navigating the future of...

American Data’s 6th Annual ECS User Convention

July 14, 15 & 16, 2015Monona Terrace Community

& Convention CenterMadison, WI

Navigating the Future of Care

1 American Data

Come to American Data’s ECS User Convention VIP event TRANSCENDENCE Music of the Night and discover why music is called the

universal language. TRANSCENDENCE, Music of the Night, is a unique, thrilling performance by a pair of dueling pianists. Come join us Tuesday, July 14th,

at 5:00 p.m. at the Ivory Room Piano Bar. Watch an unforgettable performance and enjoy a great opportunity to grab a drink with

American Data staff and ECS users from facilities across the galaxy.

M u s i c o f t h e N i g h t

2015 ECS User Convention 2

American Data’s 6th Annual ECS User ConventionJuly 14, 15 & 16, 2015 | Monona Terrace Community and Convention Center, Madison, WI

American Data is excited to announce the 6th Annual ECS User Convention! The Convention will be held July 14-16th at the Monona Terrace Community and Convention Center in Madison, WI. This year’s convention will showcase the future of ECS and our newest version, ECS10. Discover all of the system

capabilities available to your facility, including INTERACT® graphing features, the move of ECS to the Cloud, and our financial breakthrough in the form of

our AR/Billing System’s seamless link to Intuit’s QuickBooks® and Microsoft Dynamics GP®!


Benefits • Learn from Industry Experts

• Complete Sessions for CEUs

• Choose from Multiple Tracks

• Network with Peers

• See ECS10 in Action!!!

ECS10 is a revolutionary alternative that provides the convenience of cloud hosting WITHOUT the problems that accompany browser-based software solutions. Facilities no longer have to lose control of their medical and financial records because of inflexible programs and uncertain pay-as-you-go fee structures. ECS10 is an amazing answer to these difficulties, and its features are quickly becoming the standard across the country.

AttendECS users unite to gather and share the

latest trends and best practices within the long term care industry. We believe all users will gain beneficial knowledge at this annual event and would love for everyone to attend. In order to help facilities decide whom they should send, see the recommended list below. Please note, attendees are not limited to these titles.

• Administrators

• ECS System Supervisors

• Clinical Coordinators, Directors, Supervisors, or Managers

• Financial Coordinators, Directors, Supervisors, or Managers

• ECS Gurus

• IT Experts

Accommodations

Hilton Madison Monona Terrace1.866.403.8838 | 9 E. Wilson Street, Madison,

WI 53703 | www.hiltonmadison.com

Guest rooms are available at The Hilton Madison Monona Terrace.

The Hilton is adjacent to Monona Terrace Community & Convention Center and is connected via enclosed skywalk. There is no better location to access art, rooftop concerts, and lakeside cultural events.

Reservations:

Group Name: American Data Group Code: AMDATA Cut Off Date: June 13, 2015

Rooms not reserved by the above cut-off date will be released and sold at a higher rate.

Convention Center

Monona Terrace Community and Convention Center ®1.608.261.4000 | 1 John Nolen Drive,

Madison, WI 53703 | www.mononaterrace.com

Monona Terrace is located on the beautiful shore of Lake Monona in downtown Madison, two blocks from the State Capitol building. Monona Terrace Community and Convention Center was designed by Wisconsin native and internationally-renowned architect Frank Lloyd Wright in 1938 as a cultural, governmental, and recreational building. It is now the home of state-of-the-art exhibition, meeting, and public space. The Terrace has a wide geographic draw, attracting local, regional, state, and international events each year.

3 American Data

Attractions & EventsThere’s always something to do in Madison,

especially in July! Enjoy travelling State Street for the shopping experience of a lifetime. On Wednesday morning, visit the Capitol Square for our nationally recognized Farmer’s Market starting at 8:30. Later that evening, go back again for Concerts on the Square, a free tradition that the city is proud to offer!

For more information about things to do in Madison, visit www.visitmadison.com.

RafflesAmerican Data will be offering several raffles

this year. Your facility will automatically be entered into a raffle for eight hours of setup time once you register, and each participant from your facility counts as another raffle entry. We also will award a stylish FitBit activity tracker through a raffle of attendees who complete and submit a testimonial before or during the convention. You must be present to win! The raffles will be drawn during the final session Thursday morning.

CEUsAmerican Data is offering CEU credits/

contact hours for attending Clinical sessions at the convention.

In order to receive credit, you must attend the duration of each session, have your ID badge scanned at each session, and complete the required evaluations.

This educational offering has been reviewed by the National Continuing Education Review Service (NCERS) of the National Association of Long Term Care Administrator Boards (NAB) and approved for 5.75 clock hours and 5.75 participant hours.

This program has been approved for 6 continuing education unit(s) for use in fulfilling the continuing education requirements of the American Health Information Management Association (AHIMA). Granting prior approval from AHIMA does not constitute endorsement of the program content or its program sponsor.

American Data has also submitted for the approval from the Wisconsin Nurses Association (WNA) Continuing Education Approval Program (CEAP) of 5.6 contact hours. The WNA is an accredited approver by the American Nurses Credentialing Center’s Commission on Accreditation. We will keep you informed of the progress of our application.


This year, we are offering the latest and greatest of ECS and related healthcare technology in our interactive Sector 10 throughout the entire convention. This Sector will be staffed by American Data at all times throughout the convention. Discover the inner-workings of the ECS10 future for yourself!

This year, we want to give our attendees a voice. The Evolution of ECS session will put a spotlight on users who shaped ECS in their own way. Watch for an email from American Data offering you a chance to show off your innovation.

Music of the Night.American Data will offer evening

entertainment of dueling pianos on Tuesday, July 14th, at 5:00 p.m. at the Ivory Room Piano Bar. Watch an unforgettable performance and enjoy a great opportunity to grab a drink with American Data staff and ECS users from facilities across the country.

5 American Data

July 14th General Sessions

8:00 a.m. - 9:00 a.m. Check-In / Coffee This interactive Sector will

be staffed by American Data throughout the

convention.Discover the

inner-workings of the ECS future for

yourself!

9:00 a.m. - 9:30 a.m. Convention Welcome & Overview

9:30 a.m. - 10:15 a.m. Creating Connections

10:15 a.m. - 11:15 a.m. ECS10 - The Future of ECS

11:15 a.m. - 11:30 a.m. Break

11:30 a.m. - 12:30 p.m. Keynote Speaker - Ann Kerian

12:30 p.m. - 1:30 p.m. Lunch

1:30 p.m. - 2:45 p.m. Panel Discussion

2:45 p.m. - 3:00 p.m. Break

3:00 p.m. - 4:00 p.m. Evolution of ECS - User Show & Tell

5:00 p.m. - 7:30 p.m.TRANSCENDENCE, Music of the Night:

Dueling Pianos at The Ivory Room

Schedule

Cost

Pricing per Attendee

# of Attendees Standard Pricing

1-2 Attendees $300.003 or more Attendees $250.00

The cost of the convention includes complimentary lunches and breaks, convention booklet with detailed session handouts for all tracks, evening entertainment, as well as 20+ hours of networking with American Data Staff and other long term care professionals.

PaymentAmerican Data will apply convention

fees to your monthly invoice. The charge will appear on the Monthly Statement. If you have extenuating circumstances and this payment plan does not work for you, please contact April at [email protected] or call 1.800.464.9942 to make alternative arrangements.

How to RegisterRegister online. Log into our Client Sign On, click the Convention tab, fill out the registration form, and submit.

Register by mail. Completed hard-copy forms can be sent to American Data, P.O. Box 640, Sauk City, WI 53583.

Register by e-mail. You can e-mail your completed registration form to [email protected].

Register by fax. Fill out the registration form and fax it to 608.643.2314.

• Once registration has been received, you will receive a confirmation e-mail from us.

• Registrations received after Friday, July 3, 2015, will not be accepted.

July 16th General Sessions

8:00 a.m. - 9:00 a.m. Breakfast & Chat with American Data Staff

9:00 a.m. - 9:15 a.m. Convention Wrap-up & Raffle Drawings

9:15 a.m. - 10:15 a.m. ICD-10 Advancements

10:15 a.m. - 10:30 a.m. Break

10:30 a.m. - 11:30 a.m. Did you Know? Clinical and Financial Integration


July 15th Clinical Financial Techincal

8:00 a.m. - 9:00 a.m. Check-In / Coffee

9:00 a.m. - 10:00 a.m.Leading the Way: Reports for Today, Reports for Tomorrow

Preparing for Financial Success: Understanding Adjustments

Charting New Territory: Transitioning to ECS10

10:00 a.m. - 10:15 a.m. Break

10:15 a.m. - 11:15 a.m.Fast Track to Form Maker

Discover Data Mining & Financial Reports

Skills & Gadgets: Walk-in Technical Q&A

11:15 a.m. - 11:30 a.m. Break

11:30 a.m. - 12:30 p.m.Expand Your Quality Improvement Toolbox

Troubleshooting for a Stress-free Financial Future

Skills & Gadgets: Walk-in Technical Q&A II

12:30 p.m. - 1:30 p.m. Lunch

1:30 p.m. - 2:20 p.m.Prescription Auto-Pilot: Physician Orders

Explore New Features in AR

Charting New Territory: Transitioning to ECS10 (Repeat)

2:20 p.m. - 2:40 p.m. Break

2:40 p.m. - 3:30 p.m.On the Grid Graphing Tools

Financial Breakthrough! General Ledger Integration

Schedule (cont.)

Enter to WIN Register to WIN

Submit a testimonial before or during

the convention and be entered to win a

stylish FitBit activity tracker!

8 hours of setup time!

$480 Value!!!For every attendee, your

facility will be entered to win 8 hours of setup time!

Tuesday, July 14th

Convention Welcome & Overview: This session will provide an overview of the topics that will be covered in the various tracks during the convention, introduce staff, and review objectives and important information for the convention.

Creating Connections: Do you ever wish you could pick another ECS user’s brain? Now is your chance to meet and greet with ECS users and American Data staff during great icebreakers.

ECS10-The Future of ECS: American Data’s Program Development Team will introduce you to our revolutionary new solution, ECS10. Bridging convenience and security, facilities can now enjoy the same benefits of cloud hosting without sacrificing flexibility or control of their records. Watch our programmers present the amazing new features they have been working on!

Keynote Speaker Ann Kerian: Join us for a motivating talk about your facility’s potential and staying open to new possibilities.

Evolution of ECS: Discover the tips, tricks, and innovations that American Data Staff and fellow ECS Users know about working with ECS. This session features a User “Show & Tell” and round table discussions on various topics.

Panel Discussion: This session will be an open forum featuring a panel of American Data staff from every department. The panel will answer your toughest questions so you can walk away with a more thorough understanding of ECS and the long term care industry as a whole.

7 American Data

Session Descriptions Wednesday, July 15th

Clinical : Leading the Way: Reports for Today,

Reports for Tomorrow: CEU This Clinical session will help you understand the documentation principles that drive reporting capability and how the structure of a clinical note impacts report design. We will also review common Report Maker mistakes and how to fix them, as well as discuss the benefits of ECS’s design in the ever-changing healthcare environment because of its ability to pull data into many different reports, which can be modified as needed for shifting industry standards.

Fast Track to Form Maker: CEU By the end of this session, we will have built a complete assessment in Form Maker and discussed the way different types of fields collect data.

Expand Your Quality Improvement Toolbox: CEU Follow the Quality Improvement process from assessment through analysis and learn to use ECS implementation tools to improve the QAPI process at your facility.

Prescription Auto-Pilot: Physician Orders: CEU Every time an order is written, edited, or administered, there is potential for error. This session explores where mistakes can occur, how to minimize your risk, and how to track your progress. We will review each part of the medication management process and discuss how to maximize safety. This will include the following features: Medi-span alerts, standing orders, order-writing templates, bar code scanning, eScript, electronic co-sign, and “held” entries.

Graphing and Re-Hospitalization: CEU Take your graphs to the next level when you learn about new graphs and INTERACT tools that will change the way you view your data. Algorithm Graphing lets you convert your numbers into rates, and Tables summarize your graph data in table format, providing new opportunities to analyze trends.

Financial : Preparing for Financial Success:

Understanding Adjustments: Learn more

about adjustments in ECS and the pros and cons of each adjustment method in various situations.

Discover Data Mining & Financial Reports: Learn how to use each different type of financial reporting tool in ECS. Find data that may or may not be in a specific report or task using the View Entries icon, Common tasks, and editing of existing tasks/reports.

Troubleshooting for a Stress-free Financial Future: Learn basic troubleshooting tools that will help you solve common month-end problems, such as incorrect calculations, or reports that turn out differently than expected.

Explore New Features in AR: Learn about helpful new features within the ECS Accounts Receivable module.

Financial Breakthrough! General Ledger Integration: Learn how to customize month-end journal reports to your exact specifications. We will also show you how to make use of the seamless link between ECS General Ledger, Microsoft Dynamics GP®, and Intuit’s QuickBooks® for more affordable financial solutions!

Technical : Charting New Territory: Transitioning to

ECS10: Join us to discuss the transition to ECS10. We’ll go over the technical details behind the new version of ECS with special emphasis on the benefits of cloud-hosting as well as hosting Version 10 with your own premise servers.

Skills & Gadgets- Walk-In Technical Q&A: American Data staff will be available with peripheral ECS devices to talk Tech with anyone interested. They will answer any questions you have pertaining to tech skills and tools, including barcode scanners, fingerprint readers, signature pads, etc.

Skills & Gadgets- Walk-In Technical Q&A II: Another chance to talk Tech with American Data staff, who will showcase peripheral ECS devices including barcode scanners, fingerprint readers, signature pads, etc.

Charting New Territory: Transitioning to ECS10 (Repeat Session): If you couldn’t make

it to Wednesday’s morning session, join us now to discuss the transition to ECS10. We’ll go over the technical details behind the new version of ECS with special emphasis on the benefits of cloud-hosting as well as hosting Version 10 with your own premise servers.

Thursday, July 16th

ICD-10 Advancements: CEU There is much to learn about the impact ICD-10 will have on your organization, processes, and reimbursement. Join us for a fast-paced session on the impact of ICD-10 and how ICD-10 works in ECS.

Did You Know? Clinical & Financial Integration: End your convention with this session, highlighting the intuitiveness of ECS’s clinical and financial integration. See how different aspects of each can work together for a more efficient user experience.


Ann Kerian: Ann Kerian has run Consulting & Coaching, LLC, for the past eight years, working with clients such as John Deere Waterloo Operations, Hellman & Associates, and River Run Productions, among others. She is a Certified Telepresence Leader and Media Consultant for Power Shot Training: Excellence in Healthcare Sales & Marketing and has worked with an NBC affiliate co-anchoring many health-related stories. Ann was selected as one of the Cedar Valley’s Top 20 Under 40 business leaders, serves on the YWCA and Wells Fargo Bank Advisory Boards, and is a member of the National Speakers Association.

Keynote Speaker

9 American Data American Data | P.O. Box 640 | Sauk City, WI |p. 800.464.9942 | f. 608.643.2314 | [email protected]

ConsentRegistration for, or participation in, American

Data ECS User Convention events and/or activities constitutes an agreement by the participant. American Data may (both now and in the future) use or distribute the participant’s image or voice in photographs, videos, electronic reproductions, and audiotapes of such events and activities. The list of registrant emails will also be made public to all convention attendees.

Cancellation PolicyYou must cancel prior to July 1st, 2015,

in order to receive a full refund. All refund requests must be made in writing via e-mail to the attention of Lisa at [email protected].

SubstitutionAn individual who is registered for this

conference but is unable to attend one or more days of the Convention may send an alternate in his/her place. Please contact American data via e-mail at [email protected] with the first and last name, title, facility/company, e-mail, and phone number of both you and your substitute.

Special AccommodationsShould you require special accommodation

to fully participate in this convention, please contact Sarah ([email protected]) or Lisa ([email protected]) at American Data by July 1st, 2015, so we can work to accommodate your request.

DiningLight mid-morning snacks, lunches, and

afternoon snacks will be provided on both July 14th and 15th. A light breakfast will be provided July 16th.

Madison offers a wide variety of restaurants. Discover hidden dining gems and taste local fresh Madison food. For a complete list of restaurants in the area, please contact the

Greater Madison Convention and Visitors Bureau at 800.373.6376 or refer to www.visitmadison.com.

Dietary RestrictionsIndividuals with special dietary restrictions

should contact Sarah via email ([email protected]) no later than July 1st, 2015, detailing their request or restriction. It is the responsibility of each participant to notify the banquet staff of his or her dietary request at each meal.

Convention Check-InA check-in will be provided on Monday night

July 13th from 4 p.m. - 7 p.m. in the Hilton Hotel lobby. Regular check-in times will be held Tuesday and Wednesday morning at the Monona Terrace Convention Center in the Capitol Promenade from 8-9 a.m.

DressCasual attire is the order of the day and night

for the entire ECS User Convention. Dress in layers to make sure you are comfortable – no matter what the temperature.

Convention name badges are part of this dress code; please remember to wear them for the entire convention. For safety reasons, do not wear name badges when touring.

Facility Name: ______________________________________________________________

Billing Address: _____________________________________________________________

City:______________________________________ State: _______ Zip: ______________ Check here if Facility Address is the same as the above Billing Address.

Facility Address: ___________________________________________________________

City:________________________________________ State: ______ Zip: _____________

American Data | P.O. Box 640 | Sauk City, WI |p. 800.464.9942 | f. 608.643.2314 | [email protected]

Registration Form

6th Annual ECS User Convention | July 14, 15 & 16, 2015 | Madison, WI

Name:____________________________________________________________________

E-mail: _____________________________________________ Phone: ________________

Predicted Track: Clinical Financial

Title: Administrator ECS System Supervisor Clinical (Coordinator / Supervisor / Director / Manager) Financial (Coordinator / Supervisor / Director / Manager) Other:__________________________________________________________

Name:____________________________________________________________________

E-mail: _____________________________________________ Phone: ________________



Attendees Information

2015 ECS User Convention Pricing Per PersonStandard Pricing X Number of

Attendees =

1-2 Attendees $300.00 x =

3 or more Attendees $250.00 x =

Total =

See reverse side to register additional attendees


Name:____________________________________________________________________

E-mail: _____________________________________________ Phone: ________________



Name:____________________________________________________________________

E-mail: _____________________________________________ Phone: ________________



Name:____________________________________________________________________

E-mail: _____________________________________________ Phone: ________________



Name:____________________________________________________________________

E-mail: _____________________________________________ Phone: ________________



Registration Form.....(cont.)

American Data | P.O. Box 640 | Sauk City, WI |p. 800.464.9942 | f. 608.643.2314 | [email protected] American Data | P.O. Box 640 | Sauk City, WI |p. 800.464.9942 | f. 608.643.2314 | [email protected]

American Data’s ECS User Convention | Navigating the Future of Care

Name:______________________________________ Please publish anonymously

Title:_________________________ Facility:____________________________________

American Data | P.O. Box 640 | Sauk City, WI |p. 800.464.9942 | f. 608.643.2314 | [email protected] American Data | P.O. Box 640 | Sauk City, WI |p. 800.464.9942 | f. 608.643.2314 | [email protected]

The testimonial raffle is available to anyone who completes and submits a testimonial before or during the convention. Testimonials can be completed online, or sent to American Data by mail, fax, or e-mail.

The raffle will be drawn on Thursday morning (July 16th). You must be present to win.

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________By completing this form you are authorizing American Data to reproduce it in marketing and promotional material.

Testimonial Raffle

Enter to WIN a FitBit activity tracker!

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