necsas annual report seco 2004 annual conference november 17, 2004

Safety & Environmental Compliance OfficeSafety & Environmental Compliance Office(SECO)(SECO)

NECSAS Annual Report

SECO 2004 Annual ConferenceNovember 17, 2004

Thanh Minh Trinh, P.E

NECSAS Program Manager

Rob Klawitter, C.S.P.

NECSAS Contractor from E2M


1. Where have we been?

2. Trends

3. Recent Development

4. What to expect in FY05

5. Q & A


Where have we been?1. Program launched in 1999.

2. Piloted in 2000 – Oklahoma and Alaska

3. 2001 marked the first year of rolling out the program

4. Tier 1 Assessments - 72 facilities to date.

5. Tier 2 Assessments – 38 Facilities (only 2 in FY04)

6. Numerous assistance site visits (e.g., before or after Tier 1).

7. Identified 925 findings total:

a) Closed – 605; b) In-progress of Closing – 237; c) Open - 83


Where have we been?


Trend: 2001 - 2004Comparison : Assessed Facilities

0

5

10

15

20

25

30

35

NWS NMAO OCAO NMFS NOS NESDIS OAR

Faci

litie

s


Trend: 2001 - 2004Comparison: Total Findings by Line Office

0

50

100

150

200

250

300

350

NWS NMAO OCAO NMFS NOS NESDIS OAR

Find

ings


Trend: 2001 - 2004

Comparison: Average Findings per LO Facility

0.0

5.0

10.0

15.0

20.0

25.0

NWS NMAO OCAO NMFS NOS NESDIS OAR NOAAAverage

Aver

age

Find

ings

per

Fac

ility


Trend: 2001 – 2004 NECSAS Summary

Year Zone Environmental Safety TotalFinding % Finding %

2001 CA, HI, GU 20 14% 120 86% 140

2002 TX, LA, FL 25 16% 135 84% 160

2003 DC, MD, CO, MO, AK, PA, NJ, SC

47 15% 277 85% 324

2004 (Draft)

IN, MI, IL, OH, WA, OR, MD, VA, NC

69 23% 232 77% 301

Net Overall 161 17% 764 83% 925


Trend: 2001 - 2004

0

10

20

30

40

50

60

70

2001 2002 2003 2004

CLA

SS I

FIN

DIN

GS

SafetyEnv


Top 5 Finding Protocols - Safety

2001 2002 2003 2004 - DraftElectrical Safety Work Practices

Electrical Safety Work Practices



Walking/Working Surfaces

Means of Egress Fire Protection Walking/Working Surfaces

Means of Egress Fire Protection Means of Egress Fire Protection

Injuries/Illness Log

Occupational Noise Walking/Working Surfaces

Machinery/Machine

SafeguardingHazard Communication

Materials Handling Machinery/Machine

SafeguardingMeans of Egress

Trend: Evolution of Top Fives


Top 5 Finding Protocols – Environmental

2001 2002 2003 2004 - DraftHazardous Waste Mgmt

Petroleum, Oil, Lubricants Mgmt



Hazardous Materials Mgmt

Hazardous Waste Mgmt




Storage Tank Mgmt Asbestos Mgmt Storage Tank Mgmt

Storage Tank Mgmt

Solid Waste Mgmt Solid Waste Mgmt Hazardous Materials Mgmt

Wastewater Mgmt

PCB Mgmt Water Quality Mgmt Wastewater Mgmt

Trend: Evolution of Top Fives


1. Let’s look at the root cause of our findings.

2. We use the MERT system:

1. M – Management

2. E – External Force

3. R – Resource

4. T - Training

3. A program in its infancy (Development) stage could expect most root causes to fall within the Management Emphasis grouping.

4. As the program matures(or in the Implementation stage), the root cause trend should gradually shift toward Resource and Training

5. Ultimately, the program reaches “Sustainment” when all root causes are attributed to External Force.

Trend: NOAA's Shift to EMS and SEMS


2001 NECSAS (CA/HI/GU)

Root Cause Breakdown

Resources11.1%

Management Emphasis

88.8%

Trend: Shifting to EMS & SEMS


2002 NECSAS (TX, LA, FL)


External3.6% Training

0.1%

Management Emphasis

71.5%

Resources24.8%



2003 NECSAS (D.C. (HCHB), MD (SSMC), CO, MO, AK, PA, NJ, SC)


Management Emphasis

37.6%

Resources54.1%

Training0.8%

External7.0%



Recent Developments1. NECSAS team met in May of 2004

2. Tier 2 rules and process were developed

3. Updated WHAM to address:1. Access, LOCAP comment, and changing finding status

4. WHAM web based and CD training for WHAM users

5. In the process of evaluating tablet PC to conduct assessments.

6. Tier 3 Questionnaires & VFA integration.


Recent Developments

Who will conduct Tier II’s? RECO/RSM

What type of QA process will be used if any?NECSAS PM/Contractor PM ensure proper naming of database/photos prior to upload. No other formal QA process prior to upload.

Who will upload to WHAM?NECSAS PM/Contractor PM

Will there be a review of findings on WHAM?Facility Manager and LECO will have 14-days to review Tier II findings following upload to WHAM

Track findings to closure? Yes. LECO, in conjunction with facility manager, will use existing LOCAP function.

Tier II Business Rule Discussion Points


Recent Developments

Tier II Business Rule Discussion Points - Continued

Definition of a repeat finding? Would Tier II finding be repeat if identified during a Tier I, and vise versa?

A previously identified finding is again identified during a subsequent Tier I or Tier II assessment. Assessor(s) will only use the previous assessment in evaluating the existence of a repeat finding.

Time frame for completion of Database and upload to WHAM following completion of site visit?

RECO/RSM Team has 30-business days to complete the development of Draft Tier II database.

Training on the process?NECSAS group recommended funding a three day training class by reducing the number of required Tier II assessment in FY 04. Training would be provided to all RECO/RSM’s and others (new LECO’s/CECO’s etc)


Recent Developments


Recent Developments

Quick

Review


Recent Developments

VFA Top Level Facility Summary Screen


Recent Developments

Tier III Questionnaires

Safety & Environmental Compliance


What to expect in FY05

FY 00/04/08…(I/V/IX...)

FY 01/05/09…(II/VI/X…)

FY 02/06/10…(III/VII/XI…)

FY 03/07/11…(IV/VIII/XII…)

DC/MD/VA3 CA8 AL/FL/GA4 AK10

IL/IN/OH5 CT/MA/RI1b LA/MS/TX6 CO

MI GU11 SC DE/NJ/PA2

NC HI11 MO/OK7

OR/WA9 ME/NH/VT1a

Perpetual Calendar


What to expect in FY051. See attached spreadsheet

This list was emailed to all LECO, RECO, and RSM on 10/14/04.

2. Tier I Site Selection – Nominate your facilities. Our FY05 NOAA target is 25 to 30 facilities.

3. Tier II Site Selection – Coordination between LECO and RECO/RSM.

4. Tier II will not take place until after the RECO/RSM have received training.

5. Tier III questionnaires.


QUESTIONS?

necsas annual report seco 2004 annual conference november 17, 2004

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