portal.

19) To visit the exam. Portal daily and report to Principal/exam In-charge.



Duties of System Administrator (Academic) :

1. To be responsible for the maintenance of all computer systems in good working condition.

2. To receive complaints regarding computer systems and rectify them under the guidance of systemadministrator.

3. To ensure that e- class room equipment is in working condition.

4. To assist all concerned when techno festivals are conducted in the college.

5. To assist in preparation of ID cards.

6. To assist exam branch in online registration of students.

7. To assist exam branch in uploading of internal/external marks in JNTU portal.

8. To check the condition of batteries and UPS equipment in the UPS room.

9. To assist in maintenance of Linux server.

10. To ensure that Wi-Fi is available to required systems.

11. To ensure that local network is available to required systems.


Duties of Asst. System Administrator (Admin & Academic) :

1. To be responsible for the maintenance of all computer systems in good working condition.

2. To receive complaints regarding computer systems and rectify them under the guidance of systemadministrator.

3. To assist the system administrator in taking photographs during college functions and events.

4. To ensure that e- class room equipment is in working condition.

5. To assist all concerned when techno festivals are conducted in the college.

6. To assist in preparation of ID cards.

7. To assist exam branch in online registration of students.

8. To assist exam branch in uploading of internal/external marks in JNTU portal.

9. To check the condition of batteries and UPS equipment in the UPS room.

10. To assist in preparation of D- forms.

11. To assist in maintenance of Linux server.

12. To ensure that Wi-Fi is available to required systems.

13. To ensure that local network is available to required systems.



XVII. DUTIES OF LABORATORY ASSISTANTS:

1. To assist faculty members and students in conducting practicals and experiments.

2. To maintain consumable and non-consumable stock registers.

3. To assist the Lab In-charge in purchase and procurement of laboratory materials.

4. To supervise the work of laboratory attendants working under him.

5. To assist the Lab In-charge in routine administrative matters and to ensure that the laboratoryfacilities are not misused by any person.

6. To report about breakages/losses in laboratory to his Lab In-charge.

7. To ensure that all the cupboards, doors, windows and gates are properly closed by the laboratoryattendants.

8. To report to Lab In-charge about misbehavior inside the laboratory.

9. It is the responsibility of the Lab Assistant to ensure the safety of the equipment.

10. To show the Lab facilities during the Admissions to Students and Parents.

11. To attend to such other duties as may be specially brought to his notice, with the approval of theLab In-charge and Head of the Department.

RESPONSIBILITIES OF LABORATORY ATTENDANTS:

1. To clean laboratory and to keep Laboratory materials including apparatus and equipments inproper place.

2. To render physical assistance to students, teachers and other laboratory staff in movement oflaboratory equipment, instruments, chemical and other materials within and outside the laboratory.

3. To assist laboratory assistant and other laboratory staff in physical stock verification ofLaboratory equipment, instruments, chemicals and other materials.

4. To render physical assistance to students and teachers in conducting practicals and Experiments.

5. To open and to lock cupboards, doors, windows and gates of laboratory.

6. To attend all such other duties which are assigned to him by the laboratory In-charge, with theapproval of In charge of the laboratory.


XVIII. RESPONSIBILITIES OF STUDENTS COUNSELLOR(FLOOR IN CHARGE)

1) To ensure that all students wear ID cards and enter their class rooms by 09:15 AM.

2) To counsel late comers to be punctual in their arrival of the college.

3) To ensure that the students are seated in the class rooms, at the start of the first period, after the smallbreak and lunch break

4) To identify the class rooms where the faculties are absent and inform the head of the department ofthat particular class room. Should report the faculty absence (if any) in the classes, to the respectiveHOD.

5) To consult other dept. and arrange for faculty in case the original dept. is unable to provide faculty.

6) To oversee cleanliness of the class rooms and corridors.

7) To ensure that the students do not loiter in corridors or ground.

8) To counsel the students who are having back logs, in the previous external exams.

9) To identify the students who were absent in the previous day afternoon and summon them in the AO(Operations) room for counseling.

10) To make necessary arrangements in the seminar halls before any meeting is held.

11) To assist sports dept. whenever they conduct tournaments.

12) To warn the students when they misbehave with others in the college.


XIX. RESPONSIBILITIES OF SECURITY SUPERVISOR:

1) To supervise the guards working at various guard posts.

2) To note the incoming time of college busses in the morning and also RTC Bus.

3) To consult AO when ever unknown visitors come at college gate and send them in, only after issuingvisitors pass.

4) To note down the details of material /Vehicle Number coming in/going out of college.

5) To allow equipment to be taken out of college, only with gate pass.

6) Should note the time in/out and also meter reading in respect of college car, bike.

7) Should not allow any student to go out of college without permission.

8) Should not allow attenders, sweepers and drivers to go out without permission.

9) To keep watch on the places where the compound wall is not built .

10)To check all locks of the rooms in the college building after closure in the evening .

11)To switch on the security lights and lights in portico in the evening and switch them off in the

morning.


1) To identify trouble creators when they approach gate and inform AO about them bytelephone after locking the gate.

2) To make surprise rounds in the premises in the night and check whether the guards areperforming their duty properly.

3) To ensure that students are allowed inside only upto 09:30 AM and take permission from AO tosend inside those students arriving beyond 09:30AM.

4) To check all the college buses leaving the premises during the college hours, that students do notgo out in the bus.

5) To relieve the security guards when go for lunch and natural calls.


Duties of a Security Guard:

1) To keep the main gate doors always closed.

2) Should open the required gate after thorough scrutiny of the person/vehicle approaching the gate.

3) Should follow the orders of the security supervisor.

4) Should not allow any material to be taken out without gate pass.

5) To check all vehicles while going out, to ensure that no material/property of the college is takenout.

6) To check college buses going out during college hours, students/other drivers do not go out of thecollege.

7) To keep a watch on portion of the compound where compound wall is not built.

8) To be very alert during night duty to ensure that no one enters the college premises.

9) To report any untoward incident to AO (Admin) immediately and act as per his instructions.

10) To switch on security lights in the evening and switch them off in morning.

11) While on night duty in the premises, should ensure that nobody enters the college premisesthrough the stretch where the compound is not built or by crossing over the wall.

12) Night duty guard should ensure that no one touches any equipment/fixtures/material.

13) To be very polite and cordial with police personnel when approach while on their night/day patrol

duty.



XX : RESPONSIBILITIES OF MAINTENANCE STAFF:

Duties of Electrician & Asst. Electrician:

The following functions are to be performed by both of them in a coordinated manner :-

1. To attend to minor electrical repairs and ensure power supply to the rooms/equipment/entirecollege.

2. To maintain all Xerox machines, batteries, intercom, LCD projectors, e- class rooms, seminarhalls, audio-visual systems, Tata sky, TV portable, RO plant, speakers, over head projectorsystems, generators, transformers daily.

3. To attend to all complaints against the above said equipment/apparatus and maintain them in

4. working condition.

5. To install PA system/other equipment during various events/techno festivals whereverrequired and ensure that they are in working condition through out the event.

6. To assist in erecting the stage/platform required to conduct events/techno festivals.

7. To maintain logbook/stock book of electrical equipment.

8. Regular check up of electrical appliances.

9. To install electrical writing in the college campus.

10. To note load supplying to canteen, stores etc.,

11. To maintain generators.

12. To collect Mobiles of the students in the morning and return them in the evening.

13. To check regularly various electricity related works and attend immediately.


Duties of Carpenter:

1. To prepare tables/Almarahs any other carpentry job allotted by Maintenance Officer.

2. To attend the repairs/complaints given by higher authorities with respect to Carpentry work.

3. To check regularly various carpentry related works and attend immediately.

XXI. OTHERS (NON TEACHING – NON TECHINCAL)

Attenders:

Person shall –

1. To open/close windows etc and switch on/off fans and lights of the rooms as and when required.

2. Do dusting of office furniture, machines, files, table equipment, switch on light and fans andswitch them off and not required, remove and replace covers of machines.


3. Do the work of opening, pasting and sorting and arranging paper and circulars in accordance withinstructions of the concerned officer and also do the work of stitching agenda and minutes ofmeeting according to instructions.

4. Do the work of affixing stamps, sticking and sealing envelops or wrappers, packing up of parcels.

5. Carry message, papers, registers, files, circulars, bags, portable size etc. from one place toanother inside office or outside as the case may be.

6. Carry papers, within building and other such protable items (office equipment) from one place toanother.

7. Operate cyclostyling machine, copier if he could operate that wherever necessary.

8. Carry out any other work of similar nature which the officer Incharge/AO/Principal may instruct.

9. Serve drinking water to employees and to visitors, when required.

10. Dispatch letters including letters by hand delivery (all peons getting bank duty allowance shalltake cash/cheques etc. to banks as per instructions)

11. Any other work as may be assigned to him by the concerned officer from time to time.

Sweepers: (working under Maintenance In-charge)

1) To sweep all the classrooms, labs, staff rooms, seminar halls and corridors daily and keep them

clean.

2) To clean toilets and urinals thoroughly in the morning and evening and keep them tidy.

3) To mop the floor of all rooms with mop daily and maintain them in presentable manner.

4) To remove spider nets and dirt from the walls and ceiling regularly.

5) To swipe all desks, tables, chairs and other equipment with cloth and keep them clean.

6) To lock all the class rooms, staff rooms and seminar halls at the end of the day and deposit the

keys in the office.

7) To shift small items from one place to other when ever required.

8) To carry students record books and other material to their storing place.

9) To clean glasses, plates and utensils used for serving lunch to guests.

10) To perform the duty of attenders whenever posted on that duty.

11) To clear small stones and other filth from college ground.

12) To collect and clear water logged in corridors and class rooms, due to heavy rain.



Gardener: ( Working under Maintenance In-charge)

1) Should water all the plants regularly and ensure that they do not dry up.

2) To dig around the plants make soil bowls around the plant, suitable for watering.

3) To remove the grass around the plants to help plants grow fast.

4) To apply fertilizers to the plants for their fast growth.

5) To apply pesticides on the whenever required.

6) Should ensure that the students do not destroy the plants.

7) Should ensure that rain water does not log in the college ground by digging storm water drains.

8) To cut the unwanted branches of plants and make good shape of plants.

9) To prepare ground neat and clean whenever some events are conducted in the college.

10) To clean litter and waste papers from the college ground.


Helper: (Working under Maintenance In charge)

1) To carry chairs, desks, tables and other light/medium weight articles from place to other andarrange them in proper manner.

2) To fill the water tanks by switching the motors and stop the motors when the tanks are filled up.

3) To open the valves of water lines where ever water is needed.

4) To make rounds to all toilets to close the taps in case they are let off.

5) To switch on the mineral water plant in the morning and ensure that water is continuouslysupplied to the machine.

6) To attend to small plumbing repairs.

7) Should watch for any leakage of water from pipe lines and rectify the same immediately so thatwater is not wasted.

8) To ensure that college ground is neatly maintained.

9) To assist in preparation of ground/ stage whenever any event takes place in the college.

10) To unload items/ equipment received in the college.

11) To assist maintenance supervisor in keeping college building in a presentable manner.



SPHOORTHY TIMES COORDINATOR

Aim and Objectives :- The sphoorthy times committee is constituted to acquaint the students with the

latest advancements in the field of technological innovations and also recent happenings around the

globe, useful to the professional students. They strive towards the improvement of English vocabulary of

the students and faculty, which in turn helps them to enhance their oral/written English skills. The

committee also continuously contributes towards motivation of all personnel in the campus through the

medium of thought provoking quotations/proverbs/idioms/phrases etc.,

Constitution of the committee :- The committee constitutes of a chairman, a coordinator and four

members drawn from various departments.

Periodicity of meetings :-The committee should be convened by the coordinator every Thursday of the

week.

Day to day activities :- The committee receives inputs from members regarding latest

developments/innovations in technological field as well as other professional areas. The coordinator

selects one best article from these inputs to be included in the next day’s Sphoorthy Times Bulletin.

Contributions from the members towards the “Thought for the day”/ “Word of the day” are received

regularly and the best ones selected out of them, should be published in the next day’s bulletin. Day to

day important happenings in the Sphoorthy college campus, are compiled and published regularly, in the

Sphoorthy Times bulletins. Plans are on the anvil to publish one moral story every day in the Sphoorthy

Times bulletin, in near future.

SPHOORTHY VIDYA PORTAL COORDINATOR

Aim and objectives :- The Vidya portal committee is formed to facilitate faster dissipation of newerconcepts/special academic topics for the benefit of students and faculty members. The committee postsinformation in the portal for the benefit of students, regarding the conduct of seminars/techno festivals inour college and also other reputed colleges/universities.

Constitution of the committee :- The committee consists of a chairman, a coordinator and two membersdrawn from various departments.

Periodicity of the meetings :- The committee meeting is to be convened by the coordinator onWednesday of every week.

Day to day activities :- Regular visits should be made by the members to all departments to gather latesttechnical concepts/presentations of academic interest, which is refined/ corrected and then uploaded in theportal. The committee should encourage students to participate in compiling of the material to be


uploaded in the portal so that their analytical skills can be improved. The committee should perusenotifications/invitations extended by other colleges/universities regarding their seminars/techno festivals,select the best and useful ones from them and post them in the portal. The committee should also postimportant announcements/happenings in the college campus in the portal, in advance.

GEMS PORTAL COORDINATOR

Aim and objectives :- The GEMS portal committee motivates the students to vigorously practice on theGEMS portal, assess their capabilities, update their knowledge and arm themselves with competitiveedge.

Constitution of the committee :- The committee constitutes a chairman, a coordinator and two membersdrawn from various departments.

Periodicity of the meetings :- The committee should be convened by the coordinator on thirdWednesday of every month.

Day to day activities :- The committee members should approach all the students and persuade them tojoin GEMS club and get fullest advantage of the same, for betterment of knowledge base, performancelevel and competitive edge they hold in the job market. The members should instantly entertain theapproaching students and generate the student user IDs/pass words for them. The coordinator shouldassess the enrolment the students in the GEMS club from time to time and appraise the principal/directorabout the same. The committee should devise certain steps to be taken to increase the enrolments ofstudents into the GEMS club. All the members should guide the students in utilizing the GEMS to theirfullest advantage.

SPHOORTHY COLLEGE WEBSITE COORDINATOR

Aim and objectives :- The main endeavor of the committee is that the college website provides aplatform to provide instant details/striking features of our college to the general public and usefulguidelines to students/faculty, regarding the academic activities.

Day to day activities :-

Any news/information/bulletins/notices/celebrations/seminars/technofestivals/sports meets etc,.should be uploaded well in advance so that information can reach the concerned, well in time. The detailsof available infrastructure/faculty strength/courses available/achievements of the college, are updatedregularly so that the reputation of the college is held in high esteem in the general public’s view. Theinformation regarding the availability of management seats, should be updated instantly so that theaspiring students can avail the opportunity. The availability of careers in the college should also beupdated regularly, so that the best talented faculty can be attracted and appointed. The final results ofexams/placement record of the college should be updated regularly so that achievements of our college,reach the general public, in a faster manner.


CHAPTER -V

SERVICE RULES

ATTENDANCE AND LEAVE RULES

1 . ObjectTo establish an internal procedure for preparation of Attendance Statements, have control overabsenteeism of employees (Academic/ Non-Academic) and facilitate payment of salary/ wages.

2 . ScopeAll the employees (Academic/ Non-Academic) of Resonance will be governed by provisions of thispolicy

3 . Working HoursAll Employees (Academic and Non-Academic) shall work for a minimum of 48 hrs. per week at theInstitute excluding lunch break.

Working hours are as under:

Sl No. Applicable for shifts

Timings Lunch Break

1 Teaching staff General 0915 to 1615 Hrs 1245 to 1315 Hrs

2 Non-Teaching Staff General 0915 to 1715 Hrs 1330 to 1400 Hrs

3.1 COLLEGE TIMINGS AND WORKPLACE ORGANIZATION :

3.1. The college works from Monday through Saturday. The class timings are 9.15AM to 4:00 PM witha lunch break from 12:45 PM to 01:30 PM. The teaching staff are required to be present at theirrespective work places 15 minutes before the scheduled commencement of class work in the morningsand 10 minutes in the afternoons. The non-teaching staff that are attached to departments/ laboratories/workshops or such other places pertaining to class work are required to be present 30 minutes before thescheduled commencement of classes in the mornings and 10 minutes in the afternoons. Every day thenon-teaching staff are required to keep their work places very clean and all the machines/ equipment/tools for practicals in clean and good working condition. The usual timings of the college will benotified by the Principal from time to time.

3.2 No staff member (teaching and non-teaching) shall leave the work place earlier than the prescribedworking hours. If, for any reason, one has to leave the work place, prior written permission on theprescribed format should be obtained from the Head of the Department and hand over the same in thePrincipal’s Office.


3.4 The Principal will notify the holidays for important festivals/national holidays as per JNTUCalendar.

3.5 Attendance registers are maintained either in Principal’s office or with HOD and all teaching andnon-teaching staff shall sign the register before their reporting time on all working days. Nonsigning of attendance shall be treated as absence.

Note:

1. Save as otherwise provided in these rules, the office timings may be changed/ modified to suit thefunctional imperatives of the Institute. The faculty and teaching staff shall NOT claimcompensation for additional hours of work put up by them, except as mentioned in this policy

2. It is mandatory that all employees (Academic and non-Academic) shall mark their attendance whilereporting for duty in Attendance Register/Biometric machine, as the case may be, and going back

after working hours.

3. It should, however, be noted that working schedule shall not be a constraint for Non-completion of assigned responsibility. All assigned responsibility must, however, becompleted by the stipulated time.

4. Late coming

4.1 All employees are expected to report on duty exactly at their scheduled time; asPunctuality and regularity have considerable impact on their Annual Performance Appraisal Report.

4.2 Although late coming is not encouraged, yet in exceptional cases, Just late arrival up to 5 minutes onone occasion in a month and 1 Hour Late or Early permission may be permitted.

4.3 Any late arrival of 5 minutes permitted once in a month, more than One Late arrival wouldamount to loss of Casual Leave. For 2 Late arrivals each less than 1 hour will be Half day CL,for 3 Late arrivals each less than 1 hour will be One day CL. Beyond this the disciplinary action willbe taken against the employee.

4.4 All such adjustments of CL and o r compensatory leave on account of late arrival may be gotregularized by the employee by getting such leave sanctioned from his HOD. Non-Regularizationshall, however, lead to cognizable offense.

4.5 Habitual late coming shall attract disciplinary action.

4.6 Late arrival of teaching staff (faculty) in the classroom is not permissible in any case.

Whenever an emergency arises an employee allowed take One Early Permission or One LatePermission, beyond this anything would lead to a LOP, and these can’t be clubbed.

The EP or LP is not a right of an employee and approval of the EP or LP is sole discretion of thePrincipal, unapproved EP or LP would lead to LOP.


5. Movement out of college premises

5.1 Employees, who are required to go out of office for official duty, shall obtain an‘Outdoor DutySlip’ (ODS) duly signed by the competent authority. The OD slip shall be handed over to theAdministration Department before leaving the premises of the Institution. A copy of the same shallalso be handed over at the gate and an entry shall be made in the “OUT GOING REGISTER” keptat the Gate too.

5.2 Employees leaving the office for personal purpose, without approval/grant of leave, shall be treatedas absent without Leave (AWL) and will be liable to disciplinary action including the loss of pay.

6. Absence without Leave (AWL)

6.1 Absence Without Leave, particularly during the r u n n i n g Academic Session, is an offence as perthis policy. The employees of the Institute shall, therefore, NOT ABSENT themselves withoutgetting the leave sanctioned before it is availed, particularly during the currency of the academicsession. However, in case of emergency including sudden sickness, any body's death etc; theemployee shall inform his/ her immediate reporting authority/ Departmental. Head and seekhis/her permission for leave. This shall be followed by a written request for regularizing the absencelater with a suitable documentary proof.

6.2.In case an employee remains absent from the Institute for more than 07 days without anyinformation or sanctioned leave, he/she shall be considered as “WILLFULL ABSENT” and it shallbe presumed that he/ she is not interested in the job and he/she will be considered as havingabandoned the services willfully, which shall ultimately amount to his/ her removal from theservices of the Institution.

7. Working on Sundays/ Holidays/ after office hours

7.1 Any employee may be called upon to work beyond the stipulated hours of work and/or anySunday/Holiday, to meet specific job requirement. All employees shall strictly obey such calls ofthe Institute. Evading such calls/responsibilities shall be considered indiscipline and appropriateaction will be taken against him/ her.

8. Admissibility of LEAVE

8.1 Casual Leave (CL)

i. Casual leave is a leave which can be availed at any time to meet emergent/ unforeseen andoccasional reasons by an employee. It shall, however, be got sanctioned in advance unlessunavoidable.

ii. (HODs/ FHs/Principal/ Directors are the only authority to sanction leave over the telephone.)

iii. Total Twelve (12) days Casual Leave is admissible to an employee during one full academic session

(1st January to 31st December).


iv. One CL is accrued for every one month of service in the Institution. Hence, during firstyear of joining service of the Institution by an employee, Casual Leave will bepermitted proportionately on accrual basis.

v. If any employee absent in emergency, if it is intimated in advance and want to convert to CL, thesame shall be approved within 2(two) days from the Leave date. Otherwise the Absence will beconsidered as Two days LOP.

vi. Employee will be eligible to use One CL per month or residual balance leaves after allocating ONECL per month for forth coming months.

EG: if employee is having balance of CL’s in JUNE month is 9 and he/she would be eligible to usethree in June month

vii.When a new employee joins on or before 10th of the month will be allotted one CL for that particularmonth.

viii.The employees are not allowed to take more than two days In a month, and it is limited to theavailability of balance in his/her CL account, One CL for One month basis, whichever is less, can beavailed at a time by an employee.

ix. CL can be availed for even half a day.

x. CL cannot be accumulated; It shall lapse at the end of the academic year (31st December everyyear).

x. Generally CL should also be availed after getting sanctioned or prior permission, but in peculiarcircumstances it may be got sanctioned after availing. However, proper communication has to be madeto the HoD or Incharge

NOTE:CL shall be got sanctioned by the competent authority on the prescribed form. All leaveapplications shall have the endorsement of the Administration Department indicating thedays of leave availed/ days of leave in balance. All applications duly approved shall besubmitted to the Administration Department before proceeding on leave. Non-compliancemay lead to a person being marked absent.

8.3Compensatory Off (CCL)

a . T h e S t a f f who were called upon for work beyond their normal hours of work, and a minimum of3.5 hours of extra hours on Sundays and/or other holidays, are eligible for Compensatory Off(CCL).

b. Any employee who worked or planned to work on a holiday should be informed to the Principal and aCC to AO-Admin, AO-Ops through an email from HOD or concerned DEPT Incharge.


c. One CCL will be given for more than 7 hours extra work and Half CCL will be given for more than 3.5hours of extra work, only One CCL or Half CCL will be allotted, this will be strictly checked withBIOMETRIC and attendance registers.

d. The CCL’s cannot be carry forwarded to next calendar year and doesn’t entitle for encashment.

e. The final decision of approval of CCL with the principal, the application for approval of CCL shouldreach the AO-Admin within 2 working days from the day of worked on Holiday.

f. The approvals shall be given to the current month, any application for previous month CCL’s will notbe approved.

g. The CCL’s earned from 1st to 31st of the month will be considered for that particular month pay roll.Eg : CCL of the July will not considered for the June month pay roll.

8.4 Leave Approvals

i. Any employee who wants to avail the Leave should assign the responsibility to their colleagueduly with their acceptance by signing in the form. The HOD should plan accordingly as per theirworking schedule.

ii. In any case if the replacement is also absent on that particular day, the employee andhis replacement will be considered as absent on that particular day, the leave automatically will be

cancelled for the both employees.

iii. Any type of Leave can be availed through the prescribed format of the college only. The Leaveapplication should be signed by the Department In charge/Head and the same should be submitted to theAdministration Office.

iv.The decision on approval of Leave form will be finalized by Department Incharge/Head of theDepartment.

v.The Leave form of All the HOD’s and Dept Incharge shall be approved by the Principal.

vi. The Leave approval form should reach the Administration office at least 1(one) day in advance, in anyemergency and unavoidable conditions; the decision of Department In charge/Head is final.

8.5 Vacation Leave

i. The Institution gives Vacation Leave(VL) to its employees as a privilege, the employees who everCompletes 1 year and above service are eligible for VL’s.

ii. The allocation of VL purely based on the no of service years in the college, No.of VL’s to eachEmployee is discretion of the Principal.


iii. The VL should be used in stipulated time period and it can’t be carry forwarded.

iv. Beyond the stipulated time period VL will not be applicapable and its become null & void.

8.6 Working Days

i. If an employee who works for less than 15 working days in a month, his/her salary will be paid for onlydays worked, and this clause is not applicapable in case of new employee joining month.

ii. If any employee who avails 3 leaves (approved or unapproved) before 11th of the month, the previousmonth salary will be withheld and the same shall be released after proper reasoning and approval from theprincipal.

8.7 Biometric Attendance

i. If any discrepancy in biometric device the same should be informed immediately to the Admin-AO, anydiscrepancies informed after 2 hrs Will not be entertained, and considered as a Absence.

ii. The Biometric attendance should be used as a Primary parameter for the Approval of CCl’s, Permissionsand Attendance

8.8 Academic Leaves

The academic leaves will be provided to Teaching staff to enhance their skills and upgrade theirqualifications.

The employees who have already completed two years in the organization are eligible for the 12academic leaves in a calendar year.

The Academic leaves will be credited to the employees in the beginning of the calendar year i.e., 1st

January; the same shall be given on pro rata, based on the date of joining. If any employee who have used Academic Leaves but leaves before end of the calendar year, then the

academic leaves will be charged back from the employee at the time of full & final settlement. The academic leaves can be used for attending seminars, FDP, Conferences, workshops and, these leave

application will be recommended by HOD based on the supporting documents, approval of such leaveswill be the sole discretion of the Principal/Management.

Though the Academic Leaves is a privilege given by the organization, the Faculty should not take it as aright to use Academic Leaves.


8.9 . On Duty

Any employee who works outside the college on official work will be given an OD permission. The Onduty permissions will be directly assigned to the employees by the concerned HOD/Principal.

The OD permissions will be Part of a day or any number of days, even though the ODs are official butemployees are required to submit the supporting documents along with the OD form.

Normally OD permissions are planned and the approved OD forms should be submitted to admin officeprior to the OD date.

In emergency if the employee not submitted the OD form, employee will be allowed to submit the ODform within 24 hours from completion of the work. Otherwise it will be considered as the LOP

9.0 Leaves in connection with Holiday

The employee who wants to take Leave in continuation with a General Holiday, they should be presenteither before a holiday or Next day of the holiday, otherwise the holiday will be counted as a Leave. Thesame will be applicapable to the Festive holidays

In case of continuous holidays, the employees should be present a day before start of a holiday or next dayof a holiday, otherwise the all holidays will be treated as leaves

EG:

1. If an employee wants to take a leave on Saturday, he should be present on Monday.

2. If an employee wants to take a leave on Monday, he should be present on Saturday.

3. If an employee wants to a to take Leave on Thursday, and Friday, Saturday and Sunday as holidays,then employee should present on Monday.

4. If an employee wants to a to take Leave on Monday, and Friday, Saturday and Sunday as holidays,then employee should present on Thursday.

9.1 Leave for the occasion of Marriage: The Employees will be given one week paid leave for the

occasion of marriage provided he/she completes two year of service.

10. RESIGNATION, TERMINATION & RELIEF:

10.1 The services of teaching staff who have completed their period of probation are liable to beterminated by the Employer by giving two months notice.

10.2 The services of teaching staff on probation / temporary / adhoc appointment are liable to beterminated by the Employer by giving one month’s notice.

10.3 The services of all non-teaching staff are liable to be terminated by the Employer by giving onemonth’s notice.


10.4 Teaching staff who have completed their period of probation can resign from service by givingeither three months notice or by paying three months’ salary in lieu of such notice to theEmployer.

10.5 Teaching staff who are on probation / temporary / adhoc appointment can resign from service bygiving either one month notice or by paying one month salary in lieu of such notice to theemployer.

10.6 All non-teaching staff can resign from service by giving one month notice or by paying one monthsalary in lieu of such notice to the employer.

10.7 In the case of teaching staff who have completed probation and are seeking employmentelsewhere two applications per year will be forwarded. In addition, all applications for admissionto higher studies and All India Services Examinations (such as IAS, IPS, IFS etc.) will beforwarded. The Management has the discretion to relax the rule in appropriate cases based on themerits of the case.

10.8 In case of teaching staff who are on probation, no application seeking employment elsewhere willbe forwarded. However, all applications for admission to higher studies and All India ServiceExaminations (Such as IAS, IPS, IFS etc) will be forwarded.

10.9 Any body applying for Government / Public Sector Job, he has to forward the application through

proper channel.

10.10. In the case of non-teaching staff no application seeking employment elsewhere will be forwardedduring probation period. After completion of probation two applications per year will beforwarded.

10.11 In the case of non-teaching staff (whether they are on probation or confirmed) all applications foradmission to higher studies and All India Services examinations (such as IAS, IPS, IFS etc.) willbe forwarded.

10.12 If the employee resigns after giving due notice and works for part of the notice period and thenwishes to be relieved immediately he/she can do so by paying salary for the remaining noticeperiod.

10.13 If the employer issues termination notice to any employee and wishes to terminate the employeewithin the notice period, the employer can do so by paying for the remaining part of the noticeperiod.

The Employer can terminate the services of Employee when: Staff’s activities are against the interest of the organization.

If the performance is not up to the mark and the employee is unable to do justice to the job.

Any kind of misbehavior with colleagues/students/parents shall attract termination ofservices.

10.14 In all the above sub clauses of this article, notice period does not include vacation or leave on lossof pay granted to the employee.


10.15 No Employee can resign the position in the middle of the Academic Year. If anybody wants toresign they can submit their resignation at the end of the Academic Year i.e., in the month ofApril/May only.

Note: The management reserves the right to add / delete / modify the service rules at any timewithout any prior intimation to the staff members and the decision on interpretation ofservice rules by the management will prevail.

ABSTRACT OF LEAVE RULES

1. Leave is a privilege and not a right. It is earned as soon as one joins the service, and does notautomatically become admissible. No form of leave is generally considered admissible till anemployee has completed minimum ONE MONTH service. No leave can be availed till ithas been sanctioned formally, or approval taken verbally from the sanctioning authority.

2. However, keeping various practices in view, following leave rules has been framed. The leaveadmissibility in respect of all the staff members shall be as under:

Type of LeaveAnnual

Admissibility(days)

MaximumAccumulatio

n (days)Remarks

Casual Leave (CL) 12 days NILBalance of un availed C/L

lapses at the end of theacademic year.

3. The leave year is the academic year viz 01st January to 31st December.

4. Leave cannot be availed in advance, except under special circumstances or in case ofemergency. All leave thus availed should be fully regularized by a written application.

5. On severance of service, if an individual has availed Annual Leave/ Casual Leave in excess ofhis entitlement, recovery of pay equivalent to that period shall be made at the time of settlementof his final accounts.

7. In the event of an individual who has resigned from the service of the Institute, CCL shallnot be allowed to be availed during the notice period. However, Casual Leave (CL), if any dueto his credit, may be availed during the said period.

Note:a) Management reserves the right to change the Rules & Regulations regarding Leave,

Compensatory Off, Overtime and Weekly off at any time.

b) Any falsification or violation in the above rules & regulations by any employee(Academic/ Non-Academic) will amount to gross indiscipline & may result to furtherdisciplinary actions against the employee.

Sphoorthy Engineering College

CHAPTER – VI

GUIDELINES

a.Mandatory Requirements of a Teacher:

i. A Teacher is a Role Model to any Student, hence they need to be well-groomed (i.e.,Come in Formals with Shoes) and Self-disciplined. Punctuality, Regularity to the Collegeand Class Rooms to be maintained.

ii. The faculty members need to work with Passion and Commitment; Behaviour, languageand Appearance of the Faculty members are very important for their success. It wasadvised to faculty members to complete the work sincerely, take and feel theresponsibility, work honestly for the organization

iii. The Teaching Staff should be available in Labs; Lab Time Tables should beDisplayed in the Laboratories.

iv. The faculty members need to avoid rude behavior and concentrate on the language. Allthe members are given equal respect irrespective of Seniority in the Organization.

b.Guidelines to Departments:

i. Technical Skills classes should be planned and it is a part of Time Table (one hour to beallotted). The Departments need to prepare curriculum for Technical Skills and depute facultymembers for it.

ii. Every Department must have minimum of Two Professional Body Memberships, One facultychapter and one student chapter.

iii. Every department need to organize at least one activity on behalf of the Chapter.

iv. Every department need to enter into MOU with minimum of two Industries.

c. Guidelines to HODs:

i. Target of Results to the Departments :

I year : 50% ; II Year : 60% ; III Year : 70% and IV Year : 80%

ii. The Departments need to organize minimum of one workshop for every semester for faculty

and students separately.

iii. The departments need to plan for minimum of One Industrial Visit per every semester to II,

III and IV year students. For Civil/ Mechanical and EEE Departments, Minimum of Two

Industries must be visited.

iv. Mini Projects to be completed by III / II itself before 28/2/15. Mini Projects to be

completed by III/II and these Models or Projects to be presented during Technical Expo /

Project Expo. The Departments are advised to develop innovative Applications.


v. All the departments need to adopt Project Based Learning.

vi. The Regularity and Discipline of the Department should be given high prioritization.

vii. The HODs are advised to take rounds during Classes/ Lab sessions to monitor the discipline.

viii. It is the responsibility of the HOD to submit a Consolidated Weekly Report of the activities of

Faculty Members and Department to the Principal ( as per the Proforma finalized by

Principal’s Office)

ix. All the activities of the Department are to be planned in advance and the same to be

incorporated in the Almanac.

x. To organize Departmental Meetings on every Saturday

d. Guidelines to Faculty Members:

xi. It is the responsibility of Class Teacher to follow-up the attendance of the Students.xii. The students with less percentage of attendance need to be counseled and the same to be

brought to the notice of the parents and HOD.xiii. All the mentors need to provide Career Guidance to the students. Help them in getting better

results and motivate towards personality development.xiv. Every faculty need to maintain Teaching Diary / Lesson Plan / Course File/xv. The faculty members need to adjust their classes before taking Leave, otherwise Memo will be

issued. If any faculty member is absent without prior intimation, Memo will be issued.xvi. The Leave adjustments between the faculty members should be made between Subject faculty

Members handling that class only and not with any other faculty of CRT.xvii. The faculty members who are planning to take extra classes are advised to not to utilize Sports

hour and not to disturb the classes of Campus Recruitment Trainers. They can plan extrahours on Holidays for the proper Coverage and Understanding of the Subject.

xviii. The faculty members need to submit Weekly / Daily report to the HOD regarding theiractivities / performance.

xix. Every faculty member must be a Guide for Two Mini Projects or One Major Project.

d. Guidelines towards Teaching – Learning Practices:i. The faculty members need to update themselves with latest technologies and incorporate the

same in the Courses they teach.

e. Guidelines towards R&D:i. Every faculty member must publish minimum of one Research Paper every year in National /

International Journals (with Impact factor)ii. The faculty members who are registered with Ph.D need to apply for Projects sponsored by

various agencies.iii. Every Department must undertake a minimum of One Consultancy Services through MOUs or

Tie-ups with Organizations / Public Institutions.iv. The faculty member who registered for PhD should publish article in One International

Journal.


f. Guidelines regarding Labs:i. All the Lab Faculty members should be available in the Laboratories. They need to be

available during Lab sessions.ii. Lab Time Table must be displayed on the Laboratory Notice Board.

iii. It is the responsibility of the faculty member to verify the Observation / Record Book of thestudents at the lab itself and award Grade or Marks immediately.

g.Target for Results:i. The faculty members must achieve a target result of :

60% ( First year Faculty member) and for II, III and IV Years it is 75%.It is announced that - Decrement of Salary (Pay) / Termination of the faculty members whofail to achieve the above said target.

h. Guidelines regarding Faculty Performance Appraisal:ii. The appraisal of the faculty members are done on the basis of Results achieved in the

Subjects; Paper Publications; No. of Workshops attended; No. of Projects Guided;Participation of the faculty in the Corporate Responsibility.

I Incentives for Best Projects:iii. The Management has announced the following incentives for every department regarding

Projects1. Cash Reward to the faculty member for guiding best project

I prize – Rs.25,000 ; II prize – Rs.10,0002. Cash Reward to the Student for best project

I prize – Rs. 10,000; II prize – Rs.5,000

Finally, the secretary and Correspondent advised the faculty members to implement the abovesaid resolutions successfully, raise the standards and support the Organization in its

development.


GUIDELINES FOR DOCTORATES

The faculty members who possess the Doctorate Degree are advised to follow the

following guidelines and achieve in an Year:

1. They must publish minimum of 2 Research Articles in Scopus Indexed Journals

2. They must apply and get for Government recognized Mini or Major Projects with aminimum Grant of Rs.20,00,000

3. They must organize a Workshop / Seminar / Conference with a Grant by any RecognizedAuthority

4. They must generate minimum of Rs.2,000,00 through Consultancy Services

5. They must organize minimum of Two Events through Industry Institute Interface byentering an MOU.

6. They need to be an Advisor to the Department and Institution related to Quality andAcademic Aspects.

7. They need to be a mentor to the faculty and students related to Research andDevelopment activities of the Department.

8. They must guide M.Phil. or Ph.D Research Scholars.

9. Their contribution is important to develop and enrich the Curriculum.

10. They need to organize In-house FDP on various Curricular Aspects.

11. They need to work on R&D and generate Patents or Technology Transfer.


EXAMINATION BRANCH RULES AND REGULATIONS

1. Files are to be created for various activities and filing to be done accordingly.

2. Planning of activities is to be done and accordingly, schedules and notificationsare drawn duly displayed in Notice Board, circulated among students’ classes andHeads, well in advance.

3. Rules and Regulations regarding detention of students based on credits are to beupdated and filed. Interpretation to be done in consultation with ChiefSuperintendent

4. Data of Backlogs / Credits of each student to be maintained along with theirphotographs.

5. Invigilation duties are to be systematically and uniformly allotted keeping thestaff strength of Department in view.

6. A cushion of about 10% to 15% of staff has to be drafted for invigilation keepingin view of any eventuality.

7. Chief Superintendent. Should check the code of the question paper for therelevant subject and course as per the time table.

8. Chief Superintendent has to check whether the correct / relevant question paper isallotted for the Supplementary exam / Main exam.

9. Chief Superintendent. Should check the daily attendance of students in each classand overall attendance of entire examinations in all classes.

10. He should cross check with the no. of registered candidates allotted for eachsubject.

11. Chief Superintendent to maintain a dairy of points 9&10.

12. The exam I/C is working on behalf of Chief Superintendent. Hence all the examNotifications from JNTUH are to be downloaded and informed to ChiefSuperintendent from time to time.

13. Result analysis is to be done by the Exam I/C from time to time.

14. While carrying out registration for examinations, a check should be therebetween the fee paid and registration done at the end of the same day.

15. The students should fill the relevant subjects in the registration form duly signedby him.

16. Before the commencement of examinations, the Chief Supdt. Should explainvarious facets and do’s /don’ts to the staff.

17. The Internal examiner should submit the marks of End Semester Lab Examimmediately on the completion of exam.

18. The list of students registered should be provided to the internal examiner priorto the commencement of End Sem Lab Exams.

19. The Exam I/C should coordinate with the observer for smooth conduct of exams.He should carry out the instructions of Chief Superintendent with regards toMalpractice cases.


20. Bills are to be prepared and submitted after the completion of the exam showingfee collection and expenditure by the Exam I/C.

21. Physical Directors’ services are to be utilized in Physical checking of studentsbefore they are sent to examination Hall.

22. All the relevant codes required for the end semester examination for varioussubjects are to be photo copied and kept ready prior to the commencement of EndSem Exams.

23. Confidentiality of the relevant documents to be maintained while maintainingcordial relations with all by the exam I/C.

24. Overall responsibility of smooth conduct of exams is the Chief Superintendent.

ATTENDANCE RULE

1. An attendance committee comprising of principal and Heads is to be constitutedwith Principal as Chairman.

2. HOD should check the attendance statement with the operator and verify withattendance registers every fortnight.

3. The HOD should ensure that the staff maintain / update their register regularly.

4. The attendance registers should comprise of the Time Table, Syllabus Copy andLesson Plan along with daily syllabus coverage etc.

5. Every month end, the attendance committee should finalize the attendance to beuploaded by the Exam I/C.

6. The condonation and detained list is to be prepared by the attendance committeetaking presumptive attendance in view.

7. Staff should be careful in taking attendance and should avoid proxy.

8. They should carry the attendance register to the class and update in the classonly.

9. Monthly attendance statement is to be displayed in Notice Board having Lockand Key.

10. Nobody should modify / change the attendance.

11. Principal has to check the registers periodically.


GUIDELINES FOR INTERVIEW PANEL MEMBERS

INTRODUCTION:

Individuals differ in their ability to perform different types of tasks. As a result of these

differences in human abilities, the problem of proper selection becomes a very important

one for modern industry. The employment selection system has two different and distinct

components viz., the cognitive component and personality component. The cognitive

component is generally measured through paper and pencil tests, while personality

traits/attributes are assessed through Interview-group Discussion techniques.

Before Starting interview, all the panel members are requested to sign a declaration on

the prescribed format to the effect that none of his / her friends / acquaintances /

associates / close relatives is appearing for interview in the panel.

Note: INTERVIEW MARKS SHOULD NOT BE DISCLOSED TO ANY ONE,

UNDER ANY CIRCUMSTANCES

Further please ensure that:-

A candidate who has signed the attendance sheet is attending the interview.

Absentee are marked clearly

Marks are awarded to all the candidates who were present.

All the panel members (including Chairperson) are requested to sign.

SIGNIFICANCE OF INTERVIEW:

Interview is the most universally used tool in the employment selection process.

Interview and interviewing is a critical function for both candidate and the interviewer.

Interview as the very word denotes is a kind of viewing and reviewing taking place is an

interaction. This may be happening between two or more individuals. It is two-way flow

of information, allowing each party to assess the other. The objective in the personnel

selection is to find out the most suitable candidate for a particular job.

HUMAN TOUCH: Primary aspect of the interview is direct, face-to-face interaction,

which is physical as well as psychological reality. Once recruited, organization is going to


invest resources on the individual for a very long time, few minutes of meaningful

interaction between both the parties becomes critical. Hence the process needs to have an

element of personal touch.

OPPORTUNITY TO OBSERVE: Interview process provides an opportunity to observe

behavior of the candidate. Both physical and psychological presentation of the candidate

is accessible to the interviewers.

RESUME ANALYSIS: Analyzing candidates resume comprising of personal,

educational, professional and other aspects of life is a widely used tool in selection

process.

REDUCTING STRESS: Interview by its nature is stressful due to components like

competition, time management, problem solving, judgment, fear of failure etc. The

interviewers have to help the candidate reduce the anxiety level. The interviewer needs

to look for ways to keep the stress level at a minimum.

ATTRIBUTES TO BE MEASURED IN INTERVIEW

Interview panel should ensure that the candidates with rural background or from

backward areas are not placed at a disadvantage. The interview should be conducted as

far as possible with reference to the range of knowledge and experience which an

intelligent, smart and alert candidate is likely to have acquired even without an urban

background and opportunities available to those who are comparatively well placed.

KNOWLEDGE OF LOCAL LANGUAGE

Ability to communicate in local language is required for the frontline staff as they will be

the first point of contact for the customer. In view of the above, some questions may be

put in the local language to ascertain the degree of familiarity of the candidates with local

languages.

In order to achieve uniformity in assessing the potential of candidates across different

members of the interview panel, the traits or attributes to be assessed in the interviews are

required to be clearly defined. Attributes, which are relevant for jobs in Banking, are

given below:


ATTRIBUTES FOR CLERICAL POSTS:

ACADEMIC ACHIEVEMENT: The candidate’s academics record prizes and

distinctions received, depth of his knowledge in the subjects studied and keenness and

capacity to acquires further knowledge.

SPECIAL INVOLVEMENT: Extra-curricular activates hobbies relationship with others,

ability to adjust to new circumstances.

MOTIVATION: Motivation is the force behind human performance. It is the drive

behind human behavior to excel. Individuals high on motivations have an intense desire

to go ahead, have willingness to work hard are ambitious.

COMMUNICATIONS SKILLS: Speaking with clarity, confidence, conciseness, getting

across thoughts and feelings effectively shows the communications skills of individuals.

GENERAL DEMEANOUR AND ATTITUDE TO WORK:

a) General Demeanour: General demeanour is overall impression created by the

candidate with his manners, physical aspects and mental makeup. It is a

combination of traits such as general presentation, stability, poise, confidence

and manners of conducting oneself. General demeanor should be distinguished

from “good or bad looks” of the candidate.

b) Attitude To Work: characteristics of an individual to approach the work with

positive frame of mind, to be dependable and to willingly discharge his work

related obligation. It includes high sense of duty, high sense of responsibility

and maintaining discipline. A person with positive attitude to work will also

take action without being told, will be proactive

The interviews will not be conducted on the basis of a merit or points-rating system. No

marks will, therefore, be allocated to or awarded for any particular attribute. Candidates

will be judges only on the basis of their over-all performance and over-all

impressions of the members of the interview panel. The allotment of marks will be

by consensus among the members of the interview panel.


PROCESS OF INTERVIEWING

Like many other skills, interviewing is also a skill and as other skills can be learnt and

mastered, interviewing skill also can be learnt and mastered. Interviewing process

consists of the following six basic elements.

1. Establishing rapport

2. Effective Communication

3. Active listening

4. Asking Questions

5. Probing

6. Closing the Interview

The most important and crucial aspect of the interview is establishing good rapport withthe interviewee in the early stages of the interview. This will place the interviewee at easeand will create climate for the interviewee to facilitate self disclosure and an uninhibitedexchange of views. The initial stages of the interaction are by far the most importantsegment of the interview. Since the opening few minutes will go a long way towardsestablishing the tenor of the whole interview, care needs to be taken by the interviewer toestablish rapport with interviewee. The interviewer needs to communicate a feeling ofopenness and trust to the interviewee.

Guidelines for establishing effective rapport:

Greet the interviewee in a friendly manner.

Indicate the person to sit.

Try to talk to the interviewee at his level. Don’t try to impress him with

vocabulary.

No interruptions from the telephone during the interview. Out come of the

interview is very critical for the candidate.

Be courteous.

Effective communication:

Communication here refers to the communication of the interviewer. All those aspects ofgood communication, which we try to assess in the interviewees, are applicable for theinterviewer. The success of the interview largely depends on the communication skills ofthe interviewer. Use simple and precise language.

Avoid words and phrases that have strong emotional connotations.

Avoid challenging or threatening tone of voice.

Establish eye contact with the interviewee.


Active Listening:

Listening on the part of the interviewer is necessary to clearly understand the informationprovided by the candidate. The interviewer should not take words and sentences at theirface value. He should always try to find out the meaning through the sentences and try tosearch the central message of the communication by the interview. Interviewer shouldlisten to the answer given by the candidate rather than planning for the next question.

Asking questions:

The interviewer should ask as far as possible open ended questions. Open questions arebroad, they solicit views, opinions, thoughts and feelings and are open for good rapport.They start and keep conversation moving. Closed questions generally result in Yes or Noanswers, which do not give an opportunity to the candidate to provide sufficientinformation. The point that is emphasised here is that when the interviewer is exploring aparticular area, start with open questions closed questions may follow to obtain specificinformation in the same area.

Probing:

One of the most challenging and important aspects of interviewing is probing. The qualityof the interview depends a great deal on the interviewer’s ability to probe meaningfullyand successfully. Probing is the technique used by the interviewer to stimulate discussionand obtain more information.Closing the Interview:

There are several ways to close the interview-verbal as well as non-verbal. No matterwhat way the interviewer decides to close the interview, the spirit behind it is that theinterviewee should get a feeling that he got a fair chance of presenting himself and he washeard carefully and attentively by the interview panel. To make a proper impact to theinterview as a whole, closing of the interview also should be in a smooth, pleasant andorderly manner. Interviewee should not get a feeling that the interviewers are tired andbored of seeing and listening to the candidate and therefore they are winging up theinterview. In any case the end of the interview should not appear to be abrupt.The interviewer can rise, initiate a handshake or make a deliberate move to signal finalityof the interview.


ROLE OF THE CHAIRMAN OF THE INTERVIEW PANEL:

The chairman of the interview panel has a very crucial role to play in the interviewprocess. It is the responsibility of this person to create a proper situation and ensure thatthe panel members work as a cohesive functional team and achieve the desired objectiveof the interviews of selecting suitable candidates. The chairman has to ensure the panelmembers play complementary or supportive role to each other and do not adoptcompetitive posture. It is the responsibility of the Chairman that proper rapport isestablished between the interviewers and the interviewee resulting in a cordial andfacilitating atmosphere to reveal his true self. Customarily the interview should begin bythe Chairman of the panel and end with his concluding remarks. In the beginning he hasto see that the candidate is at ease and comfortable. The Chairman should ensure thatevery panel member has sufficient time to ask questions but without allowing the processto get out of hand and over run.

Allotting marks to the candidates: Candidates will be judged only on the basis of theiroverall performance. Allotment of marks will be by consensus among the members of theinterview panel.The chairman of the interview panel has to assume a role of mature rational adult whodisplays warmth, friendliness and empathy towards the interviewee and also towards theother interview panel members. He should be fair but firm in all the dealings related tothe interviewing process.


STUDENTS ACADEMIC PERFORMANCE ASSESMENT

S.NO DESCRIPTION MARKS TO BEAWARDED

CATEGORY – 1 : ATTENDENCE1A Students who maintain 100% in Lab

( as on the date of Mid Term examination)2 marks in

particular labsubject

(Lab Internal)1B Students who has more than 90% attendance

( as on the date of Mid Term Examination)2 marks per

subjectCATEGORY – 2 : MARKS

2A Scoring of marks in Weekly Test / Unit Tests organized by the Department. 1 mark persubject to beawarded if a

student scoredmore than 60%

of the marks

2B Marks secured in the Technical Skills / Aptitude Test / Communication SkillsTest

1 mark persubject to beawarded if a

student scoredmore than 60%of the marks.

2C Students who got Better score in AMCAT/NACTECH / e-Litmus / any otherassessment tests ( as authorized by the College or Department)

1 mark persubject

CATEGORY – 3 : ACTIVITIES3A Students who organized Technical Symposiums / Events / Activities /

Workshops/ Brought Sponsorship for organizing the Event*Events of Technical In nature

2 marks persubject

3B Students who participated in Symposiums / Workshops / Seminars organizedby the College / Department*The faculty in-charge of the Workshop need to monitor & certify theStudents’ participation

1 mark persubject

3C Students who are the members of College / Departmental Committees / Cells /Club / Associations / Class Representatives* Applicable only for the Contributing students. Their active role needs to bereported. It is awarded with the discretion of the HOD

2 marks persubject

3D Students who represented the College in other Colleges / Universities /Organizations in academic / cultural / sports / NSS / NCC etc., activities

2 marks persubject

3E If a student organizes Technical Activities / handled Tutorials to the juniors (or)fellow Students / guided Juniors in Mini or Major Projects* The student need to organize with the permission of HOD

3 marks persubject

CATEGORY – 4 : ACHIEVEMENTS4A Students with significant achievement who promote the brand of the

Department / College by winning I / II / III Prize in various Competitions (or)Presenting or publishing papers in National or International Conferences /Seminars (or)Participating in Project Expo / Symposiums

5 marks persubject


NOTE:

If the student has participated in an activity in a month, the marks will be awarded in theforthcoming internal examination

The Departmental IQAC Coordinator is responsible to track the Student support andProgression and document the activities of the students and recommend the HOD andfaculty to award the marks in Internal Examinations.

The Discretion of the HOD is final in any aspect.

4B Students who guide in the academic performance of their friends (To clear anybacklogs ) Maximum of 2 students

2.5marks /student/subject.

4C If a student completed a Certificate Course ( *Authorized & Approved )Eg: JAVA/ORACLE/.NET/AUTOCAD etc.,** The HOD to check the authenticity of the Certificate before awarding themarks.

2 marks persubject

4D If a student got selected in any Company through Placement Drive*with package more than Rs.2 lakhs per anum

2 marks persubject

4E If a student owned a Start-up or a part of Product Development or establishedhis/her own enterprise

2 marks persubject

4F The students who qualifies in GATE/GRE/TOEFL/IELTS/ State or CentralGovernment Services Examinations

2 marks persubject.

CATEGORY – 5 : BEHAVIOUR5A Marks to be awarded for Good Behaviour / Attitude / Discipline of the students

( Based on the Recommendations of the Class In-charge)1 mark per

subject


PD

Electrician Plumber

RULES ANDREGULATION - FOR GIRLS’ HOSTEL

ORGANISATIONAL STRUCTURE:

All the students who are staying in the hostel are required to

follow the following rules and regulations of the hostel:

1. Ragging is Strictly Prohibited: Ragging in any form i.e. makingunpleasant noise, disorderly conduct, doing any act which causes or likely tocause physical or psychological harm or raise apprehension or fear of shame or anembarrassment to the new student whether by words, spoken or written or by anact which include teasing, abusing, playing practical jokes on or causing hurt tosuch students or asking the new student to do any act or to perform such thingswhich such student will not in the ordinary course willingly to do is strictlyforbidden. If anyone is found guilty of directly/indirectly involved or abetting inragging she will be punished/rusticated/ expelled/suspended from theinstitute and also liable to prosecution. Ragging is now a crime. No one can feignignorance of the law.

2. A student seeking admission to the hostel shall have to submit anotheraffidavit along with her application for hostel accommodation that she isaware of the ragging law in this regard and agrees to abide by thepunishment meted out if she is found guilty of ragging and/or abettingragging. (AICTE Requirement)

3. Hostel rooms are equipped with furniture and fittings of appliances. Studentoccupying the room will sign for the receipt of items in Inventory Register. Shewill be responsible to hand over the items in their original serviceable conditionto hostel authorities while leaving the rooms on close of the academic session.

4. Rough handling of dining hall furniture, room furniture or any furniture/propertyor fittings of the hostel is strictly forbidden. If any individual or group is identifiedto have caused the damage, double the cost of the damaged property will be

Sphoorthy Engineering College Page 87

Principal

Warden(Lady)

MaintenanceI/C

Plumber Dhobi HouseKeeping

Resi.Doctor Security Mess I/C

Cook









Sphoorthy Engineering College Page 87

Mess I/C

MessWorkers










recovered from her/group. Repeated acts of causing to the hostel property willresult in expulsion from the hostel.

5. The hostellers themselves are personally responsible to safeguard their belongings.They are advised not to keep large amounts of cash or valuables like gold ring,costly wristwatch etc., in their rooms. They should also take care of their Purse,Calculators, Cell Phones, Lap tops, Computers and Books. In case of theft or lossof any item the hostel authorities/institute will not be responsible for such loss.The hostellers are advised to keep their rooms, boxes, suitcases, cupboards,etc., securely locked with good quality locks.

6. The hostellers are neither allowed to keep private electrical equipment norwould tamper with electrical fittings provided in rooms. Unauthorizedpossession will lead to confiscation of the goods.

7. It is mandatory for students residing in the Hostel to join the mess attached

to the hostel. Hostellers are required to dine in the dining hall. No hosteller is

permitted to take food in the room except for those reported sick with prior

permission of hostel warden. Indoor cooking including making of

tea/coffee/noodles in the rooms is strictly prohibited. The hostellers shall not

waste food, electricity & water. Wastage of food is a national loss.

8. Smoking, Gambling in any form such as Playing Cards (even without money atstake), consumption of alcohol, use of drugs and narcotics and even possessionof such things are prohibited. Anyone found indulging in the use of suchthings will not only be asked to vacate the hostel but also be rusticated fromthe institute.

9. The institute timings are 9.15 am to 4.00 pm. Students are not allowed to stay inthe hostel during the class hours unless the stay is unavoidable due to illness orany other valid reason. In such cases they should take the permission andcommunicate the information to the Warden in writing.

10. No student shall leave the hostel without prior permission of the hostel warden.

11. Use of any electrical appliances except table-lamp and mobile-charger, is

prohibited.

12. All students will report for the Roll Call every day as per prescribed timings

(7.30 pm).

13. No student shall remain absent from the hostel during night between 7.00 pm to5.00 am unless she has obtained night out pass from the hostel warden. Nightout permission to hostellers will be given on week-ends only if the request of theinmate has prior approval of the parents.

14. Students requiring to attend wedding, other social functions and goingoutstation will require permission of the Warden & Principal, subject toreceipt of written request for the same from parents of the student.

15. Hostellers are not allowed to go out of the campus during classes. It isreiterated that the students staying In-campus hostels are permitted to go out ofthe hostels for local shopping on Sundays and Holidays as per following timings.

Sundays and Holidays Outing Timings : 10.00 am to 5.00 pm


16. Students having any Chronic/Communicable disease are not allowed to stayin hostel. Hostellers falling sick or feel symptoms of sickness should report tohostel warden for evacuation to hospital. 24 hours Ambulance-Service isavailable in the campus.

17. Parents/Guardians/Visitors can meet their ward in hostel with the permissionof the hostel warden before 7.00 pm. No Parent/Guardian/Visitor is allowed tostay in their room. Male visitors are not allowed to visit students in their livingrooms.

18. Discussion on politics and religion is completely forbidden in the hostel & mess.

19. No notice will be displayed by hostel inmates in the institute/hostelnotice board without the countersignature of hostel warden.

20. Taking part directly/indirectly in any movement or agitation or strike of studentsin the institute for any reason whatsoever will attract punishment, rustication orexpulsion, which in the opinion of the management/director is subversive to thediscipline of the institute.

21. The Institute/Hostel authorities will conduct surprise checks periodically andif anyone is found voilating the above rules, disciplinary action will be takenagainst her. The hostel rooms are subject to inspection by the Institute/Hostelauthorities to make sure that they are kept neat and tidy and no unauthorizeditems like liquor, drugs, lethal weapons etc., are kept in the room.

22. The hostellers are not permitted to stay out of the hostel beyond 7.00 pm insummer and 6.00 pm in winters.

23. Day scholars are not allowed to enter i n the hostel.

24. Lights and fans to be switched off when no one is in the room.

Signature of the Parent/Guardian Signature of the Hosteller


RESPONSIBILITIES OF WARDEN - HOSTEL

1. To interact and counsel the Students and Parents while taking admission into the Collegeand explain the benefits and facilities provided in the College.

2. To show the Hostel and its facilities physically to Students and Parents who has come forAdmission.

3. To complete the formalities related to Hostel Admission, collect all the details andsignatures for parents/guardians.

4. To ensure that no ragging is taking place in the Hostel.

5. To provide complete moral support and guidance to the students in the Hostel∙

6. To take the attendance of the students at the morning and evening.

7. To check the rooms’ condition surprisingly and instruct the students about cleanliness tobe maintained in the rooms.

8. To ensure that the Electricity is properly utilized and see that the Lights, Fans etc., wereswitched off while students leaving the rooms.

9. To handle the complaints from the students from time to time.

10. To handle the grievances from the students and pass it to the Higher authorities.

11. To see that no conflicts takes place among the students and handle them on time andreport to the higher authorities.

12. To instruct about the (abnormal) behavior of the students to the Management.

13. To plan for material requirements (if any) in advance in consultation with the studentsand handover to the concerned authorities for procurement.

14. To report to the concerned In-charge if any student fells sick and take the student to theconsultation of Doctor and report the same to the Parents.

15. To issue permissions to the students after consulting the parents and reporting to thehigher authorities

16. To issue permission to the students leaves the Hostel for Vacations/other purposes afterconsulting the parents and reporting the same to the higher authorities.

17. To maintain documentary evidence of all the permissions issued and the profile of thestudents.

18. To finalise the outings in consultation with students and inform concerned authorities forthe provision of transport facility.

19. Hostel Warden is held responsible for Security of the students in the college and whenthey are taken out for outing purposes.

20. To ensure maintenance of Discipline around the Hostel.

21. To be available to the students, parents, higher authorities for clarification / consultation.

22. To schedule for meeting of Hostellers, In charge and Principal once in a month, prepareagenda, minutes and forward the minutes to the concerned authorities.

23. To display a board of Do’s and Don’ts in the Hostel Notice Board and ensure that theyare being properly followed.

24. Any other responsibilities assigned by higher authorities.


ADMISSION COMMITTEE RESPONSIBILITIES:

1. The Constitution of Admission Committee comprises:

Convener

Co- Convener

Members ( 2 Members representing each Department)

2. The Committee should have a complete knowledge about the concernedGovernment Order / Norms issued by UGC, AICTE, Govt. of AP, AffiliatingUniversity etc.,.

3. The Committee should take Decision in consultation with the Principal and theDirector.

4. The Committee Members must have thorough knowledge about the followingpoints:

Eligibility Norms

No. of Seats available in each Branch – Convener Quota and ManagementQuota

Day wise seat availability status

Fee Particulars – Tuition Fees, Special Fees, Library Fees, TransportationFees

Fee concession availability for Meritorious Students (If any)

5. The Convener must ensure that all the Committee Members are available at theAdmission Cell.

6. The Committee members should be prepared to participate in Education Fairorganized at various places for the promotion of College.

7. The convener should allot responsibilities to Members :

a. Making calls to Parents / Students

b. Attending calls from Parents / Students

8. Procedure to be maintained in the Admission Process – Management Quota:

The Committee members must receive the student/parent, if the Convener(or) Co-Convener is busy while counseling other Parents/ Students.

The Committee members ensure that the Student/parents fill up theEnquiry Form and send the form to the Convener / Co- Convener.

The Faculty Member Representatives from different departments mustexplain the Opportunities available in a particular branch and clarifyBranch related doubts of the Parents/students.

The faculty member representatives of the Departments must ensure that aVisit of Labs is arranged.


If the Student / Parents expressed their consent, the CommitteeConvener/Co-convener must re-check / verify eligibility criteria and thensent the Student/parent for the payment of fees to A.O. (Administration).

An entry has to be made in the Admission Register regarding the amountof fees paid.

9. Procedure to be maintained in the Admission Process – Convener Quota:

The HR Executive and AO (Administration) will take the complete responsibilityof the students joining under Management Quota.

10. The Convener must submit Daily Report of No. of Seats filled in each Branch andNo. of Vacancies left.

11. The Committee must have a thorough knowledge about News about Counseling,seat allotments, etc, which is issued by the Government from time to time.

12. The Students joined through Convener Quota/ Management Quota should be wellinformed about the Orientation Programme and Commencement of Classes.

13. The Admission Committee is also responsible for Spot Admissions (if any) andpossesses the knowledge about Eligibility norms of the students, joining throughSpot Admissions.

14. The Admission Committee must finalize the List of Students admitted under eachbranch and the final report has to be submitted to the Management, Principal andHODs of the concerned Departments.

15. A Statistical Report need to be prepared regarding:

a. No. of Students admitted into each branch

b. No. of Boys and Girls

c. Max. Marks and Min. marks scored in each branch

d. Max. rank and Min. rank in each branch

e. Branch wise category wise opening rank and closing rank.


GUIDELINES FOR PREPARING PROJECT REPORT

1. ARRANGEMENT OF CONTENT:

The sequence in which the project report material should be arranged and boundshould be as follows:

1. Cover Page2. Inside cover page3. Declaration4. Certificate from the college5. Certificate given by Organization or Company where you have done your

project6. Acknowledgements7. Abstract8. Table of contents9. List of tables10. List of figures11. Abbreviations (if any)12. Nomenclature (if any)13. Chapters14. Appendices15. References16. List of papers published, based on the report (if any)

2. PAGE DIMENSION AND BINDING SPECIFICATIONS:

The project report should be prepared in A4 size, and should be hard bounded with blackcolor wrapper. First and last two pages of the documentation must be blank (white – A4)papers.

3. PREPARATION FORMAT:

3.1 Cover Page & Title Page – A specimen copy of the Cover page & Title page of

the project report are given in Annexure1. The fonts and locations of various items onthis page should be exactly as shown in Annexure 1.

3.2 Inside cover page Annexure1.1

3.3 Acknowledgement This should not exceed one page. Annexure 1B

3.4 Bonafide Certificate - See Annexure 2.The fonts and locations of various items on this page should be exactly as shown inAnnexure 2. The Certificate should be in double line spacing using Times New RomanFont Style and, as per the format in Annexure 2.

3.5 Certificate of external guide


3.6 Abstract – Abstract should be a one page synopsis of the project work, typed indouble line spacing (about 300 words with max 6 key words). Font Style Times NewRoman and Font Size 12. See Annexure 3.

3.7 Table of Contents – The table of contents should list all headings, sub headingsafter the table of contents page, as well as any titles preceding it. The title page andBonafide Certificate will not find a place among the items listed in the Table of Contents.One and a half spacing should be adopted for typing the matter under this head. Aspecimen copy of the Table of Contents of the project report is given in Annexure 4.

3.8 List of Tables – The list should use exactly the same captions as they appearabove the tables in the body of the report. One and a half spacing should be adopted fortyping the matter under this head. See Annexure 5.

3.9 List of Figures – The list should use exactly the same captions as they appearbelow the figures in the body of the text. One and a half spacing should be adopted fortyping the matter under this head. See Annexure 6.

3.9.1 Table and figures - The word Table means tabulated numerical data in the bodyof the project report as well as in the appendices. All other non-verbal materials used inthe body of the project work and appendices such as charts, graphs, maps, photographsand diagrams should be designated as figures.3.10 List of Symbols, Abbreviations and Nomenclature – One and a half spacingshould be adopted for typing the matter under this head. Standard symbols, abbreviationsetc. should be used. See Annexure 7 and 8.

3.11 Chapters – The chapters may be broadly divided into 3 or 4 parts, (i) Introductorychapter, (ii) Literature Review (if any) (iii) Experimentalsetup (if any) (iii) Chapters developing the main theme of the project work (iv) andConclusion, etc.,The main text will be divided into several chapters and each chapter may be furtherdivided into several divisions and sub-divisions.• Each chapter should be given an appropriate title.• Tables and figures in a chapter should be placed in the immediate vicinity of thereference where they are cited.See Annexure 9

3.12 Appendices - Same format as Chapters

3.13 List of References –The listing of references should be typed 4 spaces below theheading “REFERENCES” in alphabetical order, in single spacing and left – justified. Thereference material should be listed in the alphabetical order of the surname of the firstauthor. The name of the author/authors should be immediately followed by the year andother details.3.14 List of papers published (if any) based on the report.

4. TYPING INSTRUCTIONS:


The impression on the typed copies should be black in colour. One and a half spacingshould be used for typing the general text. The general text shall be typed in the Fontstyle ‘Times New Roman’ and Font size 12. Use A4 (210 mm X 297mm) bond un-ruledpaper (80 gsm) for all copies submitted. Use one only side of the paper for allprinted/typed matter.

4.1. NUMBERING

Every page in the seminar/project report, except the seminar/project report title page,must be accounted for and numbered. The page numbering, starting fromacknowledgements and till the beginning of the introductory chapter, should be printed insmall Roman numbers, i.e, i, ii, iii, iv......

All remaining page numbers should be printed using Arabic numerals, i.e. 1, 2, 3, 4, 5...

All printed page numbers should be located at the bottom centre of the page.

4.2 CHAPTERS

Use only Arabic numerals. Chapter numbering should be centered on the top of the page

using large bold print. < size 16> <Times new Roman>

4.2.1 Arrangement of Chapters

The following is Suggested/Sample format for arranging the project report matter intovarious chapters:

1. Introduction

This chapter must describe introduction about your project.

2. Software and Hardware requirements

3. Literature Survey/Review of Literature

4. Software Requirement Analysis

Define the problem

Define the modules and their functionalities

5. Software Design

The design part must include the following items

DFDs in case of Database projects

UML diagrams. This UML diagrams must include the following

Class Diagrams

Interaction diagrams-Sequence and Collaboration diagrams

Object Diagrams

Usecase diagrams

Control Flow diagrams


Database Design

For database projects, the report must include the following items.

o E-R Diagrams

6. Testing

Various test cases (two or three) for black box and white box testing

7. Output Screens

Should include all user interfaces and output screens.

8. Conclusions

9. Further Enhancements/Recommendations

10. References/Bibliography

11. Appendices (if any).

4.3 SECTIONS

Use only Arabic numerals with decimals. Section numbering should be left justified using

bold print. Example: 1.1, 1.2, 1.3, etc.

4.3.1 SUBSECTIONS

Use only Arabic numerals with two decimals. Subsection numbering should be left

Justified using bold print. Example: 1.1.1, 1.1.2, 1.1.3, etc.

4.4 EQUATION(S)/FORMULA

Use only Arabic numerals with single decimal. Equation numbers should be rightjustified

using normal print.

Format: (<Chapter number>.<Equation serial number>).

Example (1.1)


4.5 REFERENCES

Use only Arabic numerals. Serial numbering should be carried out based on Alphabetical

order of surname or last name of first author.

5 TEXT

5.1 COLOR - Black

5.2 FONT

5.2.1 REGULAR TEXT - Times Roman 12 pts. and normal print.

5.2.2 CHAPTER HEADING - Times Roman 16 pts., bold print and all capitals.

5.2.3 SECTION HEADINGS - Times Roman 12 pts., bold print and all capitals

5.2.4 SUBSECTION HEADINGS - Times Roman 12 pts., bold print and leading

capitals. ie. Only first letter in each word should be in capital

5.2.5 SPECIAL TEXT - Italics/Superscript /Subscript/Special symbols, etc., as per

necessity. Special text may include footnotes, endnotes, physical or chemical symbols,

mathematical notations, etc.

5.2.6 REFERENCES - Same font as regular text. Serial number and all authors' names

to be in bold print. Journal names and book titles should be in italics.

6. PARAGRAPH SPACING

Use 6 pts before & 6 pts after paragraphs. All paragraphs in the seminar/project report

should be left justified completely, from the first line to the last line. Use 1.5 spacing

between the regular text and quotations.

6.1 Provide double spaces between:

(a) Chapter title and first sentence of a chapter,

6.2 Use single spacing

(a) in footnotes and endnotes for text.

(b) in explanatory notes for tables and figures.

(c) in text corresponding to bullets, listings, and quotations in the main body ofseminar/project report .

6.3 Use single space in references and double space between references.

7 JUSTIFICATION

The text should be fully justified


8 MARGINS

The margins for the regular text are as follows:

LEFT = 1.50"

RIGHT = 1.00"

TOP = 1.00" |

BOTTOM = 1.00"

9 TABLES

All tables should have sharp lines, drawn in black ink, to separate rows/columns as andwhen necessary. Tables should follow immediately after they are referred to for the firsttime in the text. Splitting of paragraphs, for including tables on a page, should be avoided.Provide double spaces on the top and the bottom of all tables to separate them from theregular text, wherever applicable. The title of the table etc. should be placed on the top ofthe table. The title should be centered with respect to the table. The titles must be in thesame font as the regular text and should be single spaced. The title format is given below:

Table<blank><chapter number>.<serial number><left indent><table title>.

Eg: If Chapter 2Section heading 1Sub heading 2Table 1 in the sub heading 2

Table 2.1.2.1 Sample table name

10 FIGURES

The title of the figure etc. should be placed on the bottom of the figure.Figures should follow immediately after they are referred to for the first time in the text.Splitting of paragraphs, for including figures on a page, should be avoided. Providedoublespaces on the top and the bottom of all figures to separate them from the regular text,wherever applicable. Figures should be centered with respect to the figure. The titles mustbe in the same font as the regular text and should be single spaced. The title format isgiven below:

Fig. <blank><chapter number>.<serial number> <left indent><figure title.


DOCUMENTATION NO. OF COPIES:

1. Dept copy

2. Library copy

3. Exam branch copy

4. Individual copy for each (according to team size). For individual

copy name of the student on the cover page and title page should

be the first. For remaining copies according to the given list.


A Project Report

on

<TITLE OF THE TOPIC>

Submitted in partial fulfillment of the requirements for the award of the degree of

BACHELOR OF TECHNOLOGY

IN

COMPUTER SCIENCE AND ENGINEERING

(respective department)

BY

<Mr. / Ms. Name of the Student>

< (Roll No.)>

Under the guidance of

< Mr. / Ms. /Mrs. Name of the Staff>

<Designation>

Department of XXXXX

Department of XXXX Engineering


Naderagul (Vill.), Sagar Road, Near Vanasthalipuram,

Saroornagar (Mdl.), R. R. Dist., A. P. – 501510


DECLARATION

I, the undersigned, declare that the project title “XXXXXXXXXX” carried out at “XXX”

is original and is being submitted to the Department of XXXXXXXXXXXX, Sphoorthy

Engineering College, Hyderabad towards partial fulfillment for the award of Bachelor /

Master of XXXXXXXXXXX .

I, declare that, the result embodied in the Project work has not been submitted to any

other University or Institute for the award of any Degree or Diploma.

Date: NAME OF THE STUDENT

Place: Hyderabad HT NO.


Date :__________________

DEPARTMENT OF xxxxxxxxxxxxxxx

CERTIFICATE

This is to certify that Project entitled “XXXXXXXXXX” is a bonafide work carried out

by Mr/Ms. XXXXXXX (H.T.No.), in partial fulfillment for the award of

Master of XXXXXXXXXXX in Department of XXXXXXXXX, Sphoorthy Engineering

College, Hyderabad during the year 2012-13 under my supervision and guidance. The

result embodied in this Project Work has not been submitted to any other University or

Institute for the award of any Degree or Diploma.

INTERNAL GUIDE HEAD OF THE

DEPARTMENT DEPARTMENT

NAME NAME

DESIGNATION DESIGNATION

DEPARTMENT DEPARTMENT

EXTERNAL EXAMINER PRINCIPAL


ACKNOWLEDGEMENT

The completion of this project work gives me an opportunity to convey my gratitude to

all those who have helped me to reach a stage were I have the confidence to launch my

career in the competitive world in the field of xxxxxxxxxx.

I would like to express my heartfelt thanks to External Guide for permitting me to do a

project work in their esteemed organization.

I express my sincere thanks to Prof. Dr. XXXXXXXXXXX, Principal, Sphoorthy

Engineering College for providing all necessary facilities in completing my project

report.

I express my sense of gratitude to Dr./Mr./Mrs. XXXXXXXXXXX, Head of

Department of XXXXXXXXXXXX, who encouraged me to select the project and

completion of this project with providing necessary facilities

.

My honest thankfulness to Mr./Mrs.XXXXXXXXXXX , (Internal Guide) for his kind

help and for giving me the necessary guidance and valuable suggestions in completing

this project work and in preparing this report.

I take the opportunity to express my gratitude to the Management, Teaching and Non

teaching Staff of Sphoorthy Engineering College for their kind co-operation during the

period of my Study.

Finally, I would like to thank my parents & friends for their continuous encouragement

and support during the entire course of this project work.

BATCH NAME OF THE STUDENT


Abstract

---------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------------------

--------------------------

Keywords: nonlinear, stochastic, decontrol, congestion


<Annexure4 >

CONTENTS

ACKNOWLEDGEMENTS i

ABSTRACT ii

LIST OF TABLES iii

LIST OF FIGURES iv

ABBREVIATIONS(if any) v

NOMENCLATURE(if any) vi

CHAPTER 1 INTRODUCTION 1

1.1 Flow Through Inlet Manifold 3

1.2 Simulation Using Computational Fluid Dynamics 5

CHAPTER 2 LITERATURE SURVEY 8

2.1 Introduction 8

2.2 Diesel Engine Flow Modeling 9

2.2.1 Effect on Engine Configurations 9

2.3 Diesel Combustion Model 25

..........................................................................................................................................

……………………………………………………………………………………………

……………………………………………………………………………………………

REFERENCE 50

LIST OF PUBLICATIONS 55


<Annexure 5>

LIST OF TABLES

Table Title Page

3.1 Values Assigned to Standard k-ε Turbulence Model Coefficients 55

3.2 Values Assigned to RNG k-ε Turbulence Model Coefficients 57

4.1 Engine Specifications 90

4.2 Geometrical Details of the Injector 90

4.3 Boundary and Initial Conditions 94

4.4 Grid Independence Study 99

<Annexure 6>

LIST OF FIGURES

Figure Title Page

3.1 Lagrangian Droplet Motion 70

4.1 Vertical Manifold 95

4.2 20O Bend Manifold 95

4.3 90O Bend Manifold 95

<Annexure 7>

NOMENCLATURE

English Symbols

A Pre-exponential constant

d A Droplet cross-sectional area, m2

s A Droplet surface area, m2

0 A Nozzle cross sectional area. m2

<Annexure 8>

ABBREVIATIONS

ATDC After Top Dead Center

BDC Bottom Dead Center

BTDC Before Top Dead Center


SPHOORTHY ENGINEERING COLLEGE

IMPORTANT EVENTS OF THE YEAR

DATE ANDMONTH

EVENT DEPARTMENT

June 1. International Yoga Day2. Faculty Orientation Programme/ FDP

3. Departmental Report presentation

College Programme

July Departmental Orientation Programme withFaculty and Students

Departmental Activity

July Management’s Interaction with Faculty andStudents

( Department wise)

College Programme

July/ August Graduation Day Celebrations College Programme

July Orientation Programme for B.Tech I yearStudents.

College Programme

July 1 Doctor’s Day Health Centre

July 11 World Population Day NSS Cell

August Entrepreneurship Awareness Programmes EntrepreneurshipDevelopment Cell

August Departmental Techno Fest Departmental Activity

August 6 World Peace Day Any Debate / EssayWriting Competitionby Recreation Club

August 12 International Youth Day Recreation ClubActivities

August Competitions in view of Independence DayCelebrations

College Programme

August 15 Independence Day College Programme

August 19 World Photography Day Recreation Club(Creative Club)

activity


DATE ANDMONTH

EVENT DEPARTMENT

August 26 Women’s Equality Day Sphoorthy Women’sChapter

August 29 National Sports Day Department ofPhysical Education

September 5 Teacher’s Day To be celebrated by alldepartments

September 8 World Literacy Day NSS Activity /

Recreation Club(Literary Club)

Activity

September 15 Engineers Day College Programme

October 1 International Music Day Recreation Club (Singing Club) activity

November 14 Children’s Day NSS activity

November Faculty Development Programme College Programme

December 22 Mathematics Day Department ofMathematics

December SAVYASAACHI 13 MBA Department

December –January

FRESHER’S PARTY TO THE FIRST YEARSTUDENTS

ECE, CSE, CE,ME&EEE

January 10 World Laughter Day Recreation Clubactivity

January 11 Competitions on the Occasion of Pongal toGirls

Sphoorthy Women’sChapter

January 12 National Youth Day Recreation ClubActivity

January Sports Competitions in view of Republic DayCelebrations

Department ofPhyscial Education

January 26 Republic Day College Programme

January – February Sports Activities for the purpose of College Department of


DATE ANDMONTH

EVENT DEPARTMENT

Day to Students and Faculty Member Physical Education

February 28 National Science Day H&S Department

February – March Departmental Fests

TECHNOVAGANZA – ECE

AARDRA – CSE & IT

SPICE – CIVIL

SMILE – MECHANICAL

March PRAZASTI 14 College Programme

March SAMISTI 2K14 College Programme

March 8 International Women’s Day Sphoorthy Women’sChapter

March 15 World Consumer Day MBA Department

March 23 World Meteorological Day Civil EngineeringDepartment

March 27 World Stage Artists Day Recreation ClubActivity

(Dramatic Club)

March – April Farewell Party to Final Years ECE, CSE, CE,ME &EEE

April 7 World Health Day Health Centre

April 22 World Earth Day NSS Cell

May 5 World Athletics Day Department ofPhysical Education

May 11 Technology Day R&D Cell

May 17 World Telecommunications Day ECE Department

May Stock Verification Departments/College

May Recruitment of Faculty for the Next AcademicYear

College


DEPARTMENT WISE SCHEDULE OF EVENTS

MONTH/DATE ACTIVITYJune Departmental Faculty Orientation Programme – for I semester

Subject Allocation ; Preparation of Time tablesJULY HOD’s Orientation to all the Students

Management’s Interaction with all the students

Departmental Association Activities every Saturday

AUGUST Departmental Association Activities every Saturday

Guest Lectures / Industrial Visits

SEPTEMBER Guest Lectures / Industrial Visits


OCTOBER Departmental Fest

NOVEMBER Departmental Faculty Orientation Programme – for II semesterSubject Allocation ; Preparation of Time tables

December Departmental Association Activities every Saturday

January Guest Lectures/Industrial Visits


February Guest Lectures/Industrial Visits


March National Level Technical Festival

April Stock Verification & Submission of Departmental Report and PPT

May Man Power Planning for next Academic Year

Note : 1. The Incharge Faculty/HOD shall collect the details of student’s participation invarious events ( Technical/Cultural/Sports) and maintain a database with proofs.

2. To maintain a record of Faculty Achievements with proofs.

3. To maintain a record of Photographs of various events organized by the Department.


Saturday Activities - Rules and Regulations

Sphoorthy Engineering College Recreation Club is one of the platforms provided by theCollege in order to bring out Unique Skills and Talents of the students.

The Recreational Activities are planned to organize during every Saturday afternoon i.e.,1.30 to 4 p.m.

1.

a. The Class In charges / Mentors should plan the Saturday RecreationalProgramme well in advance by preparing a schedule for the entiresemester.

b. Saturday Recreational Activities has to be planned by involving studentrepresentatives / Co-ordinators.

c. The Class In charge then submit the plan of the programme and list ofmaterial requirements / arrangements (if any) on or before Wednesday ofevery week.

d. The attendance of the students must be taken at the beginning of theprogramme.

e. If the students are going out of the class to participate in any other activityof other club, the attendance acknowledgement from the co-ordinator mustbe obtained.

f. The Class In charge must make a report of the programme and Winners (ifany) of each programme and submit to the HOD.

2. The following are the list of Curricular and Co-curricular Activities :

Techno fest with departmental associations

Soft skills training

Sports

Student counseling

Remedial classes

Placement training

Debates

Quiz

Projects

Personality development

TOFEL/GRE classes

GATE coaching

Competitive examinations coaching

Certificate courses training and examination


Pre Placement training

Guest lectures

Special or Tutorial classes

Workshops

Staff Meeting

Committees Meeting

NSS activities

Industrial visits

Library hour

Film shows

Club activities

Sphoorthy Women’s Chapter activities

Club Activities

R & D activities

Awareness about facilities and activities at the College like GEMS,VIDYA Portal

Slip tests

Assignments

Seminars

Paper presentations

Inter Departmental Faculty Lectures

Technical Skill development activities

Cultural programmes

Student departmental gathering

Career Development

Departmental professional bodies’ activities.

Video lectures of experts


.CAMPUS RECRUITMENT TRAINING

1. CRT starts from II Year onwards in the following areas:

a. Communication Skills

b. Soft Skills

c. Aptitude Training

d. Technical Training

2. A detailed curriculum has to be designed in order to see that the topics which aregiven in I Year and Advanced English Communication Lab are not repeated.

3. The Training and Placement Officer should take the responsibility of designingthe structure for CS, SS, AT in II/I, II/II, III/I, III/II for B.Tech Students and I/Iand I/II for MBA Students.

4. 3 hours in a week has to be allotted for Communication Skills, Soft Skills andAptitude Training and Technical Training has to be given during RecreationalHour on Saturday Afternoon.

5. During Final Year i.e, IV/I (B.Tech) and II/I (MBA) Mock Tests are to beconducted in the above said areas.

6. Before proceeding to the CRT, the students must be rigorously rated in the abovesaid areas and it must be communicated to Students and Parents.

7. Special Counseling and Guidance should be given to the students who belong toTelugu Medium Background, Rural Areas and who are rated low.

8. Guest Talks / Workshops from Academicians, Industrialists and Alumni has to bearranged for Orientation towards Industry’s expectations from the graduates ofeach Branch, particularly during III and IV Year.

9. Mock Tests / Mock Interviews are to be conducted rigorously by inviting panelistsfrom outside.

10. It is the responsibility of the Training and Placement Officer to make necessaryarrangements like Materials, Class Rooms, LCD Projectors etc., for the smoothorganization of Campus Recruitment Training.

11. The students’ attendance has to be monitored during CRT classes and it should beconsidered for calculating the overall attendance.

12. Feedback from the students is to be taken from time to time to know theeffectiveness of the programmes and to incorporate suggestions (if any).


GUIDELINES FOR H&S DEPARTMENT

It is the responsibility of all the faculty members and exclusively the facultymembers of I Year to monitor that the Students of Sphoorthy EngineeringCollege to follow the Code of Conduct as mentioned below:

Dress Code: All the Students must wear the prescribed attire from Monday toThursday. They are also expected to wear formal dress code during Lab sessions ifit falls on Friday/ Saturday.

It is the responsibility of student Counselors, Class In charge, mentors to monitorthe dress code of the students and counsel accordingly and bring to the notice ofHOD/ Management if any one violates the dress code.

Attendance: Every Student has to maintain minimum of 75% attendance in eachsemester. The students must submit a Leave Letter to Class In charge and HODafter coming to the College.

The Class In charge should counsel the students who are irregular and if a studentis continuously absent for more than 3 days, the students must be taken to the HODfor counseling.

Punctuality: The students must attend the Classes before 9.15 a.m and notsuppose to leave before 4:00 p.m. Students have to follow the time table strictly.Students are not allowed to go around in college premises at working time.

Identity Card: The Students must wear college Identity Card on all working days.

It is the responsibility of the Student Counselors to monitor that student bearsIdentity Card during the College Hours.

Cell Phone: The Mobile Phones or any other Electronic gadgets must be depositedin Admin Office. The Students are not supposed to carry cell phones and otherelectronic products in to the Classroom.

The Student Counselors must observe whether any student is carrying / usingMobile Phones or any other Electronic Gadgets in the campus and if so, it shouldbe immediately brought to the notice of Class In charge and HOD.

Communication: The Students are expected to speak politely with fellowstudents, faculty members and other non teaching staff. They are advised not toinvolve in unnecessary arguments and also they are prohibited from using vulgar orunparliamentarily language.

All the faculty members must encourage the students to talk in ENGLISH.

Grievance: Students have to follow protocol to discuss any grievances related toacademic and other issues ,i.e. Students have approach class teacher (If notresolved ) then escalation to Head of the Department .

Guidelines regarding Academic Activities:

1. The Master Time Table must be prepared well in advance and a Time Table In -chargehas to be appointed in order to make suitable adjustments in the Time Table wheneverany faculty member applies leave.


2. The faculty members must adhere with the Time table.

3. Students must be encouraged to maintain Lab records as and when an experiment is doneand the Lab In-charge or Faculty In-charge must check the lab record immediately.

4. The Class In charge / Mentor must also plan one Recreational Activity hour in order toencourage students to show case their unique talents and skills in consultation with HOD.

5. Weekly Assignments/ Slip tests are to be planned to improve the Academic Results.

6. Unit Tests have to be planned well in advance and must be incorporated in Master Timetable.

7. The students who are not performing well in the Slip tests/ Unit tests / InternalExaminations must be counseled.

8. The HOD should organize Remedial classes and tutorial classes for Average and belowaverage performers.

9. Special care must be taken towards students from rural background and Telugu mediumbackground and remedial classes / tutorials have to be conducted (if necessary).

10. Girl student’s problems have to be dealt confidentially in consultation with Chairpersonof Sphoorthy Women’s Chapter.

11. The student counseling register has to be maintained and special care to be taken in caseof Physically Handicapped students.

12. Any unusual behavior of the student must bring to the notice of HOD and in turn must becommunicated to the parents.

13. The HOD must plan Parents meeting of I Years once in a month and the minutes has tobe recorded.


CLASS REPRESENTATIVE ELECTION PROCEDURE

Every class must comprise of 4 Class Representatives

2 boys and 2 girls from each class.

o Among them, one boy and one girl must be selected representative, who are the toppersof the particular session based on the Marks in End Semester Examination ( If it is I year,it is based on I Internal Assessment Test)

o One more boy and girl must be elected representative, i.e., they are elected by studentsof the class. The procedure to be followed are:

The Class Teacher invites the students who are interested to contest for CR.

If more than one person is interested to become CR, all those students need to be calledand Election procedure has to be started.

All the students should be advised to cast a vote for their favorite CR, before that theClass In charge must narrate the qualities and responsibilities of CR.

Once the election is completed, the votes are to be counted and final announcement of CRmust be made.

The above said procedure has to be repeated during every semester for both elected andselected CRs.

The list of CRs must be submitted to HOD and Principal for information.

It is the responsibility of Class In charge / Mentor to keep continuous communicationwith CRs and find out the problems or opinions of the students and must be forwarded tothe HOD.

FACULTY UPGRADATION OF KNOWLEDGE AND SKILLS

1. The faculty members must continuously strive towards upgrading their qualifications bypursuing Masters Degree/M.Phil/Ph.D.

2. It is advisable to all the faculty members to appear and qualify FET/NET/SLET etc.,

3. The faculty members are promoted to Associate Professor or Professor Position, providedthey have a doctoral degree. Hence, all the faculty members are advised to pursueDoctoral Degree in their respective disciplines.

4. The faculty members are advised to become a member of the Professional Associationsand enhance technical skills by frequently attending various programmes.

5. The faculty members are advised to participate in variousworkshops/conferences/seminars and present Research Papers.

6. They should try to invent new products and apply for Patents / Trademarks / Copyrights.

7. They should be able to generate funds through Consultancy services also by becoming anexpert in the selected field / discipline.


DEPARTMENTAL ASSOCIATION GUIDELINES

1. Every Department must elect the Student Members for the professional Association ofrespective Department :

a. President

b. Vice President

c. Secretary

d. Joint Secretary

e. Treasurer

2. The funds for the Professional Association have to be raised from the students or byapproaching the sponsorers.

3. It is the responsibility of the HOD / Faculty Co-ordinator (Advisor) to see that the fundsare properly utilized and maintain the accounts of the same.

4. The accounts need to be transparent and at the end of every year Receipts and PaymentsAccount has to be prepared and closing balance has to be forwarded to the next AcademicYear.

5. The above body has to perform departmental activities every Saturday afternoon inconsultation with Advisor and HOD.

6. A copy of Master Plan for the Year about Professional Association activities hassubmitted in the beginning of the Academic Year.

7. A Department Fest has to be organized in the II Semester.

8. The Students who has shown extraordinary efforts/talents/ skills should be suitablyawarded or rewarded during Departmental Fest.

9. It is the responsibility of Departmental Association to release a Annual DepartmentalMagazine or Journal which comprises Technical Articles of the respective Departmentsfrom students and faculty members to be released on the day of Departmental Fest.


CHAPTER – VII

PERFORMANCE APPRAISAL

FOREWARD ABOUT FACULTY APPRAISAL

The Management of Sphoorthy Engineering College always ready to provide adequatefacilities to Faculty Members for Teaching and Research. The Management alwaysappreciates, promote, award and reward employees for their contribution to the growth ofStudent Community, Department and the College.

The following aspects are taken into consideration for the appraisal of employees:

Quality of teaching.

Innovative teaching methodologies adopted.

Preparation of Teaching Materials

Behavior with Students and Peers

Regularity and Punctuality

Contribution to the Department apart from teaching

Advancement of learning

Research contributions

Conduction of Recreational Activities

Participation in Committees / Cells / Clubs

Contribution to the society

Academic achievements (FET/SLET/NET qualifications; Awards, Honors etc.,)

R&D contribution

Participation in Department’s activities

Participation in College activities

Honesty and Integrity

Communication skills

Intellectual quotient

Emotional quotient


Sphoorthy Engineering College, Nadergul, Hyderabad

Annual Self- Assessment for the Performance BasedAppraisal System (PBAS)

Session/ Year _____________

(To be completed and submitted at the end of each academic year)

Part A: GENERAL INFORMATION

1. Name (in Block Letters) :

2. Father’s Name/Mother’s Name :

3. Department:

4. Current Designation and Grade Pay:

5. Date of appointment / last promotion:

6. Telephone No:

7. Email:

8. Whether acquired any degrees or fresh academic qualifications during the year:

9. Academic Staff College Orientation/ Refresher Course attended during the year:

Name of the Course/ Place Duration Sponsoring AgencySummer School


PART B: ACADEMIC PERFORMANCE INDICATORS

CATEGORY: 1. TEACHING, LEARNING AND EVALUATION RELATED ACTIVITIES

(i) Lectures, Seminars, Tutorials, Practical's, Contact Hours (give semester- wisedetails, where necessary)

S.No Course Level Mode of teaching* No.of classes per No. of % of classes/week allotted Classes Practical's

conducted taken as perdocumented

record

* Lecture (L), Seminar (S), Tutorial (T), Practical (P), Contact Hours (C)

API Score(a) Classes Taken (max 50 for 100% performance & proportionate

score up to 80% performance, below which no score may be given )(b) Teaching Load in excess of UGC norm (max. score: 10)

(ii) Reading / Instructional material consulted and additional knowledge resourcesprovided to students

S.No. Course Consulted Prescribed Additional Resourceprovided

API score based on Preparation and imparting of API Scoreknowledge / instruction as per curriculum & syllabusenrichment by providing additional resources toStudents (max. score:20)


(iii) Use of Participatory and Innovative Teaching- Learning Methodologies,Updating of Subject content, Course improvement etc.

S.No. Short Description API Score

Total Score (Max. Score:20)

(iv)Examination Duties Assigned and PerformedS.No. Types of Examination Duties Assigned Extent to which API Score

Duties carried out (%)

Total Score (Max:25)

CATEGORY: II. CO-CURRICULAR, EXTENSION, PROFESSIONAL DEVELOPMENTRELATED ACTIVITIES(Please mention your contribution to any of the following):S.No. Type of Activity Average Hrs/week API Score

(i) Extension, Co-curricular & field basedActivities

Total (Max:20)(ii) Contribution to Corporate Life and Yearly/ Semester wise API ScoreManagement of the Institution Responsibilities

Total (max:15)(iii) Professional Development Activities

Total (max: 15)Total Score (i + ii + iii) (Max:25)


CATEGORY: III. RESEARCH, PUBLICATIONS AND ACADEMICCONTRIBUTIONS A) Published Papers in JournalsS.No. Title with Journal ISSN/ISBN Whether No. of Whether API

page nos. No Peer Co- you are ScoreReviewed. authors theImpact mainFactor, if authorany

B(i)) Articles/ Chapters published in BooksS.No. Title with Book Title, ISSN/ Whether No. of co- Whether API

Page nos. editor & ISBN peer authors you are Scorepublisher No reviewed The

mainauthor

ii) Full Papers in Conference ProceedingsS.No Title with Details of ISSN/ No. of co- Whether API

Page no. Conference ISBN authors you are ScorePublication No the

Mainauthor


iii) Books Published as single author or as editorS.No Title with Type of Publisher& Whether No. of Whether API

page nos. Book & ISSN/ peer co- you are ScoreAuthorship ISBN reviewed authors the

No mainauthor

C). Ongoing and Completed Research Projects andConsultancies (i & ii) Ongoing Projects / ConsultanciesS.No Title Agency Period Grant/ API Score

AmountMobilized (RsLakh)

(iii & iv) Completed Projects / ConsultanciesS.No Title Agency Period Grant/ Whether API Score

Amount PolicyMobilized document/(Rs. Lakh) patent as

outcome

(D) Research GuidanceS.No. Number Enrolled Thesis Submitted Degree awarded API ScoreM.Phil orEquivalentPh.D. orEquivalent

(E) (i) Training Courses, Teaching- Learning- Evaluation technology Programmes,Faculty Development Programmes (not less than one week duration)S.No. Programme Duration Organised by API Score


(ii) Papers presented in Conferences, Seminars, Workshops, Symposia

S.No. Title of the Title of the Organised by Whether API Scorepaper Conference/ international/presented Seminar national/

state/regional/college oruniversitylevel

(iii) Invited Lectures and Chairmanships at national or international conferences/ seminar etcS.No. Title of Title of Organised by Whether API Score

Lecture/ Academic Conference / international/Session Seminar etc National

IV. SUMMARY OF API SCORESCriteria Last Academic Total-API Score Annual Average

Year For Assessment API Score for AssessmentPeriod Period

I Teaching,Learningand Evaluationrelated activities

II Co-curricular.Extension, Professdevelopment etcTotal I + II

III Research andAcademicContribution


PART C: OTHER RELEVANT INFORMATIONPlease give details of any other credential, significant contributions, awards receivedetc. not mentioned earlier.

S.No. Details (Mention Year, value etc. where relevant)

LIST OF ENCLOSURES: (Please attach, copies of certificates, sanction orders, papers etc.wherever necessary)1. 6.

2. 7.

3. 8.

4. 9.

5. 10.

I certify that the information provided is correct as per records available with the universityand/ or documents enclosed along with the duly filled PBAS Performa

Signature of the faculty member withDesignation, Place & Date

Signature of HOD/SchoolChairperson/ Principal

N:B: The annual self-assessment Performa duly filled along with all enclosures, submitted forCAS promotions will be verified by the university/college and information filled with the IQAC.


Instructions for Filling up Part B of the PBAS Performa

Part B of the Performa is based on Appendix III, Table I of the UGC Regulations 2010. It is to befilled out for the recently completed academic year.

The Performa is to be filled as per these tables and self-assessment scores given. For eachcategory, maximum scores that can be given or carried forward is indicated in the Table.

The self-assessment scores are further to be based on the indicators/activities given below.Universities may modify the detailed indicators and related scores based on their experienceand requirement without changing the score requirements assigned to categories and sub-categories in Appendix III, Table 1.NB. The self-assessment scores are subject to verification by the university/co I lege, and by theScreening cum Verification Committee or Selection Committee as the case may be.

I. Teaching and Evaluation Related Performance

(i) a

Lectures/Practicals/Tutorials/Contact classes taken should be based onverifiable records.

No score should be assigned if a teacher has taken less than (say) 80 %assigned classes. Universities may give allowance for periods of leavewhere alternative teaching arrangements would ordinarily be made.

Maximum score if there is 100 % achievement.

Max Score : 50

b.

If teacher has taken classes exceeding UGC norm, then two point to beassigned for each extra hour of classes

Max. Score: 10

(ii)

Imparting of knowledge / instruction vis a vis with the prescribedmaterial (Text book / Manual etc) and methodology of the curriculum(100% compliance = 20 points)

Max Score: 20


(iii) Use of Participatory and Innovative Teaching-Learning Methodologies, Updating of SubjectContent, Course Improvement etc.

Indicators/ Activities Maximum ScoreUpdating of courses, design of curriculum, (5 - single course) 10Preparation of resource material, fresh reading materials, Laboratorymanuals etc. 10

Use of Innovative teaching-learning methodologies; use of ICT;Updated subject content and course improvement.a. ICT Based Teaching material:10points/each

b. Interactive Courses: 5 points/eachc. Participatory Learning modules:

5 points/each

10

Developing and imparting Remedial/Bridge Courses and Counselingmodules (Each activity: 5 points) 10

Developing and imparting soft skills/communication skills/personalitydevelopment courses/modules (Each activity : 5 points) 10

Developing and imparting specialized teaching-learning programmesin physical education, library ; innovative compositions and creations inmusic, performing and visual arts and other traditional areas (Eachactivity: 5 points)

10

Organizing and conduction of popularizationprogrammes/training courses in computer assisted teaching/web-based learning and e-library skills to students(a) Workshop / Training course : 10 points each(b) Popularization program : 5 points each

10

Maximum Aggregate Limit 20

(iv)Examination Related Work

Indicators Max. ScoreCollege/University end semester / Annual Examination work as per duties allotted.(Invigilation - 10 points; Evaluation of answer scripts - 5 points; Question papersetting - 5 points). (100% compliance = 20 points)

20

College/University examination/Evaluation responsibilities forinternal/continuous assessment work as allotted (100% compliance = 10 points)

10

Examination work such as coordination, or flying squad duties etc. (maximum of 5or 10 depending upon intensity of duty) (100% compliance = 10 points)

10

Maximum Aggregate Limit B (iv) 25


II: Co-curricular, Extension and Profession Related Activities and Participation in the CorporateLife of the institution

(i) Extension and Co-curricular Related Activities

Institutional Co-curricular activities for students such as field studies/educationaltours, industry-implant training and placement activity (5 point each).

10

Positions held/Leadership role played in organization linked with Extension Workand National service Scheme (NSS), NCC or any other similar activity (Eachactivity 10 points)

10

Students and Staff Related Socio Cultural and Sports Programmes,campus publications (departmental level 2 points, institutional level 5 points).

10

Community work such as values of National Integration, secularism,democracy, socialism, humanism, peace, scientific temper; flood or, droughtrelief, small family norms etc. ( 5 points each)

10


(ii) Contribution to Corporate Life and Management of the Institution

Contribution to Corporate life in Universities/colleges through meetings, popularlectures, subject related events, articles in college magazine and Universityvolumes (2 point each).

10

Institutional Governance responsibilities like, Vice Principal, Dean, Director,Warden, Bursar, School Chairperson, 1QAC coordinator (10 points each)

10

Participation in committees concerned with any aspect of departmental orinstitutional management such as admission committee, campusdevelopment, library committee (5 point each).

10

Responsibility for, or participation in committees for Students Welfare,Counseling and Discipline (5 each)

10

Organisation of Conference /Training: International (10 points);national/regional (5 points).

10


(iii) Professional Development Related Activities

Indicators / Activities MaximumScore


Membership in profession related committees at state and national level

a. At national level: 3 points each

b. At site level: 2 points each

10

Participation in subject associations, conferences, seminars withoutpaper presentation

(Each activity: 2 point)

10

Participation in short term training courses less than one week duration ineducational technology, curriculum development, professional development,Examination reforms, Institutional governance (Each activity: 5 points)

10

Membership/participation in Bodies/C6mmittees on Education and NationalDevelopment (5 each).

10

Publication of articles in newspapers, magazines or other publications (notcovered in category 3); radio talks etc. (1 point each).

10


CATEGORY: III. Research and Publications and Academic Contributions

This is to be filled as per Appendix III Table 1, Category III of the UGC Regulations 2010.Wherever the research contribution is jointly made, the API scores should be shared between thecontributors as per the formula provided in the Table 1.

III. Summary of API Scores

The summary must take into account the maximum score limits for each set of indicators as givenin Appendix III, Table 1

IV. Similar PBAS Performa could be developed by the universities for the Cadres of Librarian /Deputy Librarian / Assistant Librarian and Director of Physical Education & Sports / DeputyDirector of Physical Education & Sports / Assistant Director of Physical Education & Sports basedon the API Scoring pattern outlined in Appendix III: Tables - IV to IX of the UGC-Regulations,2010.


CATEGORY-III: RESEARCH AND ACADEMIC CONTRIBUTIONSBrief Explanation: Based on the teacher’s self-assessment, API scores are proposed for research andacademic contributions. The minimum API score required by teachers from this category is different fordifferent levels of promotion and between university and colleges. The self-assessment score will bebased on verifiable criteria and will be finalized by the screening/selection committee.

S.N. APIsEngineering/Agriculture/

Faculties of Languages/ Max.

Veterinary Arts / Humanities/Social points forScience/Sciences/Medical

Sciences/Library/Physical University

Sciences Education/ Management andcollegeteacherposition

III (A) Research Papers* Refereed Journals* Refereed Journals * 15 /(Published in PublicationJournals) Non-refereed but Non-refereed but 10 /

recognized and reputablerecognized and reputable

Publication

journals and periodicals,Journals and periodicals,

having ISBN/ ISSN Having ISBN/ ISSNnumbers.

numbers.

Conference proceedingsas

Conference proceedingsas

10 /

fullpapers, etc. (Abstracts

fullpapers, etc. (Abstracts

Publication

not to beincluded) not to be included)

III (B) Research Text orReference Books Text Or Reference Books 50 /sole

PublicationsPublished by International

Published by International author;

Publishers with anestablished Publishers with an established(books, chapters in 10 /chapterpeer review system peer review systembooks, other than in an

refereed journal edited bookarticles) Subjects Books by National Subjects Books by National 25 /sole

level publishers/State and level publishers/State and author,Central Govt. Publicationswith

Central Govt. Publicationswith and 5/

ISBN/ISSNnumbers.

ISBN/ISSNnumbers. chapter in

EditedBooks

Subject Books by Otherlocal

SubjectBooks by Other local 15 / sole

publishers with ISBN/ISSN publishers with ISBN/ISSN author,

numbers.numbers. and 3 /

chapter inEditedBooks


S.N. APIsEngineering/Agriculture/

Faculties of Languages/ Max.

Veterinary Arts / Humanities/Social points forScience/Sciences/Medical

Sciences/Library/Physical University

Sciences Education/ Management andcollegeteacherposition

Chapters contributed toedited

Chapters contributed toedited 10 /Chapter

knowledge based volumesKnowledge based volumes

published by International published by InternationalPublishers

Publishers

Chapters in knowledgebased

Chapters in knowledgebased 5 / Chapter

Volumes by Indian/National Volumes by Indian/National

levelpublishers with level publishers with

ISBN/ISSN numbers andwith ISBN/ISSN

numbers ofnational and

numbers and with numbersof

international directories National and internationaldirectories


III C Research ProjectsIII C (i) Sponsored (a) Major Projects amount Major Projects amount 20 /each

Projects mobilized with grants above mobilized with grants above Projectcarried out/ 30.0 lakhs 5.0 lakhsongoing (b) Major Projects amount Major Projects Amount 15 /each

mobilized with grants above mobilized with minimum of Rs. Project5.0 lakhs up to 30.00 lakhs 3.00 lakhs up to Rs. 5.00 lakhs

(c) Minor Projects (Amount Minor Projects (Amount 10/eachmobilized with grants above mobilized with grants above ProjectRs. 50,000 up to Rs. 5 lakh) Rs. 25,000 up to Rs. 3 lakh)

III C (ii) Consultancy Amount mobilized with Amount mobilized with 10 per everyProjects carried out minimum of Rs.10.00 lakh minimum of Rs.2.00 lakhs Rs.10.0/ ongoing lakhs and

Rs.2.0 lakhs,respectively

III C (iii) Completed projects Completed project Report Completed project report 20 /each: Quality Evaluation (Acceptance from funding (Accepted by funding agency) major

agency) project and10 / eachminor project

III C (iv) Projects Patent/Technology transfer/ Major Policy document of 30 / eachOutcome / Outputs Product/Process Govt. Bodies at Central and national

State level level outputor patent /50 /each forInternationallevel

III D Research Guidance

III D ii) M.Phil Degree awarded only Degree awarded only 3 Points foreachcandidate

III D (ii) Ph.D Degree awarded only Degree awarded only 10 Pointsfor eachcandidate

Thesis submitted Thesis submitted 7 Points foreachcandidate

III E TRAINING COURSES AND CONFERENCE /SEMINAR/WORKSHOP PAPERS

III E (i) Refresher courses, (a) Not less than two weeks(a) Not less thantwo 20 points

Methodology duration weeks duration eachworkshops,

(b) One week duration(b) One weekduration 10 pointsTraining,

eachTeaching-Learning-EvaluationTechnologyProgrammes, SoftSkills developmentProgrammes,FacultyDevelopmentProgrammes(Max: 30points)


Papers in Participation and Presentation Participation andIII E (ii) Conference/ of research papers (oral/poster) Presentation

Seminars/ In of research papersworkshops etc.** (oral/poster)

Ina) International Conference a) International 10 Points

Conference eachb) National b) National 7.5 Points

eachc) Regional/State level c) Regional/State level 5 Points

eachd) Local –University/College d) Local –University/ 3 PointsLevel College level each

III E (iv) Invited lectures or (a) International (a) International 10 Pointspresentations for eachconferences/ / (b) National level (b) National level 5 Points

eachsymposia

*Wherever relevant to any specific discipline, the API score for paper in refereed journal would beaugmented as follows: (i) indexed journals – by 5 points; (ii) papers with impact factor between 1 and 2 by10 points; (iii) papers with impact factor between 2 and 5 by 15 points; (iv) papers with impact factorbetween 5 and 10 by 25 points.

** If a paper presented in Conference/Seminar is published in the form of Proceedings, the points wouldaccrue for the publication (III (a)) and not under presentation (III (e)(ii)).

NOTE

The API for joint publications will have to be calculated in the following manner: Of the total score for the relevantcategory of publication by the concerned teacher, the first/Principal author and the correspondingauthor/supervisor/mentor of the teacher would share equally 60% of the total points and the remaining 40% wouldbe shared equally by all other authors.


Self Appraisal Form

Non –Teaching Staff

1. Name the Candidate & Dept.:…………………………………………………….

2. Designation:……………………………………………..…………………………….

3. Date of Birth:…………………………………………………………..……………

4. Date of Joining:………………………………………………………………………..

5. Evaluation Period:…………………………………………………………………….

Complete the form and return to the Reviewing Authority

1. State your understanding of your main duties and responsibilities.………………………………………………………………………………………………………

…………………………………………………………………………………………

2. What do you consider to be your most important achievement in your tenure with theinstitution?……………………………………………………………………………………………………………………………………………………………………………………………………………………

3. Do you follow all safety rules, practices and procedure?……………………………………………………………………………………………………………………………………………………………………………………………………………………

4. Do you take care of the equipment and maintain them properly?………………………………………………………………………………………………………………………………………………………………………………………………………….…………

5. Suggest new procedures/ideas to increase the efficiency of your job.……………………………………………………………………………………………………….………………………………………………………………………………………………………


6. Do you support Team work through open and honest communication?.……………………………………………………………………………………………………………………………………………………………………………………………………………….

7. Do you offer assistance/help to others?--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

8. Do you adapt to new situation and job needs?--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

9. Do you recognize and consult the higher authority in respect to decision making?--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

10. Do you initiative in seeking responsibilities, work and new learning experience?------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

11. State your participation/Contribution (if any) for the institution.------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

Signature

12. Remarks from HOD……………………………………………………………………………………………………………………………………………………………………………………………………………………

Signature13.Remarks by the Principal

……………………………………………………………………………………………………………………………………………………………………………………………………

Signature of the Employee


TIME TABLE FOR VARIOUS COMMITTEES MEETINGS

S.No Committee Name Coordinator /Convener

Schedule of Meeting

1 Academic CommitteeFirst Tuesday of every month

2 Anti Ragging Committee First Monday of June and once in fortnightafter commencement of classes

3 Internal Quality Assurance Cellincluding NAAC & NBAactivities

Every Monday

4 Student Welfare Committee /Grievances RedressalCommittee

Second Tuesday of every month

5 Sports CommitteeThird Tuesday of every month

6 R&D Committee Second Thursday of every month

7 National Service Scheme Third Tuesday of Every month8 SWC Committee /

Women Protection CellThird Thursday of Every month

9 Media & Publication Committee Second Friday of Every month10 Literary & Cultural Club Third Friday of every month11 Entrepreneurship Development

CellFirst Friday of every month

12 Placement Committee Second Friday of every month13 Alumni Association Third Firday of every month14 Hostel Committee Fourth Friday of every month15 Admissions Committee Meetings to start from the month of March

and to be conducted for every fortnight tillthe end of Admissions


Note:1. The Coordinator is responsible for sending a circular, preparing the agenda, and making a note of

the minutes of the meeting in consultation with the Chairman of the Committee.2. The minutes of the meeting to be forwarded to the Principal and the Management.3. A Copy of the minutes of the meeting to be forwarded to all the HODs , Members and IQAC.4. All the Committee Meetings should be conducted during 3 to 4 p.m.5. In case of any holiday, the meeting will be conducted on the succeeding day.

PRINCIPAL


Various Commitees/ Cells

1. Internal Quality Assurance Cell

The Primary aim of the IQAC is to develop a system for conscious, consistent and catalytic action to

improve the academic and administrative performance of the institution.

1. To identify strengths and weaknesses in the process and outcome of teaching and learning.

2. To identify and implement best practices to overcome weaknesses.

3. To evolve a feedback mechanism and employ it for reforms and development.

4. To create intellectual atmosphere for the benefit of educational system at its grass roots.

5. To prepare action plans to improve the quality of academic activities.

6. To bring overall efficiency in the academic progress of the college

7. To prepare various Academic Reports required from the time to time

8. To monitor accreditation related Activities.

9. Preparation of AQAR as per the guidelines of NAAC and it should be updated monthly.

10. Collection of data and Documentation of every Activity of the college/Departments.

11. Responsible to standardize the files and maintain uniformity among all departmental files like

List of Files with Name & number

Documents required maintaining in each file.

12. Periodical review for updating of files (Departmental Files/Personal/Course).

13. External SWOT analysis of our Institution and Departments.


2 FACULTY ACADEMIC PERFORMANCE ASSESSMENT :

1. To conduct assessment of every faculty according to the parameters given for the variable pay in

the first week of every month.

3 EXAM CELL:

01. Principal is the Chief Controller of Examinations.

02. Examination Controller has to report every activity to the Principal Day to day.

03. Any Circular, Guidelines, Office Order, Notification received by the University to be signed

by principal and dispatched or circulated to the concerned.

04. To ensure that the entire Exam related documents reach the university in time.

05. Preparation of smooth conduct of Examinations, preparation of Time table schedules,

Invigilation duty chart, Seat allotment in the Examination halls etc.

06. To appoint internal Flying Squad, Supervisors and other human resources for smooth

conducting of examination.

07. The EC shall recommend examination reforms and shall implement them after approval by

Principal.

08. The various formats shall be prepared by EC for record keeping and monitoring all

examination related activities.

09. To Ensure the Final Results are published on website on the day of results announced and

post the results to the parents.

10. To Share the result analysis to the respective Departments by comparing the results with

other institutes.

11. To evaluate answer books (MID Examinations) through Central Valuation Program in the

minimum time.

12. Maintain the Records/Files/Answer Scripts, both the Internal & External, for the verification

of Internal/External bodies.


4. HOD - COE GUIDELINES

1. The Committee has to arrange various training programs, interact with various Industries &

Organizations and Recruiting Agencies to explore possible placement offers and organize

Placement Drives.

2. To help the students to improve and enhance their employability skills and train them on

Resume Writing, Soft Skills, CRT, Technical Skills etc.

3. To disseminate the data regarding On Campus and Off Campus Drives

4. To guide and train the students to take part in various Assessment Tests like AMCAT,

COCUBES etc.

5. To arrange summer training/internships for the students.

6. To guide the students for cracking competitive exams.

7. To concentrate on overseas placements &Internships.

8. Canvasing about the college using placement broacher.

9. Maintaining the complete details of recruiters/resource persons/HR /Visitors visited the

placement cell.

10. To maintain placement records having

No.of Students attended with their details.

Details of Drive (venue,date,package,elegibilty crieteria)

Company Profile.

Recruiters /Interviewers Profile

Assessment pattern of the drive.

Detailed analysis of the student performance in the drive.

List of Students selected.

Appointment orders of Selected Students.

List of students who have selected through various assessment tests.

11. Identifying the organizations providing the internships.

12. Provide the training as per organizational requirements for doing internships & sign MoU

with start-up for providing internships

13. To ensure every student completes 3 internships before getting graduated.


5. NATIONAL SERVICE SCHEME (NSS) COMMITTEE

1. To understand the community in which students work.

2. To identify the needs and problems of the community and involve them in problem-solving.

3. To develop among them a sense of social and civic responsibility.

4. To utilize students’ knowledge in finding practical solutions to individual and community

problems.

5. To develop competence required for group-living and sharing of responsibilities.

6. To gain skills in mobilizing community participation.

7. To acquire leadership qualities and democratic attitudes.

8. To develop capacity to meet emergencies and natural disasters and

9. To practice national integration and social harmony.

10. The Committee will undertake the activities like Tree Plantation, Clean and Green activities,

Blood Donation Camp, Health Camp and all other social beneficiary & Community beneficiary

activities.

11. The Coordinator shall coordinate with the “NSS Coordinator of JNTUH” in respect of various

activities taken up and submit a report to him

6. CULTURAL/CO-CURRICULAR CO-ORDINATION

1. To plan and organize Cultural Activities of the College during various occasions.

2. To motivate the students to participate in Intra Collegiate and Inter Collegiate Cultural Activities.

3. To organize various cultural activities of National importance.

4. To organize various Literary Events.

5. To encourage the skill and talents of students in various arts.

6. To represent the college in various forums and media.


7. LIBRARY CO-ORDINATION

1. To accompany students during their library hour and monitor/help them if required.

2. To ensure proper up-keep of the library.

3. To suggest measures to maintain the sanctity of the library and to attend to the readers grievances.

4. To organize Book Weeks, Book Talks, Book Displays on special occasions.

5. To advice and help in digitalization of library.

6. To acquire books for the book banks and distribute to the students.

7. Identifying the new book requirements and rising request to the librarian.

8. TIMETABLE COMMITTEE/ATTENDANCE/ PARENT CHILD CORRESPONDANCE

1. Preparation of Timetable

2. Communicating of individual timetable/class/lab time table with respective Faculty/Lab-In-

charges/Dept.

3. Communicating change/modification of time tables.

4. Maintaining time table and workload file.

5. Temporary time table should be made whenever necessary.

6. Monitoring attendance of students and preparing monthly analysis.

7. Intimating parents through SMS & Calls in case of student absentees.

8. Monthly Attendance report of the ward should be sent to the parents.

9. Prepare attendance statement of the Staff & forward to HOD.


9. PUBLIC RELATIONS/ANTI RAGGING/GRIEVIANCE COMMITTEE

1. To maintain humble and healthy relationship with common public, especially with college

visitors.

2. To attend the general grievances of the students, public related to the college, staff and suggest

redressal measures within the frame work of the college.

3. Maintain the record of the grievances reported /referred/addressed.

4. To create ragging free atmosphere in and outside the campus.

5. To create awareness among students regarding acts and punishments pertaining to ragging

activities.

6. To create cordial relations among students for fulfilling organizations mission and objectives.

7. To create awareness among students regarding how the self-confidence of the individual

influences the national interest.

**Anti Ragging and Monitoring Cell Toll Free No. 1800-425-1288.


10. ACADEMIC CO-ORDINATION COMMITTEE :

1. To review the academic and other related activities of the college.

2. To review the students and faculty development programmers.

3. To visualize and formulate perspective plans for the development and growth of the college.

4. To formulate Master Plan for campus development, facilitating implementation of the provision

of the perspective plan.

5. To draw new schemes of development for the college.

6. To plan for resource mobilization through Industry interaction, consultancy and extramural

funding.

7. To promote research and extension activities in the college campus.

8. To promote teaching innovations and student placement programmers.

9. To plan for sustaining the quality of education, quality of education, quality improvement and

accreditation of the college.

10. To recommend schemes to promote participation of academic developments in community

development activities in the region.

11. To consider such other activities for furtherance of academic excellence.

12. To review students attendance/malpractices in examinations.

13. To oversee the internal examinations/evaluation/recording.


11. WOMEN CHAPTER:

1. To discuss potential areas of the girls and women to enhance their personality.

2. To prioritize the issues concerning young students

3. To counsel as well as guide female students in coping up with problems by finding positive

solutions.

4. To conduct activities which will generate creativity and career enhancement in students?

5. Setting up meetings with representatives of “SWC” towards the betterment of educational

prospects and knowledge enhancement

6. To prioritize the most disadvantaged women, particularly issues concerning young students.

7. To conduct as well as guide female students in coping up with problems by finding positive

solutions

8. To Provide support and guidance particularly around issues concerning the girl students, female

faculty and staff on the campus.

9. To Make the girls feel comfortable on campus and to encourage them for their complete

involvement in academic excellence, extracurricular activities and various other activities which

help to build confidence in them.


12. MOU’S/ INDUSTRY-INSTITUTE INTERACTION CELL / INTERNSHIP

1. To give industrial exposure to Faculty members and students, thus enabling them to tune their

knowledge to cope with the industrial culture

2. To assist the Departments in organizing workshops, conferences and symposia with joint

participation of the industries

3. Encouraging Engineers from industries to visit institution to deliver lectures

4. Participation of experts from industries, in curriculum development

5. To organize industrial visits for Faculty members and students

6. To encourage Faculty members to use their expertise in solving the problems faced by the

industries, thus creating opportunity for consultancy

7. Industrial testing by Faculty and technician at site, or in laboratory

8. To organize in-plant training for the students

9. To identify the areas for executive development programs in the areas of recent technological

advances

10. To assist the Departments in establishing rapport with industries for taking up mini projects and

projects

11. To coordinate/ identify industrial partners for proposing ‘Centre for Excellence’.

12. To strengthen Alumni relations

13. To assist the Training and Placement Division

14. Visit of industry executives and practicing engineers to the institute for seeing research work and

laboratories

15. To sign Memorandum of Understanding between the institute and industries to bring the two

sides emotionally and strategically closer

16. To arrange Visiting faculty from industries

17. To establish R&D Laboratories sponsored by industries at the institute.


13. PROFESSIONAL SOCIETIES COMMITTEE & DEPARTMENT PROFESSIONALDEVELOPMENT (FDP/SDP)

1. To identify the professional bodies related to the department and register the students and faculty.

2. Establish student /Faculty chapters.

3. To ensure that staff and students are participating in the activities organized by Professional

Associations.

4. To arrange professional development activities through professional bodies.

5. To Ensure every Student registers one online Course per sem.

6. To organize training programs on selected courses for students by using other students as

resource persons.

7. To suggest or guide in students in selecting the courses.

8. To organize faculty development programs and student enrichment programs on emerging

technologies.

9. To organize workshops/seminars/symposiums/Hackathons/ Ideathons etcs

10. Selecting and sending students to various State/National/International Competitions.

11. To be aware of all the happening events (Certification Courses/ FDP/ workshops/

conferences/Training programs/seminars/symposiums/Hackathons/ Ideathons and sharing the

information with the concerned departments.


14. DIGITAL MEDIA /PUBLICATION COMMITTEE

1. To coordinate the development of college website with the vendor.

2. To Ensure that the college website, other social networking sites are updated with the latest

information about all the activities like workshops, FDP’s ,Seminars, Guest lectures, Student

achievements, Faculty achievements ,etc.

3. Periodically publishing the college news bulletin covering important articles, important events,

results, exam schedules, academic calendar, etc.

4. To disseminate the efforts and the achievements of the college, students and staff to the outer

world through updating of website, publicity through media, newspapers, etc.

15. STUDENT WELFARE COMMITTEE

01. Developing students-teacher relationship.

02. To encourage students to express their grievances by providing them a platform to express

their problems.

03. Conduct a meeting periodically to discuss students’ welfare.

04. Developing a relationship with parents and organizing meetings for them

05. To Implement Procedures for the academic support of below Average students.

06. Developing the skills the academically outstanding students by associating them to

Professional Development Committee .R&D cell etc.

07. To recommend on the enhancements required for student facilities.


16. PROJECT (MAIN/ MINI)

1. Grouping the students in to batches according to the area of interest

2. Allotting the guides

3. Scheduling and organizing project reviews

4. Maintaining the list of project titles, collection of reports.

5. Viva Coordination

6. Grading according to the rubric in coordination with project guides.

7. Selecting the best project and promoting them at state/National Level competitions.

8. Selecting innovative projects and forwarding them to Student competition cell / I-Cell/R&D cell

for applying funding/Incubation.

9. Organize Project Expo and select Best Project

10. Encourage them to do Inter-disciplinary Projects.

17. MICRO PROJECTS

1. To ensure that every student of I B.Tech design & develop a Product as micro Project by using

Engineering Workshop facilities.

2. To ensure every student of II B.Tech complete micro project related to their area of interest .

3. Organize Micro Project Expo and select Best Micro Project.

4. Selecting the best Micro project and promoting them at state/National Level competitions.

5. Selecting innovative Micro projects and forwarding them to Student competition cell / I-

Cell/R&D cell for applying funding/Incubation.


18. R & D Cell /FUNDING/CONSULTANCY & INDUSTRY PROJECTS

1. The R&D Cell is responsible for assisting the Academic Council in the performance of the

Council’s responsibilities in respect of the establishment and promotion of excellence in the

Institute’s research and development and research training activities.

2. Motivate all Faculties to pursue research in their respective areas of expertise.

3. Consultancy activities related to R&D.

4. The provision of research and development opportunities for academic staff to maintain

enthusiasm, awareness of current scholarship and relevance in teaching and other Institutional

activities.

5. The development of infrastructure conducive to promoting the quality and quantity of research

and development.

6. The establishment of research and development priorities; and monitoring the quality and

quantity of Institute research and development.

7. Concentrate on developing the research cell

By getting research infrastructure funds

Seeding grants to beginning researchers

Research initiatives across the departments

and provision of consolidated information to the Academic Council and other appropriate

Institutional bodies.

8. Monitor the application of Research Funds to ensure that the funds are properly and formally

accounted for.

9. Promote emerging areas of research and development.

10. To be responsible for progression of research scholars.

11. To foster the development of multi-disciplinary research endeavors across Faculties and

departments.

12. Monitor the research and development performance of individuals, groups, centres, Faculties to

encourage excellence and productivity through maintaining a database of research and

development activities.

13. Responsible to maintain the budget related to all research activities like publications, conferences,

and sponsorship details to faculty.


19. ALUMNI ASSOCIATION:

1. To establish a single, secure database of all the alumni of the Institute and members of the

association to help people connect with each other.

2. To encourage the Alumni to take an active interest and participate in the work and progress of the

Institute so as to contribute towards enhancement of the social utility of their Alma Mater.

3. To help the alumni with their technical problems through involvement (voluntary or otherwise) of

other alumni and faculty of the institute.

4. To organize and establish scholarship funds to help the needy and deserving students.

5. To institute prizes and awards for outstanding project work, research papers or other professional

activity by the students of the Institute.

6. To recognize outstanding social and community service by the Alumni and the students.

7. To accept grants or money, equipment, land, buildings, donations, gifts, subscriptions and other

assistance with a view to promote and further the objectives of the Association.

8. To print, publish and circulate articles, news letters, journals, bulletins, pamphlets, posters, that

the Association deems fit/desirable for promotion and furtherance of its objectives.

9. To do all such other lawful things as are conductive or incidental to the attainment of the above

objectives and/or beneficial to the interests of the Institute and its Alumni.

20. DEPARTMENT AMBIENCE & INFRASTRUCTURE

1. To suggest measures for the safety, development, ambiance and maintenance of college

infrastructure.

2. To ensure optimal use of college resources, get defective gadgets repaired.

3. To suggest measures to dispose outdated and unusable items.

4. To maintain all lab equipment’s and infrastructure in good condition.


21. ACCREDITATION CELL (NAAC,NBA,AUTONOMOUS) :

1. Interpreting and implementing accreditation guidelines set by the NAAC/NBA.

2. Managing all the paper works necessary to prove educational policies are followed by the college

3. Providing administrative support to the administration department and guiding on maintaining

a. confidential reports

4. Collaborating with the teaching staff and the members of the authorized body for accreditation

5. Communicating and demonstrating accreditation process to the board of director of the college

6. Organize the internal audit and mock inspections

7. Conducting awareness programs regarding Accreditation process to the internal faculty.

8. Maintain related records & Files accordingly

22. I-CELL/ED CELL/IEDC

1. To organize Lectures / Workshops / Entrepreneur Awareness Programs and Training related

Programs to students.

2. To help the students who opt to set up his/her own organization.

3. To coordinate with R&D , Incubation Centre etc to initiate startups

4. To organize various Motivational Programmes towards Entrepreneurship

5. To maintain Idea Bank of the College for promoting Entrepreneurship.


23. DEPARTMENT THEME COMMITTEE :

1. Defining Objectives

2. Making Action Plans

3. Implementation of action plans as per the schedule

4. Conducting Review /Progress Meetings

5. Establishing performance parameters for attainment of objectives

6. Redefining objectives based on achievement

24. SPORTS COMMITTEE:

1. To help the physical education department whenever required.

2. To Co-ordinate inter college/inter zonal/ any other sports and athletic competitions.

3. To help in selecting college teams.

4. To maintaining the records about winner/Runners etc.

5. To ensure that the coordinators accompanying the students during their sports hours.

25. PUBLICATION (MAGAZINE,NEWS LETTER,JOURNEL)

1. To Co-ordinate for various Publications viz.,Ripples Sphoorthy Times, News Letter, Souvenir,

Magazines, Pamphlets, Brochures, Posters etc., of the College at department level.

2. To ensure that all reports & articles with photographs are published in monthly magazine.

3. Distribution of magazine to the principal, all departments.

4. To ensure that the magazine is published in all the digital platforms (College website, Facebook,

Twitter etc...)


26. TED Talks:

01. Ensuring every Dept organize TED Talks on first and Third Saturdays.

02. Understand and spread TED among Students.

03. Inviting speakers to give Talks.

04. Following and Attending various Independently organized TED (TEDx Hyderabad etc )

05. Publishing the best TED talk in website & Facebook.

06. Encouraging students to attend various TED talks.

27. HIGHER EDUCATION

01. To Associate with Foreign Universities.

02. To identify the area of students interest and classify them.

03. To provide necessary trainings or workshops to get through the examinations.

04. To Conduct MOCK Test.

05. To maintain the records of alumni and taking the assistance from them.

06. To Provide Complete awareness about the universities and its selection procedure (Test to

Take,Qualifying Score,etc)

07. To guide the students in getting Scholarships.


IX. VARIOUS FEEDBACK FORMS

SPHOORTHY ENGINEERING COLLEGEACADEMIC YEAR :_________PARENTS’ FEEDBACK FORM

Details:Name of the Parent( Relationship with theward)

Name of the Ward

Occupation of the Parent Batch and BranchParent’s Phone No. Ward’s Phone No.Parent’s E-mail Ward’s E-mail

Dear Parent,We thank you for confidence in us and joining your Ward with Sphoorthy Engineering College.As a part of Quality Initiatives of the College, we would like to take feedback about ourInstitution. Your inputs are highly appreciable and valuable for the growth of our Institution.S.No.

RatingExcellent Very

GoodAverage

1 How was your ward’s academic performance?2 How are you satisfied with his attitude and behavior?3 How are you satisfied with his participation in various

activities of the College?4 How far you are satisfied with his improvement in the skills?5 How are you satisfied with Parent-Teacher Interaction at the

College?6 How are you satisfied with Communication System of our

College?7 How are you satisfied with Facilities of our Institution?8 How are you satisfied with Quality of Teaching at our

Institution?9 How are you satisfied with Training / Development

Programmes offered to the students at our Institution?10 How are you satisfied with Career Guidance and Counseling

at our Institution

11. Would you recommend this institution to your relatives / friends? Yes ( ) No ( )If No, why?______________________________________________________________________________12. What is your opinion about the Academic Environment of the College?______________________________________________________________________________13. Suggestions / Opinions for improving the quality of the Institution______________________________________________________________________________

Signature of the Parent


SPHOORTHY ENGINEERING COLLEGEACADEMIC YEAR : ________________FEEDBACK FORM FROM ALUMNI

Details:Name of the Alumni BatchBranch Year of passingMobile No: E-mail:Present Organization: Designation:Dear Alumni,

We are extremely glad for choosing our College for pursuing your Course and happy for settlingwell in your career. We are proud of your achievements in your present position. We shall bethankful if you can spare some of your valuable time to fill this form and give us valuablesuggestions for further improvement of the Institution. Your valuable inputs will be of great useto improve the quality of our academic programmes and enhance the credibility of SphoorthyEngineering College.Please tick in the appropriate column:

S.No. Description Excellent Very Good Average1. How do you rate the Professional Development activities at the

College?2 How far the knowledge learnt in the Classroom is applicable to

solve real life problems?3 How far the learning environment of the college is helpful to

your Career Growth?4 How far the Disciplinary System of the College helped you in

your Professional Development5 How do you rate the support of the faculty members after

graduation?a. Which Professional Development activities organized during the Programme is helpful to

you at the workplace?________________________________________________________________________

b. Are you willing to contribute to the Development of the Institution? If yes, specify theareas:___________________________________________________________________

c. Your suggestion towards improvement / changes in Curriculum?________________________________________________________________________

d. Your suggestions for the improvement of the quality of the Institution________________________________________________________________________

e. Would you like to recommend this college to others?________________________________________________________________________

f. Have you acquired sufficient technical knowledge and skills at the College to work at theorganization?________________________________________________________________________

g. Is the education is relevant to the present job?________________________________________________________________________

h. Any other opinions / suggestions, you would like to share with us:________________________________________________________________________

Signature of the Alumni


SPHOORTHY ENGINEERING COLLEGEACADEMIC YEAR : _______

FEEDBACK FROM EMPLOYERDate :________________

Name of the Employer:__________________ Designation:_____________________Organization:_______________ No. of Students working with Organization:________

Dear Employer,

We thank you for providing an opportunity for the students of Sphoorthy Engineering College towork with your Esteemed Organization. We request you to spare your valuable time to fill upthis Feedback form about the performance of our students at your Organization. Your inputs arehighly useful for improving the Quality of the Institution.

Please Tick the number that best describes your level of satisfaction at each question:S.No. Area Excellent Good Average1 General Communication Skills2 Technical Knowledge3 Team working abilities4 Time Management5 Developing practical solutions to work place problems6 Creativity in response to workplace challenges7 Responsibility and Accountability8 Learning Abilities9 Leadership Qualities10 Relationship with Peers/Superiors/Subordinates11 Involvement in Corporate Social Responsibility12 Work Life Balance

a. If you are dissatisfied with any aspect, please comment:__________________________b. Kindly recommend the changes in the Curriculum with abreast to Latest Technologies:

__________________________________________________c. Would you like to recruit more students from Sphoorthy Engg. College: Yes ( ) No ( )d. Would you refer us to other Organizations? Yes ( ) No ( )

Any other Opinions / Suggestions: ________________________________________________

Kindly send the completed form to [email protected]


SPOORTHY ENGINEERING COLLEGE

FEEDBACK FROM FACULTY ABOUT HEAD / PRINCIPAL

(Please mark Yes or No)

1. Honest and trustworthy Yes No

2. Counsels and motivates you Yes No

3. Delegates responsibility Yes No

4. Believes in teamwork Yes No

5. Positive and upbeat Yes No

6. Subordinates to grow Yes No

7. Recognizes your achievements Yes No

8. Clearly communicates his/her work expectation Yes No

9. Keeps subordinates well informed Yes No

10. Encourages employees to voice their ideas &

concerns Yes No

11. Explains the underlying reasons when making

changes Yes No

12. Cares about subordinates Yes No

13. Shows appreciation for employee efforts Yes No

14. Regularly provides feedback about work Yes No

15. Committed to organization’s growth Yes No

************************************************************************


EXIT FEEDBACK FORM

SPHOORTHY ENGINEERING COLLEGE

EXIT INTERVIEW QUESTIONS

1. What is your primary reason for leaving?

2. Did anything trigger your decision to leave?

3. What was most satisfying about your job?

4. What was least satisfying about your job?

5. Did you receive adequate support to do your job?

6. Did you receive feedback about your performance?

7. Did this college help you to fulfill your career goals?

8. What was the quality supervision you received?


Overall Feed Back from the Final Year Students (Batch ……….. )

NOTE: THIS FEED BACK IS INTENDED TO OBTAIN AN OVERALL PICTURE THEINSTITUTION, WITH THE IMPROVEMENT IN ALL SPHERES.

THEREFORE, KINDLY DO THIS SERIOUSLY, AND JUDICIOUSLY.

* * *

1. How would you re-collect the 4 Years / 2 Years stay of yours, in this Collegea) Very Pleasant b) Pleasant c) Not Pleasant d) Not at all Pleasant

2. Are you satisfied with the knowledge gained by you, in your professiona) Very Satisfied b) Just Satisfied c) Not Satisfied d) Not at all Satisfied

3. Was the Institution Instrumental in moulding your personality in to a better Professionala) Very Useful b) Just Useful c)Not Useful d) Not at all Useful

4. How would you rate, the overall Teaching Standards, of the Collegea) Extremely High b) High c) Average d) Not High e) Not at all High

5. Were the Lab facilities, adequate to perform during your complete staya) Highly Adequate b) Moderately Adequate c) Adequate d) Not Adequate e)Not at allAdequate

6. During your stay, name one Faculty whom you think, has taughtbrilliantly_________________________

7. Name one Faculty Member, whom you disliked themost________________________________________

8. List one memorable pleasant event you had during your stay________________________________________________________________________________________________________________________________________________________________________________

9. List one sour event you had________________________________________________________________________________________________________________________________________________

10. Write one point, you liked the Best about your College________________________________________________________________________________________


11.Write one point, you disliked the most

________________________________________________________________________

12.Is the discipline maintained in College is desirable (Yes / No)

13. Is the Standard of discipline maintained, needs to be improved (Yes / No)

14. Are you satisfied with College Office Administration, in overall (Yes / No)

15. Is the Library adequately equipped (Yes / No)

16. Could you derive the maximum benefits from the Library (Yes / No)

17. Are you satisfied with the attitude of Non-Teaching Staff (Yes / No)

18. Are the Sports facilities provided, adequate (Yes / No)

19. Are you overall satisfied with Canteen facilities (Yes / No)

20. Is the College Infrastructure adequate overall (Yes / No)

21. Are the Teaching Faculties, Qualified and deliver the goods (Yes / No)

22. How satisfied you are with the Teaching Faculty

a) Extremely Satisfied b) Just Satisfied c) Not Satisfied d) Not at all Satisfied

23. Give your suggestion for

A) Teaching Faculty___________________________________________________________

B) Lab Faculty___________________________________________________________

C) Library___________________________________________________________

D) Sports____________________________________________________________

E) Transport_____________________________________________________________


24. Over all how satisfied you are with all the facilities, while leaving the College

a) Highly Satisfied b) Just Satisfied c) Not Satisfied d) Not at all satisfied

25. Would you recommend the name of this College to your Relatives and Friends

a) Definitely recommend b) May recommend c) May not recommend d) Not at allrecommend

26. Any other suggestion: You feel you missed in the College

______________________________________________________________________________


IX. EMAIL IDS AND CONTACT NUMBERS OF IMPORTANT PERSONS

S.No. Name Designation

Official

Intercom Email Id

PhoneNumber

1 Secretary Secretary 9396989260 205 [email protected] Academic Director Academic Director 7799998970 210 [email protected]

3 Principal Principal 9392118384113,114 [email protected]

4 HOD-CIVIL HOD-CIVIL 9603899910 139 [email protected] HOD-ECE HOD-ECE 9603899915 149 [email protected] HOD- CSE HOD- CSE 9603899914 123 [email protected] HOD-MECH HOD-MECH 9603899913 213 [email protected] HOD-H&S HOD-H&S 9966631091 151 [email protected] HOD-MBA HOD-MBA 9603899918 212 [email protected]

10 HOD-EEE HOD-EEE 9603899923 223 [email protected] HOD-COE HOD-COE 9392118884 119 [email protected] Examination Branch Examination Branch 9392118820 128 [email protected] Admissions In charge HOD-H&S 9966631091 208 [email protected]

14 In charge - Diploma HOD-H&S 9966631091 151 [email protected] TPO TPO 9652109999 119 [email protected] R&D Co-ordinator R&D Co-ordinator 8019662683 150 [email protected] AO (Administration) AO (Administration) 9392118525 112 [email protected] AO (Operations) AO (Operations) 9393123804 120 [email protected] NSS-In charge NSS-In charge 9603899920 141 [email protected]

20PRO & MaintenanceIn charge

PRO & MaintenanceIncharge 9966631090 137 [email protected]

21 Accounts Manager Accounts Manager 9100088741 206 [email protected] Physcial Director Physcial Director 9603899921 124 [email protected] Chief Librarian Chief Librarian 9603899926 115 [email protected] System Administrator System Administrator 9603899927 116 [email protected] Academic Assistant Academic Assistant 9603899929 109 [email protected] Liaison Officer Liaison Officer 9603899976 109 [email protected] Scholarship In charge Scholarship In charge 9603899979 206 [email protected] Electrician Electrician 9603899928 155 [email protected] Reception SV Block Reception 9392119392 100 [email protected] Reception MV Block Reception 9396989262 207 [email protected]


INTERCOM LIST OF SPHOORTHY ENGINEERING COLLEGE

Main Building NEW BuildingExtn. No. Department Extn. No. Department

100 Reception-SV Block 119 COE & Placement Cell106 IQAC Room 135 English Staff Room109 Admin Office Room 151 H&S Staff Room110 Stores 200 Engg. Workshop111 Guest Room 201112 AO (Admin) 202113 Principal 204 Chairman Sir114 Principal 205 Secretary Sir115 Library 206 Accounts116 Computer Lab A & B 207 Reception-MV Block117 Staff Room Examination Branch 208 Admission Cell118 210 Director Sir120 AO-Operatiions 212 MBA Staff Room121 213 Mech Dept. Staff Room122 217 Chemistry Lab123 CSE Dept. (Staff Room) 218 Physics Lab124 Physical Director 219 CPDS Lab125 223 EEE Dept Staff Room126 ECAD & MP LAB 224 Hostel128 HOD- Examination Branch 222 Transport Supervisor130 Health Center 139 Civil Staff Room131 B.Tech EEE Coordinator132

133 IC & PDC LAB137 PRO141 NSS Cell146 Computer Lab -E149 ECE Dept Staff Room150 R & D cell154 Machines (ET) LAB155 UPS Room158 DC Lab159 Tea/Coffee Room