name of work: annual job contract for the … of payment towards emd and tender cost of...

TENDER

FOR

NAME OF WORK: - Annual Job Contract for the Maintenance of lawns & flower

Beds at CRRI Campus, Mathura Road, New Delhi 25

Name of the Firm:

...

Date of Opening: 10.10.2017

Time of Opening: At 2.30 p.m.

CSIR-CENTRAL ROAD RESEARCH INSTITUTE NEW DELHI 110025

Name of the Work: Annual Job Contract for the Maintenance of lawns and flower beds

at CRRI Campus, Mathura Road, New Delhi

S.No. Description No. of Pages

1. Content 01 no.

2. Notice Inviting Tender 06 nos.

3. Terms & Conditions 07 nos.

4. Special Conditions and Scope of Contract

Annexure I

12 nos.

5. Schedule of Quantities or Annexure- II & III 06 nos.

Total no. of pages 32 nos.

CONTRACTOR MUST SUBMIT DULY FILLED IN ALONG WITH THE TENDER

Note: Tenderer should confirm that have received the complete Tender Document, as per the details given above. Complete Tender Document, duly signed by the tenderer, is to be submitted along with Confirmation Receipt of payment towards EMD and Tender Cost of Rs.1,32,000.00 and Rs.1,000.00 respectively which will have to be deposited only through RTGS / NEFT in favour of Director, CRRI ( Account No. 30268867237; IFSC Code SBIN0010442 of State Bank of India, CRRI) of having remitted the same.

M/s

..

(Signature of Tenderer) (Signature of Officer issuing the Tender)

CSIR-CENTRAL ROAD RESEARCH INSTITUTE

DELHI-MATHURA ROAD, P.O CRRI ,NEW DELHI-110025

NOTICE INVITING TENDER

Ref. No. QSP/ESS/03/Horti/Lawn/17-18 Sealed tenders are invited from registered Contractors/ Firms holding valid license under Contract Labour (Regulation & Abolition ) Act-1970 and/ or EPF and ESI registrations and have successfully carried out one / two / three similar works( similar work means execution of Horticulture work, maintenance of lawn, flower beds and pot plants etc.) of 80%,50%,40% value of estimated Contract amount completed in last seven years for C.S.I.R. or its laboratories, Govt. Department ,Semi Govt. organizations and Autonomous Bodies/PSUs Govt. Institutional Campus. The tenderers are required to produce proof of fulfilling the above conditions along with the attested copies of registration from G.S.T Regime number and PAN card number while making request for issue of tender documents.

S. No

Name of the Work

Estimated Contract Amount/ Earnest Money

Cost of tender

document

Date of sale of tender document

Contract Duration

1 Annual Job Contract for the

Maintenance of lawns and

flower beds at CRRI

Campus, Mathura Road,

New Delhi

Rs.65,70,924.00 Rs. 1,32,000.00

Rs.1,000/-

15-09-2017 To 09-10-2017 Office of the In-charge (Horticulture)

12 Months

Tenders duly completed shall be received up to 1.00 p.m. on 10.10.2017 in the office of Sr. Controller of Administration CRRI, Delhi- Mathura Road New Delhi-25 which will be opened at 2.30 p.m. on the same day. Tender document can also be seen and downloaded from the Institutes web- site www.crridom.gov.in.

C.O (Horticulture)

COUNCIL OF SCIENTIFIC AND INDUSTRIAL RESEARCH

"NOTICE INVITING TENDER"

1.

Sealed tenders are invited for the Work of Annual Job Contract for the Maintenance of lawns

and flower beds at CRRI Campus, Mathura Road, New Delhi from registered Contractors/ Firms

holding valid license under Contract Labour (Regulation & Abolition ) Act-1970 and/ or EPF and ESI

registrations and have successfully carried out one / two / three similar works( similar work means

execution of Horticulture work, maintenance of lawn, flower beds and pot plants etc.) of 80%,50%,40%

value of estimated Contract amount completed in last seven years for C.S.I.R. or its laboratories, Govt

Department ,Semi Govt. organizations and Autonomous Bodies/PSUs Govt. Institutional Campus. The

tenderers are required to produce proof of fulfilling the above conditions along with the attested copies of

registration from G.S.T Regime number and PAN card number while making request for issue of tender

documents.

2. Estimated contract amount based on Minimum wages rates of Delhi Govt, include T&P & Contractor profit Rs. 65,70,924.00 ( Rupees Sixty Five Lakhs Seventy Thousand Nine Hundred Twenty Four Only )

3.

Time for carrying out the work will be 12 months and the date of commencement of work shall be reckoned

from the tenth day of issue of award letter or indicated in award letter whichever is earlier.

4 Complete contract documents to be complied with by the tender whose tender may be accepted can be

seen at the office of C.O (Horticulture) CRRI New Delhi-25

5 Tender should be on the specified from (Non-transferable) which may be obtained from the office of In-charge (Horticulture) CRRI during office hours from 15.09.2017 to 09.10.2017 to be deposited of Rs.1,000.00 (Non-refundable) only through RTGS/NEFT in fevour of Director, CRRI ( Account No. 30268867237;IFSC Code SBIN0010442 of State Bank of India, CRRI) along with proof copy (Confirmation Receipt) of having remitted the same.

6. The tender document can also be downloaded from our web site http://www.crridom.gov.in. In case the

tender document is downloaded from the web site, the following must be followed.

In Envelop I (marked EMD&TC on top)

Deposit EMD of Rs1,32,000.00 (Rupees One Lakh Thirty Two Thousand Only) and Tender document

cost of Rs 1,000.00 (non-refundable) to be deposited only through RTGS / NEFT in fevour of Director,

CRRI ( Account No. 30268867237; IFSC Code SBIN0010442 of State Bank of India, CRRI)

along with proof copy (Confirmation Receipt) of having remitted the same.

In Envelop II (marked Tenders Qualification on top)

Submit attested / self attested copies of the following documents.

1. Proof of registration from G.S.T Regime 2. PAN card number 3. ESI and EPF registrations and Completion certificates in

respect of similar works completed in last five years as described above.

In Envelop III (marked Tender on top)

This envelop will contain dully filled in tender document only.

All the three envelops shall be placed together in another sealed envelope and submitted. No documents

/credentials brought by tenderers in person at the time of opening of tender shall be entertained by Tender

Opening Committee under any circumstances. The envelope III marked Tender shall be opened only of

those tenderers, whose Earnest money and Tenders qualification placed in the other two envelopes (I & II)

marked EMD&TC & Tenders Qualification on top, are found to be in order. The tenders found

unsuccessful during this process shall be returned to the respective tenderers who will be present at the

time of opening of tenders. Those tenderers who are absent at the time of opening of tenders may collect

their tenders from SO-EII (CRRI) within three days from the date of opening the Tenders. The Institute will

not be responsible for the loss of tenders after this due date.

Tenders will be received up to 1.00 p.m. on 10.10.2017 and will be opened at 2.30 p.m. on the same day in

the office of Controller of Administration, CRRI Delhi Mathura Road, New Delhi -110025. Tender should be

dropped in the tender box before the closing date and time indicated. In case these are sent by post these

should be sent by Registered post / Speed post addressed to The Director, Central Road Research

Institute, Delhi -Mathura Road, New Delhi-110025. Tenderers shall have to ensure that they post the

tender well in advance, so as to reach before the closing time and date indicated.

7.

The Earnest Money amounting to Rs.1,32,000.00 (Rupees One Lakh Thirty Two Thousand Only) to be

deposited only through RTGS / NEFT in fevour of Director, CRRI ( Account No. 30268867237; IFSC

Code SBIN0010442 of State Bank of India, CRRI) along with proof copy (Confirmation Receipt) of

having remitted the same. Tender received without earnest money will be invalid.

http://www.crridom.gov.in/

8. The employer does not bind himself to accept the lowest or any tender and reserves the right to accept the

whole or any part of the tender and the tenderer shall be bound to perform the same at the rates quoted.

9.

Canvassing in connection with the tenders is prohibited. The tenders submitted by the contractor who resort

to canvassing are liable for rejection.

10.

The tenderer shall not be permitted to tender for works in the concerned unit of C.S.I.R. in which any one of his relative is posted in the grade between Controller of Administration and Junior Engineer (both inclusive). He shall also intimate the name(s) of the persons who are working with him in any capacity or subsequently employed by him and who are relatives as mentioned above.

Note: A person shall be deemed to be a relative of another if, and only if, (a) they are members of a Hindu undivided family (b) they are husband and wife (c) the one is related to the other in the following manner: father, mother (including step mother), son (including step son), Sons wife, Daughter (including step daughter), Fathers father, Sons son, Sons Sons wife, Sons daughter, Sons daughters husband, Daughters son, Daughters sons wife, Daughters daughter, Daughters, Daughters husband, Brother (including step brother), Brothers wife, Sister (including step sister), Sisters husband.

11.

12. The tenderer shall quote rates both in figures and words. He shall also workout the amount for each item

of work and write in both figures and words. On checking if there are differences between the rates

quoted by the tenderer in words and in figures or in the amount worked out by him, the following

procedure shall be followed:

i) When there is difference between the rates in figures and in words, the rates, which correspond to the

amount worked out by the tenderer, shall be taken as correct.

ii) When the amount of an item is not worked out by the tenderer or it does not correspond with the rate

written either in figure or in words, the rate quoted by the tenderer in words shall be taken as correct.

iii) When the rate quoted by the tenderer in figures and in words tallies but the amount is not worked out

correctly the rate quoted by the tenderer shall be taken as correct and not the amount.

13.

The tenderer should inspect the site and quote the rates after assessing the work requirement of both

labour and material.

14. i) If any tenderer withdraws his tender within the validity period or makes any modifications in the terms

and conditions of the tender which are not acceptable to the Department, then CSIR shall, without

prejudice to any other right or remedy, be at liberty to forfeit 50% (fifty per cent) of the earnest money

absolutely.

ii) 100% Earnest money will be forfeited if the contractor fails to commence the work within the stipulated

period after the award of work.

15 The successful tendered shall be required to deposit@10% of the contract award value as

performance security, immediately after award of work. This security deposit is to be furnished in the

form of Fixed Deposit Receipt (FDR) of scheduled Banks/SBI pledges in favour of Director, CRRI. New

Delhi which will be valid up to the stipulated date of completion of the work. The security Deposit will be

forfeited in case of breach of Contract. After successful completion of Contract, The Security Deposit will

be refunded after adjusting the dues, if any, to the CRRI/Mali from the Contractor.

16

Except writing rates and amount, the tendered should not write any conditions or make any changes,

additions, alterations and modifications in the printed form of tenders, Tenderers who are desirous to

offer rebate the same should be brought out separately in the covering letter and submitted along with

the tender.

17 Director, Central Road Research Institute reserves the right to reject any or all the tenders or to accept

them in part or to reject the lowest tender without assigning any reason.

AGREEMENT JOB FOR ANNUAL CONTRACT FOR HORTICULTURE WORK

This Agreement made on this_____________________________ day of between the COUNCIL of Scientific & INDUSTRIAL RESEARCH, a Society registered under the Society Registration Act. and having its office at Anusandhan Bhawan ,Rafi Marg,New Delhi (hereafter referred to as CSIR ) of the One part.

And

M/s____________________________at_________________________________________________

__________________(hereafter referred to as Contractor ) of the other part.

Whereas the CSIR is desirous of giving a job contract for Annual Job Contract for the

Maintenance of lawns and flower beds at CRRI Campus, Mathura Road, New Delhi

which is a constituent unit of CSIR (hereafter referred to as Lab./Instt.) and whereas the contractor has

offered to provide the Annual Job Contract for the Maintenance of lawns and flower beds

at CRRI Campus, Mathura Road, New Delhi on the terms and conditions hereinafter stated.

Whereas contractor has represented that he is a registered contractor under the provisions of Contract

Labour (Regulation and Abolition) Act 1970 and has further represented that he is eligible to get this

contract and there is not legal or any other bar for him in this respect. Any obligation and /or formalities

which are required to be fulfilled under the said Act or any amendment thereto for the purpose of

entering into and/or execution of this contract shall be carried out by the contractor at his expense etc,

and the contractor shall report the compliance there of to the CSIR .The contractor shall be solely liable

for any violation of the provision of the said Act or any other act.

Whereas CSIR has agreed to award the contract of work of Annual Job Contract for the

Maintenance of lawns and flower beds at CRRI Campus, Mathura Road, New Delhi of

the proper ties mentioned at Schedule Annexures ...

And Whereas the contractor has agreed to furnish to the Lab. /Instt. a security deposit of

Rs by way of Bank Guarantee or Fixed Deposit Receipt(FDR).

Now therefore by these articles and on the premise mentioned above, the parties have

agreed to as under

(A ) GENERAL CONDITIONS

1. That it is expressly understood and agreed between the parties to this Agreement that the

persons deployed by the contractor for the services mentioned above shall be the

employees of the contractor for all intents and purposes and that the persons so deployed

shall remain under the control and supervision of the contractor and in no case, a

relationship of employed and employed between the said persons and the CSIR shall

accrue/ arise implicitly or explicitly.

2. That on taking over the responsibility of the work assigned Annual Job Contract for the


the Contractor shall formulate the mechanism and duty assignment of work to its

personnel in consultation with Director of the CSIR-CRRI or his nominee. Subsequently,

the contractor shall review the work assigned from time to time and advise the Director of

the CSIR-CRRI for further streamlining their system. The contractor shall further be bound

by and carry out the directions/ instructions given to him by the Director of the CSIR-CRRI

or the officer designated by the Director in this respect from time to time.

3. That the Director of the CSIR-CRRI or any other person authorized by the Director shall be

at liberty to carry out surprise check on the persons as deployed by the contractor in order

to ensure that persons deployed by him are doing their duties

4. That in case any of the persons so deployed by the contractor does not come up to the

mark or does not perform his duties perform his duties properly or commits misconduct or

indulges in any unlawful activity or disorderly conduct, the contractor shall immediately

withdraw and take suitable action against such persons on the report of the CSIR-CRRI in

this respect. Further, the contractor shall immediately replace the particular person so

deployed on the demand of the Director of the CSIR-CRRI in case of any of the aforesaid

misconduct on the part of the said person.

( B ) CONTRACTORS OBLIGATIONS

1. That the contractor shall carefully and diligently perform the work assigned/ horticulture to

him as mentioned at Annexure I, II, III as deemed fit by him in consultation with the

officer-in-charge as designated by Director, CRRI.

2. That for performing the assigned/horticulture work, Annual Job Contract for the


the contractor deploy persons in eight hours shift and as per the requirement of the job.

The contractor in performance of their duty. it is further agreed that the contractor shall

engage medically and physically fit persons preferable below the age of 50 year.

3. That the contractor shall submit details, such as, names, parentage, residential address,

age, etc., of the persons deployed by him in the premises of the CSIR-CRRI Campus for

the purpose of proper identification of the employees of the contractor deployed for the

work, he shall issue identity cards bearing their photographs/ identification, etc., and such

employees shall display their identity cards at the time of on duty.

4. That the Contractor shall be liable for payment of wages and all other dues which they are

entitled to receive under applicable labour laws and other statutory provisions.

5. That the contractor shall at his own cost, if required take necessary insurance cover in

respect of the aforesaid services rendered to CSIR and shall comply with the statutory

provisions of Contract Labour (Regulations & Abolition) Act. 1970; Employees State

Insurance Act, Workmans Compensation Act, 1923; Payment of wages Act 1936; The

Employees Provident Fund (and Miscellaneous Provisions) Act 1952; The payment of

Bonus Act 1965; The Minimum Wages Act,1948; Employers Liability Act, 1938;

Employment of Children Act, 1938, maternity benefit act and/ or any other Rules/

regulations and/ or statutes that may be applicable to them.

6. That the Contractor shall be solely responsible for any violation of provision of the labour

laws or any other statutory provisions and shall further keep the CSIR indemnified from all

acts of omission, fault, breaches and/or any claim, demand; loss; injury and expense

arising out from the non-compliance of the aforesaid statutory provisions. Contractors

failure to fulfill any of the obligations hereunder and/ or under the said Acts, rules/

regulations and/or any by-laws or rules framed under or any of these the CSIR shall be

entitled to recover any losses or expenses which it may have to suffer or incur on account

of such claims, demands, loss or injury from the contractors monthly payments.

7. That the contractor shall be required to maintain permanent attendance register/ roll within

the building premises which will be open for inspection and checking by the authorized

officers of CSIR-CRRI.

8. That the contractor shall make the payment of wages, etc. to the persons so deployed in

the presence of representative of the CSIR-CRRI and shall on demand furnish copies of

wages register / muster roll, etc. to the CSIR-CRRI for having paid all the dues to the

persons deployed by him for the work under the Agreement. This obligation in imposed on

the contractor to ensure that he is fulfilling his commitments towards his employees

so deployed under various Labour Laws, having regard to the duties of CSIR in this

respect as per the provisions of Contract Labour (Regulation and Abolition) Act, 1970. The

contractor shall comply with or cause to be complied with the Labour regulations from time

to time in regard to payment of wages, wage period deductions from wages, recovery of

wages not paid and deductions unauthorized made, maintenance of wages book, wages

slip, publication of scale of wages and terms of employment, inspection and submission of

periodical returns.

9. That the contractor shall submit the proof of having deposited the amount of ESI & EPF/

ECR contributions towards the persons deployed at CSIR-CRRI Campus in their

respective names before submitting the bill for the subsequent month. In case the

contractor fails to do so, the amount towards ESI & EPF contribution will be withheld till

submission of required documents.

10. The contractor shall take all reasonable precautions to prevent any unlawful riot or

disorderly conduct or acts of his employees so deployed and ensure preservation of peace

and protection of persons and property of CSIR-CRRI.

11. That the contractor shall deploy his persons in such a way that they get weekly rest. The

working hours/leave, for which the work is taken from them, do not violate relevant

provisions of Shops and Establishment Act. The contractor shall in all dealings with the

persons in his employment have due regard to all recognized festivals, days of rest and

religious or other customs. In the event of the contractor committing a default or breach of

any of the provisions of the Labour Laws including the provisions of Contract labour

(Regulation and Abolition) Act, 1970 as amended from time to time or in furnishing any

information, or submitting or filing any statement under the provisions of the said

regulations and rules which is materially incorrect, they shall without prejudice to any other

liability Pas to the Director, CSIR-CRRI a sum as may be claimed by CSIR-CRRI.

12. The Contractor shall remove all workers deployed by him on termination of the contrast or

on expiry of the contact from the premises of the CSIR-CRRI and ensure that no such

person shall create any disruption/ hindrance problem of any nature in CSIR-CRRI either

explicitly or implicitly.

13. The security money so deposited shall be liable to be forfeited or appropriated in the

event of unsatisfactory performance of the Contractor and/ or loss/ damage if any

sustained by the Institute on account of the failure or negligence of the workers deployed

by him or in the event of breach of the agreement by the Contractor.

14. The security money will be refunded to the Contractor within one month of the expiry of

the contract upon the satisfactory performance of the contract. & no any dues any worker

deployed

(C) CSIRS/First Partys OBLIGATIONS 1. Payment shall be made by the 07th day of the month on the basis of the bills raised by the

contractor and duly certified by the officer designated by CSIR-CRRI in this regard.

2. The payment on account of enhancement/escalation charges on account of revision in

wages by the appropriate Govt. Govt. Of India/Govt. of NCT of Delhi from time to time

shall be payable by the CSIR-CRRI to the contractor.

3. That the CSIR-CRRI shall reimburse the amount of G.S.T Regime, if any, paid by the

contractor to the authorities on account of the service renderer by him. This

reimbursement shall be admissible on production of proof of deposit of the same by the

contractor.

(D) INDEMNIFICATION

1. That the contractor shall keep the CSIR indemnified against all claims whatsoever in

respect of the employees employed by the contractor. In case any employee of the

contractor so deployed enters in dispute of any nature whatsoever, it will be the

primary responsibility of the contractor to contest the same. In case CSIR is made

party and is supposed to contest the case, the CSIR will be reimbursed for the actual

expenses incurred towards counsel fees and other expenses which shall be paid in

advance by the contractor to CSIR on demand. Further the contractor shall ensure

that no financial or any other liability comes on CSIR in this respect of any nature

whatsoever and shall keep CSIR indemnified in this respect.

2. The contractor shall further keep the CSIR indemnified against any loss to the CSIRs

property and assets. The CSIR shall have further right to adjust and/or deduct any of

the amount aforesaid from the payments due to the contractor under this contract.

(E). PENALTIES/ LIABILITIES

1. That the contractor shall be responsible for faithful compliance of the terms and

conditions of this agreement. In the event of any breach of the agreement, the same

may be terminated and the security deposit will be forfeited and further the work may

be got done from another agency at their risk and cost.

2. That if the contractor violets any of the terms and conditions of this agreement or

commits any faults or their service are not to the entire satisfaction of the officer

authorized by the Director of the Lab on his behalf, a penalty leading to a deduction up

to a maximum of 10 % of the total amount of the bill for a particular month will be

imposed.

(F).COMMENCEMENT AND TERMINATION

1. That this agreement shall come into force w.e.f. ____________ and shall remain in for a

period of Twelve (12) months. This agreement may be extended on such terms and

conditions as are mutually agreed upon.

2. That this agreement may be terminated on any of the following contingencies:-

a) On the expiry of the contract period as state above.

b) By giving one month's notice by CSIR-CRRI on account of:

i. For committing breach by the Contractor of any of the Terms and Conditions of

this Agreement.

ii. On assigning the contract or any part thereof to any sub contractor by the

Contractor without written permission of the CSIR-CRRI

c) On Contractor being declared insolvent by competent Court of Law.

During the notice period for termination of the contract, in the situation contemplated above, the

Contractor shall keep on discharging his duties as before till the expiry of notice period.

(G). ARBITRATION

1. In the event of any question, dispute/difference arising under the agreement or in

connection herewith (except as to matters the decision of which is specially provided

under this agreement), the same shall be referred to the sole arbitration to DG-CSIR or

his nominee.

2. The award of the Arbitrator shall be final and binding on the parties. In the event of such

arbitrator, to whom the matter is originally referred to, is being transferred or vacating

his office or resigning or refusing to work or neglecting his work or being unable to act

for any reason whatsoever, the Director-General ,CSIR shall appoint another person to

act as arbitrator in place of the outgoing arbitrator in accordance

with terms of this agreement and the persons so appointed shall be entitled to proceed

with the reference from the stage at which it was left by his predecessor.

3. The expression Director General, CSIR shall mean and include an acting/officiating

Director-General.

4. The arbitrator may give interim award(s) and /or directions, as may be required.

5. Subject to the aforesaid provisions, the Arbitration & Conciliation Act,1996 and the rules

made hereunder and any modification thereof from time to time being in force shall be

deemed to apply to the arbitration proceedings under this clause.

In witness whereof the parties hereto have signed these present on the date, month

and year first above written.

For and on behalf of

Council of Scientific & Industrial Research

Anusandhan Bhawan

Rafi Marg, New Delhi-110001

For and behalf of the contractor________________

Witness:

1.

2.

Annexure- I

SPECIAL CONDITIONS AND SCOPE OF CONTRACT

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21. The persons engaged by the Contractor for this work should not cause any obstruction

to the office work. They should be cordial, polite, cooperate and well behaved.

22. Complains received from the office staff or observations with regard to deterioration in

the work standards will be viewed seriously and may lead to termination of the

Contract.

23. CRRI will have the full right to direct its Security personnel to check, search or examine

any or all the employees, agents or representatives of the Contractor including their

belongings while entering / leaving the premises, it felt necessary, with the help of

police.

24. Contractor along with his agents, representative or employees will be allowed to enter

into the premises for the purpose of rendering the said service. The Contractor will be

responsible for any loss, damages or theft caused to CRRI by Contractors agent,

representatives or employees while rendering the said services which will be recovered

from the Contractor.

25. All employees of the Contractor will wear the identification card whenever on duty in the

premises.

26. Sufficient number of trained and adequately experienced Malis as per the job

requirement/specification (i.e. 24 Malis per day including Choudhary/Supervisor at

CRRI office campus, must be always available on duty for carrying out day-to-day

work.

27. The duty hours for this work will be from 9.00 am to 5.30 pm during Monday to

Saturday. The Contractor will also provide the services after office hours (upto 6.30 pm),

as and when required. At least, two persons should be provided on

Sundays/holidays.

28. Tenderers having common partners/directors are not permitted to quote for more than

one tender.

29. The employees of the Contractor shall not be allowed to remain in the premises, other

than their duty hours, unless directed by the Officer-In-charge.

30. The performance of the work will be closely observed for an initial period of three

months, and if not found satisfactory, the contract will be terminated forthwith and

security deposit will be forfeited.

31. The Contractor will pay rates and wages to his workers and observe hours of the work

and condition of employment as per applicable Labour Act and Rules. It shall be the

responsibility of Contractor to ensure that he pays his employees wages which are not

less than the minimum wages prescribed by the Union Govt./ State Govt. in Delhi and

/or required under the Labour Act. The Contractor shall make payment to the all workers

in presence of In-charge (Horticulture), or through any Bank for the work at CRRI

office campus or their representatives. Contractor should obtain a certificate in the

payment register from the authorized representative that full payment has been made to

the all workers in his/her presence.

32. Contractor shall abide by all applicable laws including all Labour laws and Welfare laws

(ESIC, EPF/ ECR, Bonus, Income tax, or any other Tax levied by Govt.), Company Act

etc. and shall adopt all required welfare measures for the Contractors employees and

discharge all other obligations concerning there to. The Contractor shall furnish

adequate proof to CRRI in this regard. All such responsibilities and obligations, whether

specified herein or not, shall be the responsibility of the Contractor.

33. Contractor has to ensure that the horticulture maintenance services are not disturbed

either due to the absentees or due to willful act of his employees. Maximum care/

precaution shall be taken to avoid any such situation.

34. Children and Senior Citizens shall not be engaged by the Contractor as worker. In case

any dispute arises related to the workers age, age proof of all the workers will have to

be provided by the Contractor, if asked. In this regard, decision of CRRI will be final and

binding on the Contractor.

35. All the personals engaged by the Contractor have to adhere to laid down safety

guideline on the subject. Adequate precaution is to be exercised to prevent any kind of

loss to the men and materials. The Contractor will be directly responsible for any

consequences arising out of any such violation by his agency/materials/Staff.

36. Employees proposed to be deployed by the Contractor for providing services envisaged

hereunder shall be subject to the screening by the Officer In-charge or Officer

nominated by employer to ascertain their antecedents, suitability and skills. The

Contractor, before deployment of the employees, shall furnish their complete particulars

to CRRI and obtain the approval of Security Officer of CRRI. CRRI reserves the right to

interview these employees, if considered necessary, before giving such approval.

37. CRRI reserves the right to ask Contractor to remove any of his employees, without

assigning any reasons/notice thereof.

38. Contractor shall submit the photocopies of EPF account number and

temporary/permanent ESIC card of all of his employees. Contractor is also required to

submit the photocopies of Challans (i.e. EPF with ECR and ESIC) on monthly basis

through which EPF/ECR and ESI payment has been made by him in respect of his

employees.

39. First monthly bill will be paid without these Challans but for subsequent bills, these

Challans are required to be submitted. If these Challans are not provided, the amount

claimed towards ESIC and EPF/ECR contribution will be withheld till submission of

these Challans. If these Challans are not submitted to CRRI for two consecutive

months only, during the period of contract then the entire amount of next monthly bill

will not be paid till submission of these Challans.

40. The contractor will provide suitable uniforms (two sets) to the persons or staff so

engaged or to be engaged by him for rendering the aforesaid services and shall also

ensure that the same are clean, tidy and are worn by them at all the times while on

duty. No workmen will be allowed to enter CRRI campus Mathura road premises

without uniform & identity card issued by the contractor.

41. As it is mandatory for the Contractor to pay minimum wages as fixed by Central

Government or State Government, whichever is higher, plus the statutory dues like ESI,

EPF, Bonus, etc. any bidder quoting less than the minimum wages and also not

appropriately quoting for these charges shall be disqualified at the stage of evaluation.

42. The Contractor will collect the unserviceable/wastage/rubbish materials as envisaged

during day to day maintenance of horticultural activities from designated places in the

CRRI-campus and then these materials will be taken away by him by mechanical

means/transport for 30 km lead by Tractor-Trolley/Truck etc. at least once in each

month before submitting the monthly bill by him. Outside the campus to approved

municipal dumping ground or as directed by Officer-In-Charge In case the contractor

fails to do so, appropriate amount will be withheld till the above mentioned work is

completed.

43. Tools & Plants (T&P), diesel, petrol, Anti bird net, uniform to the deputed staff shall be

provided/ supplied by the contractor and other related materials i.e. Chemicals,

manure, Fertilizers, Insecticide/Pesticide, sweet earth, Seeds, Seedling and

Rubber house pipe shall be supplied by the Department on free of cost.

44. The tender of those tenderers will also be treated as valid Tender and at per with other

tenderers, even if, they are Exempted/ Relaxed from payment of ESI, EPF and/ or G.S.T

Regime etc. by the Govt. of India or its statuary bodies provided that all the relevant

papers/ certificates/ documents in respect of such exemptions are attached with the bid

submission.

45. The work will be carried out as per CPWD specifications or directed by Officer In-

charge.

46. The contractor should see the worksite work and assess the requirement for the job and

quote his rates.

47. Contractor shall ensure that the wages to his workers are paid by the 7th day of the

month, irrespective of his bills are paid by CRRI or not.

Scope of Work The following scope of work has been framed in order to maintain the nursery/ lawns/flower beds/ pots plants/tree plantation etc.

1. The flower beds are to be watered as per requirement and have to be properly maintained i.e. clearing of wild growth.

2. Spraying of insecticides and pesticides in the flower beds and other trees/hedges

in lawn area at least once in a month or earlier as directed by Officer In-charge. 3. Mowing of lawn by lawn-mowers once in a fortnight or earlier as directed by the

Officer In-charge. 4. Weeding of flower beds from time to time, at least once in fortnight or earlier or as

directed by Officer In-charge. 5. Operation of two pumps daily (including one submersible pump) for watering the

lawn and flower bed areas. 6. Spreading of cow-dung manure and earth mixture at least one in a year in lawns

and at least twice in a year in flower beds or on availability or as directed by Officer In-charge.

7. Seed seedling of flower beds for seasonal flowers at least twice in a year or as

directed by Officer In-charge. 8. Lawn has to be watered on alternate days basis or as per the availability of water. 9. Operation of weeding of wild growth/unwanted vegetation from lawn every month. 10. Cutting of hedge at least twice in a month or as directed by Officer In-charge. 11. Mixing of cow dung manure and fertilizer in lawn, flower beds, plants pits as

directed by the Officer-In-charge. 12. Unwanted growth of grass/ plants on walls of the building will be routed out as

and when required or as per the direction of Officer-In-charge.

13. During day to day maintenance work, Collection of waste materials will be collected in an environment friendly manner at designated place as approved by Officer In-charge and disposal of their same in to the approved municipal dumping ground outside the CRRI Campus or as directed by Officer In-charge by mechanical means such as Tractor-trolley or Truck at least once in month including loading and unloading.

14. Arranging water from Okhla tank to CRRI Sump well through pipe line (300 meter

long) day to day or as per the availability of water from Okhla tank. Collection of available water in Okhla tank to CRRI, and Pumping this water from Sump well on requirement or as directed.

15. Daily maintenance of nursery which include Shifting of pots, Repotting, Watering,

Painting and arrangement of pots/plants in Council hall, Conference Room, Guest House, Hostel, Reception, DRRIs Office and other places, as directed.

16. Development of new flower beds and plantation of trees/hedges etc. is also part

of this work.

Details of Areas

S.

No. Location of Lawns Area of Lawn

(sqm) Area of flower bed

# (sqm)

A. CRRI Office Campus Part-I

1 Near CRRI main gate

1448.61

2 Front and back side of G.H. wing II

2603.51

3 Front side of Cycle Stand

550.65 480.04

4 Front of Canteen

275.81

5 Side of Canteen

617.37

6 Front of Library

162.10

7 Front and Back side of Seminar Hall 500.87

8 Front side of DLS 1108.62 537.21

9 Front of Reception Hall 859.43

10 Front of Admin. Block 7090.45

11 Both side of the roads between Directors office and G.H. Wing-I

1064.06 339.64

12 Front side of G.H. Wig-I main lawn 2257.58 636.80

13 Inside PED division 234.86

14 Back side of Admin Block

2369.62 506.31

S. No.

Location of Lawns Area of Lawn (sqm)

Area of flower bed # (sqm)

15 Behind Nursery

1856.62

16 Around PED division

1257.17

17 Back side of Canteen

2853.19

18 Near Directors office (triangular portion)

1185.52

19 Near Main store and steel yard

717.16

20 Club Road

938.79

21 Behind Bridges and Instrumentation division 1180.64

22 Behind GTE and RP Division 1340.12

23 Near Electric Sub-station 846.80

24 Back side of Traffic Division 2152.97

25 Back side of Guest House Wing-I 1909.94

26 Back side of PED, Sump Well 629.25

27 Behind Workshop division 404.20

28 Around Nursery 2247.21

S. No.

Location of Lawns Area of Lawn (sqm) Area of flower bed # (sqm)

Part II

29 Back side caretaker house

832.55

30 Back side of steelyard

3046.66

31 Okhla tank colony to PED lab 10049.26

32 Back side of Club

717.50

33 PED Lab to Electric Sub-station

12215.13

34 Near Instrument Lab 1590.31

35 Back side of PGRPE & Electric Sub-station

3665.80

Total Area 75280.32 2500.00

36 Near stationary & Badminton hall

2258.41 -

Grand Total Area 77538.73 2500.00

37 Maintenance of about 3250 pots plants in Nursery, 300 tree plants, 6010 running feet hedge

Annexure II

MINIMUM REQUIREMENT FOR TOOL & PLANTS AND OTHER MATERIAL THEIR RECOVERY

RATE FOR SUPPLYING OF SHORT MATERIALS & MANPOWERS

S.

NO

PARTICULARS Unit Minimum

Qty/month for

CRRI Campus

Rate of recovery per

unit as per below

A. Supply of labours

1 Unskilled labour Each/day 23

2 Skilled labour Each/day 01

B. Supply of Fuel

1 Diesel Ltr Each/month 70.00 Rate of Recovery per ltr

75.00

2 Petrol Ltr Each/month 40.00 Rate of Recovery per ltr

100.00

C. Providing T&P, Anti bird net and Uniform etc.

1 Power lawn mower diesel

machine 20" or 24"

Each/Per Day 02 Rate of Recovery each

item per day as per below

200.00

2 Hand lawn mower

machine 12"or 14"

Each/ Per Day 02 200.00

3 Rickshaw trolley heavy

duty motor cycle tyre


4 Petrol Bush cutter with

Rope

Each/ Per day 02 200.00 1500.00

5 16 ltr spray machine Each/ Per Day 02 15.00

S.

NO


Qty/month

for CRRI

Campus

Rate of Recovery

each item per day as

per below

6 Hedge cutter / falcon Each/ Per Day 06 15.00

7 Phawara SPKW 2000 with

handle


8 Khurpe, Passi or Falcon in

good condition


9 Phuare/ water cane Each/ Per Day 02 15.00

10 Garden rake Falcon 12-14''

with handle


11 Grass cutting talwar heavy

duty


12 Aari/Ripsaw falcon 2 feet long Each/ Per Day 02 15.00

13 Dab Kamani wala 1.5 or 2 kg

appx


14 Secateur falcon Major make Each/ Per Day 02 15.00

15 Basket/tasla Each/ Per Day 04 15.00

16 Kulahdi with handle 2 kg appx Each/ Per Day 02 15.00

17 Geti with handle Each/ Per Day 04 15.00

18 Ladder 15 feet Iron (double

folding)


19 Ladder 8-10 feet Iron (double

folding)


20 File/ Reti Each/ Per Day 04 15.00

S.

NO


Qty/month

for CRRI

Campus

Rate of Recovery

each item per day as

per below

21 Aara double handle 5-6 feet

long


22 Crowbar 4-5 feet long Each/ Per Day 02 15.00

23 Tirpal waterproof 3 mtr x 8

mtr


24 Rope 1 dia x 25 mtr lenth Each/ Per Day 01 15.00

25 Uniforms of deputed staff Each/ Per Day 24 10.00

26 Anti bird net 3mtr x 300mtr

per roll


27 Fencing net 1.20mtr x 25mtr

per roll


28 Dray bamboo 10-12 ft. ht Each/ Per Day 80 15.00

29 Sutli per kg Each/ Per Day 10 15.00

30 Palli 3mtr x 3mtr per palli Each/ Per Day 04 15.00

(i) The list, as mentioned above is not exhaustive/ comprehensive. Any other

tools and or plants as required for the work can be called for upon by the

Officer -In-charge.

(ii) The above listed tools must be in working condition at all times at site

during currency of contract. During the course of inspection, any tool not

found in working condition must be replaced/ repaired to be maintained the

required quantity by the contractor within 3 days from the date of Inspection.

If the contractor fails to do so, the recovery rates as mentioned in the above

list will be made from his monthly bill.

(iii) The surprised inspection/checks may be conducted any time by OfficerIn-

Charge at site store (which will be maintained by contractor) to ensure the

working condition of tools and its quantities.

Annexure- III

Break up of quoted rates (per month) to be used for evaluation of tenders.

S.N

o.

Cost Components Rate/Month

(Rs.)

Total Amount/

months(Rs.)

1a Total minimum wages for 23 Unskilled Mali for 26

days(Monday to Saturday) @ Rs.13,584.00 per

month minimum wage as per Govt. of NCT of Delhi

Rs. 3,12,432.00

Rs.3,12,432.00

1b Total minimum wages for 01 Skilled Supervisor for

26 days (Monday to Saturday) @ Rs.16,468.00 per

month minimum wage as per Govt. of NCT of Delhi

Rs. 16,468.00

Rs. 16,468.00

2 EPF @13.15% of total minimum wage Rs. 43,250.35

3 ESI @4.75% of total minimum wage Rs. 15,622.75

4 Bonus @ Rs.583.33 per worker per month i.e. 24

worker x Rs.583.33 according to the Gazette of

India Amendment Act 2015 (Which is not more than

Rs.7000.00 per year, per worker)

Rs. 13,999.92

5 Total payment (minimum wage + statutory

payment) (A)

Rs. 4,01,773.00

6 Add for the cost of T&P including diesel & petrol for

the grass cutting machine, bush cutter carriage of

grass, leaves, branches of trees & other

wastage/rubbish material, loading and unloading,

weeding unwanted vegetation, uniform to the

deputed staff & sundries (B)

L.S.

7 Total ( A+B )

8 Add service charges/ contractor profit on (7) @% @%

9 Total (7+8)

10 G.S.T @18% on ( 9 )

11 Grand Total per Month

12 Grand Total for 12 Month

mailto:[email protected]

CSIR-CENTRAL ROAD RESEARCH INSTITUTE,NEW DELHI

Schedule of Quantity

Name of work: Annual Job Contract for the Maintenance of lawns and

flower beds at CRRI Campus, Mathura Road, New Delhi

S. No.

Description of work Unit QTY Rates Per Month (Rs.) Total Amount

In Figures In Words Rs

1 Maintenance of existing lawn Flower beds, mowing , removing weeding, watering and other horticulture activities approx. area 19.16 acres having 3250 potted plants and 300 tree plants and hedges 6010 running foot etc. Including maintenance of nursery as per instruction of the engineer-in-charge and as per the annexure I of the scope of work and special condition.

Month 12

Total Rs.

In word

1. Scope of work and special condition of contract (Annexure- I), T&P and other material and recovery (Annexure- II) as indicated in the tender documents and Minimum Requirement of T&P and other materials for Day to Day Horticulture Work for the above work of Schedule of Quantity will be duly considered while quoting the rates.

2. While quoting the rate for the above work, as mentioned above, the tenderer will quote the break-up of rate as per the enclosed Performa (Annexure- III) which will include minimum wages plus statuary dues like ESI, EPF, Bonus, T&P and other material cost, Service charge & G.S.T Regime.

name of work: annual job contract for the … of payment towards emd and tender cost of...

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