nc3c powerpoint presentations
TRANSCRIPT
PowerPoint™
Presentations
Slide #1
Slide #8
The PowerPoint Problem
Slide #9
Boring
Slide #10
Replacement to a
Memo
Slide #11
Crutch
Slide #12
Too Long
Slide #13
BoringSlide #15
The Problem
• Too much information in the presentation
• Too much information on the slides
• Reading
• No Preparation
• Not knowing their subject and
• Expect a PowerPoint
Slide #16
Too Much Power
Slide #17
Slide #19
Slide #21
Blame PowerPoint
Slide #24
“The use of the PowerPoint presentation has been a disaster. It should be ditched.”
– John Sweller
Slide #25
Crutch
• It’s not a teleprompter
• It’s not a substitute for handouts
• It’s not a thought organizer– PowerPoint has been accused of oversimplifying
complex issues
– PowerPoint has been accused of promoting lazy thinking (The thought that everything can be reduced to a couple of bullets)
• It can stifle conversation with the audience
• It turns poor presenters into robotsSlide #26
Crutch
Slide #27
Originally For the Mac
Slide #28
A Good Presentation
Slide #29
Is PowerPoint
Needed?
Slide #30
Presentation Concept
Content Design Delivery
Slide #31
Garr Reynolds
Slide #32
Slide #34
Answer:
• Who is the audience?
• What’s the visual medium most
appropriate?
• What’s the Central Point?
• What’s the Carry Away?
Slide #35
What’s The End
Game?
Slide #36
“… a lot of people have given up on writing the documents. They just do the presentations.”
– Robert Gaskins
Slide #37
document
Slide #38
slideument
Slide #39
Garr Reynolds
Presentation Concept
Content Design Delivery
Slide #40
Concept:
Use PowerPoint to
Support the Message
Slide #41
Presentation Concept
Slides Notes Handouts
Slide #42
1. The Slides The Audience will
see
Slide #43
2. The Notes you will see
Slide #44
3. Handout to be taken away
Slide #45
Presentation Concept
Slides Notes Handouts
Slide #46
Content
Slide #47
Design
Slide #49
“Our lives are frittered away by detail: simplify, simplify.”
– Henry David Thoreau
Slide #51
We Sell Fresh Fish Here
Slide #53
Fresh Fish Sold Here
Slide #54
Fresh Fish Sold
Slide #55
Fresh Fish
Slide #56
Fish
Slide #57
Tips
Slide #60
Blogs are like Sharks
A shark must keep moving or die
A blog must be regularly updated or it too
will die
How often should you update your Blog?
Some successful blogs are updated once
a week, others several times a day.
The key is to be consistent.
Most Workers Would Use
Cycles
Likely Not28%
Likely Use72%
Most Workers Would Use
Cycles
Likely Not28%
Likely Use72%
72%
Slide #67
72%
Slide #68
The Rule of ThirdsSlide #69
A Wise Person:
Is made and not born
Slide #70
A Wise Person Knows…
• When and how to make “the exception to every rule.”
• When and how to improvise. Wisdom is “moral Jazz.”
• How to choose among virtues or rules when they conflict.
• Finally, a wise person uses these moral skills in pursuit of the right aims, to serve and not to manipulate.
Assertion-evidence
slide
Slide #72
Iron
• An abundant metal, makes up 5.6% of Earth’s crust
• Properties:– Shaped, sharpened and
welded
– Strong and Durable
• Accounts for >95% of metals used
• Iron ores discovered in Michigan’s Upper Peninsula
• Soon found other ores in upper Wisconsin and Minnesota
Slide #73
Iron ores make up 5.6% of the Earth’s crust and account for 95% of the metals used
Is strong and durable
Can be shaped, sharpened and welded
75
If necessary, identify key assumption or background for audience—keep to two lines (18–24 point type)
Image(s)supporting
above assertion
This sentence headline makes an assertion on the first topic in no more than two lines
Slide #75
76
Fragments quickly outpace the blast wave, and become the primary hazard to personnel
Slide #76
77
Call-out, if necessary: keep to one or two lines
Image or equations supporting the headline assertion
Call-out, if necessary: keep to one or two lines
Call-out, if necessary: keep to one or two lines
This sentence headline makes an assertion on the second topic in no more than two lines
Slide #77
Presentation Concept
• Content
• Design
• Delivery
Slide #78
Presentation Concept
Content Design Delivery
Slide #79
Delivery
Slide #80
Slide #81
Too Much
Slide #82
Too Little
Slide #83
Slide #84
Slide #87
Slide Master List
Slide #88
Slide #89
Your Handout
Practice
Practice
Practice
Slide #90
Slide #91
It’s All They See
Slide #92
Selected Income Characteristics, continued
County o f City o f
V an Fort
Chara cteristic Hunt Ka ufman Rains Rockw all Za ndt C ommerce Dalla s W orth Plano
Income, 1999
M edia n House hold 36,752 44,783 33,712 65,164 35,029 24,065 37,628 37,074 78,722
M edia n Family 44,388 50,354 40,329 71,448 41,175 37,284 40,921 42,939 91,162
P er Ca pita 17,554 18,827 16,442 28,573 16,930 14,444 22,183 18,800 36,514
Re al Income , Percent
Cha nge 1989-1 999
M edia n House hold 11.9 26.5 19.5 18.4 28.1 12.7 5.5 7.6 12.5
M edia n Family 12.0 23.8 21.9 16.1 27.0 29.5 -1.2 6.8 18.0
P er Ca pita 14.2 25.4 18.3 22.4 28.8 15.2 4.9 10.1 28.9
House hold Incom e Ca tegory,
B y Num ber 1999
House holds 28,751 24,363 3,637 14,581 18,233 2,839 452,009 195,309 81,179
Le ss than $10,00 0 3,348 2,090 442 492 2,294 702 47,522 20,658 1,982
$1 0,000 to $14,99 9 2,283 1,397 309 421 1,512 316 27,270 13,486 1,595
$1 5,000 to $24,99 9 4,090 2,528 575 1,044 2,763 443 65,666 28,887 3,998
$2 5,000 to $34,99 9 3,953 3,150 560 1,334 2,540 374 68,020 28,592 5,670
$3 5,000 to $49,99 9 4,957 4,475 663 1,970 3,264 326 77,132 34,179 9,446
$5 0,000 to $74,99 9 5,656 5,384 633 3,272 3,482 368 74,160 35,369 15,798
$7 5,000 to $99,99 9 2,501 2,804 279 2,381 1,275 168 36,030 16,814 12,851
$1 00,000 to $149,999 1,348 1,842 135 2,178 732 82 29,478 11,123 16,880
$1 50,000 or m ore 615 693 41 1,489 371 60 26,731 6,201 12,959
House hold Incom e Ca tegory,
B y P ercent 1999
House holds 100.0 1 00.0 100.0 100.0 100.0 100.0 1 00.0 1 00.0 1 00.0
Le ss than $10,00 0 11.6 8.6 12.2 3.4 12.6 24.7 10.5 10.6 2.4
$1 0,000 to $14,99 9 8.0 5.7 8.4 2.9 8.3 11.2 6.0 6.9 2.0
$1 5,000 to $24,99 9 14.2 10.4 15.9 7.1 15.1 15.6 14.6 14.8 4.9
$2 5,000 to $34,99 9 13.8 12.9 15.4 9.2 14.0 13.1 15.0 14.6 7.0
$3 5,000 to $49,99 9 17.2 18.4 18.2 13.5 17.9 11.5 17.1 17.5 11.7
$5 0,000 to $74,99 9 19.7 22.1 17.4 22.4 19.1 13.0 16.4 18.1 19.4
$7 5,000 to $99,99 9 8.7 11.5 7.7 16.4 7.0 5.9 8.0 8.6 15.8
$1 00,000 to $149,999 4.7 7.6 3.7 14.9 4.0 2.9 6.5 5.7 20.8
$1 50,000 or m ore 2.1 2.8 1.1 10.2 2.0 2.1 5.9 3.2 16.0
Clarify, but Explain
Slide #94
Visualize
Slide #95
Teleprompter
Slide #96
Use of a standard for PowerPoint™
Presentations for TV
PowerPoint on TV: The bad
• TV Resolution and ComputerResolutions are different
– Computer Resolutions are much better
• The conversion from PowerPoint to TV is not very tolerant of some colors
PowerPoint on TV: The bad
• Stay away from the edges
– The conversion process might ‘clip’ about .75 inch from all sides
– A good open border makes a slide appear cleaner
PowerPoint on TV: The bad
• Small Fonts are Hard To Read
– Use at least a 24 point font for the header
– Don’t use anything smaller than an 18 point font for other text
PowerPoint on TV: The bad
• A Big Block of Text is Hard To Read
In fact, researchers have found that with most slides being on the screen for only about 20 seconds, the reader is forced to look at the start of the sentence and jump to the end or read it once and want to read it again. People read at different rates and if you are talking and there is a screen full of text, they will start reading and either tune you out or read along or just ignore you. Tell them what you want to say and if you need a note to help, write it down somewhere. It all starts to look like a big block of stuff that is hard to read and then is difficult to convey. Is this not getting harder and harder to read and it is not at the smallest size. This is 19 point type. It just is confusing and messy. And to think, you know the concept from the header: A big block of text is hard to read.
PowerPoint on TV: The bad
• Some colors are bad for TV
– Avoid pure RED
• It bleeds on TV
• Some TVs will make a buzzing sound
– Use a Brick RED if you need a red color
PowerPoint on TV: The Good
• This background is better
• Short bullets are better
– Don’t read from the slides
• Spread text out over several slides
The outer box is the limit of visible area for many TVs
The Inner box is the TV Safe Area. It is best to stay in this area.
PowerPoint on TV: The Good
• A well-thought out presentation will effectively convey your message
PowerPoint on TV: The Good
• Short bullets are better
– Don’t read from the slides
• Spread text out over several slides
This is a second option
• Don’t use blocks of text
– It is very ineffective
• Punctuation is not needed
– If you need it regularly, your bullets are too long
– Use only when necessary
– Be consistent
Give your subtext here
MGTF Process and Timeline
Establish MGTF
Preliminary Impact
Assessment
Detailed Study
Implementation
www.nceastmgtf.com
July 08 Dec 08 June 09Oct 07
Marine Corps Installations EastThrough December 2008
71,963 73,963
10,351 10,351 10,738 10,908
51,730 53,705 56,623 59,044
0
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
2006 2007 2008 2009 2010 2012
Total Planned Civilians Active Duty
New River Place –Zoning Text Amendment
50’ W x 180’ D Lot
9,000 sq. ft. Lot
New River Place –Zoning Text Amendment
50’ W x 180’ D Lot
25’ Front Setback
25’ Rear Setback
6’ Side Setback
9,000 sq. ft. Lot
New River Place –Zoning Text Amendment
50’ W x 180’ D Lot
25’ Front Setback
25’ Rear Setback
6’ Side Setback
9,000 sq. ft. Lot
New River Place –Zoning Text Amendment
Two 25’ W x 180’ D Lots
25’ Front Setback
25’ Rear Setback
6’ Side Setback
Two 4,500 sq. ft. Lots
What it actually looked like
City Seal Slide
Slide #118
Agenda Item #11
New Business
Consideration
FY 2010
Capital Improvements Plan
Slide #119Slide #119
Community/Public Safety
Project Name Status Total Cost
Community Programs
Sturgeon City Boardwalk III 600,000
Chaney Creek Bioremediation Ph. II Exec 350,000
Fire
Georgetown Training Facility 204,000
Fire Station #5 2,946,500
Fire Station #6 Exec 3,302,500
Renovate Northwoods Fire Station Exec 486,750
Renovate Fire Station #4 Exec 497,500
Slide #120
Agenda Item #12
New Business
Budget Amendment
FY 2009 Public-Private Partnerships
Slide #121
Review Criteria
10% Obvious Need for Support
15%Historical Service or Demonstrated ability to perform
40%Alignment to Mission, Vision or Goals
15% Good Nonprofit Practices
20% Cost Effectiveness of Proposal
Slide #122
Committee Recommendation
10 Applications Received
• 8 Previously Funded
• 2 New
Slide #123
ACCOMPLISHMENTS/PROGRESS
RECYCLING
• $121,209 saved by municipal crews assuming recycling
collection
• Established two crews for curbside recycling collection
• Recycling participation increased from 36% to present 44%
• 1124 tons of recyclable materials collected in FY06-07
• 1427 tons of recyclable materials collected in FY07-08
• $112,029 savings in disposal fees
ACCOMPLISHMENTS/PROGRESS
CURBSIDE COLLECTIONS
Refuse collection crews decreased from 9 to 6
Sanitation personnel decreased from 41 to 37 employees
through attrition
For FY 06-07 & FY 07-08 approximately $128,000 saved in
salaries, not including benefits
Worker’s compensation cost decreased
CY 2005 - $79,505.51
CY 2006 - $174,816.64
CY 2007 - $6,915.50
CY 2008 - $15,739.64
Recycling Progress
FY06-07 FY07-08
1,124 Tons 1,427 Tons
$112,029 savings in disposal fees
Slide #126
Sanitation Status
Then Now
Refuse Collection
Crews9 6
Sanitation personnel 41 37
Slide #127
Workman’s Comp Claims
$0
$50,000
$100,000
$150,000
$200,000
2005 2006 2007 2008
Slide #128
Agenda Item #13
New Business
Consideration
COPS Hiring Recovery
Program Grant
Slide #129
10” X 7.5”
JPD Issue #1: Growth
Calls for Service
0
20
40
60
80
100
120
Th
ou
sa
nd
s
2004 2005 2006 2007 2008
Slide #131
Redeployment has been effectivePriority 1 Response Times
6:25
6:37
6:26
6:30
6:40
7:25
6:47
6:50
5:50
FY01
FY02
FY03
FY04
FY05
FY06
FY07
FY08
FY09
5:30 6:00 6:30 7:00 7:30
Thus Far This Year
Agenda Item #1
New Business
Site Plan Modification
Westpark Shopping Center
Slide #133
Vicinity
Can We Improve?
Slide #138
Presentation Concept
Content Design Delivery
Slide #139
Slide #140
Do this first
Slide #143
Crutch
• It’s not a teleprompter
• It’s not a substitute for handouts
• It’s not a thought organizer– PowerPoint has been accused of oversimplifying
complex issues
– PowerPoint has been accused of promoting lazy thinking (The thought that everything can be reduced to a couple of bullets)
• It can stifle conversation with the audience
• It turns poor presenters into robotsSlide #145
Fragments quickly outpace the blast wave, and become the primary hazard to personnel
Is PowerPoint
Needed?
Slide #147
BoringSlide #148
Next
• What are your Experiences
• What’s the impact of PowerPoint on your
organization?
• What Are Your Organization’s Rules?
• How do you guide PowerPoint on TV?
– Creation of a NC3C Guide?
Slide #149