navmc 4000.3 marine corps medical information ... 4000.3.pdf · department of the navy headquarters...

DEPARTMENT OF THE NAVYHEADQUARTERS UNITED STATES MARINE CORPS

3000 MARINE CORPS PENTAGONWASHINGTON, DC 20350·3000

NAVMC 4000.3LPC

SEP 152011NAVMC 4000.3

From:To:

Subj:

Ref:

Commandant of the Marine CorpsDistribution List

MARINE CORPS MEDICAL INFORMATION SYSTEMS HANDBOOK

(a) MCO 6700.5, Medical and Dental (Class VIII) MaterielSupport of the Marine Operational Forces

(b) NAVMC 4000.2, Class VIII Management Handbook

1. Purpose. The Marine Corps Medical Information SystemsHandbook provides guidance to medical logistics personnel forthe effective use of designated information systems to manageClass VIII materiel in accordance with MCO 6700.5, Medical andDental (Class VIII) Materiel Support of the Marine OperationalForces.

2. Background. The Marine Corps is responsible for fulfillinga capability for Class VIII materiel equivalent to 60 Days ofSupply (DOS). To support the execution of this responsibilitythe Marine Corps has designated the Defense Medical LogisticsStandard Support (DMLSS) as the inventory system for line iteminventory management. DMLSS is an inventory control and itemaccounting system used to maintain data related to the assets ofmedical logistics accounts, including in-use and storedequipment.

3. Action. Utilize the Medical Information Systems Handbook toexecute the roles and responsibilities as defined in MCO 6700.5and NAVMC 4000.2.

4. Reserve Applicability. This NAVMC applies to the MarineCorps Total Force.

DISTRIBUTION STATEMENT A: Approved for public release;distribution is unlimited.

Subj: MARINE CORPS MEDICAL INFORMATION SYSTEMS HANDBOOK

~~J. W. SIMMONSBrigadier GeneralU.S. Marine CorpsAssistant Deputy CommandantInstallations & Logistics

DISTRIBUTION: 10040000200

2

i

NAVMC 4000.3

Marine Corps

Medical Information Systems

Handbook

ii

Table of Contents

General Information...........................................iii

DMLSS Basics..................................................1-1

Basic Duties of the System Administrator (SA).................2-1

Assemblage Management (AM)....................................3-1

Line Items....................................................4-1

Procurement...................................................5-1

Inventory Standardization.....................................6-1

Useful Reports................................................7-1

Authorized Medical and Dental Allowance List (AMALs/ADAL).....8-1

Acronym List..................................................9-1

iii

General Information

The objective of this NAVMC 4000.3 is to provide medical logistics

personnel with general information necessary to use Defense Medical

Logistics Standard Support (DMLSS) effectively. DMLSS is an inventory

control and item accounting system used by the Marine Expeditionary

Forces (MEF) to maintain data related to the assets of medical

logistics accounts, including in-use and stored equipment.

DMLSS is not classified; however, the system processes classified and

unclassified sensitive information and requires Controlled Access

Protection. An individual must have a unique username and password to

gain access to DMLSS. Your DMLSS System Administrator (SA) is

responsible for assigning a username and initial password to each

user; each user is then responsible for modifying his or her

individual password during initial login. After three consecutive,

unsuccessful login attempts, the username will be disabled, and the

user will need to contact his or her SA in order to reset the user

password.

1-1

NAVMC 4000.3

Marine Corps


Handbook

DMLSS Basics

Chapter 1

1-2

Table of Contents

A. DMLSS Basics...............................................1-3

1. Logging on to DMLSS ......................................... 1-3

2. Navigating Through an Application .......................... 1-4

3. Customizing Your Toolbar ................................... 1-4

4. DMLSS Help ................................................... 1-5

1-3

A. DMLSS Basics

1. Logging on to DMLSS

Once your System Administrator (SA) has installed DMLSS on your

computer, double-click the DMLSS icon to open the program. Click

“Yes” to accept. The DMLSS Logon window will appear, and the cursor

will default to the username field. Type your username, which may

only be lower case letters and numbers, and your password. (Note:

Your DMLSS SA is also responsible for assigning a username and initial

password for each user). Click “OK,” and the DMLSS System Navigation

window will appear. Click on the application you want to open.

If this is your first time logging in, the system will prompt you to

change your password. To change your password at any other time,

select the “Change Password” check box.

Figure 1.1 DMLSS Login Screen

Password Rules

Do not use a username as a password

A new password must differ from the old password by at least

three (3) characters

The last ten (10) passwords cannot be reused

.~,:1 DMlSS Logon

1!.sername:

Eassword:

Istudnt01

~hange Password rUser Information rIutorial r

••

•

Connection Status------------------,Enter username, tab down to the next field.Enter Password. Then hit <Enter> or click OK.

1-4

2. Navigating Through an Application

Most DMLSS application windows have two toolbars: a horizontal

toolbar and a vertical toolbar. The horizontal toolbar (also called

the Navigation toolbar) is application-wide. You can use this toolbar

to open a different module within an application. The vertical

toolbar applies only to the particular window that is open.

3. Customizing Your Toolbar

Log on to DMLSS, and launch the application you want to use. Click on

the “Window” tab, and then click “Customize Toolbars.” In order to

add icons to the toolbar, go to the Customize Toolbars window, and in

the Available Toolbar section, select the icon(s) you want to add.

Click “Add.” In order to remove icons from the toolbar, use the

Current Toolbar section to select the icon(s) you want to remove.

Click “Remove.”

If you check the “Show Text” box, the icons will appear with a brief

text description.

If you check the “Show Tooltips” box, a brief description of the

icon’s purpose will appear when the mouse moves over the icon.

No password can be reused from the past 365 days

A password must consist of at least ten (10) characters

A password must contain at least two (2), but no more than five

(5), numeric characters

A password must contain at least two (2), but no more than five

(5), alphabetic characters, at least one (1) of which must be

uppercase

A password must contain at least one (1), but no more than four

(4) of the following printable special characters: ~ ' | ; / \ :

^ { } , [ ] ` ? _ ! + < > "

Passwords will be locked after thirty (30) days of inactivity; if this

happens, contact your SA. You will be required to change your password

every ninety (90) days.

•••

•

1-5

Figure 1.2 Customization Toolbar

4. DMLSS Help

Your first step should be to check the “Help” tab on the toolbar or

the “Help Topics” icon. If the Help tab or the Help Topics icon do

not answer your question or concern, contact your SA.

Figure 1.3 DMLSS Help Toolbar

*Helpdesk information (to be used at discretion of your SA):

CONUS: 1-800-600-9332 or 1-210-767-5250

OCONUS: 1-866-637-8725

Fax: 1-210-767-0449

Website: www.MHS-helpdesk.com

Additional Information: DMLSS is role-specific. Accordingly, if you

do not see some applications, it may be because you are not authorized

to use these applications at the time.

Customize Toolbars

Current !oolbar

tidd ->

Ayailable toolbar

[ Toolbar optionsP' Show TeKt P' ~how Tooltips

~ave hancel Restore QMLSS Defaults

A~ DMLSS/Assembiage Management - [Report list]_ r5I )(

Type the first few leners of the report name you're looking for.

Report Uame

1348-1aAM Equipment Requiring Data For UII ReportAM Equipment With A UII AssignedAllowance Standard Publication Date ReportAssemblage Allowance ChangeAssemblage Funds Requirements Estimate

2-1

NAVMC 4000.3

Marine Corps


Handbook

Basic Duties of the System

Administrator (SA)

Chapter 2

2-2

Table of Contents

A. Basic Duties of the System Administrator (SA)..............2-3

2-3

A. Basic Duties of the System Administrator (SA)

Basic duties of the System Administrator (SA) include:

For additional information regarding SA responsibilities, please see

the “System Administration (SA) Guide for DMLSS, Version 1.7, June

2007 (501-011-001).”

Daily Activities

Review DMLSS In-Box

Monitor DMLSS System Status Summary

Monitor system errors and messages (view server logs)

Manage Backup/Restore Administration

Access the DMLSS Communications Management (DCM) monitor module

within the System Services (SS) application

Review Pending Actions and/or Reports in order to determine if

there are DCM connection issues

Data tape replacement

Weekly Activities

Clean tape drives

Monitor disk usage

Monthly Activities

Maintain PC Host Administration

Maintain Printer Administration

Manage DMLSS Communication Administration

Manage Software Administration

Reboot the DMLSS server

System Recovery Backup

Audit Backup

“As Needed” Activities

Add users

Change (Reset) a user’s password

Change existing passwords

Create passwords

Delete user accounts

Reactivate a disabled user account

Add a group of hosts

Add a PC Host

Delete a PC Host

•••••

•

•

••

•••••••

•••••••••

3-1

NAVMC 4000.3

Marine Corps


Handbook

Assemblage Management (AM)

Chapter 3

3-2

Table of Contents

A. Assemblage Management (AM).................................3-3

1. Adding a Standard Assemblage ............................... 3-3

2. Duplicate Existing Assemblage .............................. 3-3

3. Transferring an Assemblage into Your Organization (Gain) . 3-4

4. Transferring an Assemblage Out of Your Organization (Loss)3-4

5. Transferring an Assemblage Internally ..................... 3-5

6. Standard Assemblage Update ................................. 3-5

7. Searching for Replenishment Items .......................... 3-6

8. Build Default Location ...................................... 3-6

9. Adding Weights and Cubes (Size) ............................ 3-7

10.Asset Review ................................................. 3-7

11.Issue Non-Routine ........................................... 3-8

12.Assemblage ID Change ........................................ 3-8

13.Adding a Source of Supply (SOS) (Type: Memorandum of Record

(MOR)) .......................................................... 3-9

3-3

A. Assemblage Management (AM)

Of note, materiel cannot be transferred between standard and non-

standard AMALs. If working with more than one assemblage at a time,

use the Shift and Ctrl keys to select multiple assemblages. Remember

that all fields marked with a * (red asterisk) are mandatory fields

and must be filled in.

1. Adding a Standard Assemblage

In the Navigation window, click on “Assemblage Management.” Next,

click on “Navigate” followed by “Standard Assemblage Add.” Select the

following information: organization/sub organization ID; branch of

service; assemblage ID; assemblage increment and sub assemblage;

operation status; and number required. (Of note, WRM code is for Air

Force users only). Click “Save.” In the Print Exception Report

prompt window, click “Yes.” The Exception Report lists any

requirement(s) to be addressed before an item can be accepted. In the

Create Assemblage Confirmation window, click “OK.”

Figure 1.4 Adding a Standard Assemblage

2. Duplicate Existing Assemblage


click on “Navigate,” and then click on “Duplicate Existing

Assemblage.” Select the organization, receiving organization, and

number of new instances. Then, highlight the assemblage you want, and

click “Save.”

• OrglSub Org 10: 1 ::::I• Branch of Service: 1;-----:;3

• A••m. 10:~ A••m. UIC: r----• A••m. Incr.: 1"""3 . Sub A••m.: 1"""3

• A••m. De.cription: 1;--='-------'----='--------------• Oper. Statu. IMOBILITY ::::I Build Control Uumber: 'I--------

A•..,mblage Item 10: 1

ERC: 1r------------------3:1.• Uumber Required: 1 1:.i:J

• Scope: ;,r~'~OG""ON'=".~"c-------r Cu.tomer Owned

r. log Managed Expen.., Center Owned

Cu.tomer: 1 ::::I •Exp. Center: rl----3""·Project Code: 1 ::::I

Ownernhip Code: 1:--------~3"Tran.Org 10: 1;-----3:1·

Repon to JMAR: ISl" Warehou.., location: 'I------

3-4

Figure 1.5 Duplicate Existing Assemblage

3. Transferring an Assemblage into Your Organization (Gain)


click on “Navigate” followed by “Transfers.” Click “Assemblage Gain.”

Select the folder containing the organization you wish to gain. Click

“OK.” In the Assemblage Gain verification window, verify the

assemblage you wish to gain and the organization from which you are

obtaining it. Click “Save.”

4. Transferring an Assemblage Out of Your Organization (Loss)


click on “Navigate,” followed by “Transfers” and then “Assemblage

Loss.” Select an organization from the drop down list, and then

highlight the assemblage you want. Select the assemblage(s) you want

to transfer from your organization. Click “Save.”

Figure 1.6 Assemblage Loss

In the Assemblage Loss verification window click “OK.” In the Locate

Drive/Directory window, select the appropriate drive. Click “Save.”

...~ OMLSS/AssemblClge M.'!n<'lgement ~ [Ouplic<'lte Existing Assembl<'lge} - .,~t~ File Na>ngate Utities Wroow Help _ ., X

Funds Receiving

r :~~~TD~~c~:~~o~ORCE (FMF) LABORA ~;~~~1 Customer Customer -.:J::~:~~I~g;."B",C',,-, UTC

r FlEET MARINE FORCE (FMF) LABORA M97111 ~0618 0 3 000r FlEET MARINE FORCE (FMF) LABORA M97111 ~0618 0 4 000r FlEET MARINE FORCE (FMF) LABORA M97111 ~0618 0 5 000r FlEET MARINE FORCE (FMF) LABORA M97111 -.:J0618 0 6 000r FlEET MARINE FORCE (FMF) LABORA M97111 ..:..1061807000r FlEET MARINE FORCE (FMF) LABORA M97111 ..:..1061808000r FlEET MARINE FORCE (FMF) LABORA M97111 -.:J0618 0 9 000r FlEET MARINE FORCE (FMF) LABORA M97111 ~0618 0 10 00lr FlEET MARINE FORCE (FMF) LABORA M97111 ..:..10618011001r FlEET MARINE FORCE (FMF) LABORA M97111 ~0618 0 12 001r FlEET MARINE FORCE (FMF) LABORA M97111 -.:J0618 0 13 001r FlEET MARINE FORCE (FMF) LABORA M97111 .:J0619 0 1 000r FlEET MARINE FORCE (FMF) LABORA M97111 -.:J0619 0 2 000r l=l Fl=T M./H~INF l=ORl"F fl=r.tl=ll ./I,ROR./I, ""'17111 .. 101i1q 0" 000

Org UIC OwM97111 0M97111 0M97111 0",97111 0M97111 0M97111 0M97111 0",97111 0M97111 0M97111 0",97111 0M97111 0M97111 0M97111 0"''17111 ()

...~ OMlSS/Assemblage Management ~ [Assemblage loss] - .,~tl Fae Edit N~VIQ"te Utilities Wildow Help _ 151 )(

~ :l" l" Iffil0111;"" I'kpl••;,~ Eq";p""''' R.p"""

IRIC CO, r-- P"o"tyr----:::J I

TCfl/GBl" I

Ship to ORG: r--- Select All: r LmAP.:P.:!Y.m.JI

:::.:J Indude Sub Orgs: r Packing list: rArchive: P"

.Organization:!M97111

TransferOir:•Process-

Ship Assm: (i' Remove from AM:P"

Sell Assm: rWar Switch: rInternal Transfer:r

Assm Ship toBCN Oescr ORG

f EE [MARINE fORCE f"'f LABOR'

P~~ ~~~ d-ii9illiJ

r M97111 0618003000r M97111 0618004000r M97111 0618005000

r M97111 0618006000r M91111 0618007000

r M97111 0618008000r M97111 0618009 000r M97111 0618010000

r M97111 0618011000r M91111 0618012000

r M97111 0618013 000r M97111 0619001000

m-

FlEET MARIIlE FORCE IFMFILABORJFlEET MARIIlE FORCE IFMFllABORJ

FlEET MARIIlE FORCE IFMFILABORJFlEET MARIIlE FORCE IFMFILABORJ

FlEET MARIIlE FORCE lFMF) LABORJFlEET MARIIlE FORCE IFMFILABORJFlEET MARIIlE FORCE IFMFllABORJ

FlEET MARIIlE FORCE IFMFILABORJFlEET MARIIlE FORCE IFMFILABORJ

FlEET MARIIlE FORCE lFMF) LABORJFlEET MARIIlE FORCE IFMFILABORJFlEET MARIIlE FORCE IFMFllABORJ

., -----,

M97111M97111

M97111M97111M97111

M97111M97111

M97111M97111M97111

M97111

M97111 E1o

3-5

5. Transferring an Assemblage Internally


click on “Navigate,” followed by “Transfers” and then “Assemblage

Loss.” Select an organization from the drop down list, and highlight

the assemblage you want. Click “Internal Shipment.” The Receiving

Organization field will appear. Click “Save.”

Figure 1.7 Assemblage Loss

6. Standard Assemblage Update


click on “Navigate” followed by “Standard Assemblage Update.” In the

Standard Assemblage Update window, select an organization from the

drop down list. Click “Include Sub Orgs,” as applicable.

If you want the current quantity to go into the old quantity and

the UDR update to go into the current quantity, click “Maintain

Old and New Allowance Quantities.”

If you want to update the current quantity with the Universal

Data Repository (UDR) quantity, click “Update Current Allowance

Quantity.”

If you want to zero out all old quantities, click “Delete Old

Allowance Quantity.”

If you want to zero out the current quantity, click “Delete

Current Allowance Quantity.”

Select the assemblage(s) to be updated.

At1 DMlSSfAssemblage Management - [Assemblage loss)

~~ File Edit NaviQate utilities wndow He,1p

• Organization:IM97111 :::.:J Include Sub Orgs: r Packing list: r

ProeessShip Assm: rSell Assm: rWar Switch: rInternal Transfer:Ci' Transfer ORG: J:M.9.1IfCJ::::J Select All: r ~

- '"_ dI)(

iii

H.lpTop;c,

0'9Assemblage I I

Assm I .Transfer Proj Org tj[ECi to

BCN Oeser ORG CD "'CM97111 0518001000 FUET MARINE FORCE (FMF LABORJ M971li:J

r M97111 0618 a 03 000 FlEET MARINE FORCE (FMF) lABOR./ M97111r M97111 0618 a04 000 FLEET MARINE FORCE IFMF) LABORJ M97111r M97111 0618 a05 000 FLEET MARINE FORCE (FMF) LABOR./ "197111

r M97111 0618 a06 000 FLEET MARINE FORCE (FMF) lABOR./ M97111

r M97111 0618 a 07 000 FlEET MARINE FORCE (FMF) lABOR./ M97111

r M97111 0618 a08 000 FLEET MARINE FORCE IFMF) LABORJ ",97111

r M97111 0618009000 FLEET MARINE FORCE IFMF) LABORJ M97111r M97111 0618 a10 000 FLEET MARINE FORCE (FMF) lABOR./ M97111

r M97111 0618011000 FlEET MARINE FORCE (FMF) lABOR./ M97111

r M97111 0618 a12 000 FlEET MARINE FORCE (FMF) lABOR./ ",97111

r M97111 0618013000 FLEET MARINE FORCE IFMF) LABORJ M97111r M97111 0619 a01000 FLEET MARINE FORCE (FMF) LABOR./ "197111

BRT= -, 0

•

•

•

•

3-6

Figure 1.8 Standard Assemblage Update

7. Searching for Replenishment Items


click on “Navigate,” followed by “Order” and then “Replenishment

List.” In the Organization field, select an organization from the

drop down list. Then, highlight the assemblage you want to search.

Under Stock Target Criteria, select and type either percentage values

or dollar amounts. Under Select Allow Quantity, select an option.

Click “Search.”

Figure 1.9 Replenishment List Criteria

8. Build Default Location


click on “Navigate” followed by “Build Default Location.” Select an

organization, and highlight the assemblage you want. Click “Save,”

and then click “OK.”

~'J. DMLSS/A,,,,,,,blage Management - [Standard A,,,,mblage Updatel

• Organization: IM91111

• Proce••:

r Maintain Old and Uew Allowance Quantitie.

r Update Current Allowance Quantityr Delete Old Allowance Quantityr Delete Current Allowance Quantity

~ 10 Assemblage Build Control Uumber UTeCAROIU lll00()()l ()()()CAROIU ()li18llll1 ()()()CAROIU ()li18ll01()()()CAROIU ()lin II 01 ()()()CAROIU ()lin II 01 ()()()

CAROIU OREX II III 00CAROIU OREX II 01 00

Assemblage Uumber De.eri tionGEUERAL MEDICIUE_ PC

FLEET MARIUE FORCE lFMFILABORATORY E<FLEET MARItIE FORCE lFMFILABORATORY E<FLEET MARItIE FORCE lFMFI X_RAY EQUIPMEIFLEET MARIUE FORCE lFMFI X_RAY EQUIPMEI

OR IUSTRUMEUTSOR IUSTRUMEUTS

- "- ..

Il!:" Repleni,hment U,t Criteria

• Organization:IM91111 3 Rollup Requirementsr

~Se..ch

I~g RgAM FUUO :;il~:~~ t.4°;il~~A....mblage BeN _~ Assemblage NU~~ ~0618001000 FLEET t.4ARINE FORe ijl 1;looe

D D 91111XOR M97111 ()li18()()3000 FLEET MARINE FORC

D D 97111XOR M97111 ()li18 ll()4 000 FLEET MARINE FORC

D D 97111XOR M97111 ()li18 llllS()()() FLEET MARINE FORC

D D 97111XOR M97111 ()li18 llll!i 000 FLEET MARINE FORC

D D 97111XOR M97111 ()li18 llll7 000 FLEET MARINE FORC

D D 97111XOR M97111 ()li18 llll8 000 FLEET MARINE FORC

D D 97111XOR M97111 ()li18 llW 000 FLEET MARINE FORC

i<r= = 8III

Item 10:1 3• Stock Target Criteria: Select Allow Oty:

r. Percentage Uoncritical:~ Critical:~ • r. AliowOty r Old Allow Oty

r Oollar Amount Target Amount: 1.00

r Log order

3-7

Figure 1.10 Build Default Locations

9. Adding Weights and Cubes (Size)


click on “Navigate” followed by “Weights/Cubes.” In order to provide

weight and size information for an assemblage, highlight the

assemblage for which you want to add information. Select the location

and sub-location, and click “Search.” In the Weight and Cube List

window, type the weight in pounds and the cube in cubic feet. Click

“Save.”

Figure 1.11 Location/Sub-location Weight and Cube List

10. Asset Review


click on “Navigate,” then on “Orders,” and then on “Asset Review.”

Select an organization. Then, from the drop down list, select the

search criteria. Highlight the assemblage for which you want to

search. Click “Search.”

Ar1 DMLSS/Assemblage Management - (Build Default Locations}

~~ f~e Nav~ale Utilities Windo'H Help

~G"'~"" I~' 'b!'9' M"~Pd'" All:!." cf; !:, R'!"'h• Organization: IM97111 Select All r

_ dl X

FundsAssm Description ~Customer

r FLEET MARINE FORCE (FMF) LABORA M97111FLEET MARINE FORCE (FMF) LABORA M97111FLEET MARINE FORCE (FMF) LABORA M97111

r FLEET MARINE FORCE (FMF) LABORA M97111r FLEET MARINE FORCE (FMF) LABORA M97111r FLEET MARINE FORCE (FMF) LABORA M97111r flEET MARltlE FORCE (FMF) LABORA M97111

r FLEET MARINE FORCE (FMF) LABORA M97111r FLEET MARINE FORCE (FMF) LABORA M97111r FLEET MARINE FORCE (FMF) LABORA M97111r FLEET MARINE FORCE (FMF) LABORA M97111r FLEET MARINE FORCE (FMF) LABORA M97111r FLEET MARINE FORCE (FMF) LABORA M97111r flEET MARltlE FORCE (FMF) LABORA M97111

r FLEET MARINE FORCE (FMF) LABORA M97111r FLEET MARINE FORCE (FMF) LABORA M97111

ReceivingCustomer Assemblage"B"C'o..' .UTC

~0618 a1 000~0618 a l 000~0618 a4 000~0618 a 5 000~0618 a6 000~0618 a 7 000~0618 a8 000~0618 a9 000~0618 a 10 001~0618011 001~0618012001

~0618 a13 001~0619 a1 000~0619 a 2 000~0619 a lOOO~0619 a4 000

Org UIC Ow

M97111 0

M97111 0M97111 0M97111 0

M97111 0M97111 0M97111 0

M97111 0

M97111 0M97111 0M97111 0

M97111 0M97111 0M97111 0

M97111 0

M97111 0

II<lpTopi<'

A~ DMlSS/Assemblage Management - (Location/Sublocation Weight and Cube list]

~t~ f~e Edit NdVIQ3te Utilities WindO'H Help

_ 0'

_ dl X

II

O,gIO'~

Assmlncr:~

ll ;oJ IiY,'..:'-..:'..:".:::...::.'--=1..:::...--=':::..::.•••:::"'::..:::"':::"..::"'..:.':::":::"..:'••:::,":::,,--==_=::-:::'.:::,'::.,.j,::.':::'::.,":::jpm:::,":::'_''''~::''::.''..L ====,

,Assm 10, ~618

Sub Assm: r.~0"'0'------

Assm Hum: Build Control Number: IAssmblage Description: flEET MARINE FORCE (FMF) LASORATORY EQUIPMENT

H<lpTopic'

INONE

Location 10 Sub Location 10 Weight

IICube

3-8

Figure 1.12 Asset Review Criteria

11. Issue Non-Routine


click on “Navigate” followed by “Issue Non-Routine.” Enter an

organization and an assemblage from the assemblage list. If the

location record will be deleted when the on-hand quantity is zero,

click the appropriate ratio button. Click “Search” to view all items

in an assemblage.

If all items in the assemblage will be issued to one select customer,

click “Select All.” This will highlight all records in the window.

Enter the customer ID, or select the customer from the drop down list.

Enter the issue quantity for each line item in the quantity field, and

click “Save” to process the issues. Next, enter the item ID of the

item to be issued. Then, enter the receiving customer, and click

“Save” to process the issue. Click “Yes” to save changes. (Note: the

issue process for line items follows these same steps).

Figure 1.13 Issue Non-Routine

12. Assemblage ID Change


click on “Navigate,” then on “Transfers,” and then on “Assemblage ID

~ Asset Review criteria


0/5 Fla

oooooooo

~Assemblage

M97111 0618 0 01 000M97111 0618003000M97111 0618004000M97111 0618005000M97111 0618006000M97111 0618007000M97111 0618008000M97111 0618009000

SCN UTC

~~

..Q.!.9....!!!f Assemblage Number Description A ..()l".close IM97111 FLEET MARINE FORCE lFMF) LASaRATM97111 FLEET MARINE FORCE (FMF) LASaRATM97111 FLEET MARINE FORCE (FMF) LASaRATM97111 FLEET MARINE FORCE (FMF) LASaRATM97111 FLEET MARINE FORCE (FMF) LASORATM97111 FLEET MARINE FORCE (FMF) LASaRATM97111 FLEET MARINE FORCE (FMF) LASaRATM97111 FLEET MARINE FORCE (FMF) LASaRATB

o• Search Criteria: !WRM

:::I Inciude Sub Org.: r\WIssue Non-Routine


0/5 FlagJ......Q!.g 10 Customero 1.497111

o 1.497111

~ 1.497111

o 1.497111

o 1.497111

o 1.497111

o 1.497111

Assembl6Qe

0618001000

0618003000

0618004000

0618005000

0618006000

0618007000

0618008000

IJII

BCN UTC

~~

AssembloQe Number Des,§ .(jl."I;:loseIFLEET MARINE FORCE (FMF)

FLEET MARINE FORCE (FMF)






8.I 0

Item ID: ILocation ID: 11--------3'·

Sub Location: I iJ

Delete location record whenon-hand quantity is zero?

Ve. rNo r.

3-9

Change.” Highlight the assemblage you wish to change; then, highlight

the assemblage you wish to change it to, and click “Save.”

Figure 1.14 Assemblage ID Change

13. Adding a Source of Supply (SOS) (Type: Memorandum of

Record (MOR))

In the Navigation window, click on “Inventory Management.” Next,

click on “Navigate,” followed by “SOS” and then “Search SOS.” Then,

click on the “New Tab.”

Figure 1.15 Search Supplier

Complete all mandatory entries on the Basic tab (“red dot” fields).

Ensure that the SOS Type is MOR. On the Submission tab, select

“Print” as the default submission method. Click “Save.”

...~ OMlSS/Assemblage Management - [Assemblage 10 Change]

~r~ File Na~ate Uliities window Help _ 15I )(

• Organiz.ation:IM97111 .:oJSelect the Assemblage that you want to change the ID

Assm DescriDtion AssemblageFlEET MARItJE FORCE (FMF) LABORATORY EOUIPME0618 0 1 0

FLEET MARItJE FORCE (FMF) LABORATORY EOUIPME0618 0 2 0

-LEEI.MARIllE fORCE IFMFI LABORATORY EQUIBlE0618 8 J 0FlEET MARItJE FORCE (FMF) LABORATORY EOUIPME0618 0 4 0


FLEET MARINE FORCE (FMF) LABORATORY EOUIPME0618 0 6 0



I<T-

BCN

~rrr EJ

[B

Select the Assemblage that you want to change it into

};:,;;~",:c",~"~;;S:,,,~iL:,,;~'Ci~c;np;;;R;;-OT;;EC;:C-;;TI;;-O;;-"-C.p;;;C;-----:;~~ID :ssm Incr ;ub Assm

GENERAL MEDICAL. LSD 41 0200 0 0

FORCE HEALTH PROTECTlOt~. LSD 41 0205 0 0

PHYSICAL EXAM· LSD 41 0210 0 0HUIIPMFNT.I <;0.41 n71'i n n

Next Assm Num

'i!fSearch Supplier

SOS Type:1SOS Code: r--Supplier Name: I ~

~n----;---.....--------------.....--------------..--..-~SOS IcustomJ I IM~r::dl @ Icodel' ID 'I SOS Type Supplier Name 1Delete I ~

~

3-10

Figure 1.16 Source of Supply

..[lMlSS/lnventory Ma~nt - [Source of Supplyj

~ Fie Edit ~"" No"""", Ulibo, \'Indow Holo

... a ~

'Default Submission Method: jPRIUT

_ 0

- ..R'~' om~l'" T'_~~' QA~W" R~" PC'£~ ~~

Po.

x"•..

[l~;;~um uumber:J~~~~~~;;~--- login 1: r::=== Password 1: Cr'~"~'====1Phone Uumber: login 2: r Password 2: r;'"

Submission Form::::oJ _

E_Mail J===~=========~==---;::::-;::-;:====~==;JAddress:

Subject: Submission Form: ::::I~

~-------'i 1~

4-1

NAVMC 4000.3

Marine Corps


Handbook

Line Items

Chapter 4

4-2

Table of Contents

A. Line Items ...............................................4-3

1. Searching for Assemblage Record Data ........................ 4-3

2. Adding a Location to the Assemblage Record Data ............. 4-3

3. Creating an Assemblage Record Data Gain or Loss ............. 4-4

4. Mark Assemblage in a Deployed or Stored Status .............. 4-4

5. Searching for Items in an Assemblage ........................ 4-5

6. Changing the Item Allowance for an Assemblage ............... 4-5

7. Updating an Assemblage Record ............................... 4-6

8. Search for Support Items .................................... 4-6

9. Destruction ................................................. 4-7

10. Resolving a Pending Action .................................. 4-7

11. Process Failed AM Orders .................................... 4-8

12. Process Catalog Exceptions .................................. 4-9

13. Process Quality Assurance (QA) Alert ........................ 4-9

14. Physical Inventory .......................................... 4-9

15. Reconstitution ............................................. 4-10

4-3

A. Line Items

If working with more than one assemblage at a time, use the Shift and

Ctrl keys to select multiple assemblages. Remember that all fields

marked with a * (red asterisk) are mandatory fields and must be filled

in.

1. Searching for Assemblage Record Data


click on “Navigate” followed by “Assemblage Record Data.” Select an

organization from the drop down list. Select an assemblage from the

displayed list. Select an item ID from the drop down list. Click

“Search.” The Assemblage Record Data window will display your search

results.

Figure 1.17 Assemblage Record Data Criteria

2. Adding a Location to the Assemblage Record Data




displayed list. Select an item ID from the drop down list. Click


results.

Next, click on “Add Location.” Type the quantity you are gaining, and

select the location from the drop down list. Click “Save.” In the

Gain Type Select window, highlight the reason for the change. Click

“OK.” In the Assemblage Record Data window, enter your ext. document

number, and click “OK.” In the Enter Equipment Item Serial Number(s)

window, enter the manufacturer name, model, and serial number(s), and

then click “OK.”

,~A,semblage Record D.lta Criteria

::::I Include Sub Orgo: r• Organization:IM91111

OJS Flag l2..r:g 10 Customert.497111

o M97111

o M97111

o M97111

o M97111

o M97111

o M97111

Assemblage

06180 Ot 0000618003000

0618004000

0618005000

0618006000

0618007000

0618008000

"eN UTC Assemblage Number Des,;;)

FLEET h4ARINE FORCE (FMF)







EJ------. III

Delete location record when

""",""~;' ",.,IUo r.

4-4

Figure 1.18 Assemblage Record Data

3. Creating an Assemblage Record Data Gain or Loss




displayed list. Select an Item ID from the drop down list. Click


results.

Next, click on “Gains/Losses.” Select the appropriate organization

from the drop down list, and choose the assemblage. In the

DMLSS/Assemblage Management [Item Gains/Losses] window, select the

reason for the gain or loss from the drop down list. Click “Apply.”

Figure 1.19 Items Gains/Losses

4. Mark Assemblage in a Deployed or Stored Status


click on “Navigate” followed by “Assemblage Description Change.”

Select an assemblage. “Change Operational Status” to deployed or

stored. This change will hold any pending action(s) for the

designated assemblage.

A~ DMLSS/A,semblage ",",,,,,gernent - [A,semblage Record Datal - "- ..a & :: .. "

.,~ 1i' '" !ll

Am....... ""'''''..., "- ,- R",~"

Record 4 of 43 Item 10: 1411001S06089S ::::I Searclll

0, m Assembla e Assm Desc "" OC" Inv Date AsOf Date

M97111 ()618 0 4 000 FLEET MARItIE FORCE IFMFILABORJ

x

"

DeviceCd:~

Allow Oty IUDRI: r---o Allow Oty IUlSI:~

On Hand Oty: r---o Duein Oty: r---oPotential Excess Oty: r---o

Reponed Excess: r---oUlS:~

UlS Quantity:~

UlS Price: 1 9.9Sli.00LIIf:~

~ Item 1D:~11001S060895

Type Item: IUational Stock Uumber

SlIon Item Desc: IREFRIGERATOR. SOLID STATE BIO

:ommodity Class: ~QUIPMEUT_EXPEUSE CHIT PROC MEDICAL

Expiration Type: 1Hazmat Ind Cd: 'Iu;oo."""'''''''''moo''"'''<-----------

ERCCd:1

ISpecial RequirementsPOISOU

I, Location Sub Location OIH Strat State

UOUE 0 SERVICEABLE

Stratification StateSERVICEABLE

Manufacturer Model Uum

A~ DMLSS/A,semblage ",",,,,,gernent - [Item Gain'illossesl

- ..- "~ 1i' '" !ll"- ,- R",~"

:oJ

Descri tion

FORCEPS HEMO KELLY

Item 10 ~

Gains/Losses: IIIfVEUTORY ADJUSTMEUT GAIIf

65150033.0800

4-5

5. Searching for Items in an Assemblage


click on “Navigate” followed by “Item Gains/Losses.” Select an

organization from the drop down list. Select an assemblage from which

you want to search. Click “Search.” The Item Gains/Losses window

will appear with your search results.

Figure 1.20 Items Gains/Losses

6. Changing the Item Allowance for an Assemblage


click on “Navigate” followed by “Item Allowance Change.” The Item

Allowance Changes Criteria window will appear with “No Change”

selected in the Locally Managed indicator. In the Item ID field, type

the ID of the item for which you want to change the allowance. Press

“Tab.” View the list of the assemblages that contain the item, or

click on “Assemblages Not Containing Item” to view those assemblages.

Type the number in the New Allowance field. Select an assemblage, or

tI DMLSS/Assembiage Management [Assemblage Descnptlon Change] ~~~

~ file Navh;Jate Utilities Window Help

R<pl<oi,h

Drg 10: IN68094 I Drg Descriplion: ICAMP PENDLETON

Assemblage ID: 1=06=36'----__----'1 Number: [c=J

Increment: ;:;:[]iii--<====-==_S_,b_A_,,_m--'[iiQ]=OO=-- -----,• Descriplion: §ID STATION CONSUMABLES

AssmUIC: ~I====='_---,BCN: I • DperalionalSlalus: IMOBILITY (V'I

ERC: ~I~~~~~=========~r~t~~g~Mt~,g~~~~~~iScope: ~LOG

OCuslomero Log Managed Expense Center Owned

ProjeclCd: I v IOwnership Code: ~I======================v~1

TranSDrglD:~1=====;-,v",1Customer: 1 I Cuslomer Desc: 1,--------------,

CuslExpCenler: 1680941ABC11 viReporttoJMAR: ~

Wo!IrehouseLoco!llion: rl------,

_ 15I X

op••

HdpTopic,

~~ Item Gains/Losses

• Organization: JM97111 Include Sub Orgs: r ~~

0/5 FI'iLDDDDDDD

Or~Customer AssemblageM97111 0618 0 01 000

M97111 0618 0 03 000

M97111 0618004000

M97111 0618 0 05 000

M97111 0618 0 06 000

M97111 0618007000

M97111 0618008000

BCN UTe Assemblage Number Des,§FLEET MARINE FORCE (FMF)


FLEET MARINE FORCE (FMF}





EJ~ [I]

Item ID: 1Loc.tion ID: 1;--------:::J""1

Sub Loc.tion: 1 :::J

Delete location record whenon-hand quantity is zero?

Yes rNo r.

4-6

use the Shift and Ctrl keys to select multiple assemblages. Click

“Save.”

Figure 1.21 Item Allowance Change

7. Updating an Assemblage Record


click on “Navigate” followed by “Mass Update Assemblage Record.”

Select an organization from the drop down list. Select assemblage(s)

from the list. Click “Search.” Update information in available

fields for each line of the record, as necessary. Select the

record(s) to be updated. Click “Apply” to accept all updates. Click

“Set to Complete” or “Set to Incomplete” to change the status of a

single item or of multiple items. Click “Save.”

*Note: This process excludes equipment.

Figure 1.22 Mass Update Assemblage

8. Search for Support Items


click on “Navigate,” followed by “Maintain Assemblages” and then

“End/Support Items.” Click “Support Items” or “End Items.” Select an

organization from the drop down list. Select an assemblage. Select

an item ID from the drop down list. Click “Search.” In the Support

Items window, view the item and associated end items.

A~ DMLSS/Assemblage Management - {Item Allowance Change]

~~~ F~e Edit NIlYIQllle Utiilles Window Help

1G"~"" I~' A"~I>9< M"~d't< A!!"« f) o~.. RO!:'~<llemID:J ~

Item Description:

New Allowance: rLocally Managed: r Add

r Remover. No Change

Assemblages Containing Item 1Assemblages tlot Containing Item IPI ISu~

AssemblageDescri lion I Assemblage I Bcr~

Ropo",

I IDue Inl Current New I Locally ICriticaIICriticaljD_ef.lDef.1 I101H Qty] Qty !Allow Qtyl Allow Qty IManaged! Cd II Qty II Cdj Qty I O,g 10 I

- '" .~~~

101

'"ill'

'V

Sello~ele

...~ DMLSS/Assemblage Management - [Mass Update Assemblage}

~~ F~e Edit No!lYIQIlle Utilibes \Ifindow Help

]G,j"~"., If!, A"~1'90M"~Pd"< AU::..« (fj ~ ~ kl1 R!~,lLocation: 1 :::::J Orig Exp Date: I (MMIDDNYYY)

Sub location: 1 :::::J Rev Exp Date: Ir------ (MMIDDNYYY)

Manufacturer: 1 Manufacture Date: I (MMIDDNYYY)

Lot r~umber: 1 Strat State: I :::::JExternal Authority: I C-:::~:~~,:~~,:(~~~~i:::

- '"_ dI X

I __~ 1Allowl O/H Manufacture ORIG EXP DT REV EXP OT I ~Sel I Item 10~ Shon Item Description I OtY IOtY Location Sub location Manufacturer Date Lot Num Strat State MMIDOfYYYY MM/OOfYYYY Emp<.....'

5110002933444 SHEARS,STRAIGHT TRIMMERS 1 1 NOUE SERVICEABLE ~

6150011768446 POWER STRIP,ELECTRICAL OUTLET 5 0 M010BB SERVICEABLE

4-7

9. Destruction


click on “Navigate” followed by “Destruction.” From the organization

drop down list, select the organization containing the assemblage with

the item(s) you wish destroyed. Then, select the assemblage

containing the items you want destroyed. Select the item ID of the

item you wish destroyed. Select the location and sub-location, if

applicable. Click “Search.” Enter the quantity of the item to be

destroyed, and click “Save.” Next, select a “Destruction Code.”

Enter the reason(s) for the destruction of the item. Click “Save.”

Figure 1.23 Destruction

10. Resolving a Pending Action


click on “Utilities” followed by “In Box.” (Note: If an action is

already pending, the In Box window will appear automatically). In the

In Box window, select the pending action to be resolved. Click the

“Jump To” button, and perform the required action(s). In the window

in which you resolved the pending action, click “Close.” The In Box

window will reappear, and the pending action will be removed from the

list. (Note: If the pending action is still on the list, click

“Refresh”). In most cases, after the pending action is resolved, AM

will automatically delete the action from the In Box. If AM does not

automatically delete the pending action, a message prompt will appear

asking you to delete the pending action from the In Box.

~r:. DMLSS/As",mblage ",",,,,,gement - [Destructionl - ,~~ Fie Edit Now,ot< UIi!J<, wndow HeIo - ..

a & :: .. ".,

~ "if' '" !IlA"-..."",,,,,"', ""._,

Item ID ~J Descri tion I '.6$15(l11.fO$16T STRIPPER_SEALER-CUTER ODE STRUCTION '",-

6$1!)()()33431100 FORCEPS HEMO KELLY ODESTRUCTIOIl '"..

6515014588189 ROTATOR LABORATORY B , 1 DESTRUCTIOIl '" ..6540014814743 ROTORCEUTRIFUGE PLASrl _~1DESTRUCTIOIl OMO61!)()()11768446 POWER STRIP,ELECTRICA 5 ODESTRUCTIOIl OMO

~6(;S0009354147 SHIELD OPTICAL 1 1 DESTRUCTIOIl OMO

6(;30004217000 HEMACYTOMETER SET CO~~2 ODESTRUCTIOIl DUO

654000ll8S70n FUIUIEL COMLA~ 1 1 DESTRUCTIOIl DUO

1105009350411~~;~~~~~~~DIFFEREU ~

ODESTRUCTIOIl DUO65!)()()15017489 ODESTRUCTIOIl OUO

4-8

Figure 1.24 In Box

11. Process Failed AM Orders


click on “Utilities” followed by “In Box.” (Note: If an action is

already pending the In Box, the window will appear automatically). In

the In Box window, select the pending action “AM Failed Orders.”

Then, click the “Jump To” button. Select the failed order(s) that

need to be resubmitted. Edit the submit code, if necessary. Click

“Remove” to remove the order from the Resubmit Order list. Click

“Detail” to view detailed order information for the selected order.

Click “Re-Submit.” Click “Exception.” Review the exception

description to obtain the information on resolving the exception.

Click “Close.”

Figure 1.25 Resubmit Orders

“JUMP TO” Button

At1 DMLSS/Assemblage Management - lin Box]

~t1 F~e Do!lto!l No!lVl9o!lte utilities Wndo'N Help

_ ci'

_ a x

Date Action Pendin

04 Nov 2006 00:01 :50 AM EXPIRED ITEM PENDING ACTION

16 Mar 2010 13:55:24 CATALOG EXCEPTION PROCESSING

25 Mar 2010 14:35:49 AM _ITEM CANCELLED WITHOUT TARGET FUNDS

31 Mar 2010 00:02:30 QA ALERT. WRM SUPPLY ITEM. QTY REQUIRED.

06 May 2010 13:37:00 POTENTIAL ORDERS TO PV BACKUP

25 May 2010 00:07:24 DELINQUEtlT BACKORDER FROM PV

01 Jun 2010 00:04:04 QA DELINQUENCY NOTICE. SUPPLY ITEM QTY WRM.

05 Jun 2010 00:02:33 AM FAILED ORDERS

At1 DMLSS/Assembllige Mi:lntlgement - [Resubmit Orders}

~~ Fie D.!lta NlIviQ.!lte utilities wndow Help

SOS DatelTime Ordered User Id Submit Code DatelTime Sent

IGS"A IMultiple Orders/Duelns Associated IFiLE TRAllSFER PROTOCOL (FTP) iJ ~5/25/2010 12:07:30AM

IPVM ~5/25/2010 04,OU4PM II_me,';, IFILE TRANSFER PROTOCOLIFTP iJ ~5n5n010 04,0J,24PMIPVM ~512512010 ON2,13PM II_me,,;, IFILE TRAIlSFER PROTOCOL IFTP) ..:J ~512512010 07 42 22PMjB"SM ~5/2612010 05:47:07PM~ IBSM FILE TRANSFER PROTOCOL (FTF iJ ~5/26/2010 05:48:04PM

I'5"9M JMultiple Orders/Duelns Associated IFILE TRANSFER PROTOCOL (FTP) iJ ~5125/2010 12:07:31AM

J'5"9'M ~5/25/2010 07:42:25PM II_morris IFILE TRANSFER PROTOCOL (FTP) iJ ~5/25/2010 07:42:34PM

159M ~5113n010 01,27,09PM~ IFIlE TRANSFER PROTOCOL IFTP) iJ ~5n9n010 12,02,28AMl'5"9'M" JMultiple Orders/Duelns Associated IFiLE TRANSFER PROTOCOL (FTP) iJ ~6/0512010 12:02:11AM

[SMS JMultiple Orders/Duelns Associated IFILE TRANSFER PROTOCOL (FTP) iJ ~5/25/2010 12:07:31AM

I'5"MS ~5/2512010 07:42:36PM II_morris IFiLE TRAllSFER PROTOCOL (FTP) iJ ~5/25/2010 07:42:47PM

ISMs ~5/1312010 OUO,22PM~ IFIlE TRAIlSFER PROTOCOL IFTP) iJ 5/2812010 12,02,12AM

ISMs ~511312010 01,50,22PM~ IFIlE TRAIlSFER PROTOCOL IFTP) iJ ~512912010 12,02,28AMI'5'MS JMultiple Orders/Dueins Associated IFILE TRANSFER PROTOCOL (FTP) iJ ~6/0212010 12:02:19AM

I'5"MS IMultiple Orders/Duelns Associated IFILE TRAllSFER PROTOCOL (FTP) iJ ~6/03/2010 12:02:10AM

Highlight a single order or mUltiple orders to be re-submined. Use the mouse pointer andSHIFT' or 'CTRl' key to select multiple orders. Rows highlighted OR have a new submit codeill be processed.

_ ci'

_ .. x

4-9

12. Process Catalog Exceptions


click on “Utilities” followed by “In Box.” Select the pending action

“Catalog Exception Processing.” Click the “Jump To” button. Select a

valid commodity class from the drop down list to correct the

exception. Click “Save” and “Close.” After you have resolved the

catalog exception(s), the pending action will be automatically removed

from the In Box.

Figure 1.26 MTF Catalog - Supply

13. Process Quality Assurance (QA) Alert


click on “Utilities” followed by “In Box.” Select the pending action

“QA Delinquency Notice Supply Item Qty WRM.” Click the “Jump To”

button. Select the item whose quantity you want to update. Type a

“Notify Quantity.” Click “Save.” (Note: After you click “Save,”

ensure the “Notify Quantity” has been updated for the selected item).

Click “Close.” Once all QA Delinquency Notice Supply Item Qty WRM

actions have been resolved, the action pending notice will be

automatically deleted from the In Box.

14. Physical Inventory


click on “Navigate,” followed by “Physical Inventory” and then “Select

Assemblages.” Use the drop down list to select the primary

organization. Then, select the assemblage(s) to inventory. Click

“Search.” Click “OK.” Click “Search.” Click “Process Inventory.”

Click “OK.” Select a count list. Select a location and a sub-

location to set how the count list will be sorted. Click “OK.” Then,

click either “Regenerate” or “Statistics.” Click “OK.”

A':, DMlSS/A,,,,mblage ",",II4gement - [MTF Catalog - Supply - 6~1~014444~79J

'"Bas;c ITemnical- Suppl/ IPad<aging IAcceptable EQu,.. lent ISOS Cat I I tILog Cat I

• Item I[): ~~151114444~19 'Type Item I[):IUSU ::::I'Commodity Class: ISlIPPI Y{XPENOABlE UEDICAll ::::I Free Issue: r

• UlP:~ • UlP Quantity:~ DEPMEDS Item: r

'Shon Item Desc: 1!'lO'~"'~O~M~'j'~'~Ml""~'J,~~~~~~~~~~~~~~~,m~"'~'J":;'"""~'ilong Item Desc: IUOT III DMlSS MASTER

'Mlg Uame: I ~ 'HazMatCode:~

Mig Cat. Uo: I CIIC:~

Item lIRl: I

UOC: I lIPU: I

USU: ~~151114444~19 PVOU IMC: 1"""3 COG:~ Mat. Categoty: r---- Marked lor Deletion:D

Old Mig Uame: I loc Field:I'-------'======

MTF Restrictions ISpecial ReQuirements IDestruction Methods I

- "- ..~Recordlo119 ~

"x

4-10

Figure 1.27 Physical Inventory – Select Assemblage

15. Reconstitution


click on “Navigate,” followed by “Transfers” and then “AM

Reconstitution.” Select “AM Sales” or “War Switch.” Select an

organization from the drop down list. Select an assemblage to search,

and click “Search.” Select a gain quantity. Select items to process.

Click “Save” and “OK.” After the assemblage is processed, you must

load Allowance Standard (AS) data from the DMLSS Extract or download

AS data from the Air Force Medical Logistics (AFML) website. Your

local business practice determines how and where this data is

obtained. Once the AS data is updated, you will be able to view

readiness percentages on the Assemblage Status Report.

A'J, DMlSS/A,,,,,,,blage Mdrwtgernent - [Phy,icallnventory - Select A,,,,,,,bl.ogel

'"- ,

- ..Scope

QIM

r Annual r. Other

-StratTyper Operating

r Special Projects

Strat StateF7 Serviceable f7 Reparable F7 FDA Test

F7 Unserviceable f7 Suspended

As..,mbla e Descri tionGEUERAL MEDICItIE_ PCFLEET MARINE FORCE IFUFj LABORATORY EOUIPMENTFLEET MARItIE FORCE IFMFI LABORATORY EOUIPMEUTFLEET MARItIE FORCEIFMFI X_RAY EOUIPMEUTFLEET MARItIE FORC~IFMFJ X_RAY EOUIPMEUTOR IIISTRUMEUTSOR IIISTRUMEUTS

o

5-1

NAVMC 4000.3

Marine Corps


Handbook

Procurement

Chapter 5

5-2

Table of Contents

A. Procurement................................................5-3

1. Prime/Substitute Items ...................................... 5-3

2. Return Items ................................................. 5-3

3. Commercial Return Item ...................................... 5-3

4. Offline Non-Submit .......................................... 5-4

5. Resubmit Orders/Follow-Up Requests/Cancellations ......... 5-4

5-3

A. Procurement

If working with more than one assemblage at a time, hold down the Ctrl

button and right click to highlight more than one assemblage.

Remember that all fields marked with a * (red asterisk) are mandatory

fields and must be filled in.

1. Prime/Substitute Items


click on “Navigate” followed by “Prime/Sub Items.” Select an

organization from the drop down list. Select an assemblage and then

an item ID from the drop down list. Press “Search,” and the Prime Sub

Items menu will appear.

2. Return Items


click on “Navigate” followed by “Returns.” Enter an organization and

an assemblage from the assemblage list. Click “Search” to view all

items in an assemblage, or enter additional search criteria to

minimize the search. Enter the specific item ID, or select the stock

number from the drop down list. Select a location and a sub-location.

You can also delete the location record when on-hand quantities equal

zero. Select “Yes” if you are processing a loss of an item that will

not be replaced.

After you have selected an assemblage and entered additional search

criteria information, click the “Search” button to open the Returns

window to view your search results. In the Returns window, enter the

quantity returned into the Quantity field of the corresponding item

ID. Click “Save” to process the return. Complete all mandatory

fields to include the reason for the return. The reason annotated in

this field will print on the return report. Enter a check mark in the

“Issue Credit for this Item” box if credit will be given for the item.

Click “OK.” Select “Yes” to continue processing the return, or select

“No” to re-evaluate credit determination.

3. Commercial Return Item


click on “Navigate,” followed by “Commercial Returns” and then

“Commercial Items.” Click “Search,” or enter an item ID, location,

and sub-location, if applicable. Indicate if the item is serviceable,

unserviceable, repairable, suspended, and/or FDA tested, and click

“Search.” Enter the return quantity, and click “Process.” Click

“OK.” In the Navigate menu, point to “Commercial Returns.” Click

“Manage Return Item(s).” Click “Search,” or enter the search

parameters, and click “Search.” Select from the icons: “Pickup,”

“Call Cost,” “Destroyed,” “Check,” “Credit,” or “PV Credit.” Enter

5-4

the required information, and use the > or >> icons to move items.

Click “Save.”


click on “Navigate,” followed by “Commercial Returns” and then “Manage

PV Credit.” Select the source of supply from the drop down list.

Enter the credit either being added or lost, as well as the reason for

the gain or loss. Enter a credit account number, and click “Save.”


click on “Navigate,” followed by “Commercial Returns” and then

“Reprint Vouchers.” Enter one of the search criteria, and click

“Search.” Click “Print” to reprint the cash collection voucher.

Enter the return quantity, and click “Process.”

4. Offline Non-Submit


click on “Navigate,” followed by “Orders” and then “Offline Non-

Submit.” Select an organization from the drop down list. Select an

assemblage. Click “Search.” From the drop down list, search for the

item ID number. Select a demand code, and then enter a document

number project code, refund code, and priority and fund code. Click

“Execute” to create an internal record that does not actually transmit

to the vendor. Click “Yes” to print.

Figure 1.28 Supply/Equipment Offline Orders

5. Resubmit Orders/Follow-Up Requests/Cancellations


click on “Navigate,” followed by “Orders” and then “Re-Submit

Orders/Follow-Up Requests/Cancellations.” Select an organization and

an assemblage from the drop down list. Click “Search.” Highlight an

- ..- "

Fund Uuml!

~

UlP Price Ext Price Maint. ActiviOrder

• Item 1D:~ll00lS06089S

A~ DMLSS/A,,,,mblage ",",,,,,gement - [Supply/Equipment Offline Orde,..;!

Item Desc':fEFRIGERATOR. SOLID STATE BIO

[ Org 10 Assemblage Assemblage Description BCN

1_ M97111 0618 0 6 000 FLEET MARINE FORCE (FMF) LABC'

Main ISOS Details I

9956.00 (l.oo

r llli;;:S:libiTiiii Allow Oty:~ On Hand: r---o 0 VMI r PV CREDIT

• Demand Code: IUon_Recurring ::::I Duein OTY: r---o r MIP Request

Document Uo: I Project Cd: r--- .Refund Cd :~

Req.DeI. Date: I • Priority: ['i"3""""3 •Fund Code:~

r Prem.Transporation Est.ReIDate:1

5-5

order or multiple orders. Click “Resubmit.” Click “Details” for

information on the order.

Figure 1.29 Resubmit Orders

..

•..~

- ..- "

SOS DateJTime Ordered U..,r Id Submit Code

~ ultfP.1e Orders/Quel iated fiLE TRANSfER PROTOCOL IfTPj 101 :01: AM

.. : 1:14PM mOlf;" FILE TRAUSFER PROTOCOL lfTP 1 : 1: 4PM

VM SnSrnl1001:42:13PM I_morris FILE TRAUSFER PROTOCOL lfTPl SnSrnl1001:42:22PM

jii'Si:i ~Srn;rnl11111S:47:111PM II_morris IBSM FILE TRAUSFER PROTOCOL lFTf ::::I ~Srn;rnl11111S:48:114PM[S9M jMultiple Orders/Duelns Associated IFILE TRAUSFER PROTOCOL lfTPj ::::I ~snSI2ll10 12:111:31AM

[S9M ~SnSrnl10 01:42:2SPM~ IFILE TRAUSFER PROTOCOL lfTPl ::::I ~SnSrnl10 01:42:34PM

[S9M ~SI13rnl1001:27:119PM~ IFILE TRAUSFER PROTOCOL lfTPl :::oJ~Smrnl1012:112:28AM

[S9M IMultiple Orders/Dueln. Associated IFILE TRAUSFER PROTOCOL lfTPj ::::I j06IllSrnl11112:112:11AM

[S9M jMultiple Orders/Duelns Associated IFILE TRAUSFER PROTOCOL lfTPI ::::I j06JOllI2ll10 12:114:13AM

['S'MS IMultiple OrderslDuelns Associated IFILE TRAUSFER PROTOCOL lfTPj ::::I ~SnSrnl10 12:111:31AM

['S'MS ~SnSrnl10 01:42:3liPM II_morris IFILE TRAUSFER PROTOCOL lfTPl ::::I ~SnSrnl10 01:42:47PM

['S'MS ~SI13rnl111111:Sll:22PM~ IFILE TRAUSFER PROTOCOL lfTPj :::oJ~Smrnl11112:112:12AM

['SiiS ~S11312ll10111:Sll:nPM~ IFILE TRAUSFER PROTOCOL lfTPI :::oJ~sm12ll1012:112:28AM

['S'MS IMultiple OrderslDuelns Associated IFILE TRAUSFER PROTOCOL lfTPI ::::I j06l11212ll10 12:112:19AM

['S'MS IMultiple Orders/Duelns Associated IFILE TRAUSFER PROTOCOL lFTPl ::::I j061ll3rnl10 12:112:10AM

['S'MS ~SIllSI2ll10 10:11S:11SAM~ IFILE TRAUSFER PROTOCOL lfTPI :::oJj0611012ll10 12:112:11AM

A~ DMLSS/A,,,,mblage ",",,,,,gernent - [Resubmit Orde,..;!

i~M~~t' si"9le order or muTtiJ>e orders tobe re_submitted. Use tile motJse "",nter on<!sHIFT' or 'CTRl' key to sele<:t multiJ>e orders. Rows Hi~hli~htedOR h.1ve, new submitc<><le

II be processed

6-1

NAVMC 4000.3

Marine Corps


Handbook

Inventory Standardization

Chapter 6

6-2

Table of Contents

A. Inventory Standardization ..................................6-3

6-3

A. Inventory Standardization

In order to convert Purchase Card buys to Prime Vendor (PV), perform

the following steps:

In the Navigate menu, select “Business Objectives,” and then click on

“Materiel Management.” Select “Launch BO,” then “File,” and then

“Open.” Open the old “Business Objects (BO)” file, and then click

“Refresh Data.”

Figure 1.30 Purchase Card Buys Report

Type in the dates for running the BO Report*, mm/dd/yyyy, and then

click “OK.” Once the report appears, select “File” followed by “Save

As,” and save the report in MS Excel. The file name should be saved

with the dates of the Report Review. (Name example: Purchase Card

Buys Report FY09 01Oct08-30Sep09.xls).

*Recommend pulling all orders for last calendar year or entire prior

fiscal year — this will help you know what your proposed consumption

will be for the next year.

jJ D ~ 1;1 c!H9. JI, ~ IB X. ,,~~_ .. '" ~ IE i:Jill m ..,II Q 11100\ :::oJ IjJ:l [lie ~dII: YJ- lnse<t F>l'_ loois Q..I" !\nOIy>is 'i!)ndow ~ IRe<re>hDoI:.1

DMLSS ISR - PC to PV

10!2!2009 PREGNANCY TEST, FIRST RESPONSE, 2E,I CT

I!l Reporl1 I

00226009]125

---Ilost Exec: 5f22j2010 0'1:03 PM

9.02 COMMISSARY STORE, rwAYUNI

---~IIA

7-1

NAVMC 4000.3

Marine Corps


Handbook

Useful Reports

Chapter 7

7-2

Table of Contents

A. Useful Reports.............................................7-3

1. Assemblage Management Reports .............................. 7-3

7-3

A. Useful Reports

1. Assemblage Management Reports

In the Navigate menu, point to “Assemblage Management,” and then click

on the “Report tab.” Once in the Report tab, choose which report you

would like to run by double clicking on the report name.

Figure 1.31 Report List

Some useful reports include:

Organizational Status

o Displays “Due-IN” and current allowance quantities

LIMFAC Consideration

o Important to run this report pre-LTI; while it can be used

at other times, pre-LTI will show maintenance and

expiration dates

Assemblage Status

Assemblage Status Roll-Up

Unit Status

o Displays replenishment times, which are useful when

ordering

All of these reports, plus any of the others, can be exported into MS

Excel.

A rJ OMlSS/Assembldge Manllgement - (Report Ust]

~~ File Data l'IaVH;late utiliues Window Help

jo"::',,.. ,~, ",~,. M"~'" _~". ~, ~ l"Type the first few leners of the repol1 name you're looking for.

Re~ame

1348-18AM Equipment Requiring Data For UII ReponAM Equipment With A UII AssignedAllowance Standard Publication Date Repol1Assemblage Allowance ChangeAssemblage Funds Requirements EstimateAssemblage Funds Status ReponAssemblage lIMFAC Consideration ReponAssemblage Physical Inventory Date ReponAssemblage StatusAssemblage Status RollupAssemblage Status SummaryAssemblages ManagedCommercial Returns Call StatusCommingled PicklistDated Items DetailedDated Items SummaryDestructionDetail Stock ItemsDisassociated Assemblage Transaction ReponEnd_item/Suppon Item Relationship ReponExceptions _Standard Assemblage AddGainllossIncomplete RecordInventory Adjustment VoucherItem BalanceOrganization StatusPacking listPrime Vendor Credit Account ActivityPrime/SubReturnsUnit StatusUnit Status Non.Reponable Items

•

•

•••

_ C'

_ lSI )(

8-1

NAVMC 4000.3

Marine Corps


Handbook

Authorized Medical and

Dental Allowance List

(AMALs/ADAL)

Chapter 8

8-2

Table of Contents

A. Authorized Medical and Dental Allowance List (AMALs/ADAL).8-3

8-3

A. Authorized Medical and Dental Allowance List (AMALs/ADAL)

AMAL

618/619 Laboratory Equipment and Supply

AMAL 627 X-Ray Equipment

AMAL

631/632 Shock Surgical Team/Triage Equipment and Supply

AMAL

633/634 Ward Equipment and Supply

AMAL

635/636 Aid Station Equipment and Supply

AMAL 637 Preventative Medicine Maneuver

AMAL 638 Preventative Medical Technician

AMAL

639/640 Operation Room Equipment and Supply

AMAL

645/646 Forward Resuscitative Surgery System and Re-Supply

AMAL 647 En Route Care System

AMAL 648 Casualty Evacuation System

AMAL 650 Preventative Medicine Entomology

AMAL 651

Preventative Medicine Occupational & Environmental

Health Surveillance

AMAL 652 Chemical Biological Incident Response Force

AMAL 653 Corpsman Assault Pack

AMAL 660 MARSOC - Marine Special Operations Command

AMAL 684 Geographic Supplement

AMAL 685 Cold Weather Supplement

AMAL 686 Hot Weather Supplement

AMAL 687 NBC Individual

AMAL 688 NBC Unit

AMAL

691/692

Medical Logistics Company Test/Repair Equipment and

Supply

AMAL 699 Sick Call

ADAL 662 Field Dental Operatory

9-1

NAVMC 4000.3

Marine Corps


Handbook

Acronym List

Chapter 9

9-2

Table of Contents

A. Acronym List...............................................9-3

9-3

A. Acronym List

ACN Asset Control Number

ADAL Authorized Dental Allowance List

AFML Air Force Medical Logistics

AM Assemblage Management

AMAL Authorized Medical Allowance List

AS Allowance Source

BO Business Objective

CAT Catalog

CONUS Continental United States

DCM DMLSS Communications Management

DFAS Defense Finance and Accounting Service

DMLSS Defense Medical Logistics Standard Support

ECN Equipment Control Number

EM Equipment Management

FDA Federal Drug Administration

FY Fiscal Year

IM Inventory Management

JBAID Joint Biological Agent Identification and Diagnostic

System

LTI Limited Technical Inspection

MARSOC Marine Special Operations Command

MEF Marine Expeditionary Force

MHS Military Health System

MOR Memorandum of Record

MTF Medical Treatment Facility

O/H On Hand

OCONUS Outside Continental United States

OP Other Procurement (refers to fund type)

POC Point of Contact

PV Prime Vendor

QA Quality Assurance

SA System Administrator

SOS Source of Supply

SS System Services

TRIMEDS Tri-Service Medical Excess Distribution System

U/P Unit of Purchase

UDR Universal Data Repository

WRM War Reserve Materiel

navmc 4000.3 marine corps medical information ... 4000.3.pdf · department of the navy headquarters...

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