new 2003-4 recognitions supplement - girl scouts · 2019. 1. 14. · when and how the recipient is...

CMH

RE-0010 12-5-2014

Recognitions Chair responsibilities Volunteer Appreciation Week

Council awards Service unit awards Volunteer Conference and Celebration

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Council award descriptions

Recognitions Task Group

Service unit award Descriptions Service unit year-end recognitions event

i. Recognitions planning calendar ii. Service Unit Recognitions Chair final evaluation of training iii. Service Unit Recognitions Chair self-assurance questionnaire iv. Appreciation Pin packet v. Cookie Award Packet vi. Family Award packet vii. Friendship Award packet viii. Honor Pin packet ix. President’s Award packet x. SHARE Award xi. Thanks Badge packet xii. Thanks Badge II packet xiii. Volunteer of Excellence Award packet xiv. Award of Distinction overview xv. Spirit Award packet

xvii. Membership and Years of Service recognitions xviii. Service unit Girl Scout adult record xix Service unit recognitions questionnaire sample

xvi. Volunteer recognitions record for service units sample

Thank you for volunteering to fill this important position on your service unit team. This course will prepare you for your role as Service Unit Recognitions Chair. In 1987, Girl Scouts of the USA (GSUSA) implemented a nationwide system of recognitions for adults in Girl Scouting. This system includes both recognition for outstanding service and recognitions that are earned by meeting established criteria. This supplement is designed to give service units information and forms for the GSUSA recognition system and Girl Scouts San Diego. Information pertaining to awards can be found in this supplement. There is one copy of each of the council-level recognitions forms in this supplement. Additional forms may be obtained via the website www.sdgirlscouts.org/recognitions. There are two levels of recognitions for volunteers, year-end service unit awards, and council/GSUSA awards:

Year-end service unit recognitions events are planned by the service units and held at the final service unit meeting of the year or as a separate event. This is a chance to distribute formal and informal recognitions and to reward volunteers for their achievements during the current membership year.

Council/GSUSA recognitions are awarded to those volunteers who have contributed significantly to the well-being of the council. These volunteers are nominated by their peers for their achievements and awarded their recognition at the Volunteer Conference and Celebration.

Be able to create a recognitions plan for your service unit.

Be able to use Adult Recognitions in Girl Scouting, the overviews of adult recognitions and the other information in this course as references for awards and recognitions.

Understand the criteria for approval for awards and recognitions.

Be able to prepare nomination forms and endorsements for council-level recognitions.

This training is designed to be completed at your own pace. The training package is yours to keep and you are encouraged to use it as a reference. You will be considered to have completed this course when the evaluation/registration page and the self-assurance questionnaire are received by the volunteer services team at the Girl Scout office. You may mail or deliver the completed registration information page to the Girl Scout office at: Attn: Volunteer Services Girl Scouts San Diego 1231 Upas Street San Diego, CA 92103

You can also email your completed registration information page to [email protected].

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http://www.sdgirlscouts.org/recognitions

mailto:[email protected]

Everyone likes to feel appreciated for a job well done. Whether in the form of a simple thank you note for a small job or a formal commendation for years of faithful service, any acknowledgment is a signal to the recipient that she or he is noticed and appreciated – that she or he is RECOGNIZED. The GSUSA Adult Recognition program is not only about being a terrific person and doing a good job, but also about significant accomplishment. GSUSA Adult Awards should be given for truly significant service in Girl Scouting. Taken from Adult Awards in Girl Scouting (GSUSA)

Part of your responsibility as Service Unit Recognitions Chair is to educate and inform the volunteers in your service unit about the recognitions that are available. We like to think of this as building an “Attitude of Gratitude” within your service unit. Check with your Service Unit Manager to schedule brief informational presentations at each service unit meeting. These presentations will allow you to:

Educate service unit members about recognitions at the council and service unit levels

Keep them informed about key deadlines

Remind them about information you need to collect (such as nomination forms)

Let them know where to acquire recognitions forms

Progression is an important part of the Girl Scout philosophy. Recognitions should be awarded at appropriate times throughout the life of an adult Girl Scout. It will be your responsibility to ensure recipients have met the criteria for an award and that volunteers who have gone above-and-beyond get nominated for additional recognition. As Recognitions Chair, your enthusiasm for recognizing volunteers will carry over to the rest of the service unit team and soon everyone will be thinking about new, creative ways to say thank you!

Being aware of the extra effort put forth by an individual

Taking the time to mention a person's service at a service unit meeting or in private to thank them

Helping people to attain a higher level of achievement

Recommending a person for special training or participation noted at all levels

Developing a climate wherein work is sincerely noticed and noted at all levels

Asking an outstanding volunteer to represent Girl Scouts at a community event

Encouraging a volunteer to get involved on the next level (service unit, council, national) The way Girl Scout’s recognizes people helps to define accountability for initiation, promotion, and retention, and provides for follow-through at every level of the Girl Scout operation.

Anyone in an adult volunteer position

Individuals and organizations in the community who provide invaluable support to Girl Scouting

Families in Girl Scouting NOTE: staff can be informally recognized at your service unit level but are not eligible for council/GSUSA-level awards.

At a troop or service unit meeting, at the event for which the recognition is being given (i.e. at a community festival for the organizer) or anytime if the recognition is informal, such as a:

verbal thank you

card

gift card

craft or drawing created by a Girl Scout

small gift, such as a coffee mug or key chain

At a ceremony, if the recognition is formal, such as a:

pin

badge

certificate

plaque When and how the recipient is recognized will make the expression of gratitude memorable. Recognitions can be done at several venues on special Girl Scout holidays, at Girl Scout meetings, at a special recognition event, immediately following service rendered, at community recognition events, etc.

A display of photos in the community honoring individuals who have given outstanding service

A framed photograph of the Girl Scouts who participated in a particular project or event (can be a blown-up snapshot)

A statement published in a Girl Scout publication or community paper, or broadcast on radio or television

Birthday or holiday greetings made by the girls

A mention at an appropriate Girl Scout meeting

A mention in the service unit newsletter

Send a press release or photo to your community newspaper detailing the volunteer’s service

A mention using council publications and social media such as Facebook

Volunteer Appreciation Week—the third week in April—is set aside especially for you. Girl Scouts pay tribute to the volunteers who help girls make the world a better place. The week centers on the long-standing National Girl Scout Leaders’ Day (April 22), but expands the definition of volunteers beyond troop leaders to include all the volunteers who work on behalf of girls in Girl Scouting.

www.sdgirlscouts.org/en/for-volunteers/adult-recognition.html

www.scoutingweb.com/scoutingweb/default.aspx

www.energizeinc.com/ideas/awards.html

http://www.sdgirlscouts.org/en/for-volunteers/adult-recognition.html

http://www.scoutingweb.com/scoutingweb/default.aspx

http://www.energizeinc.com/ideas/awards.html

Council-level awards are awarded at the Volunteer Conference and Celebration. Nominations for all council-level awards must be turned in to the volunteer services team by April 30th. A volunteer Recognitions Task Group meets to review and approve nominations for these awards.

Appreciation Pin

Cookie Award*

Family Award*

Friendship Award*

Honor Pin

SHARE Award*

Thanks Badge

Thanks Badge Il

Additional council-level awards:

Years of Membership Numeral Guard (over 15 years)

Years of Service Pin (over 15 years)

President’s Award

Volunteer of Excellence Award *Award created by Girl Scouts San Diego. All other awards created by GSUSA. The Years of Membership Numeral Guard and the Years of Service Pin can be awarded at a service unit meeting or at the volunteer celebration if the recipient has completed more than 15 years of membership and/or service to Girl Scouts.

Service unit-level awards are given at the service unit’s year-end recognitions event, which is organized by the Recognitions Chair and Service Unit Manager. The service unit or volunteers are responsible for purchasing these awards, which are available at the council store.

Award of Distinction*

Spirit Award* (email [email protected] for certificate)

Years of Membership Numeral Guard (under 15 years)

Years of Service Pin (under 15 years)

Other volunteer/community recognitions deemed appropriate by the service unit *Award created by Girl Scouts San Diego. All other awards created by GSUSA.

Each year, we plan an annual recognitions event, in conjunction with the annual volunteer conference. Council-level awards are given at this event, including Years of Membership Numeral Guards and Years of Service Pin of 15 years or more if not awarded at another occasion during the year.

Information about the event is sent out via mail, email and available on the website www.sdgirlscouts.org/vcc.

All adult Girl Scout members are invited. It is your responsibility to ensure your service unit is aware of the Volunteer Conference and Celebration and encouraged to attend.

http://www.sdgirlscouts.org/content/sdgirlscouts/en/events/event-list/vcc.html

Council-level awards: Overview

Council awards show recipients that they are noticed and appreciated at higher level than the service unit. You can participate

in thanking and recognizing those adults who make a difference in the lives of girls by nominating someone you know for a

council award.

Council awards are presented at council’s recognitions event, Volunteer Conference and Celebration. These awards require a

nomination and two endorsements.

Complete packets are due into the council office by April 30. Please check the website for updates.

Council-level award descriptions:

Appreciation Pin- recognizes adults who have delivered outstanding service to one or more service unit areas.

Cookie Award – recognizes service unit cookie team members (e.g. cookie coordinators, booth coordinators, and

rewards coordinators), cookie cupboard volunteers and volunteer regional managers who surpassed their position duties

by increasing sales and/or providing extraordinary service to girls and/or volunteers.

Family Award – recognizes service benefiting the entire council, beyond the troop and service unit level, over a period

of time, by more than one member of a family.

Friendship Award – recognizes individuals, groups, organizations or businesses outside of Girl Scouts that have

supported the mission of Girl Scouts San Diego by providing superior service and/or assistance to the entire council.

Honor Pin – is presented for outstanding service to two or more service unit areas or program delivery audiences.

President’s Award – recognizes the efforts demonstrated by an entire service unit to enhance Girl Scouting in its

community during a membership year.

SHARE Award- recognizes adults who have built awareness and support for the Share Her Annual Real Expense

program, which helps keep Girl Scouting available and affordable for all.

Thanks Badge – recognizes adult members whose truly outstanding performance has benefited the entire council. The

Thanks Badge recognizes members whose ongoing commitment, leadership and service have had an exceptional,

measurable impact on meeting the mission-delivery goals and priorities of the entire council or the entire Girl Scout

Movement.

Thanks Badge II – recognizes adult members who have already received the Thanks Badge and have continued to

contribute in extraordinary ways that benefit the entire council. The Thanks Badge II recognizes a previous Thanks Badge

recipient who has continued to provide exemplary service in a leadership role which resulted in a measurable impact

benefitting the entire Girl Scout Movement.

Volunteer of Excellence Award - recognizes volunteers who have contributed outstanding service while partnering

directly with girls to implement the Girl Scout leadership experience through use of the national program portfolio, or

who have contributed outstanding service in support of the council’s mission delivery to girl and adult members.

Membership Numeral Guards and Years of Service Recognitions- recognize registered adult members for years

of active volunteer service at five-year intervals, starting at five years. Members can purchase pins at council stores. For

years 15 and above, council provides pins free of charge. Members simply need to fill out the form.

All council-level awards require nominations and endorsements. Nominations are not required for Membership Numeral Guards 15 and more and Service 15 Years and more, but specific forms must be submitted to council. For all council-level awards, the deadline for submission of the nomination and all required accompanying endorsements is April 30. The Recognitions Task Group reviews and approves or denies council awards.

1. Read through the Awards Summary and to select the appropriate award for the individual. 2. Read the criteria for the award thoroughly. Be sure this award is the best award for the candidate. If

an individual is nominated for the wrong award, the Recognitions Task Group will not necessarily change the nomination to the more appropriate award.

3. Address all criteria completely and provide detailed information. It is the responsibility of the nominator to make sure all documentation is included with the nomination.

4. Provide a copy of the requirements for the award to the people writing the endorsements in support of the nominee. The person submitting the nomination form may not write a letter of endorsement.

5. The nominator is responsible for collecting and reviewing all information to ensure that the endorsement meets the award criteria.

6. A complete nomination packet includes:

a. One nomination (from one person) b. Two or more endorsements (from at least two additional people)

Keep a copy of the nomination and all endorsements before sending them in!

7. Submit forms online to [email protected] . Forms and overviews are available on the council

website at www.sdgirlscouts.org/recognitions-awards. Samples of nomination forms can be found in this supplement. Deadlines for submittal of council forms (applications, nominations and endorsements) are critical. Forms are date-stamped when received to ensure timeliness. Applications received after the deadline will not be considered for recognition. For more information, contact Volunteer Services at [email protected].

The volunteer Recognitions Task Group is responsible for reviewing and making recommendations for approval or denial of the council-level recognitions. The nominations and endorsements are reviewed and carefully considered individually by each task group member. The Recognitions Task Group convenes, discusses each nomination and votes on approval or denial based on whether or not the nominee has met the criteria and carefully considers any extenuating circumstances. The Recognitions Task Group consists of 4-6 registered volunteers. They may be former Recognitions Chairs, Service Unit Managers, leaders and representatives from the alumnae group. The Recognitions Task Group members should reflect the geographic, racial/ethnic and socio-economic composition of the council.


http://www.sdgirlscouts.org/recognitions-awards


Throughout the year, you will want to recognize the efforts of volunteers at service unit meetings. In addition to monthly recognition, you can give service unit awards. Service unit awards are a way to recognize leaders and community partners in your service unit. They are presented at the service unit’s end-of-year recognitions event.

recognize adult volunteers who have completed appropriate training and carried out

the duties and responsibilities for their position.

recognizes non-member individuals, groups, organizations, or businesses that offer service or

non-monetary support to your service unit.

all members are eligible! Presented in five-year

increments. 5 and 10 years provided at the service unit level.

registered adults who have given volunteer service to Girl Scouting. Presented in five-

year increments. 5 and 10 years provided at the service unit level.

As Recognitions Chair, you will oversee the planning of your service unit’s year-end recognitions event. This is usually held at the final meeting of the year or as a separate event and is a chance to award service unit awards. All service unit award applications are available on the council website www.sdgirlscouts.org/recognitions-awards.

The service unit purchases these awards from the council store prior to their year-end recognitions event.

A pot luck dinner

Lunch or dinner at a restaurant

A brunch or tea party

A dessert party

A light hors d’oeurvres or finger food reception

A themed party (i.e. fiesta, luau, etc.)

Have a troop plan and host the event for the service unit

Reserve one of the council properties and have a barbeque

Ask area businesses to donate food and door prizes

Have a troop create all the decorations or cook the food

Designate a Master of Ceremonies

Ask a girl to present the award to each recipient – perhaps the recipient’s daughter or another troop member

http://www.sdgirlscouts.org/forms/index.php?title=Awards%20of%20Distinction

http://www.sdgirlscouts.org/forms/all/Spirit%20Award.pdf

http://www.sdgirlscouts.org/en/for-volunteers/adult-recognition/adult-recognition-awards.html

Upon request, the Volunteer Services team can provide you with the publications and other resources for informally recognizing volunteers.

Thanks a Million II is a handbook of simple recognitions crafts and ideas that you can use to informally recognize volunteers year-round. This is a reference book you can borrow from your service unit or council resource center.

Acquire books about ways to motivate and thank volunteers.

Girl Scouts San Diego website

Internet research on ways to thank and recognize volunteers.

i. Recognitions planning calendar ii. Service Unit Recognitions Chair final evaluation of training iii. Service Unit Recognitions Chair self-assurance questionnaire iv. Appreciation Pin packet v. Cookie Award packet vi. Family Award packet vii. Friendship Award packet viii. Honor Pin packet ix. President’s Award packet x. SHARE Award packet xi. Thanks Badge packet xii. Thanks Badge II packet xiii. Volunteer of Excellence Award packet xiv. Award of Distinction overview xv. Spirit Award packet xvi. Request for Membership Numeral Guards and Years of Service Pins xvii. Service unit Girl Scout adult record xviii. Service unit Recognitions Chair questionnaire sample xix. Volunteer recognitions record for service units sample


Organize recognitions binder (if any)

Discuss President’s Award with SU team

Collect adult records on all volunteers

Plan SU meeting presentation - Monthly recognition recipient (if

any) - Start promoting awards by

featuring council-level award: President’s Award, Volunteer of Excellence… etc.

Recognize volunteers who didn’t attend year-end event (if any)

Plan an investiture/rededication ceremony for the fall

Continue promotion of council-level awards

Plan SU meeting presentation - Monthly recognition recipient (if any) - Feature one award

New leader acknowledgement and celebration

Make tentative list of adults to be nominated for awards

Plan SU meeting presentation - Monthly recognition recipient - Feature one award

Follow up adult records; update service unit records

Review with service unit team list of nominees for council-level awards

Meet with VSC to review list of potential volunteer submissions

Review award nomination process if needed

Plan SU meeting presentation -Feature one award

Monthly recognition recipient (if any)

Attend Recognitions Roundtable

Review SU year-end recognitions forms; clarify questions with staff

Continue promotion of council-level awards and SU-level awards

Start gathering a list of volunteers to honor and nominate

Plan SU meeting presentation - Monthly recognition recipient (if any) - Featured one award

Start requesting submissions for: Membership Numeral Guard, Years of Service Pin,

Begin discussing service unit year-end recognitions event

Continue promotion of council-level award and SU awards

Plan SU meeting presentation -Featured SU level award” i.e. Spirit Award, Award of Distinction, Thanks Badge


Discuss planning for SU year-end recognitions event

Discuss volunteers and seek out people to complete nomination and endorsements

Plan SU meeting presentation - Monthly recognition recipient

- Featured award: - Promote VCC

Review SU year-end recognitions forms; clarify questions with staff

Remind volunteers to submit applications for SU and council-level awards

AND Submit nomination packet by April 30

Work on SU year-end recognitions event planning

Order pins for SU recognitions event (45 days in advance)

Work with VSC team to plan for President’s Award, etc.

Plan SU recognition event


Promote attendance at SU year-end recognition event

Remind volunteers to submit applications for SU awards

AND Submit nomination packets by April 30

Promote VCC

National Leader’s Day – April 22

National Volunteer Week – April (2

nd week)

Review check list with VSC for President’s Award

REMINDER: order pins from council for SU recognitions event (45 days in advance) Nominations and Endorsements due April 30

Plan SU recognition event -Monthly recognition recipient (if any) -SU year-end recognition event!

Order pins from council for SU recognitions event (45 days in advance)

Promote VCC

Review with VSC President’s Award application

Volunteer Recognition task group review all nominations & endorsements (at council level)

President’s Award application due to council by June 30

Begin planning for next membership year

Review with VSC President’s Award application

VCC registration goes live

Honorees are notified

Encourage VCC registration

Volunteer evaluation with SU Manager

President’s Award application due to VSC by June 30

Pass recognitions materials to new Recognitions Chair (if position is changing hands) and notify staff of change

Encourage VCC registration

Work with staff to find out Honoree list for your SU

Nominators and honorees are notified

Meet with SU team to plan next year’s calendar, a monthly recognitions calendar and to discuss budget,

Organize SU recognitions by creating a spreadsheet/binder

Attend Volunteer Conference and Celebration for recognitions event

Form a recognitions team!

Please complete this page (front and back) and return to the Volunteer Services team at Girl Scouts San Diego. Making volunteers feel valued and appreciated encourages them to continue volunteering for Girl Scouting. Thank you for taking this very important position within your service unit and your part in making Girl Scouting available to girls in your area.

I am able to: with

confidence to some degree

not at all

Create a recognitions plan for my service unit.

Use this training, Adult Recognitions in Girl Scouting, and other resources available to me as references for awards and recognitions

Understand the criteria for approval for the various awards and recognitions (criteria listed on the recognition applications)

Identify and appropriate candidate for service unit or council recognition

Prepare nomination forms and endorsements for recognitions

I certify that I have completed Service Unit Recognitions Chair self-paced training: Signature _____________________________________ Name_________________________________________________ Telephone [day] ( ) _____________ Address___________________________________________ Telephone [evening] (____) _____________ City _________________________________ Zip______________ Girl Scout position __________________________________ E-mail___________________________ Service unit: ____________________________________ Troop # _______________________________ Note: To receive credit for this training, this evaluation and self-assurance questionnaire must be completed and returned to: Attn: Volunteer Services Girl Scouts San Diego 1231 Upas Street San Diego, CA 92103-5199

You can also email your final evaluation of training to [email protected].


(Answers can be found in this training including the forms appendix) 1. How often should informal recognition of volunteers be done?

2. The Award of Distinction recognizes excellence in various service unit team positions. When are they

awarded?

3. What is the purpose of endorsements?

4. The deadline for submitting nominations and endorsements for council awards is ________________.

5. When should you begin planning your service unit year-end recognitions event?

6. What resource booklet would you use for ideas of creative, low cost ways to do informal recognitions? 7. Who is responsible for completing the application for earned recognitions (Membership Numeral Guard,

Years of Service Pin)? 8. What volunteer group reviews, approves or denies nominations for council awards?

Name ____________________________________________________ Date_____________________ Address ________________________________________________________________________________ City State Zip Phone: (__________) _____________________ E-mail: ___________________________________ Service Unit: ______________________________ Position: _________________________________

Name ____________________________________________________ Date_____________________ Address ________________________________________________________________________________ City State Zip Phone: (__________) _____________________ E-mail: ___________________________________ Service Unit: ______________________________ Position: _________________________________

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http://www.sdgirlscouts.org/

new 2003-4 recognitions supplement - girl scouts · 2019. 1. 14. · when and how the recipient is...

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