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NET SUPPLY Implementation Guide Miroglio of 21

TESI S.p.A.

Registered office: 24 Via Mendicità Istruita – 12042 Bra (Cuneo) – Head office: 48 Via Savigliano - 12062 Roreto di Cherasco (Cuneo)

Phone +39 0172 476301 - Fax +39 0172 476399 - www.tesisquare.com - [email protected]

VAT and Tax ID Number 02448510046 – Registered at Cuneo Chamber of Commerce under Number 177331

Fully paid-in Share Capital: € 750,000

Tesi S.p.A. is

ISO 9001

accredited

NET SUPPLY

VENDOR PORTAL

Implementation Guide


TESI S.p.A.





Tesi S.p.A. is

ISO 9001

accredited

CONTENTS

PREFACE ................................................................................................................... 3 ABOUT THE FUNCTION KEYS ........................................................................................ 4 CHAPTER 1 SYSTEM ACCESS ....................................................................................... 5

1.1 Login ........................................................................................................... 5 1.2 Change Password.......................................................................................... 6 1.3 Home Page .................................................................................................. 7 1.4 Menu ........................................................................................................... 8

CHAPTER 2 VENDOR PROFILE ..................................................................................... 9 2.1 General Data – “Change” tab........................................................................ 10 2.2 Referents ................................................................................................... 11 2.3 Attachments .............................................................................................. 11

CHAPTER 3 ORDER MANAGEMENT ............................................................................. 12 CHAPTER 4 PAYMENTS .................................................................................................. 15 CHAPTER 5 INVOICES .............................................................................................. 17

5.1 UPLOAD – Create new invoice ...................................................................... 18 CHAPTER 6 REFERENCES........................................................................................... 21


TESI S.p.A.





Tesi S.p.A. is

ISO 9001

accredited

PREFACE

The NET SUPPLY Portal is a collaborative application that enables vendors to view, monitor and track their orders, access their vendor-specific details and exact payment-status and, not least, submit their invoices much faster and more securely to the Miroglio e-Invoice Network.


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ISO 9001

accredited

ABOUT THE FUNCTION KEYS

The following table identifies which key on the keyboard to use to perform various functions: Function

Key Function of Key

Moves to Next Page for screens of list where pagination is envisaged (selected data display)

Moves to Previous Page for screens of list where pagination is envisaged (selected data display)

Searches for information based on screen-set preset filter criteria

Returns to previous screen

Confirms screen data with uploaded information Prepares from list function the application for new record upload

Updates screen data, with new information upload Prepares from list function the application for extant record revision

Displays detail

Cancels data entered in rows

Annuls data entered in current system task (not yet confirmed)

Prints

Exports data in XLS

User printer spool list

Uploads file (attachments)

Accepts order proposed changes

Submits

Rejects

Displays notes


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accredited

CHAPTER 1 SYSTEM ACCESS

1.1 Login

The web address of the NET SUPPLY application is following: http://netinteg.miroglio.com/client/ Access to this application is restricted to authorised users. Only authorised users with a valid username and password issued by the MIROGLIO System Administrator may proceed.

Enter Username and Password. When finished, select LOGIN

“Forgot password” link (can’t remember password? The system generates and sends a new one to user’s e-mail address)


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1.2 Change Password

Once the username/password e-mail message has been received, User can log in and change his/her password at whatever time using the Change Password link on the Portal Home Page.

The link will take User to the following screen.

As entered, validated and confirmed, User must use this new password the next time he/she logs in.

Enter old password and then new password. Re-enter new password to confirm. Password is case sensitive so take care.


TESI S.p.A.





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1.3 Home Page

When logging into this application, User will be presented with this screen:

User can click on the “Operating Area” tab along the upper right side of the screen to access the Portal’s operating area. On the left side, User will find the Menu of the operations for which he or she is enabled.


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1.4 Menu

Enabled according to associated user role, the Menu comprises the following menu tasks:

• Vendor Menu


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CHAPTER 2 VENDOR PROFILE

Vendor has access to his Vendor Profile (detailed information about vendor).

The “Export” function key creates an Excel spreadsheet with the data included in the list.

After selecting the applicable line, vendor can access the data using the “Detail” and “Change” function keys. The system presents the same screen: in the first instance, only the data are displayed; in the second instance, vendor can revise certain data.


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ISO 9001

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2.1 General Data – “Change” tab

Vendor can revise registered office address, e-mail address and phone numbers.

When the necessary changes have been made, vendor clicks “Save” to save the data entered. To exit from the screen, click “Back” (button on the upper right side).

For communications regarding bank account details, use the Attachments section.

Please Note: The Menu on the left hand side of the screen disappears upon menu drill down. To display it/hide it, use the “Display Menu”/”Hide Menu” tab on the upper right side of the screen (aside Change Password).


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2.2 Referents

Vendor can indicate an in-house referent by topic.

After filling out the fields, click “Add” .

Use “Save” tab to save changes made to uploaded referent data.

2.3 Attachments

Vendor can upload files (e.g. communication about changed bank account details, sold receivables, other documents, etc.) by selecting the document and then clicking “Upload”.


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ISO 9001

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CHAPTER 3 ORDER MANAGEMENT

Vendor can view additional details about his orders.

When this menu task is entered, the list of all the vendor’s orders is presented.

Using the search fields, a part, and only a part, of the orders can be displayed. The following search filters are foreseen:

• Order number

• Date from

• Date to

• Status

• Company

• Vendor (locked on associated vendor profile)


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ISO 9001

accredited

Once the search filters are set, simply click “Search” to select the required data. In addition thereto, vendor can:

• display details about an order (select an order and click “Detail”)

• export the data of the list on Excel (click “Export”) Entering into the details about an order, vendor can see:

• the general data


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• the rows

• the internal attachments


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CHAPTER 4 PAYMENTS

With this function, vendor can view his invoice-payment status.

Using the search fields, a part, and only a part, of the orders can be displayed. The following search filters are foreseen:

• Vendor (locked on associated vendor profile)

• Company

• Document number

• Document date from

• Document date to

• Due-date from

• Due-date to

• Payment receipt number

• Pay Flag

Once the search filters are set, simply click “Search” to select the required data.


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The icon located at the beginning of the row either indicates invoice payment settled or

invoice payment pending .

Here too, clicking the “Export” tab creates an Excel spreadsheet with the data included in the list.


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ISO 9001

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CHAPTER 5 INVOICES

Vendor must use this menu task to submit invoices to the Miroglio e-Invoice Network.

The function keys envisaged for individual invoice management are:

• Detail (used to view uploaded invoice data)

• Create new invoice

• Create new D/C note

• Change (used to change uploaded invoice data)

• Forward (used to confirm uploaded invoice)

• Export (used to create an Excel with invoice list data)

• Cancel (used to cancel uploaded invoice)

• Print (solely in invoice management Type = ‘Create’, see “Vendor Profile” chapter)


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5.1 UPLOAD – Create new invoice

To create a new invoice, vendor must:

- click “Create new invoice”. The following screen will be displayed:

- select the Company

- set search filters: filter by DDT (Bill of Lading) Number or Order Number so that the rows of orders can be displayed. Please Note: search effectuated by individual DDT or Order Number.


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- select the rows of orders to be invoiced and click “Create invoice from references’ link on the upper right side of the screen. System presents the ‘General Data’ where the following should be entered by vendor:

o document number o document date o total invoice o VAT rate (system presents ordinary tax rate)

- click ‘Save’ on the lower right side of the screen.


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- System moves automatically to the “Attachments” tab. Vendor must upload the invoice

as a pdf. Then, using “Browse”, select the document to upload and click “Upload”. - Vendor must click on the ‘Submit invoice’ tab and this means that the document is

forwarded to the Miroglio e-Invoice Network.

Until forwarded, the invoice remains uploaded in “Work” status. As such, the invoice can be revised and, where applicable, derecognised (cancelled from system).

After being forwarded, the invoice will assume the “Sent” status. As such, the invoice can no longer be revised, changed or cancelled.


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Tesi S.p.A. is

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CHAPTER 6 REFERENCES Help Desk

[email protected]

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