navigating in my collaboration space

Navigating in My Collaboration Space

The purpose of this job aid is to define collaboration space , identify collaboration tools, and explore possibilities of each tool to increase productivity and empower performance with minimal external support.

What is a Collaboration Space?

• Specific to the School for Family and MWR Learning Management System, also known as the LMS or IMCOM Academy Website:

– Collaboration is a process where two or more people work together or as group toward a shared goal through discussion, learning, or building consensus

– Space is a place in the website specific to a group or course to upload, store, search, or post themed information

Collaboration + Space = Collaboration Space is a place in the LMS where learners collectively work together as a team to share knowledge, experience learning, and build consensus .

Collaboration Space Tools

• Before we move on, here’s a list of tools in a Collaboration Space available to learners:

Search Announcements Documents Blog FAQs Directory Calendar

• Tools are accessible and available to learners as long as the course is listed on individual’s transcript. On the next slide we will explore steps on how to select and access a collaboration space .



• Go to Transcript and get the course name or• Contact course instructor or• send email to [email protected] or • Call School for Family and MWR at (210) 466-1050

Don’t know course name?

Let’s go over how to select a collaboration space:

Using a mouse “Hover” over Collaboration Space Tab from the Toolbar Banner

Click “Collaboration Space” from the pick list A new window will open

Type course name in the “Search” Text box, Click SEARCH button to go to the next window

Note: Course name is required in the search box


• One must be enrolled to a course to gain access to the collaboration space• Send email to [email protected] or • Call School for Family and MWR at (210) 466-1031

Can’t see course?

Disclaimer – information above is/are for the purpose of this job aid only and will differ from results of your search.

Almost there! Go ahead and…

•Find and double click to select the course •Then from the new window, click “Join” to open collaboration space for the course selected


Let’s explore the tools!

Search Icon - performs search within the space

Disclaimer – information below is/are for the purpose of this job aid only and will differ from your screen.

Announcements Icon –Post important events

Document Icon –For uploading document

Blog Icon – To post individual ideas, comments or details about a topic in chronological order

FAQs Icon – Search frequently asked questions within the space

Directory Icon – Lists of individuals assigned to the space

Calendar Icon – Place to create and schedule events

Detailed instructions for when to use each tool will be given by course

manager.

Detailed instructions for when to use each tool will be given by course

manager.

Quick Tips for Collaboration Space Tools

Tool: DocumentsHow to upload new document?

• Click icon from the tool menu bar

• For new documents, click “GO” button to create a new space to upload a document. Check with course instructor for “Document Naming Schema”

• New window will open to create new document label

• Apply naming schema in “Title” box

• Give detail description in “Description” box

• Type key words for the document in “Keywords” box

• Click “Create” button on the bottom of the screen

• Click “Check In” from the “Summary Column” to make it available to all

• Congratulations!!! You are done.

Tool: Documents – Cont’


Tool: BlogHow to create a Blog topic?


• For new Blog, click “GO” button to create a new space to upload a document. Check with course instructor for “Document Naming Schema”

• New window will open to create Blog label

• Type Topic in “Title” box

• Give detail description in “Description” box

• Type key words for the document in “Keywords” box

• Click “Create” button on the bottom of the screen

• Click “Check In” from the “Summary Column” to make it available to all

• Congratulations!!! You are done.

Tool: Blog – Cont’


Tool: CalendarWhat’s Scheduled?


• All events will be created by course instructor

• Events are available only to members of the space

• Request approval from course instructor prior to adding “new” event


• All events will be created by course instructor

• Events are available only to members of the space

• Request approval from course instructor prior to adding “new” announcement

Tool: AnnouncementWhat’s going on?

Stay on the right track!

Let’s Review: Login to www.imcomacademy.com to access

collaboration space Collaboration space is a virtual space to share

knowledge, experience learning, and build consensus.

Collaboration space has seven tools that add value to learning

Check with course instructor before adding new event or announcement

Stay on the track….explore, learn, and share! Good Luck…