nancy nathanson resource sharing program manager debbie hackleman oregon state university summit...
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Nancy NathansonResource Sharing Program
Manager
Debbie HacklemanOregon State University
Summit Summit UnmaskedUnmasked
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The context
• a very big catalog, a single virtual library
• patronspatrons: request materials - lots
• staffstaff: acquisitions, collection development, cataloging
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Community colleges
PublicIndependent
(since merger)
PCC, SMU, Clark, SU, MHCC, LCC,
Walla Walla College
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Student FTE : 204,000Student FTE : 204,000
Patrons served
Who's Requesting
Undergrad47%
Staff5%
Faculty19%
Grad28%
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27.8 M items27.8 M items
8.8 M bib records8.8 M bib records
Holdings(Items)
UW
UO
WSU
OSU+COCCCRL
PSU
EWU
WWU
CWU
UPS
TESC+SMC
L&C
Reed
WU
Whitm
OIT MarylLCC ClarkMHCC
Walla
SU
LinfSPU
SOU
OHSU
UPGFUPacific
WOUPCC EOU
UW-Law
Holdings in Summit
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www.orbiscascade.org/staffhome/
Information for library staff
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Start in Summit, or
Start in local catalog and pass-through (transfer) the search to Summit
Searching Summit
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the four types of display: index browse
brief display extended display
record browse record display holdings display
Searching Summit
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Searching: Index browse
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Searching: Record browse
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Classification number searching is like subject searching
example: interested in Butterflies? “browse the shelves” of Summit in QL551
Searching: special considerations
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index browse, brief displayindex browse, extended display
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Pass-through searching
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Transfer search from record display
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what you didn’t get …what you didn’t get …
Pass through: what you didn’t get …
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Limiting by date- goes to Summit
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Local: 1 record Summit: 3 records
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Dates
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Limiting by material type is good but not perfect
Some local administrative information is not stored in the union catalog (such as price and cancellation information)
Searching: special considerations
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See all records, including suppressed records
Use public menu search options plus
OCLC # 257080
union catalog record # .b23897054local record #s 9osu0.b2389705
Staff searching
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character-based catalog
Start in Summit (not pass-through from local)
telnet. login:
allianceallie
Staff searching: how
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Staff searching
Staff Main menu
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MARC display: <t>
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Public display: <*>
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B40032073 BIBLIOGRAPHIC InformationLANG: eng LOCATION: 9ore0 BCODE1: a BCODE3: NSKIP: 0 CAT DATE: 11-16-98 BCODE2: a COUNTRY: oru001 39152617008 980520s1998 oruab s000 0 eng dnamIa040 OSO|cOSO|dORU245 00 Deschutes River campground260 [Salem, Or.] :|bOregon State Parks,|c[1998?]300 1 sheet :|bill., maps ;|c42 x 35 cm. folded to...500 Title from front panel650 0 Camp sites, facilities, etc.|zOregon|zWasco ...710 1 Oregon.|bState Parks and Recreation Dept945 9ore0|bb2821815|ci5240945|o1|sN945 9wos0|bb1165182|ci5243459|sN
“LOCATION”=owner of master bib. record
institution record linking fields
Staff view
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Summit
Summit maintains links with all the local sites
continuous polling
real timereal time updating over the Internet
Your link to Summit
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1. automatic, ongoing, real time
Sending records to Summit
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> ADDITIONAL SYSTEM FUNCTIONS > SEND a group of records to Summit
Sending records to Summit2. manually push a set of records (“re-
send”)
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for example: receiving order, status now "in process" updating bib. record, such as author heading
update, completing contents note for multi-vol. set changing item status from 'at bindery' to 'available'
Local sites automatically send updates to the central machine
Maintaining the database
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“Record ownership”No over-writing, changing, or deleting by other
libraries, or by Alliance staff.
Updating Summit
record integrity is safeguarded
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Sending records- the links
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Bibliographic record comes to union catalog; institution records are linked to bib record.
item
order
itemCentral Wash.
orderitem, cop.1item, cop.2
Linfieldorder
Western Oregonorderitem, cop.1
typical local record
union catalog record
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Summit also asks local sites for information
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L&Corderitem, cop.1item, cop.2
Western Oregonorder
OITitem, cop.1
Central Wash.orderitem, cop.1item, cop.2
example: master bib. record replacedlocal site deletes its bib. record (the master record) - so Summit finds another to replace it