Navigating Around Valparaiso University… A “How To” Overview

Hosted by Human Resource Services

GENERAL OVERVIEW

Nora Wiergacz Director of Human Resource Services

Departments Represented

•  Accounting

•  Dining Services

•  Facilities Management

•  General Counsel

•  Human Resource Services

•  Information Technology

•  Integrated Marketing & Communication

•  University Mail Center

•  Procurement Office

•  Harre Union

•  VUPD

•  University general phone number: 219.464.5000

•  Administration building: Kretzmann Hall, 1700 Chapel Drive

•  Website: valpo.edu •  A-Z department directory:

valpo.edu/a-z_index/ •  Public directory: valpo.edu/directory/ •  Internal directory:

https://www.intra.valpo.edu/directory/

DEPARTMENT INFORMATION

Accounting

•  Accounts Payable: –  Denise Aponte

464.6733, denise.aponte@valpo.edu –  Terri Stahlhut

464.6159, terri.stahlhut@valpo.edu

•  Cashier: Shannon Reisinger x7036, shannon.reisinger@valpo.edu

•  General Accounting: –  Melissa Schenck

x7034, melissa.schenck@valpo.edu –  Michelle Scott

464.6862, michelle.scott@valpo.edu –  Nancy Stalbaum

464.6176, nancy.stalbaum@valpo.edu –  Wendy DiMaio

464.5222, wendy.dimaio@valpo.edu

Accounting

•  Datatel screens: ACBL vs. LGLA (offers source code information)

•  Travel Policy valpo.edu/generalcounsel/travel_policy/

•  Hospitality Policy valpo.edu/generalcounsel/assets/docs/hospitality

•  Travel Expense Form

valpo.edu/generalcounsel/travel_policy/travexpreport_form.php

Dining Services

•  Downloadable menu for catering orders available at website: valpo.edu/dining/

•  To place a catering order:

https://valpocatering.catertrax.com/ •  To communicate about orders:

–  email: catering@valpo.edu –  phone: 464.5016

•  New Faculty/Staff Enrichment Meal Plan: valpo.edu/it/onecard/news.php

Facilities Management

•  website: valpo.edu/facilitiesmanagement/ phone: 464.5132

•  Online Work Orders: https://apps.valpo.edu/fmOWO/

•  Valparaiso University key policy:

valpo.edu/facilitiesmanagement/assets/docs/keypolicy.pdf

Facilities Management

Administrative contact information: •  Emergency Work Order Hotline

(Available 24/7) 464.6864 •  Paul Kosteski, Assistant Director of

Administrative Services 464.6815, pavel.kosteski@valpo.edu

•  Sandra Gonzalez, Office Manager 464.5133, sandra.gonzalez@valpo.edu

•  Sally Florek, Administrative Assistant 464.6723, sally.florek@valpo.edu

•  Julie Maynard, Administrative Assistant 464.6119, julie.maynard@valpo.edu

General Counsel

website: valpo.edu/generalcounsel/ phone: 464.6702 fax: 464.6140

Vice President & General Counsel Darron C. Farha darron.farha@valpo.edu Executive Assistant Sharon Kenning sharon.kenning@valpo.edu

General Counsel

•  Protocol for University-related legal advice •  Oversight of University policies & their

compliance –  FERPA – Family Educational Rights & Privacy

Act •  Contract Execution Policy:

valpo.edu/generalcounsel/policy.php •  EthicsPoint:

valpo.edu/about_valpo/ethics.php •  Website

–  Interview Question Guide –  Hourly, Salaried & Faculty Handbooks –  University Bylaws & Policies

Human Resource Services

•  website: valpo.edu/hr/ email: human.resources@valpo.edu phone: 464.5214

•  For Benefit Information: valpo.edu/hr/benefits/

•  For more information about: Forms, Policies & Procedures, Hiring Process https://www.intra.valpo.edu/hr/

•  For more information about Wellness: https://www.intra.valpo.edu/wellness/

•  TIAA-CREF 800.842.2776 •  United Healthcare

–  HRA participants 866.314.0336 –  PPO participants 800.842.5724

Human Resource Services

•  Nora B. Wiergacz, Director 464.5335, nora.wiergacz@valpo.edu

•  Laura Vann, Benefits Manager 464.5338, laura.vann@valpo.edu

•  Paula Shreve, Human Resource Generalist 464.5092, paula.shreve@valpo.edu

•  Cindy Webber, Human Resource Administrator 464.6949, cindy.webber@valpo.edu

•  Louise Poracky, Administrative Assistant x7015, louise.poracky@valpo.edu

Human Resource Services

•  Personal Wellness Profiles – onsite health screening –  Schedule an appointment:

www.hammondclinic.com/users/login.asp

–  Dates available: November 1, 5, 8, 9, 10

•  Open enrollment for health care plans: November 1-30, 2011. –  Informational sessions to be held on

11/1 &11/2 at 9am & 1pm in Harre Union Ballroom A.

Information Technology

•  Help Desk website: valpo.edu/it/ enter requests: webhelpdesk.valpo.edu email: it.helpdesk@valpo.edu phone: 464.5678

•  OneCard office website: valpo.edu/it/onecard/ email: onecard@valpo.edu phone: 464.5131

•  Instructional Design & Faculty Consulting website: valpo.edu/it/current/idfc/

Information Technology •  Discounted software purchases through e-academy:

valpo.edu/eacademy •  lynda.com Online Training Library© •  Computer purchase loan program •  Training opportunities •  Support for mobile devices •  Our services:

–  Cable television –  Campus telephony (including voicemail) –  Datatel (primary administrative database) –  Email, including mailing lists –  Network connectivity (including wireless) & security –  Network printing & file storage –  Online course management & evaluations –  And more…

Integrated Marketing and Communication

•  website: valpo.edu/imc phone: 464.6800

•  Brand standards: valpo.edu/brand/

•  Create your own media using templates: valpo.edu/brand/downloads/

•  Content Management System: https://cms.valpo.edu/login.act

•  Campus Chronicle email: campus.chronicle@valpo.edu submission form: click “Send your news!” at https://www.intra.valpo.edu/campuschronicle/

University Mail Center Mass Mailing Fulfillment Service: •  Address File Capabilities

–  Merging mailing lists –  Removing Duplicate names –  Suppressing a name(s) –  (NCOA) National Change of Address – US

Postal Regulation –  Cass Certification – US Postal Regulation –  Bar Coding for postage discounts

•  Variable Print Letters – printed on your letterhead

•  Machine folding & inserting •  Hand inserting •  Hand matching •  Collating

University Mail Center

•  Contact: – Mary Patton

464.5470, mary.patton@valpo.edu – Heather Kimes-Perez

x7124, heather.kimes-perez@valpo.edu

•  email: mailroom@valpo.edu phone: 464.5218

Procurement Office

•  website: https://www.intra.valpo.edu/procurement/ email: vu.purchasing@valpo.edu phone: 464.5225

•  Contact: –  Nancy Murray, Director of Procurement

x7006, nancy.murray@valpo.edu –  Dee Parker, Procurement Assistant

x7005, dee.parker@valpo.edu

Procurement Office •  University Credit Card

–  Application/Ordering/Issuing –  Lost/Stolen/Fraud Report –  Card Maintenance/Changes –  Printing Monthly Statements

•  Datatel Purchasing Module –  Training –  New Vendor Set-up –  Tax-Exempt Certificate –  Valparaiso University IRS form W9

•  Preferred and Contracted Vendors •  Authorized Spending Limits •  Website Set-up

–  Staples Advantage for Office Supplies –  CampusShip for UPS Shipping –  Smart Data Online (SDOL) for Credit Cards

•  Copier Maintenance –  Meter Read Collection

•  University Print Inventory –  See Procurement Intranet Site for Order Form

Harre Union

•  Larry Mosher, Director 464.5007, larry.mosher@valpo.edu

•  Angie Zemke, Assistant Director 464.5007, angela.zemke@valpo.edu

•  Jessica Wilson, Assistant Director of Student Activities 464.6710, jessica.wilson2@valpo.edu

•  Sarah Kolan, Event Manager 464.5007, sarah.kolan@valpo.edu

•  Karen Fain, Office Assistant 464.6020, karen.fain@valpo.edu

Harre Union •  website: valpo.edu/union/

•  Welcome Desk: 464.5194

•  Event Calendar: calendar.valpo.edu

•  Room reservations: valpo.edu/union/reservations/ email: union.reservations@valpo.edu phone: 464.5007

•  Adworks:

valpo.edu/union/adworks/ email: union.adworks@valpo.edu phone: 464-5209

Harre Union

Spaces reservable through Union Administration: •  Union Meeting Rooms

•  Christopher Center Rooms – Community Room – Board of Directors – CLR 368 & 468

•  Mueller Refectory •  Classrooms after 5pm & on

weekends

Non-Union Space Reservation Contacts •  All academic spaces (M-F before 5pm):

Shelly Kooi, Registrar, 464.5212 •  Athletics & Recreation Center (ARC): Adam Klos, 464.6125 •  Center for the Arts (VUCA): Jeff Hazewinkel, 464.5453 •  Chapel: Sri Frazee, 464.5093 •  Christopher Center (CLR 261 A & B labs):

library.valpo.edu/policies/trainingroomsuse.html •  Huegli Hall Lumina room: Luci Hicks, 464.5314 •  Kade-Duesenberg German House: front desk, 548.1569 •  Kretzmann Hall

Board Room, President’s Conference room: Tammy Buchan, x7294 Student Affairs Conference room: Debbie Lowenthal, 464.5411

•  Linwood House: Kathy Sutherland, 464.5317 •  Wesemann Hall (School of Law): Melissa Mundt, 465.7847

VUPD

•  Chief of Police Becky Walkowiak •  Assistant Chief of Police Chuck

Garber

•  website: valpo.edu/vupd/ phone: 464.5430

•  IN CASE OF AN EMERGENCY, DIAL 911.

THANK YOU FOR COMING!