new evaluation personnel orientation (2013-2014) welcome to hisd!! dr. rebecca martinez dr. shuk wa...
TRANSCRIPT
New Evaluation Personnel Orientation (2013-2014)
Welcome to HISD!!
Dr. Rebecca MartinezDr. Shuk Wa Wong
Agenda—The Big Picture
• Ground Norms
• Welcome and Introductions
• HISD & OSES Organizational Structures
• District Goals
• OSES Priorities
• Sources of Special Education Rules and Regulations
• Child Study Procedures and Resources
• Tips for the Year
Ground Norms• Listen to each other.
• Honor the ideas and opinions of your colleagues.
• Be an active participant.
• Be open to new ideas and new learning.
• Offer to help.
• HAVE FUN!!
Welcome and Introductions• How long have you lived in Houston?
• Have you worked for HISD before? If so, in what role and for how many years?
• Why did you choose the field of special education…..and more specifically, the role of educational diagnostician or LSSP?
• Graduate programs differ in how educational diagnosticians or LSSPs are prepared. In what area did your program do a very good job? In what area did your program drop the ball?
Houston ISD Organizational Structure
Office of Special Education Services
Charter Schools
& Community/Alternative Education
Holly Ortego
District Goals
• Dr. Greer
• Other assistant superintendents
District Core Values
CORE VALUES: Define Who We Are
• Safety Above All Else—Safety takes precedence over all else. A safe environment must be provided for every student and employee.
• Student Learning Is the Main Thing—All decisions and actions, at any level, focus on and support “the main thing”: effective student learning.
• Focus on Results and Excellence—Each employee focuses on results and excellence in individual and organizational efforts.
District Core Values
• Parents Are Partners—Parents are valued partners in the educational process, serving as the child’s teacher in the home. All school and district activities will give proper consideration to the involvement of parents.
• Common Decency—The district shall be responsive and accountable to the public and its employees. Community members and employees shall receive respectful and courteous treatment.
• Human Capital—Through recruitment, retention, dismissal, and professional-development programs, the district will work to make sure students are served by the top talent available, from teachers to superintendents
OSES Priorities
• Student Outcomes STAAR Results Disproportionality Discipline
• Data Integrity Section 504 Dyslexia
• Compliance SPP 11 SPP 12
CASE SCENARIOLegal Foundation
Case Scenario
• You just completed an initial evaluation for a second grade student who was referred for autism evaluation. When you helped contact the parent to schedule an ARD to go over the evaluation results, parent indicated that she worked two jobs and could only attend the meeting at 6:00 pm after work at her house because she had no childcare for her younger children. How would you address the situation? Where would you find the legal foundation for your decision?
RULES AND REGULATIONS
Texas Education Agency
Special Education Legal Framework
Texas Education Agency
• http://www.tea.state.tx.us/ Education Laws and RulesClick on Special Education
• Prior Written Notice (example)
Region 18 ESC• Legal Framework for the Child-Centered Process
http://framework.esc18.net/display/Webforms/LandingPage.aspx
• Also found on the Region 18 ESC website Notice of Procedural Safeguards Guide to the ARD Process Side-by-Side: Special Education Rules and
Regulations
SPECIAL EDUCATION TOOLBAR
Installing the Toolbar
Installing the Data Toolbar
• Enter the following website address and look for the Data Toolbar link (listed in the “Blogroll”). http://hisdsped.wordpress.com
• Install the toolbar by clicking on the link and following directions.
• Check the Toolbar for 3 minutes and share some of the sites and features you visited
CHILD STUDY AND LSSP SHAREPOINT
OPERATING GUIDELINES
SPECIAL EDUCATION WEBSITE
TIPS FOR THE YEARGetting Started and Staying on Track
First Things First
• Get to know your MDT colleagues at each of your schools.
• Introduce yourself to the principal.
• Connect with the program specialists at each of your schools. Get to know your lead diagnostician or lead LSSP.
• Go to Easy IEP and generate your re-evaluation case load.
• Meet with the MDT members to develop a reevaluation test schedule for the year.
First Things First …..Continued• Schedule an appointment with Regenia Harris to get your
test kits and load your computers with the testing or scoring software.
• Submit a Test Materials Request to order the protocols you will need.
• Know where to find important forms: Consent Reevaluation packet Request forms for LSSP, Bilingual Diagnostician,
Interpreter, Nurse Consultant, Medical Evaluation, OT/PT, IEE
Medical release forms IAT and 504 forms• Submit mileage reimbursement every 200 miles.• Dress Code
REQUESTS FOR SERVICES
Additional Evaluation Services
How to Request Services for …
• Bilingual Evaluation
• LSSP Request Form
• Medical Evaluation
• Interpreters
• Nurse Consultant
• OT/PT Services
• Audiological Evaluation
POLICIES AND PROCEDURES
Evaluation Procedures
RtI and IAT
• Access the RtI/IAT blog by via the SPED Blog on the Toolbar. http://hisdrti.com/
Timelines—HISD Internal Policies
• Full Individual and Initial Evaluation (FIIE) Written report shall be completed not later than
the 45th calendar day from the date consent was signed.
ARD/IEP meeting shall be held not later than 15 calendar days or on/before the first day of school if evaluated over the summer.
Responsibilities
• What are the responsibilities of the diagnostician and LSSP?
• Being the Evaluation Case Manager
• Responsibilities Charts
Responsibilities (continued)
• What are the responsibilities of the LSSP?
Evaluation
Counseling/Psychological Services as a Related Service
MDR
Behavioral Consultation and FBA
Intervention—MTSS/Alternatives to Suspension
Provide Support to IAT and Self-Contained Classes
Provide Training to Teachers and Parents
Self-Contained Classrooms-ExercisePrevious Current
Preschool Program for Children with Disabilities (PPCD)
Structured Learning Class (SLC)
Behavior Support Class (BSC) Preparing Students for Independence Class (PSI)
Structured Learning Class (SLC) Skills for Learning and Living Class (SLL)
Life Skills Class Preschoolers Achieving Learning Skills (PALS)
Multiple Impairment (MI) Class Behavior Support Class (BSC)
Self-Contained Classrooms--AnswerPrevious Current
Structured Learning Class (SLC) Structured Learning Class (SLC)—no change
Multiple Impairment (MI) Class Preparing Students for Independence Class (PSI)
Life Skills Class Skills for Learning and Living Class (SLL)
Preschool Program for Children with Disabilities (PPCD)
Preschoolers Achieving Learning Skills (PALS)
Behavior Support Class (BSC) Behavior Support Class (BSC)—no change
Process Flowcharts
• 504/Special Education
• ADD/ADHD Identification
• Request for Counseling/Psychological Services as an IEP Related Service
• https://hisdoses.wikispaces.com/OSES+Operating+Guidelines
Behavioralreferral to IAT
Notice todeny
evaluation
Decide toevaluate?
Decide toevaluate?
Yes
MDT meets todiscuss evaluation
needs
ADHDknown?
NoYes
LSSP providesnotice and
obtains consentto test
Diag to securedocumentation
of diagnosis
Diag completesSection 504Evaluation
Report
LSSP completesSection 504Evaluation
Report
LSSP completesADHD
evaluation
Schedule Section 504 committee meeting to reviewevaluation findings and determine eligibility forSection 504 accommodations and/or services
Yes
ADHDknown?
MDT meets todiscuss evaluation
needs
NoYes
LSSP provides noticeand obtains consentto test & Release ofMedical Information
Diag provides noticeand obtains consentto test & Release ofMedical Information
MDTintegrates
report
Diag completes psychoedeval & includes medical
information in thePhysical portion of
report
Diag obtainsDocumentation
of OHI fromphysician
MDT integratesreport
Diag completesPhysical portion
of report
Diag obtainsDocumentation
of OHI fromphysician
within 15-30 days, LSSPprovides Diag with Letter toPhysician, signed Release of
Medical Information andSupporting Information to
Physician to secureDocumentation of OHI
LSSP, Diag & speechpathologist (if
needed) completeevaluation and report
within 60 days
Schedule ARD to review evaluation findings anddetermine eligibility for special education services
No No
ADHD Identification Procedures
Option I
504
Option II
Special Education
Developed by the Office of Special Education Services, HoustonISD, Houston, TX
If DNQ,consider 504
Schedule ARD to review evaluation findings and determineeligibility for special education services
MDT integrates report
Diagnostician complete psychoeducationalevaluation and includes medical information in
Physical portion of report
Diagnostician obtains Documentation ofDisability: OHI from physician
Diagnostician serves as liaisonbetween district and physician
Diagnostician obtains consent totest and Release of Medical
Information
Yes
MDT meets to discussevaluation needs
Decide toevaluate?
IAT (CRC) receives recordof ADHD/ADD disability
Initial Evaluation (ADHD/ADD known)
Nonotice to
denyevaluation
Request for Counseling and Psychological Servicesas an IEP Related Service
Transferstudents
receiving theservices
Part of aninitial
evaluation
Requested by theARD/ IEP committee,
teacher, administrator,other school staff, or
parent
No
Continue toprovideservices
Evaluationneeded?
Review existingdata within 30
days
Continue toprovide services
Evaluationneeded?
Review services need inrelation to instructional
goals & administerscreener (for
counseling) at ARD
Yes No
Explore otherintervention
options
Obtain writtenparental consent toevaluate & provideNotice of Evaluation
to parent
Include results andrecommendations in
the integratedevaluation report
Completecounseling/
psychologicalservices evaluation
Complete evaluationand report
Yes
Counseling Service Providers (in order):1. Qualified Counselor/Social Worker2. LSSP/Psychologist3. SPED Social Worker
Note:1. When qualified counselors/social workers areavailable on campus but are unable to handle allcounseling as anIEP related service cases,LSSPs/psychologists will help out with students withbehavioral disorders (AU, ED, ADHD) who are servedin self-contained classrooms.
2. When qualified counselors/social workers are notavailable on campus,LSSPs/psychologists willprovide counseling as anIEP related service tospecial education studentsarded for the service.When LSSPs/psychologists are unable to handle allcounseling cases,SPED social workers will help out.
Review results in an ARD/ IEP meeting (30-day ARD/ IEP meeting for Transfer students)to determine eligibility for counseling and/or psychological services as an IEP related service
Developed by the Office of Special Education Services, HoustonISD, Houston, TX
Request for Counseling and Psychological Services as anIEP Related Service
Share Out
What is one Take Away from today’s training?