navy performance evaluation and counseling system
TRANSCRIPT
NavyPerformance Evaluationand Counseling System
Reference
BUPERSINST 1610.10 series
Navy Performance and Evaluation
Overhauled as of 1 Jan 96 Results:
Grade against clear standards Establish mandatory
counseling Control grade inflation Create "user friendly" forms
Overview
The new methodology . . .
Control grade inflation
� Prevents "Gamesmanship" and one's unfair advantage over another
Early PromoteMust PromotePromotableProgressingSignificant Problems
Breakdown
5 Promotion categories
Promotion PercentageDistribution
E1-E5/CWO2 E7-E9/CWO3/4
O3 E6 O4 O5-O6
Early Promote
Must Promote
20% 20% 20% 20%
No limit 40% 30% 20%
* Promotion recommendations for E1 - E6 will be applied towards the final multiple
** O1 and O2 may only receive Promotable recommendations
Eval/Fitrep Guidelines
Use the 7 graded performance traits
CWO2, O1-O2, E1-E4 - every 6 mos (Eliminated as of 01 January 1999)
Narrative section small - reduce wordiness
Mandatory remarks for 1.0/5.0RANKING Use promotion/job recommendation block
Increases frequency of counseling
COUNSELING
WHAT DO WE DO . . .
Counseling Objectives . . .
Identify strengths and shortcomings
Address specific performance problems
Present a performance growth plan
Ensure the member understands their performance during the eval period
Review what is required before next period
Mid-term Counseling Individual performing counseling depends on the rank of the individual being counseled ~
For example: E1-E6, usually the div/dept CPO E7-E9, usually the dept head 01-03, usually the dept head or XO, sometimes the CO
Counseling Preparation
By the Supervisor . . .
Determine best time and place Gather pertinent info Plan the opening Plan the approach Plan the wrap up and review
Counseling Preparation
By the Member . . .
Complete a personal self-appraisal
Gather info pertinent to your own performance during period
Counseling sheets . . .What to do
All counseling sheets should be retained in a folder until the member detaches the command
� Ensure that the counseling sheets are signed by the member
Post Counseling Duties
Follow up and monitor . . .
Evaluate the counseling sessionReview key issues discussedReview goalsInitiate follow up actions as necessary
Conduct informal counseling sessions on a regular basis
Bottom line: Help keep the member on track
FITNESS REPORTAND
EVALUATIONWRITING
Fitrep/Evaluation Writing Recommendations
1. Use the instruction2. Don't make the information public3. Review the previous evaluation4. Consider the "whole" individual5. Assign all marks at the same time for each competitive category (ie. all MS3's)6. Attempt to achieve a spread in the marks assigned7. Never downgrade a new person8. If a person is not observed, then mark them so...
9. Place each person in a competitive category before writing the evaluation10. Avoid copying previous evaluations11. Give those deserving recognition the recognition they deserve12. Include the individuals contribution to command awards in the eval (ie. Battle "E")13. Review the entire evaluation for accuracy before submitting it "smooth"
Fitrep/Evaluation Writing
Recommendations
Bullets . . .What are they?
A short, effective phrase that gets the point across without unnecessary verbiage.
The Comments Section . . .
A Bullet Example . . .
Reads:
"Undertook the ambitious task of reorganizing the Supply Department storeroom resulting in dramatic improvements in storage space. His new locker plan increased locker utilization by over 50%"
But should read . . .
"Reorganized Supply Department storeroom, increasing locker utilization by over 50%"
Short, sweet and to the point . . .Remember, You have very little space for comments
Different Scenarios
Types of ReportsDetachment of IndividualTransferReassignment to new reporting senior
SeparationRetirementMissing or POW statusIncarcerationReliefDetachment for cause
Types of Reports cont
Detachment of Reporting Senior
Promotion or Frocking Reports
for E1-E6 getting promoted/frocked to grades of E3-E7
Types of Reports contSpecial Reports Promotion Selection Board Elimination of Phys. Read. deficiency
Appointment to Officer status (enlisted)
Declining performance/misconduct RIR Superior performance Extension of special report
See BUPERSINST 1610.10 Annex D
Uses for Evals...? Advancement and retention Commissions Duty assignments Reenlistment opportunities Types of discharge Good conduct medal
Remember:Evals should not be the sole method of performance feedback
Fitness Reports andtheir uses
Augmentation Promotions Detailing Postgraduate Education Professional Development Training
Board for Corrections of Naval Records
Acts as an appeals court for correction of errors or removal of injustices from fitness reports
Your responsibility to ensure your fitness report is correct
Errors? Petition the board for removal
How? Use the following . . .
DD149, Application for Correction of Military or Naval Record Under the Provisions of Title 10, USC, Section 1552
FITNESSAND
EVALUATIONFORMS
NAVPERS 1610/2 and
NAVPERS 1616/2
Remember . . .Evals and Fitreps are extremely
important career tools
and . . .
NAVY FITREPS ANDEVALUATIONS
ARE YOURRESPONSIBILITY