navigating dickinson hr services new employee orientation program at dickinson college
TRANSCRIPT
Navigating Dickinson
HR Services
New Employee Orientation Program at Dickinson College
Agenda
8:30 – 8:45 Welcome and Introductions
8:45 – 9:15 Introduction to Dickinson College
9:15 – 10:00 Employee Benefits
10:00 – 10:30 Employment Policies and Services
10:30 – 10:45 BREAK
10:45 – 12:00 Campus Tour
12:00 – 12:30 LunchIntroduction to New Employee ChecklistSession Evaluation/Question and Answer
Welcome and Introductions
Our Purpose
Provides an opportunity for new employees to become acclimated to
the campus culture by sharing information that will be useful in
transitioning to their position, department, and Dickinson College.
Objectives
By the end of this session, you will have a(n):
Firm understanding of Dickinson College’s culture and history
Appropriate level of information to complete all new employee documentation
Increased awareness of the campus community including facilities and departments
Opportunity to meet with your supervisor and/or representatives from your department
Comprehension of key institutional policies
Opportunity to address questions that will support your transition into the Dickinson College community
Group Activity
Break up into groups of two (2)
Each person takes one (1) minute to introduce themselves
Items to address should include: Name Where you live Campus department Interests
Each person will introduce their partner when we get back as a whole group
Introduction to Dickinson College
From the College’s Strategic Plan…
“…Dickinson aspires to be a community of talented, engaged individuals who welcome debate
in place of conformity. This community includes
administrators, faculty, staff, and students dedicated to the
College's aspirations and capable of conceiving and
implementing programs that achieve them. People are the
College's most valuable asset.”
Historical Facts
Dickinson College was founded in 1773 and was the first college chartered in the United States on September 9, 1783 by Dr. Benjamin Rush.
Dr. Rush described Carlisle as the “outpost of westward expansion”.
Zatae Longsdorff arrived at Dickinson in 1884 and became the institution’s first female student.
Donors of the college include President Thomas Jefferson, Vice President Aaron Burr, and Secretary of State James Madison.
Graduates of Dickinson College include President James Buchanan and Supreme Court Chief Justice Roger Brooke Taney.
The Dickinsonian, founded in 1872, is among the oldest ongoing newspapers in Pennsylvania.
Dickinson Figures
41 Major Fields of Study and 9 Special Programs
Approximately 2,300 full-time students coming from 40 states and 30 countries (over 100 international students)
Remains in the Top 50 of the national liberal arts colleges according to the 2006 edition of “America’s Best Colleges” (U.S. News and World Report)
Global education programming currently consists of 32 programs that take place over six continents
Average SAT score for admitted students is 1324
Divisions
Campus Operations
Academic Affairs
President
DevelopmentLibrary and Information
Services
Financial Operations Student Life
Enrollment Management and College Relations
HR Services
Executive Assistant to President & Secretary
of the College
General Counsel
Executive VP for College and Community
Development
Campus Operations
Oversees the day to day operations of the auxiliary enterprises of the College.
Location: Throughout the Campus
Includes the following departments:
Bookstore Children’s Center Conferences and Special Events (CASE) Dining Services Facilities Management FAS Mail Center Student Mail Room Service Center
Academic Affairs
A four-year program of study in the liberal arts. The academic calendar consists of both fall and spring semesters with an optional summer term.
Location: Throughout the Campus
Quick Facts 209 Faculty 94% have earned a Ph.D. or other
terminal degree 11:1 Student to Faculty Ratio
Includes the following: Arts and Humanities Social Sciences Natural Sciences Minors and Certificates
Human Resource Services
Mission: HR Services is committed, in partnership with the College and local communities, to attract and retain a diverse workforce of creative, motivated, and engaged individuals whose leadership and contributions support the College's mission and values.
Location: 55 North West Street
Services within the division include: Benefits Employee Relations Performance Management Recruitment Retirement Staff Development Employee Wellness
Enrollment Management and College Relations
The mission of the division of Enrollment Management & College Relations is to build, support and maintain a lifelong connection to Dickinson by developing relationships between and among prospective and current students, parents, alumni and faculty.
Location: Throughout the Campus
Includes the following departments:
Admissions Athletics Career Center College Relations Financial Aid Institutional Research Summer Programs
Library and Information Services
Provides research and technical support to all Dickinson students and employees.
Location: Waidner-Spahr Library and South College
Includes the following departments:
Library Services Academic Technology Services Institutional Systems Infrastructure Systems User Services
Development
Our primary purpose is to manage and build relationships with alumni, parents, friends, foundations and corporations, with the intent of increasing interest in financially supporting the college.
Location: 50 Moreland Avenue
Includes the following departments:
Development Leadership Giving Annual Giving Corporate and Foundation Relations Development Administrative Services
Student Life
Focuses primarily on the development of students’ social, emotional and educational growth as they strive to fully realize the aims of a liberal arts education.
Location: Holland Union Building (HUB)
Includes the following departments:
Counseling and Learning Support Services Greek Life Health Services Religious Life and Community Service Residential Life Student Activities Dean of Students Office of Diversity Initiatives Public Safety
Financial Operations
Services within the division include:
Student Accounts (Tuition, loans & cashier’s office)
Accounts Payable Payroll (Staff & Student) Grants Credit cards/Purchasing
cards/Purchase orders Planning & Budget Endowment & Investment
Management General Accounting
Employee Benefits
Employee Benefits
Medical, Dental, Vision
Life and Accidental Death and Dismemberment
HIPAA Notice of Privacy Practice
Health Advocate
Expense Account Reimbursement Procedure
Optional Additional Insurance Benefits
Retirement Plan
Tuition Exchange, Assistance, and Remission
Employment Policies and Services
Employment Policies and Services
Holidays
Seven (7) Fixed and Two (2) Floating Holidays Work the Scheduled Day Before and After the
Holiday Christmas Day to New Year’s Day – Normally Paid
College Holidays
Vacations
Vacation time to be taken between July 1 and June 30
Vacation time can be taken in quarter hour increments
Administrators – 23 days Support Staff – 15 days (20 days after 10 years of
service)
Sick Leave
Ten (10) days per year
Employment Policies and Services
Responsible Use of Electronic Communications and Network Services
Email and documents considered intellectual property of the College
College reserves the right to monitor all communication including Internet and email
Use caution when drafting electronic communications
Employment Policies and Services
Expectations
Support Staff Probationary Period: Three (3) Months
Administrative Probationary Period: Six (6) Months
An evaluation by your supervisor will be performed at the conclusion of the probationary period
Performance Evaluations
Provides ongoing feedback on an employee’s overall performance
Allows managers to provide clear expectations
Written evaluations occur at least one (1) time per year
Employment Policies and Services
Retirement
To Attain Retired Status, you must be at least age 60 with at least 10 years of service or 20 years of service have reached the age of 55
Medical coverage is available through the COBRA program
Eligible for early retirement from 52 to 62
Employment Policies and Services
Workers Compensation
Public Safety, Dining Services, and Facilities Management personnel are to file a report within their department
Other employees contact your supervisor and HR Services
Pay Calendar
Support staff: Biweekly on alternate Fridays (26 pays/year)
Administrators: Semimonthly – 15th and last business day (24 pays per year)
Employment Policies and Services
Other Policies and Services
Emergency Close-Down or Delay Policy
Blood-Borne Pathogens Exposure-Control Plan
Motor Vehicle Regulations
Working for a Drug Free Community
COBRA
Sexual Harassment Policy
Employee Assistance Program (EAP)
Auto & Home Insurance
Campus Tour
New Employee Checklist
Session Wrap-Up & Evaluation
Banner – Creating “A Unified Digital Campus”
Banner is a campus-wide initiative which has integrated our administrative processes and technologies in the following areas: • Finance • Development• Student and Faculty Administration• Financial Aid• Human Resources • Payroll
The creation of web-based access provides employees self-service capabilities to do their jobs and view/change personal information (address, W-2, etc).
Banner Self Service
Click the Enter Hours links to record time
Click Save
To access Banner Self Service, go to http://banner.dickinson.edu
Success Factors
Be Flexible and Open to Change
Take Ownership
Provide Quality Service
Think Institutionally
Look for Opportunities to Continually Enhance Your Skills and Wellbeing
Next Steps
Continue to review Employee Handbook and other administrative information
Complete the New Employee Checklist with your supervisor within the next five (5) days
And….
Feedback and Questions?
Please contact HR Services for answers to your questions at:
http://www.dickinson.edu/hrservices
or call us at (717)245-1503
Thank You!
Objectives
By the end of this session, you will have a(n):
Firm understanding of Dickinson College’s culture and history
Appropriate level of information to complete all new employee documentation
Increased awareness of the campus community including facilities and departments
Opportunity to meet with your supervisor and/or representatives from your department
Comprehension of key institutional policies
Opportunity to address questions that will support your transition into the Dickinson College community