New Employee Orientation

Office of Human ResourcesUniversity of Maryland University College

Regular Status Employees and 12 Month Collegiate Faculty

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• Clare Murray – Total Rewards Specialist clare.murray@umuc.edu• Morvena Bourne – Total Rewards Associate morvena.bourne@umuc.edu_______________________________________• Email Address - benefits@umuc.edu• Office of Human Resources, Administration Office of Human Resources, Administration

Building, 2Building, 2ndnd floor, 3501 University Blvd., East, floor, 3501 University Blvd., East, Adelphi, MD 20783Adelphi, MD 20783

Phone: 301-985-7990 Fax: 301-985-7951 Website: intranet.umuc.edu/hr

OHR Benefits Information

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Transcript Request

• When applicable Official transcript must be submitted within 30

days of your employment date Have your sealed transcript mailed directly to:

Office of Human ResourcesAttention: Talent Acquisition

Administration Building, 2nd floor3501 University Blvd., East

Adelphi, MD 20783(301) 985-7968

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Direct Deposit• Mandatory for all state employees

• May directly deposit funds into any regular checking account at one banking institution

• Eligible for membership with the State Employee’s Credit Union (SECU) - www.secumd.org

(May set up a payroll deduction to have funds transferred to SECU account. Only instance where you can have funds going to more than one banking institution.)

If you have any questions regarding Direct Deposit contact myhr@umuc.edu or call 301-985-7990.

(Please allow approximately 2 pay periods for (Please allow approximately 2 pay periods for processing.)processing.) 4

Leave Accruals: Based on full time status of 40 hours per week (Prorated for less than 40 hours per week)

You can only carry over up to 50 days (400 hours maximum) of unused annual leave to the next calendar year.

There is no limit to the amount of sick leave that may be accrued. Non-Exempt regular status employees cannot use annual leave during their six month

probationary period. Exempt regular status employees have a one year probation period, but it does not affect the

ability to use leave.*15 Holidays during an election year.

Exempt Non-Exempt

Per Pay Days/Hours (per pay period)

Days/Hours (per pay period)

Sick Leave 15 / (4.62) 15 / (4.62)

Annual 22 / (6.77) 10 / (3.08)

Personal 3 / (24hrs per year)

3/ (24hrs per year)

*Holiday 14 yearly 14 yearly

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Tuition Remission• Employees receive up to eight credits per semester• May attend any of the USM institutions• Semesters include Spring, Summer and Fall• Spouse/ Dependents of Regular and 12 Month Collegiate Faculty

employees are eligible for remission towards their first undergraduate degree after the employee has worked for 2 years 100% of course load at UMUC per semester 50% of total course load per semester at other USM institutions Spouse/ Dependents can attend other USM institution only if

major is not offered at UMUC. Tuition is not subject to taxation for employees enrolled in

graduate-level coursework, with the exception of any amounts exceeding $5,250 per calendar year.   For spouses and dependents taking graduate-level coursework, the employee is subject to taxation for the entire amount.  If you exceed the IRS taxable limit, or your spouse or dependent takes graduate courses, you will be responsible for any applicable taxes.

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• UMUC is offering limited scholarships to help cover the cost of one undergraduate or graduate-level coursework per semester for spouses and dependent children of eligible employees.

Non-exempt and Exempt No waiting period

• Visit the link below to obtain the necessary forms and additional information

http://www.umuc.edu/students/aid/scholarships/otherscholarships/upload/UMUC_Scholarship_092408.pdf

Spouse/Dependent Scholarship

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Retirement

• Enrolling in a retirement plan is mandatory for non-exempt and exempt regular status employees and 12 Month Collegiate Faculty

• Non-exempt employees must enroll in the Employees Pension System with the Maryland State Retirement Agency

• Exempt regular employees must choose between the Employee Pension System or the Optional Retirement Plan (ORP)

• 12 Month Collegiate Faculty must choose between the Teacher’s Pension System or the Optional Retirement Plan (ORP)

• You must have your selection and completed enrollment forms ready for submittal on your first day in order to be placed on payroll

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Retirement

• MSRPS – Employees Modified Pension System Mandatory participation for regular non-exempt employees;

Optional for regular exempt employees and 12 Month Collegiate Faculty

Mandatory 7% employee contribution 10 year vesting period (length of time required in order to receive

state contribution) MSRPS manages the assets of the pension trust for all participants Full health benefits subsidy after 25 years of creditable service for

employee and eligible dependents (pro-rated after 10 years creditable service, for example 12 years of service prorated at 12/25 of health subsidy)

Eligible for retirement at age 65 with 10 years eligible service or Rule of 90 (age plus eligible service must equal 90)

To speak with a SRPS Retirement Benefits Specialist:410-625-5555 or 1-800-492-5909

www.sra.state.md.us9

Retirement (continued)• Optional Retirement Plan (ORP) –

Available only to Regular Exempt Employees and 12 Month Collegiate Faculty

No Employee Contribution No vesting period State Contributes 7.25% of salary to plan of employee’s

choice Contributions made over 20 out of 26 pay periods each

year Employee selects a vendor and determines the

investment allocations Full health benefits subsidy for employee after 25 years

of state service, must have 25 years to receive subsidy for dependents

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ORP Retirement Plan Websites

Optional Retirement Plan vendor sites:

TIAA-CREF www.tiaa-cref.org

FIDELITY INVESTMENTS www.fidelity.com

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Retirement – Factors to Consider

• If you select the Optional Retirement Plan, that is an irrevocable decision; you cannot later switch to the Pension System.

• Exempt Status and 12 Month Collegiate Faculty Members that select the Pension System may switch to the Optional Retirement Plan within one year from your date of eligibility date (Hire Date or Transfer Date).

• If you switch from the Pension System to the Optional Retirement Plan, this may result in a change in eligibility for the State health benefits plan and subsidy at the time of retirement.

• Time spent in one plan does not count towards eligible years of service in the other plan.

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Supplemental Retirement Annuity

Supplemental Retirement Annuity (SRA) All employees eligible to enroll at any time Employee contribute specified dollar amount per pay period Variety of Pre-tax and Post-tax savings programs Employee selects a vendor and manages how funds are

invested Vendors are

TIAA-Cref www.tiaa-cref.org Fidelity Investments www.fidelity.com Maryland Supplemental Retirement Plans

www.msrp.state.md.us Plans include 401(k), 403(b), 457(b) = Pretax and a selection of

post-tax Roth plans Visit the following link to obtain additional information:

http://www.umuc.edu/visitors/careers/neo/upload/SupplementalRetirementPlans.pdf

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Health Benefits Enrollment

• Benefits Enrollment Time Limit (Health, Dental, Prescription, Life, AD&D) You have 60 days from your hire date to enroll in

benefits Eligible as of your hire date Effective date either the 1st or 16th of the month You will be notified via email of your effective date A retro-active adjustment to cover premiums prior to

official effective date can be processed at your request Bi-weekly payroll deductions *Forms can be sent via inter-office mail to the Total Rewards

Unit at the Administration Building, 2nd floor.

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Health Benefits

PPOMay choose any physician at time of services, will dictate out of pocket expense.National In Network

POS May choose an in-network physician but have the option to choose out-of-network services, must choose a PCP, referrals requiredRegional In Network

EPOCovers In-Network benefits only, no referral needed with certain plans, may need to choose a PCPNational Network

•CareFirst BlueCross Blue Shield•United Healthcare

•Aetna•CareFirst BlueCross Blue Shield•United Healthcare

•Aetna•CareFirst BlueCross Blue Shield•United Healthcare

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Health Benefits

• All medical plans include vision benefits

• Mental health and substance abuse coverage PPO and POS plan members

managed by APS Healthcare Inc. EPO plan members managed by

health plan vendor.

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Prescription Benefits

Express Scripts (www.express-scripts.com)

Separate from Medical Insurance Covers cost of approved prescription drugs subject to

nominal co-pays Co-Pays (1-45 Days)

$10.00 Generic Drugs $25.00 Preferred Brand Name Drugs $40.00 Non-Preferred Brand Name Drugs

Home Delivery Co-Pays (46- to 90-day supply) $20.00 Generic Drugs $50.00 Preferred Brand Name Drugs $80.00 Non-Preferred Brand Name Drugs

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Dental Benefits

DPPO DHMO•May choose any dentist but choice determines out of pocket expense•See benefits booklet for fee schedule

•Must choose a primary dentist and receive all services in-network•See benefits booklet for fee schedule

United Concordiawww.UnitedConcordia.com/

statemd

United Concordiawww.UnitedConcordia.com/

statemd

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Life InsuranceMetLife

Term Life Insurance• Minimum Policy available $10,000• Coverage in increments of

$10,000• $50,000 coverage no medical

review required • Maximum coverage $300,000• Enroll as new hire or during open

enrollment• Dependent Life – $5,000

increments, up to 50% of employees coverage, max. $150,000

• Portable• Accelerated benefit – 50% of the

face value• Must complete a designation of

beneficiary form

Unum Term Life Insurance

• Minimum Policy available $10,000• Coverage in increments of $10,000• $50,000 coverage no medical

review required • Maximum of 6x your salary or

$750,000• Enroll anytime with medical review• Dependent Life - $10,000

increments, up to 100% employee amount or $150,000, up to $20,000 without medical review

• Portable• Accelerated benefit – 50% to

$750,000• Survivor support financial

counseling services • Must complete a designation of

beneficiary form

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Accidental Death/Dismemberment& Long Term Disability

Accidental Death/Dismemberment• AD & D Administered through MetLife • Provides a benefit in the event of accidental death or

dismemberment for employee and/or family• Available in increments of $100,000, $200,000 or

$300,000• Must complete a designation of beneficiary form

Long Term Disability• Administered through Unum• An Income Protection Program• Maximum Income Benefit equal to 60% of employee’s

salary up to $8,000 per month• Must choose 90 or 365 day elimination period

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Long Term Care

Long Term Care• Administered through Prudential• Insurance that covers expenses of care received

either at home or in a facility when assistance with activities of daily living is needed

• Available to the employee and spouse, parents, siblings, adult, children, in-laws and grandparents

• To enroll visit their website at http://www.prudential.com/gltcweb/maryland

(Group Name: maryland, Password: marylandltc)

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Flex Spending

• Flexible Spending Accounts Administered through ConnectYourCare Health Care Reimbursement Account or Day Care

Reimbursement Account Redirects part of employee pay before Federal Income

or Social Security Taxes are computed Allows for payment of health care expenses with tax free

money

Website: www.connectyourcare.com/statemd

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Flex Spending

Example With FSA Without FSA

Annual pay $35,000 $35,000

Pre-tax contribution to FSA

-$1,500 -$0

Taxable Income =$33,500 =$35,000

Federal income and Social Security taxes

-$7,362 -$7,852

After-tax dollars spent on eligible expenses

-$0 -$1,500

Spendable income =$26,138 =$25,648

Tax savings with your FSA

$49023

Weather & Emergency Updates

To get weather and emergency updates for all UMUC locations, please visit the UMUC Weather page (http://www.umuc.edu/weather/index.cfm)or call 301-985-SNOW.

Sign up for MyAlerts (https://alert.umuc.edu/).UMUC MyAlerts will send notifications of emergency and weather-related closings to your cell phone, e-mail and more.

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Contact Information

Direct Deposit, W-4 , Tuition Remission, and Name/Address Changes

HR Service Center – 301-985-7990myhr@umuc.edu

Payroll, Timesheet, and Leave Payroll Departmentucpayroll@umuc.edu

Health and RetirementBenefits Departmentbenefits@umuc.edu

Employment VerificationsVisit www.theworknumber.com or call 800-367-2884; UMUC’s employer code 14819

Security 240-684-2911

Technical Support, PeopleSoft, Email

Help Desk - 301-985-7400Email servicedesk@umuc.eduVisit support.umuc.edu

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