name of work: tender for providing, erecting, testing ... -...

0 ICZM PROJECT, GEER FOUNDATION, GANDHINAGAR

TENDER

NAME OF WORK: Tender for Providing, Erecting, Testing and

Commissioning of 11KV / 400AMP. HT VCB PANEL at

ICZMP Laboratory, GEER FOUNDATION,

GANDHINAGAR under ICZM Project.

Office Address:

The Deputy Director(R&D), ICZM PROJECT

GEER FOUNDATION P.O.Sector – 7, GANDHIAGAR - 382007

Phone No: 079 – 23977300 E-mail : [email protected]


INVITATION FOR QUOTATIONS FOR PROVIDING, ERECTING, TESTING AND COMMISSIONING OF

11KV / 400AMP HT VCB PANEL UNDER SHOPPING PROCEDURES

To ___________________________________ ___________________________________ ___________________________________ ___________________________________ Dear Sirs, SUBJECT: INVITATION FOR QUOTATIONS FOR PROVIDING, ERECTING, TESTING AND

COMMISSIONING OF 11KV / 400AMP HT VCB PANEL AT GANDHINAGAR UNDER ICZM

PROJECT, GEER FOUNDATION, GANDHINAGAR

1. You are invited to submit your most competitive quotation for the following works:-

Brief Description of the Works Approximate

Value of Works (Rs.)

Period of Completion

PROVIDING, ERECTING, TESTING AND COMMISSIONING OF 11KV / 400AMP HT VCB PANEL AT GANDHINAGAR UNDER ICZM PROJECT, GEER FOUNDATION, GANDHINAGAR

Rs.16,30,125 =00

ONE & HALF MONTH

2. To assist you in the preparation of your quotation, we are enclosing the following: i. Detailed Bill of Quantities ii. Technical Specifications; iii. Instructions to Bidders (in two sections). 3. You are requested to provide your offer latest by July 08, 2016, During Office Hours. 4. We look forward to receiving your quotations and thank you for your interest in this

project.

The Deputy Director(R&D)/

Nodal Officer, ICZM Project, GEER Foundation

P.O. Sector - 7, Gandhinagar - 382007 Phone No: 079 – 23977300


Instructions to Bidders

SECTION - A

1. Scope of Works The Deputy Director, GEER Foundation, Gandhinagar invites quotations for the

construction of works as detailed in the table given below

Brief Description of the Works Approximate Value of

Works (Rs.) Period of

Completion

PROVIDING, ERECTING, TESTING AND COMMISSIONING OF 11KV / 400AMP HT VCB PANEL AT GANDHINAGAR UNDER ICZM PROJECT, GEER FOUNDATION, GANDHINAGAR

Rs.16,30,125 =00

ONE & HALF MONTH

The successful bidder will be expected to complete the works by the intended completion

date specified above. 2. Qualification of the bidder: The bidder shall provide qualification information which shall

include:-

(a) Contractor must have carried out similar works during the last 3 years amounting to more than or at least equal to the estimated cost or during the past 3 years, the contractor must have executed atleast one work costing more than 50% of the estimated cost. (Total monetary value of construction works performed for each year of the last 3 years)

(b) Registrations with Government Organization, if any, must be Furnished Details. (c) Registration with Income tax Department must be Furnished Details

(Permanent Account Number). (d) Copies of Income Tax Returns of the Previous last Three Financial Years (e) Copy of Power of Attorney of the Company. (f) Earnest Money Deposit (i.e. Rs. 20,000/- (Rupees Twenty Thousand Only) in favor of

the Director, GEER, Foundation. (g) Details of any litigation, current or during the last 3 years in which the bidder is

involved, the parties concerned and disputed amount in each case.

3. To qualify for award of the contract the bidder:-


(a) Contractor should have satisfactorily completed as a prime contractor at least one similar work of value not less than Rs. 8.31 Lacs (more than 50% of the estimated cost = 0.51 x Rs.16.30 Lacs) in the last three years;

(b) Contractor should possess valid electrical license for executing building

electrification works (in the event of the works being sub - contracted, the sub-contractor should have the necessary license). –Mandatory

(c) Contractor should possess required valid license for executing the water

supply/sanitary works (in the event of the works being sub-contracted, the sub-contractor should have the necessary license);

4. Bid Price

a) The contract shall be for the whole works as described in the Bill of quantities,

drawings and technical specifications. Corrections, if any, shall be made by crossing out, initialing, dating and re writing.

b) All duties, taxes and other levies payable by the contractor under the contract shall

be included in the total price. c) The rates quoted by the bidder shall be fixed for the duration of the contract and

shall not be subject to adjustment on any account. d) The rates should be quoted in Indian Rupees only.

5. Submission of Quotations 5.1 The Intending Contractors is advised to visit the site of works at his own expense and

obtain all information that may be necessary for preparing the quotation. 5.2 Each bidder shall submit only one quotation. 5.3 The quotation submitted by the bidder shall comprise the following :- (a) Quotation in the format given in Section B. (b) Signed Bill of Quantities; and (c) Qualification information form given in Section B duly completed. 5.4 The Contractor shall Seal the quotation in an envelope addressed to the The Deputy

Director (R&D)/ Nodal Officer, ICZM Project, GEER Foundation P.O.Sector - 7, Gandhinagar – 382007 Phone No: 079 – 23977300

The envelope will also bear the following identification:-

Quotation for ___________________ (Name of the Work)

Do not open before ___________ (time and date of quotation opening).

Contractor must Submit tenders duly signed completed in 2 bids in 4 Envelopes


– 1st Envelope Containing Earnest Money Deposit – 2nd Envelope Containing Technical Bid (PAN Details, Service Tax, Income Tax Returns Copies, and Registration with Government Organization. - 3rd Envelope Containing Financial Bid.

In Fourth Envelope All Three Envelopes are Enclosed and Sealed the Envelope with duly Seal.

5.5 Quotations must be received in the office of the The Deputy Director(R&D)/ Nodal Officer,

ICZM Project, GEER Foundation P.O.Sector - 7, Gandhinagar – 382007 Phone No: 079 – 23977300 not later than Dated July 08, 2016 during Office Hours. If the specified date is declared a holiday, quotations shall be received upto the appointed time on the next working day.

5.6 Any quotation received by the GEER FOUNDATION, Gandhinagar after the deadline for

submission of quotations will be rejected and returned unopened to the bidder. 6. Validity of Quotation Quotation shall remain valid for a period not less than 60 days after the deadline date

specified for submission. 7. Opening of Quotations Quotations will be opened in the presence of bidders or their representatives who choose

to attend on the date and time and at the place specified in the letter of invitation. 8. Information relating to evaluation of quotations and recommendations for the award of

contract shall not be disclosed to bidders or any other persons not officially concerned with the process until the award to the successful bidder is announced.

9. Evaluation of Quotations The Deputy Director(R&D)/ Nodal Officer (ICZMP), GEER Foundation Gandhinagar will

evaluate and compare the quotations determined to be substantially responsive.

(a) Comparative statement should be prepared & signed by tender – opening committee members.

(b) As per Qualification Criteria details, the Committee / Department should Finalize the Contractor should be Pre – Qualification.

(c) Only Pre – Qualified Contractors are informed by Telephone or by letter or by

Email for Opening date of Financial Bid.

(d) For Smooth execution of work, if required, negotiations can be held with L – 1 Contractors prior to issue acceptance letter or work order.

(e) Conform to the terms and conditions, specifications and drawings without material

deviations.


10. Award of contract The Deputy Director(R&D)/ Nodal Officer (ICZMP), GEER Foundation Gandhinagar will

award the contract to the bidder whose quotation has been determined to be substantially responsive and who has offered the lowest evaluated quotation price and who meets the specified qualification criteria.

10.1 Notwithstanding the above, the Deputy Director(R&D)/ Nodal Officer (ICZMP), GEER

Foundation Gandhinagar reserves the right to accept or reject any quotations and to cancel the bidding process and reject all quotations at any time prior to the award of contract.

10.2 The bidder whose bid is accepted will be notified of the award of contract by the Deputy

Director(R&D)/ Nodal Officer (ICZMP), GEER Foundation Gandhinagar prior to expiration of the quotation validity period.

11. Performance Security Deposit Within 15 days of receiving letter of acceptance, the successful bidder shall deliver to the

Deputy Director(R&D)/ Nodal Officer (ICZMP), GEER Foundation Gandhinagar the Performance Security Deposit (either a bank draft in favour of the Deputy Director(R&D)/ Nodal Officer (ICZMP), GEER Foundation Gandhinagar) for an amount equivalent of 5% of the Estimated Cost. OR For Major works, Half Security Deposit 2.5 % of the Estimated Cost can be demanded before issuing the work order and the balance 2.5 % can be deducted during the payment of running bills at 10% of the bill amount. The Performance Security Deposit is to be refunded on expiry of three months from the date of payment of Final bill unless specifically mentioned otherwise.

12. Period of Maintenance: The “Period of Maintenance” for the work is six months from the date of taking over

possession or one full monsoon season whichever occurs later. During the period of maintenance, the contractor will be responsible for rectifying any defects in construction free of cost to the Employer.

13. Retention Money: Retention Money should be withheld 5 % of every running bill amount and refunded after

1 Year. Retention Money is to be released after satisfactory Completed the works and rectification of defects noticed during the period.

14. Purchase of all construction materials, if any including Cement and Steel as per the

Specifications (ISI certification marked goods wherever available) shall be the responsibility of the contractor.

.......................


SECTION - B

1. Format for Qualification Information. 2. Format for Submission of Quotation. 3. Format of Letter of Acceptance.


QUALIFICATION INFORMATION

1 For Individual Bidders 1.1 Principal place of business: ______________________________ Power of attorney of signatory of Quotation. [Attach copy] 1.2 Total value of Civil Engineering 2013 ____________________ Construction work performed in the last 2014 ____________________ Three years (in Rs. Lakhs) 2015 ____________________ 1.3 Work performed as prime contractor (in the same name) on works of a similar nature over

the last three years. Project Name

Name of Employer

Descrip-tion of work

Contract No.

Value of contract

(Rs.Lakhs)

Date of issue of

work order

Stipulated period of comple-

tion

Actual date of comple-tion

Remarks explaining reasons for delay and

work completed

Existing commitments and on-going works: Description

of Work

(1)

Place & State

(2)

Contract No. & Date

(3)

Value of Contract

(Rs. Lakh)

(4)

Stipulated period of

completion

(5)

Value of works* remaining to be

completed (Rs. Lakhs)

(6)

Anticipated date of completion

(7)

* Enclose a certificate from Engineer concerned.


1.4 Proposed subcontracts and firms involved.

Sections of the works

Value of Sub-contract

Sub-contractor (name & address)

Experience in similar work

*

*

*

* * * * * *

* * * * * *

*

*

*

1.5 Evidence of access to financial resources to meet the requirements of working capital:

cash in hand, lines of credit, etc. List them below and attach copies of support documents. 1.6 Name, address, and telephone, telex, and fax numbers of the Bidders’ bankers who may

provide references if contacted by the Employer. 1.7 Information on litigation history in which the Bidder is involved.

Other party(ies)

Employer Cause of dispute Amount involved

Remarks showing present status


QUOTATION

Description of the Works: INVITATION FOR QUOTATIONS FOR PROVIDING, ERECTING, TESTING

AND COMMISSIONING OF 11KV / 400AMP HT VCB PANEL AT GANDHINAGAR UNDER

ICZM PROJECT, GEER FOUNDATION, GANDHINAGAR

To: Subject: QUOTATIONS FOR PROVIDING, ERECTING, TESTING AND COMMISSIONING OF 11KV /

400AMP HT VCB PANEL AT GANDHINAGAR UNDER ICZM PROJECT, GEER FOUNDATION,

GANDHINAGAR

Reference : Letter No.............................................................dated......................from................... Sir, We offer to execute the Works described in your letter referred to above in accordance with the Conditions of Contract enclosed therewith at ......... percentage above / below the estimated rates, i.e., for a total Contract Price of - Rs.** _________________________________________________ [ in figures ] Rs. _________________________________________________ [ in words ]. This quotation and your written acceptance of it shall constitute a binding contract between us. We understand that you are not bound to accept the lowest or any quotation you receive. We hereby certify that we have taken steps to ensure that no person acting for us or on our behalf will engage in bribery. We hereby confirm that this quotation is valid for 15 days as required in Clause 6 of the Instructions to Bidders. Yours faithfully, Authorized Signature : Date: ______________ Name & Title of Signatory : _____________________________________________ Name of Bidder : _____________________________________________ Address : _____________________________________________ * To be filled in by the Employer before issue of the Letter of Invitation. ** To be filled in by the Bidder, together with his particulars and date of submission at the

bottom of this Form.


LETTER OF ACCEPTANCE CUM NOTICE TO PROCEED WITH THE WORK

(LETTERHEAD OF THE EMPLOYER)

Dated : ____________________________

To : _________________________________ [Name and address of the Contractor] _________________________________ _________________________________ _________________________________ _________________________________ Dear Sirs, This is to notify you that your Quotation dated ____________________ for execution of the _____________________________________________________________ for the contract price of Rupees __________________________________________ [amount in words and figures], is hereby accepted by us. You are hereby requested to furnish performance security for an amount of Rs. ____________________ (equivalent to 3% of the contract price) within 15 days of the receipt of the letter. The Performance Security in the form of Bank guarantee or a Bank draft in favour of ..........................(Employer) shall be valid till the expiry of the period of maintenance i.e. upto ______________________. Failure to furnish the Performance Security will entail cancellation of the award of contract. You are also requested to sign the agreement form and proceed with the work not later than ____________________________ under the instructions of the Engineer, ____________________________ and ensure its completion within the contract period. With the issuance of this acceptance letter and your furnishing the Performance Security, contract for the above said work stands concluded. Yours faithfully,

Authorized Signature Name and title of Signatory


Draft Agreement form for Construction through National Shopping

ARTICLES OF AGREEMENT

This deed of agreement is made in the form of agreement on ________ day _______________ month ____________ 2016 ___, between the _____________________________ (Employer) or his authorized representative (hereinafter referred to as the first party) and _____________________ (Name of the Contractor), S/O _______________ resident of ______________ (hereinafter referred to as the second party), to execute the work of construction of __________________________ (hereinafter referred to as works) on the following terms and conditions. 2. Cost of the Contract The total cost of the works (hereinafter referred to as the “total cost”) is Rs. ____ as reflected in Annexure - 1. 3 Payments under its contract: Payments to the second party for the construction work will be released by the first party in the following manner:-

Payment for the supply of aforesaid HT Panel and related work will be released after completion of 100 percent work.

4. Notice by Contractor to Engineer The second party, on the works reaching each stage of construction, issue a notice to the

first party or the Engineer nominated by the first party (who is responsible for supervising the contractor, administering the contract, certifying the payments due to the contractor, issuing and valuing variations to the contract, awarding extensions of time etc.), to visit the site for certification of stage completion. Within 15 days of the receipt of such notice, the first party or the engineer nominated by it, will ensure issue of stage completion certificate after due verification.

5. Completion time The works should be completed in ONE & HALF MONTH (45 days) from the date of this

Agreement. In exceptional circumstances, the time period stated in this clause may be extended in writing by mutual consent of both the parties.

6. If any of the compensation events mentioned below would prevent the work being

completed by the intended completion date, the first party will decide on the intended completion date being extended by a suitable period:

a) The first party does not give access to the site or a part thereof by the agreed

period.


b) The first party orders a delay or does not issue completed drawings, specifications

or instructions for execution of the work on time. c) Ground conditions are substantially more adverse than could reasonably have

been assumed before issue of letter of acceptance and from information provided to second party or from visual inspection of the site.

d) Payments due to the second party are delayed without reason. e) Certification for stage completion of the work is delayed unreasonably.

7. Any willful delay on the part of the second party in completing the construction within the

stipulated period will render him liable to pay liquidated damages. @ Rs. *____________ per day which will be deducted from payments due to him. The first party may cancel the contract and take recourse to such other action as deemed appropriate once the total amount of liquidated damages exceeds 2 % of the contract amount.

(Note: The amount of liquidated damages per day should be determined at 0.05 % of the contract value of the works and indicated here).

8. Duties and responsibilities of the first party 8.1 The first party shall be responsible for providing regular and frequent supervision and

guidance to the second party for carrying out the works as per specifications. This will include written guidelines and regular site visit of the authorized personnel of the first party, for checking quality of material and construction to ensure that it is as per the norms.

8.2 The first party shall supply 3 sets of drawings if any, specifications and guidelines to the second party for the proposed works.

8.3 Possession of the site will be handed over to the second party within 10 days of signing of the agreement.

8.4 The Engineer or such other person as may be authorized by the first party shall hold meeting once in a month where the second party or his representative at site will submit the latest information including progress report and difficulties if any, in the execution of the work. The whole team may jointly inspect the site on a particular day to take stock of activities.

8.5 The Engineer shall record his observations/instructions at the time of his site visit in a site register maintained by the second party. The second party will carry out the instructions and promptly rectify any deviations pointed out by the engineer. If the deviations are not rectified, within the time specified in the Engineer’s notice, the first party as well as the engineer nominated by it, may instruct stoppage or suspension of the construction. It shall thereupon be open to the first party or the engineer to have the deviations rectified at the cost of the second party.

9. Duties and responsibilities of the second party 9.1 The second party shall:


a) take up the works and arrange for its completion within the time period stipulated in clause 5;

b) employ suitable skilled persons to carry out the works ; c) regularly supervise and monitor the progress of work ; d) abide by the technical suggestions / direction of supervisory personnel including

engineers etc. regarding building construction ; e) be responsible for bringing any discrepancy to the notice of the representative of

the first party and seek necessary clarification : f) ensure that the work is carried out in accordance with specifications, drawings and

within the total of the contract amount without any cost escalation ; g) keep the first party informed about the progress of work ; h) be responsible for all security and watch and ward arrangements at site till handing

over of the building to the first party ; and i) maintain necessary insurance against loss of materials/cash, etc. or workman

disability compensation claims of the personnel deployed on the works as well as third party claims.

f) Pay all duties, taxes and other levies payable by construction agencies as per law

under the contract (First party will effect deduction from running bills in respect of such taxes as may be imposed under the law).

10. Variations / Extra Items The works shall be carried out by the second party in accordance with the approved

drawings and specifications. However, if, on account of site conditions or any other factors, variations are considered necessary, the following procedure shall be followed:-

a) The second party shall provide the Engineer with a quotation for carrying out the Variation when requested to do so by the Engineer. The Engineer shall assess the quotation, which shall be given within seven days of the request before the Variation is ordered.

b) If the quotation given by the second party is unreasonable, the Engineer may order the Variation and make a change to the Contract Price which shall be based on Engineer’s own forecast of the effects of the Variation on the Contractor’s costs.

c) The second party shall not be entitled to additional payment for costs which could have been avoided by giving early warning.

11. Securities The Performance Security shall be provided to the Employer no later than the date

specified in the Letter of Acceptance and shall be issued in an amount and form and by a bank or surety acceptable to the Employer. The Performance Security shall be valid until a


date 28 days from the date of issue of the Certificate of Completion in the case of a Bank Guarantee.

12. Termination

12.1 The Employer may terminate the Contract if the other party causes a fundamental breach of the Contract.

12.2 Fundamental breaches of Contract include, but shall not be limited to the

following: (a) the contractor stops work for 28 days and the stoppage has not been

authorized by the Engineer; (b) the Contractor has become bankrupt or goes into liquidation other than for

a reconstruction or amalgamation; (c) the Engineer gives Notice that failure to correct a particular Defect is a

fundamental breach of Contract and the Contractor fails to correct it within a reasonable period of time determined by the Engineer;

(d) the Contractor does not maintain a security which is required;

12.3 Notwithstanding the above, the Employer may terminate the Contract for convenience.

12.4 If the Contract is terminated the Contractor shall stop work immediately, make the Site safe and secure and leave the Site as soon as reasonably possible.

13. Payment upon Termination

13.1 If the Contract is terminated because of a fundamental breach of Contract by the Contractor, the Engineer shall issue a certificate for the value of the work done less advance payments received up to the date of the issue of the certificate, less other recoveries due in terms of the contract, less taxes due to be deducted at source as per applicable law.

13.2 If the Contract is terminated at the Employer’s convenience, the Engineer shall issue a certificate for the value of the work done, the reasonable cost of removal of Equipment, repatriation of the Contractor’s personnel employed solely on the Works, and the Contractor’s costs of protecting and securing the Works and less advance payments received up to the date of the certificate, less other recoveries due in terms of the contract and less taxes due to be deducted at source as per applicable law.

14. Dispute settlement If over the works, any dispute arises between the two parties, relating to any aspects of

this Agreement, the parties shall first attempt to settle the dispute through mutual and amicable consultation.

In the event of agreement not being reached, the matter will be referred for arbitration by

a Sole Arbitrator not below the level of retired Superintending Engineer, PWD to be appointed by the first party. The Arbitration will be conducted in accordance with the Arbitration and Conciliation Act, 1996. The decision of the Arbitrator shall be final and binding on both the parties.


Annexure- I

BILL OF QUANTITIES

Item

No.

Item Description QTY. Unit Cost of

Materials

Cost of

Labour

Total Amount

in Rs.

1 Providing, erecting, testing and

commissioning extensible H.T panel

comprising of one 400A. H.T. VCB

incoming & Two outgoing 400 A Drawout

type VCB confirming as per I.S. for use on

11 KV, 3 phase, 50 c/s. unearthed A.C.

supply system having breaking rupturing

capacity of 350 MVA complete with spring

operated mechanism, mechanically ON-OFF

and spring mechanism charged, discharged

indicators, ON-OFF mechanical push

button, operation counter necessary auxiliary

switches, closing shunt trip, air insulated

busbar chamber having heat shrinkable PVC

sleeves, mechanical interlocks safety

shutters, isolating plugs and a VCB trolley

with three vacuum interrupters with epoxy

support insulators and self aligning finger

type isolating contacts. The breaker shall be

Manual cum motorised mechanism with

following accessories.

1 Each

1. 144 mm. square flush mounting type A-

Meter and Voltmeter with selector switches.-

Three sets.

2. Power Factor Meter One No

3. Double core current transformer cast resin

type having ratio 200 to 50/1 core for

metering & second core for protection

having required class of accuracy. - Three

Sets

4. Instantaneous under voltage relay -

Three Nos. Relay & Temperature rise

Tripping Relay

5. Electrical closing coil & short trip coil

operating on 110V. D.C.- Three Sets

6. Auxiliary relay for anti pumping device-

Three Nos.

7. Three phase Three limb Drawout type

feeder connected & output of 200 VA cast

resin insulated potential transformer having

ratio 12000V./110V. and 200 VA Burdon

with 0.5 accuracy. - One No.

8. Common Alarm bell operating on 110V

A.C.- One No.

9. KWH Meter - One No.

10. Cable boxes suitable up to 11 KV 3core

150 sq.mm XLPE cable. - Three Nos.


11. 230V. A.C. to 110V. D.C. power pack

for closing & tripping circuit common.- 3

Nos. (for each VCB)

12.Breaker ON-OFF, Auto trip and spring

charged indicators. - Three Sets.

13.Phase indicating & panel illumination

lamps with plug socket - Three Sets.

14.Triple pole IDMTL3 Nos (One for each

VCB) two Nos over current and one nos

earth fault relay with current setting range

50-200% and 10 - 40% - One No.

complete with necessary interconnection

with air insulated high grade copper busbar

(Alstom / L & T Siemens / Crompton)

TOTAL AMOUNT

We agree to execute the works in accordance with the approved drawings and technical Specifications at ................percentage above / below the estimated rates, i.e., for a total contract price of Rs. ...............................(amount in figures) (Rs…………………………………………………………………….................................. amount in words).

Signature of Contractor


Annexure - II

Format of certificate

Certified that the works upto -------------------------------------------------- level in respect of

construction of ------------------------------------- at ----------------------------------- have been executed in

accordance with the approved drawing and technical specifications.

Signature Name & Designation (Official address) Place : Date :

Office seal

name of work: tender for providing, erecting, testing ... -...

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