ncura exchange programs kathleen larmett karin dyason beth seaton michelle vazin denise wallen
TRANSCRIPT
NCURA Exchange Programs -- HistoryKathleen Larmett, NCURA
• 2007 -- First discussed with European Association of Research Managers and Administrators – Warsaw, Poland
• 2008 -- NCURA Membership surveyed and program approved by board – NCURA/EARMA International Research Management Fellowship Program
NCURA Exchange Programs -- History
• 2009 – First EARMA Fellows to U.S.
• 2010 – First NCURA Fellows selectedErica Lawler, Virginia Commonwealth
University Hosted by The Karolinska Institute,
Stockholm, Sweden
NCURA Exchange Programs -- History
2010 – First NCURA Fellows selected
• Don Saha, Carolinas Healthcare System - Hosted by St. George’s University of London
• Beth Seaton, Western Illinois University Hosted by Gulbenkian Institute, Portugal
• Kasia Proszowski, Rutgers, The State University of New Jersey – Hosted by Institute of Fundamental Technological Research, Polish Academy of Sciences
NCURA Exchange Programs -- History
• 2011 – NCURA International Fellowship Program• Increasing collaboration with sister organizations• NCURA Board of Directors approves 5 $2,000
travel awards for 2012 NCURA Fellows
NCURA Exchange Programs -- History
• 2012 – NCURA and South African Research & Innovation Management Association • Begin plans for joint program
NCURA Host Institutions – Past and Present
Brown UniversityCalifornia Institute of Technology, Pasadena, California
University of California - IrvineUniversity of California, Los Angeles, Los Angeles, California
California State University - FresnoCase Western Reserve University, Cleveland, Ohio
University of Colorado at Boulder, Boulder, ColoradoColorado State University, Fort Collins, Colorado
Columbia University
NCURA Host Institutions – Past and PresentIllinois Institute of TechnologyThe Johns Hopkins University
Lehigh University/Lafayette CollegeUniversity of New Mexico
The University of North Carolina at Chapel Hill, Chapel Hill, North CarolinaOhio State University
Rush University Medical Center, Chicago, IllinoisUniversity of South Florida
Stanford University, Stanford, CaliforniaUniversity of Texas at San Antonio
Texas Tech UniversityVanderbilt University
University of Washington, Seattle, WashingtonWashington State University, Pullman, Washington
Being a FellowBeth Seaton, Northwestern University
When awarded Beth was the Director of Sponsored Projects at Western Illinois University
A Predominantly Undergraduate Institution
Institutional Backing and NCURA Application
• Initially the fellow and/or fellow’s institution covered the entire cost of the exchange
• Application included letter of support from my Provost
• Awarded and matched up with the Gulbenkian Institute for an early September, 2010 two week visit to Oeiras, Portugal
Logistics of my visit
• Finding lodging• Making travel arrangements• My work space at the IGC• My daily commute• After work time
My Daily Schedule
• um galão (oong galowng)- ($.50) and • Walk to the train and commute on the train from
Lisbon to Oeiras• um galão ($.35)• IGC – total commute 40 minutes• Day started late and ended late by U.S. standards
What my fellowship involved
• Gave presentations at IGC, IMM, and IBET• Toured IMM and IBET• Participated in staff meetings at IGC, IMM, IBET• At IGC met with the equivalents of the VPR, VP
for research finance, IACUC/animal facility, development/fund raising, PR/outreach, faculty and post docs/laboratory staff
What my fellowship involved
• Saw presentations on EU FP7 and other funding opportunities available to their faculty
• Gave presentations on funding searches and pre-award databases we use in the U.S. to IGC staff
• Worked side-by-side on proposal and budget preparation and financial invoicing
• Met with a high ranking Minister of Education
Highlights
• The people I met and the beauty of Lisbon• Visiting Sintra on my one weekend off• Understanding that we are all REALLY doing
the same work• Having a perfect institutional match• Great food and wine at great prices
Being a Host Institution Get Institutional Approval Provide NCURA with Letter of Intent Wait to be Selected Notified of Selection by a fellow Initial Introduction between you and the fellow
Preparation – Before Fellow ArrivesShare information about your institution with your fellowGet specific information on area of interest from your fellowBroadcast the upcoming fellow visit with all pertinent areas on campusDevelop a timeline for meetings and activities during the on-site visit (both daytime and nighttime events)
Once the Fellow Arrives on Campus Organize a Meet & Greet event to welcome the
fellow to your institution Have a kick-off meeting and share the finalized
schedule with them for their two week visit Arrange for getting them to and from their meetings on campus Arrange and finalize all nighttime events
Preparing for Fellow’s Departure Plan an exit meeting with the fellow Ask for feedback from their perspective on the visit – pros and cons Share with them how things went from your
perspective Lessons learned
Building Upon Our EvaluationReports from Fellows and Host Institutions were received and evaluated by NCURA and
EARMA Evaluation Subcommittees
Report submitted to NCURA Ambassador Corps, forwarded to the NCURA Board of Directors and EARMA Board
Outcomes:Approval to proceed and adopt the Fellowship Program received from
NCURA Board of Directors – 2011NCURA will expand the Fellowship Program to include research
administrators globally
Evaluation RecommendationsProgram Recommendations for consideration:
Identify and pursue additional funding both US and EU supportFurther enhance communication between Host Institution and
incoming FellowAdjust Fellow’s schedules to achieve maximum time for
integrating and reflecting on new knowledgePromote the integration of Fellow experiences into Home
institutionPartner with other sister associations
Where are we in 2013Hosting 2 EARMA Fellows at the University of New Mexico who
are attending NCURA AM55NCURA Fellows visited European institutions, attended EARMA Conference and more are going to host institutions in the Fall
Have expanded scope to include SARIMASARIMA has selected their Fellows who will be visiting US Host
institutionsNCURA Fellows (2) selected to visit South African host institutions
Where are we headingReviewing application guidelines, eligibility criteria and reviewer
assessment forms
Assessing deadlines and determining standardization of an annual deadline
Reimbursement process to fellows to require submission of final reports from fellow and host institutions
Continuing the effort for additional outside funding of the program
Importance of the NCURA/SARIMA exchange programme for Southern Africa
Type of training
Very valuable
Theoretical training workshops 42.8%Practical training exercises (case studies)
63.8%
Exchange programmes 69.8%Access to mentors/experts 59.5%
Key elements of the SARIMA/NCURA exchange programme
• Implementation of SARIMA’s Capacity Development and Professionalisation Strategy
• Expand international activities and grow R&I management and administration capabilities• Implementation – awareness raising, pilot phase• Call for Host Institutions• Call for Fellows• Exchange visits• Review and lessons learnt
Selection of Fellows - pilot• Christle de Beer (University of the Free State) – Rush University
Medical Centre, Chicago, Illinois.
• Esther Kritzinger (University of Stellenbosch) – Stanford University, Stanford, California
• Dr Sinah Sekhula (University of Venda) – California Institute of Technology, Pasadena, California.
• Amelia Rorwana (Cape Peninsula University of Technology) – University of North Carolina at Chapel Hill, Chapel Hill, North Carolina
Thank you!
Kathleen [email protected]@northwestern.eduMichelle [email protected] [email protected] [email protected]