NCSRA Arbiter Payroll NCSRA Arbiter Payroll Creation TutorialCreation Tutorial

Prepared by Paul JamesPrepared by Paul James

State Youth Referee State Youth Referee AdministratorAdministrator

Copyright Copyright ©2007©2007

Creating a new payroll in Creating a new payroll in ArbiterArbiter

• Request & obtain payroll creation Request & obtain payroll creation permission from the SYRApermission from the SYRA

• Define the Bill To to be associated Define the Bill To to be associated with the payrollwith the payroll

• Then create the payroll following the Then create the payroll following the directions set out here.directions set out here.

From the Start PageFrom the Start Page

When you have been given payroll permission your start page will have 2 new links, Bill-Tos and Payroll

From the Start PageFrom the Start Page

To begin the creation of a new payroll click on the Bill To link to define a new bill to or determine whether there is already one defined in the list which you can use.

The Bill To PageThe Bill To Page

You can review the list of existing bill tos from this page---they are in alphabetical order.

To define a new bill to click on the + button, the same way you add any other Arbiter new entry.

The Bill To PageThe Bill To Page

To create a new bill to click on the + button just like all other add functions in Arbiter

To define a new bill to click on the + button, the same way you add any other Arbiter new entry.

A New Bill ToA New Bill To

To create a new bill to enter the requested info and click save.

• Once you have verified an existing Once you have verified an existing bill to is available or have created a bill to is available or have created a new bill to, return to the Start Page.new bill to, return to the Start Page.

• From the Start Page click on the From the Start Page click on the payroll link.payroll link.

• When you do the following page will When you do the following page will appear.appear.

The initial payroll screenThe initial payroll screen

From this page click on the game fees button

The Manage Fees ScreenThe Manage Fees Screen

Step 1—Select the Bill ToStep 1—Select the Bill To

By using the control key in conjunction with the mouse you can highlight more than one bill to and have the defined payroll apply to multiple bill-tos

Step 2--Select the LevelsStep 2--Select the Levels

By using the control key in conjunction with the mouse you can highlight more than one level and have the defined payroll apply to multiple levels

Step 3—Select the OfficialsStep 3—Select the Officials

By using the control key in conjunction with the mouse you can highlight more than 1 number officials and have the defined payroll apply to games with different numbers of assigned officials. You should leave the Game Status column as normal and Games as 1.

Step 4—View or Create the Step 4—View or Create the PayrollPayroll

Once you have selected the combination of columns needed you can create a payroll. If a payroll already matches the selected criteria, clicking view will cause it to display so it can be edited.

CAUTION—SEE THE NEXT SLIDE REGARDING # OF OFFICIALS

Selecting the Number of Selecting the Number of OfficialsOfficials• Generally for a payroll you need to select in Generally for a payroll you need to select in

the officials column at least 1, 2, and 3 and the officials column at least 1, 2, and 3 and usually 4 and 5 as the possible number of usually 4 and 5 as the possible number of officials.officials.

• The reason for this is that for every possible The reason for this is that for every possible combination of officials that might be combination of officials that might be assigned to a game you must define a pay assigned to a game you must define a pay level for each position in each combination.level for each position in each combination.

• For example you must set the pay for the For example you must set the pay for the referee when there is only 1 official, and then referee when there is only 1 official, and then 2, and then 3, and then 4, and then 5.2, and then 3, and then 4, and then 5.

• You must also do this for each AR, etc.You must also do this for each AR, etc.

The NCYSA Classic Pay Bill The NCYSA Classic Pay Bill ToTo

• The following slides show the NCYSA The following slides show the NCYSA Classic Pay Bill To and is used as an Classic Pay Bill To and is used as an example.example.

• NO ASSIGNOR SHOULD MAKE ANY NO ASSIGNOR SHOULD MAKE ANY CHANGES TO ANY NCYSA DEFINED CHANGES TO ANY NCYSA DEFINED BILL TO!!!BILL TO!!!

A portion of the U-19 Boys A portion of the U-19 Boys sectionsection

• As you can see from the previous slide, As you can see from the previous slide, for each position when there are 3 for each position when there are 3 officials the pay rate is defined for the officials the pay rate is defined for the Referee, SAR, AR, 4Referee, SAR, AR, 4thth, and Assessor., and Assessor.

• These same position pay rates are These same position pay rates are duplicated for games where there are 4 duplicated for games where there are 4 officials and where there are 5 officials.officials and where there are 5 officials.

To add or change pay ratesTo add or change pay rates

To add or change the pay rate of any position or positions click the check box in front of the position and put the amount of pay you want in the amount field at the top. When that is done click apply. The rates in the amount column at the right should change, but only for the clicked positions.

• If the Apply button had been clicked If the Apply button had been clicked in the previous slide, the referee in the previous slide, the referee position pay rate for U-19 B when position pay rate for U-19 B when there were 3 officials, or 4 officials, there were 3 officials, or 4 officials, or 5 officials, would have been or 5 officials, would have been changed to $100 from $50. changed to $100 from $50.

The Cascade Button The Cascade Button

Once you have set the rates for all positions for all combinations of officials, you can apply those rates to games presently in the system that have the selected bill to in the game record. To do this click on the all in the check box column to select all and then click cascade.

Select the games to be Select the games to be affected and then click the affected and then click the Cascade buttonCascade button

Payroll has been completedPayroll has been completed

• Once you have followed the steps in this Once you have followed the steps in this presentation you will have created a presentation you will have created a payroll for a specific bill to.payroll for a specific bill to.

• If you need to adjust a rate for any If you need to adjust a rate for any particular position or add new levels, you particular position or add new levels, you can do that by editing the payroll using can do that by editing the payroll using the create function and specifying the new the create function and specifying the new and previous levels in the selection.and previous levels in the selection.

• For any further discussion needs please For any further discussion needs please contact the SYRA.contact the SYRA.