nanhri kick-off meeting report 2016 - annexes
TRANSCRIPT
Authors: Mads Gottlieb, Ann Lisbeth Ingerslev, Katharina V Palad, Kristine Yigen
This report has been produced with the assistance of the European Union. The contents of this publication are the sole responsibility of the DIHR and can in no way be taken to reflect the views of the European Union. http://ec.europa.eu/world/
© 2016 NHRI·EU The Danish Institute for Human Rights Wilders Plads 8K DK-1403 Copenhagen K Phone +45 3269 8888 www.humanrights.dk
Provided such reproduction is for non-commercial use, this publication, or parts of it, may be reproduced if author and source are quoted.
This publication has been produced with the assistance of the European Union. The contents of this publication are the sole responsibility of the Danish institute for Human Rights, the NHRI-EU project, and can in no way be taken to reflect the views of the European Union. EU info: http://ec.europa.eu/world/
Annex 1 - NANHRI Agenda Kick-Off MeetingAnnex 2 - Simple Global OrganogramAnnex 3 - Introduction to Project ObjectivesAnnex 4 - Introduction to the E-learning Development ProcessAnnex 5 - Re-grantsAnnex 6 - Visibility for Regions
CONTENT
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NHRI·EU capacity assessment and kick off meeting
NANHRI & DIHR
24 - 26 May (both days included, 3 full days), 2016, in NANHRI secretariat
Participants:
DIHR
Ann Lisbeth Ingerslev, Head of Finance and Administration
Kristine Yigen, Programme Manager
Mads Gottlieb, Project Adviser
Katrina Palad, Project Economist
NANHRI
Gilbert Sebihogo, Executive Director
Margaret Muthee, Programme Manager
Jane Kimotho, Finance Officer
Gilford Kimathi, Programme Office
Benson Chakaya, Programme Officer
Jacqueline Nerubucha, Office Administrator
Abel Simiyu, Intern
Objectives and expectations: The objectives of the kick-off meeting is to:
• build a common understanding of the project and the division of roles and responsibilities betweenDIHR and NANHRI in three tracks i) Blended learning, ii) re-grants iii) organisational development
• initiate a capacity assessment of NANHRI• Agree on a project set-up for NANHRI• clarify open questions.
To achieve those objectives, the following will be jointly discussed and explained during the meeting: a) the LFA, the annual action plan, the responsibilities of applicants and co-applicants,
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This project is funded by the European Union
b) the administrative set up, the project budget, the rules for implementing the project, the allocation of human resources, project tasks, and budget will be discussed.
All partners should during the meeting become aware of their duties and rights within the projects
framework. DIHR project team will facilitate these workshops on EuropeAids PCM approach and the smooth running of the project.
Follow-up:
Minutes/workshop-report written by DIHR and sent to NANHRI after the workshop
Program: SEE NEXT PAGES
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This project is funded by the European Union
Day 1: Introduction and presentation of the project
Time Topic: Responsible: 11.00-11.15
Introduction, welcome and morning tea DIHR/NANHRI
11.15-13.30 General project introduction, updates on Objective 1 progress and visibility rules
- Presentation of the project - Blended learning; process and update on progress - Re-grants; process, timeline and roles - Visibility; Visibility Plan, Basic Requirements and Recommendations
DIHR
13.30-14.30 LUNCH & END OF DAY 1
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This project is funded by the European Union
Day 2: Capacity Assessment, Financial and Administrative Requirements and Blended Learning
Time Topic: Responsible: 09.00-09.30 Recap of Day 1, adjusted agenda Day 2 & 3, and introductions
DIHR
09.30-13.00 (tea-break from 11.00-11.15)
About NANHRI:
- Introduction to organisation and organigram, (no. of staff, profiles) - Presentation of Strategy and future plan - Current economy, financial turnover and donors (size and sustainability of economy) - Governance structure of the African network - Annual report on annual activities - Previous organisational baselines / assessments - by RWI and other - Previous evaluations and recommendations to NANHRI on financial management and organisational
development - current financial management system
NANHRI
13.00-14.00 LUNCH 14.00-16.00 Blended Learning, with a special focus on the LNA process
and the questionnaires to NHRIs DIHR: Kristine Yigen & Mads Gottlieb NANHRI: Gilbert Sebihogo, Gilford Kimathi, Benson Chakaya and Abel Simiyu DIHR to present the overall blended learning process,
with a special focus on the four development stages of the e-courses and NANHRIs roles.
Financial and administrative review and presentation of EU guidelines DIHR: Katrina Palad Ann-Lisbeth Ingerslev NANHRI: Jane Kimotho, Jacqueline Nerubucha & Margaret Muthee DIHR to provide a presentation of the EU
financial and administrative requirements NANHRI to give insight into accounting system
and financial and administrative procedures and guidelines
DIHR/NANHRI
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NANHRI to respond to the NHRI-survey, to ensure a full understanding of the questions that we are asking NANHRI-members about.
NANHRI to give guidance to DIHR on NHRIs of special interest for the survey
Selected NANHRI-staff to provide detailed feedback on current needs and a status on their current capacity.
16.00-16.15 Tea-break 16.15-17.00 Organisational needs to strengthen the NANHRI secretariat
DIHR presents the projects proposed interventions on OD and the process.
DIHR
17.00-17.30 Project set-up models/ scenarios incl - Any contractual and budgetary issues - Initial observations on capacity
DIHR
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Day 3: Project set-up and planning
Time Topic Responsible: 09.00-10.45 Administration & Reporting
- Contract- Budget- Administrative requirements- Narrative reporting
DIHR
10.45-11.00 TEA-BREAK 11.00-13.00 Stakeholder-analysis
- Internal/external- Active/Passive- High influence/low influence- Participation needed/not needed
DIHR/NANHRI
13.00-14.00 LUNCH 14.00-16.00 Organisational Development, Staff issues & Way Forward:
- OD process- Regional Coordinator- Budget Revision- Communication; monthly skype-calls, next meeting and information about RWI-project
DIHR/NANHRI
Organigram of Governance structure of NHRI.EU. Version 1
TABLE 1: Governance structure
Body Composition Functions
Main Applicant/
DIHR Executive Director Final decision-making authority and accountability to EU
Project Owner:DIHR Executive Director
Steering Committee:DIHR, ICC Chair and ICC Secretary (potentially
regional chairs)Externals to participate in
second part of meeting
Project Implementation Committee
DIHR Department Director, DIHR PM 'Unit', Co-applicant
Managers
Programme Director Advisory Panel / Reference group
1. NANHRI Chair & Secretariat 2. ENNHRI Chair & Secretariat 3. APF Chair & Secretariat 4. RINADH Chair 5. OHCHR NIRMs 6. UNDP
The Advisory Panel is a mechanism for a) Sharing of information between the
EIDHR programme and regional networks, ICC and key external stakeholders
b) Identifying synergies and opportunities to promote coordination of activities and avoid duplication of tasks
c) Disseminating Programme results d) Securing inputs and feedback
Steering Committee
1. DIHR International Director 2. ICC Chair 3. ICC Secretary
The Steering Committee is a mechanism for a) Deciding on the overall political and
strategic direction of the programme b) Informing the ICC about the
programme c) Providing accountability of the
programme with the ICC Programme Implementation Committee/ Management Unit
1. DIHR Department Director 2. Co-applicant 1 3. Co-applicant 2 4. Co-applicant 3 5. Co-applicant 4 6. Co-applicant 5 7. DIHR project manager 8. DIHR Project Economist 9. Other
The Programme Implementation Committee is the mechanism with responsibility for
a) Project management b) Deciding on overall priorities in line
with the EIDHR programme documents and legal basis
c) Deciding on any deviation from programme documents. The PIC can alter components, outcomes and outputs
d) Implementation e) Donor reporting f) Financial reporting
INTRO TO INTERVENTION LOGIC
OVERALL OBJECTIVES
- Long term objectives
- Not likely to be achieved within the project period
SPECIFIC OBJECTIVES
- Planned to be achieved within project period
- will be monitored by using indicators
ORGANISATIONALCAPACITY DEVELOPMENT
(REGIONAL NETWORKS AND ICC)
- Essential in reaching specific objective 3
- Institutional strengthening as per their function
- Strategy, accreditation, international engagement
BLENDED LEARNING (NHRI’S)
- Essential methodology in reaching specific objective 1&2
- Building on the blend between human and technology
- A 3-step process:
1) e-learning, 2) follow up workshops, and, 3) national interventions (re-grants)
Overall objectives1. NHRIs impact positively on the promotion and protection of human rights in
accordance with the UN Paris Principles on the four thematic areas
2. The regional networks of NHRIs and the ICC improve interactions with human rights mechanisms at regional and global levels
Specific objectives: 1. Increase the number of NHRIs fullfilling their mandate in conformity with UN
Paris Principles requirements worldwide, on Monitoring & Reporting and Human Rights Education
2. Human Rights and Business (HRB) and Economic, Social and Cultural Rights (ESCR) have become integrated parts of all involved NHRIs’ performance
3. The NHRI networks have the institutional infrastructure to be international human rights stakeholders and act as recognised networks of NHRIs
4. Project Management (not a Specific Objective)
INTERVENTION LOGIC
TWO OVERALL OBJECTIVES:
1. Participating NHRI’s has an increased capacity to promote and protect human rights within four UN Paris Principles mandate areas:
HRE M&R HR&B ESCR
2. ICC and the four regional networks for NHRI’s improves their interaction with key international human rights actors
SPECIFIC OBJECTIVE 1
By the end of the project all targeted NHRIs fulfil better their mandates with an emphasis on core functions vis a vis UN Paris Principles:
Strengthened formal human rights education
Enhance their competences in monitoring and reporting
SPECIFIC OBJECTIVE 2:
By the end of the project HR&B and ESCR have become an integrated part of all targeted NHRIs performance
HRE + M&R (SO1)
1. A tailor made programme for NHRIs and HRE in the formal sector and in Monitoring & Reporting has been developed
2. Participating NHRIs gain knowledge and methods aiming at enhanced formal HRE
3. Participating NHRIs professionalise their independent Monitoring outputs and submissions (reports) to regional and international bodies
B&HR + ESCR (SO2)
1. A tailor made programme for participating NHRIs on HR&Band ESCR
2. More effective and relevant actions are carried out by the participating NHRIs to address emerging human rights challenges and opportunities in the area of HR&B
3. More effective and relevant actions are carried out by the participating NHRIs to address emerging human rights challenges and opportunities in the areas ESCR
SPECIFIC OBJECTIVE 3:
By the end of the project all the NHRI regional networks and the ICC gain acknowledgment as key international human rights stakeholders and act as recognized regional/ global networks of NHRIs
EXPECTED RESULTS
1. The sustainable institutional capacity, effectiveness and impact of all the regional networks is increased
2. The sustainable institutional capacity, effectiveness and impact of ICC is increased
3. A continuous dialogue between regional and international bodies such as the EU and UN, the ICC and its regional networks is consolidated
ACTIVITIES 3.1
1. Inception phase: consultations with 4 regional networks/secretariats and ICC defining needs and priority interventions
2. Capacity building: organisational development programme for 4 regional networks/secretariats and ICC
3. Accreditation support: develop activities of 4 regional networks/secretariats supporting accreditation of NHRI members
4. International meetings: activity plans for 4 regional networks/secretariats and ICC attendance in regional/international meetings in order to influence defined HR issues of relevance to NHRI members
The sustainable institutional capacity, effectiveness and impact of all the regional networks is increased by:
ACTIVITIES 3.2
1. Inception phase: consultations with 4 regional networks/secretariats and ICC defining needs and priority interventions
2. Capacity building: organisational development programme for 4 regional networks/secretariats and ICC
3. Accreditation support: develop activities for ICC and Sub-Committee on Accreditation of NHRIs
4. International meetings: activity plans for 4 regional networks/secretariats and ICC attendance in regional/international meetings in order to influence defined HR issues of relevance to NHRI members
The sustainable institutional capacity, effectiveness and impact of ICC is increased by:
ACTIVITIES 3.3
1. Inception phase: consultations with ICC defining coordination of donors and develop a plan
2. International dialogue: implement plan for donor coordination activities
3.3: A continuous dialogue between regional and international bodies such as the EU and UN, the ICC and its regional networks is consolidated through:
EXPECTED RESULT 4 (PROJECT MANAGEMENT)
An efficient and operational system for the coordination, administration, monitoring and evaluation of the project is implemented and the institutional capacity of all partners is enhanced
ACTIVITIES 4 (PM)
1. Global baseline assessment including organisational capacity as well as desk study and translation.
2. Set up a PCM system and organise an internal kick-off and capacity building workshop in Denmark of 3 days for DIHR project staff
3. Organise 5 decentralised inception phase, kick-off and capacity building workshops in each region and ICC each for 5 days
4. Develop and implement a visibility plan based on the EC visibility guidelines.
5. Develop and establish re-granting scheme that sets up selection criteria, application format, guidelines, decision making process and transparency.
(…continued next slide)
An efficient and operational system for the coordination, administration, monitoring and evaluation of the project is implemented and the institutional capacity of all partners is enhanced by:
ACTIVITIES
6. Organise 3 annual coordination and review meetings with all partners back to back with ICC meeting (4 days) and 15 decentralised review and capacity building meetings annually and with each partner (4 days)
7. Organise telephone conferences once a month between DIHR and each partner individually
8. Participation of project coordinator in EC meetings in Brussels
9. Run 5 financial audits of partners and one consolidated by DIHR annually
10. Conduct an external final evaluation
Continued….
DESIGN DEVELOPMENT IMPLEMENTATIONANALYSIS
OUTPUT/PRODUCT:Learning Needs Analysis
document package
SIGNED OFF BY: GANHRI, regional partners and
SMEs
OUTPUT/PRODUCT:Prototype
SIGNED OFF BY: GANHRI, regional partners and
SMEs
OUTPUT/PRODUCT:Final courses
SIGNED OFF BY: GANHRI, regional partners and
SMEs
OUTPUT/PRODUCT:Courses translated &
uploaded
SIGNED OFF BY: GANHRIand regional partners
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ROUGH OVERVIEW OF E-LEARNING DEVELOPMENT PROCESS
Storyboard development, review and sign-off
ANALYSIS
Purpose of this phase is to get an overview of the requirements, so that we know where we are going and why.
SME activities:• Develop learning objectives• Update learning objectives with results from
end-user learning needs assessment• Content of the course (learning design)• Input on structure and concept of the
course• Implement review comments from our
partners on the document package with final learning objectives, learning design on content level as well as the concept
Expect this phase to take approx. 10% of your time.
Workshop learning objectives& learning design
Development of learning objectives and learning design
Review/sign-off
Example of learning design
The purpose of this phase is to start creating the manuscripts for the course, i.e. the storyboards, in a format the production team can use to bring the content to life. Depending on the structure of the course we may decide to create one storyboard per module/element.
SME activities:• Writing the storyboard(s) based on the learning
design (see previous phase)• Gather, sort and implement input from working
group review, if relevant • Implement review comments from our partners• There will also be developed a prototype which
will allow stakeholders to get an impression of what the final product will look like/how it will function. The prototype should be reviewed by, among others, the SME.
Expect this phase to take approx. 70% of your time.
DESIGN (STORYBOARD)
Review/sign-off
Examples of storyboards –they can be in either Word or PowerPoint
Development of storyboard
The purpose of this phase it to convert the storyboard/manuscript into on-screen content. This phase will probably overlap with the design/storyboard phase as storyboards may bewritten, reviewed, signed-off and produced in an ongoing process (e.g. one module after the other)
SME activities: • Quality assurance of draft version(s) of
modules/course (this is the first time yousee the full content on-screen)
• Gather, sort and implement input from end-user and/or working group review
• Implement review comments from ourpartners
Expect this phase to take approx. 18% of yourtime.
DEVELOPMENT (PRODUCTION)
Review/sign-off of e-learning
Examples of courses/modules
The purpose of this phase is to get the courses up-and-running on the technicalplatform, launch them and get themtranslated.
SME activities: • Possibly check the course on the
technical platform (is it working as expected)
• Execution of the faciliated e-learning, if relevant
Expect this phase to take approx. 2% of your time+ the major part of the time allocated to facilitated learning, if relevant.
IMPLEMENTATION
Examples of courses on technical platforms
Check e-learning on technical platform/in its final form
EVALUATION
We are also looking into learning effect measurement and/or evaluation of the courses, but no decision has been made yet.
ABOUT THE RE-GRANTS
How many and how much? Total budget = 240,000 € 16 (4 X 4) grants @ 15,000 € each
Purpose? National interventions (NHRIs) within the
4 thematic areas (HRE, M&R, HRB, ESCR)
Who and where? NHRIs in all regions
OBJECTIVE 1 AND 2 OVERVIEW (ALL TRANSLATED TO THE 4 GANHRI LANGUAGES)
Re-grants (16)
HRE (1 for eachregion)
M&R (1 for eachregion)
HRB (1 for eachregion)
ESCR (1 for eachregion)
Facilitated workshops (14 workshops, 14 participants each = 7 to 14 NHRIs per workshop)
HRE (4) M&R (2 cross-regionals) HRB (4) ESCR (4)
E-Learning (for all NHRIs who wishes to be part of it)
HRE M&R HRB ESCR
RE-GRANTS - STEP 1
SET UP THE SYSTEM
1) Eligibility and selection criterias2) Financial and administrative
requirements and reporting3) Set up a decision-making-body for
transparent and democratic awards
STEP 1 CONTINUED…
ELIGIBILITY AND SELECTIONEXAMPLES
(to be further developed and finally decided at a laterstage)
E-learning Face-2-face workshop NHRIs only Ensure adequate support to implement
RE-GRANTS – STEP 2
NHRIs apply toRegions
Regions checks eligibility and
forward to Grant-
Committee
Grant-Committee
evaluates and decides basedon selection
criterias
Documentationand feedback
to NHRIs
RE-GRANTS - STEP 3
IMPLEMENT& REPORT
1) DIHR (or partner) transfer funds andguidelines to NHRIs
2) NHRIs implements (with technical adviceif needed)
3) NHRIs reports to regions, who reports toDIHR (final deadline is October 2018)
REQUIREMENTS
1. EU Logo
2. Standard Phrase:
a) ”This Project is supported by the European Union”b) ”This publication has been produced with the assistance of the European
Union. The contents are the responsibility of [DIHR] and can in no way betaken to reflect the views of the EU”
• Contact information• Link to europeaid website (mainly for websites and online material)
3. Update EU on ”major” project events
VISIBILITY PLAN - TEMPLATE
1. Overall Communication Objectives2. Target Groups3. Spec. Objectives for each target group, reltated to the actions objectives
and the phases of the project cycle4. Main communication activities covered by the plan5. Tools chosen6. Completion (indicators)7. Provisions for feedback from participants8. Human Resources9. Financial Resources
EU RECOMMENDATIONS
• Newsletters• Press releases• Briefings• Guidelines• Invitations• Press conferences• Written material