new features in 11 1 2 webinar 061610_final

www.finitsolutions.com

Getting the Most out of EPM: New Features and Functionality in Fusion Edition 11.1.2

June 16, 2010

Presented by Larry Allen

The Finit Solutions Series

http://www.finitsolutions.com/�


About Finit Solutions



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Finit Solutions specializes in consulting services in the Oracle Hyperion Enterprise Performance Management Solutions suite of products:

Finit Introduction

Financial Consolidation– Financial Management (HFM)

– Hyperion Enterprise

– Financial Close Management

– Disclosure Management

Integration– Financial Data Quality Management

(FDM)

– Oracle Data Integrator (ODI)

– Data Integration Management (DIM)

– Other (EPMA, ERPi, etc)

Planning and Business Intelligence– Planning

– Essbase

BI+ Reporting Tools– Financial Reporting

– Smartview

– Web Analysis

– Essbase Excel Add-in





• Finit has helped companies use Hyperion EPM products since inception in 2002. Finit has one of the largest practices of HFM certified consultants on staff in the country. We have experience back to the early versions of HFM and have assisted clients with all aspects of HFM deployments from full lifecycle implementations to application optimization / redesign activities.

• Finit has a long history with data integration. Our combined expertise in Oracle Hyperion data integration products as well as our accounting and finance-based backgrounds, enable us to deliver complete integration designs that include strong data quality and validation checks. Collectively, Finit has designed and implemented data integration solutions that have sourced data from more than 4,800 source systems and are used by over 5,000 end users.

• Finit’s certified Hyperion Planning consultants differentiate themselves by combining advanced product knowledge with best practice budget and forecasting expertise. We specialize in “finance-owned” Planning implementations in which we assist you with improving / streamlining the budget and forecasting processes.

• Our certified Essbase consultants combine product expertise with their finance and accounting backgrounds to deliver efficient, high value applications that solve relevant business issues for middle market companies to some of the largest companies on the Fortune 500. Our Essbase services include new implementations, optimization, and application reviews / redesign.

Finit’s Hyperion EPM Experience





We take client service very seriously.

Our client service approach has led to 100% customer satisfaction for every Finit client

(122 and counting).

Finit’s Client Service





•

Some Finit Clients


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Larry Allen([email protected])

• Director with Finit Solutions• More than 11 years program / project management experience with Hyperion,

Oracle and Finit Solutions directing client service initiatives for the design, implementation, test and deployment of Hyperion EPM solutions within single and multi-Hyperion product environments for mid-sized to Fortune 500 clients with global implementations.

• Previous experience includes senior level accounting and financial management positions for public and private companies.

About the Presenter


mailto:[email protected]�




How to Ask a Question





• Overview of Release 11.1.2

• HFM Updates

• Essbase Analytics Link for HFM

• Overview of Disclosure and Close Management Applications

• Updates to FDM

• Smart View Enhancements

• What’s New in Hyperion Planning

• Public Sector Planning and Budgeting

• New Features in Essbase

• Technical Enhancements

Agenda



Overview of Release 11.1.2

Finit Solutions Series





Released April 7, 2010, 11.1.2 represents most significant EPM release since Version 11 in July 2008

• Significant Hyperion Planning upgrade– Enhanced process and workflow management

– Web Form enhancements

– Advanced MS Office Support

– New vertical module for public sector budgeting and forecasting

• Streamlining financial close processes– Two new stand-alone EPM applications

• Oracle Hyperion Disclosure Management

• Oracle Hyperion Financial Close Management

Overview of 11.1.2





• Tighter BI, EPM and ERP integrations– Financial Analytics Link for Essbase provides BI capabilities on live HFM data

– EPM to E-business Suite and PeopleSoft Financials write back

– PeopleSoft HR support for Public Sector Planning

• EPM applications available individually or as packaged suites – Enterprise Planning, centered on Hyperion Planning

– Financial Close and Reporting, HFM focus

• Caveats with 11.1.2– “This release is intended for new deployments only. Upgrading or migrating

from previous EPM System releases is not supported. In addition, products from this release are not compatible with products and applications from previous releases.”

– Expect a .1 release sometime this year

Overview of 11.1.2



HFM Updates in 11.1.2





HFM received support for Smart View enhancements, additional products and improved administrative tasks in 11.1.2

• Smart Slices made available for HFM– Data source modeling introduced in Smart View 11.1.1.0.0

• Provided support for Planning, Essbase and OBIEE

– Smart Slices provide centralized views with specific dimensionality and preferences

• Provides access to data points instead of having to navigate

– Create filters on HFM dimensionality• Filter to show only those dimensions of interest for analysis and reporting

– Save grids as reporting objects off of a Smart Slice • Drag and drop in Word and PowerPoint

• Additional Smart View enhancements for HFM– Ribbons, task lists in Excel and Outlook






• Support for new products– Hyperion Financial Close Management

– Hyperion Disclosure Management

• Integration with Oracle Governance Risk and Compliance– GRC Blueprints

• Financial Audit Scoping Tool (FAST)– Assist with setting scope of financial audits

– Correlates risks and controls to the chart of accounts

– Sort COA by geography, business unit, size of the account, variation and volatility, and by risk factors

• Hyperion AACG Adapter– Monitor and incompatible security access across business applications

– Uses Shared Services security access and user provisioning to enforce segregation of duties

– e.g. can’t setup HFM GL and post to Fusion/PSFT/EBS GL






• Copy Application Utility– Added ability to copy HFM EPMA applications to another server

• For example, Test to Production

• Extended Analytics– Added option to extract flat files without headers

• Extracted dimensions are listed in a record-by-record format




Essbase Analytics Link for HFM






• Provides integration to HFM with automated synchronization of metadata and real-time data

• Acquired with HyperRoll purchase– FKA LiveLink

• Push data / metadata to Essbase or a relational database– Incrementally

– Zero latency real time / on-demand

• In Essbase– Modify dimensionality

– Integrate with additional data sources

– Calculations

– Query and report

Analytics Link - What is it?





• Off-Load reporting from HFM– Increase number of users, reports, queries

– Zero impact on HFM application / web servers

– Improve HFM performance

• Improve reporting / analysis capabilities with– Additional dimensionality / scenarios

– Data from other sources• Join / Merge GL, Planning, other data

– Performing calculations required for analysis

– Improved performance

• Use for– Developing / Maintaining common reporting platform

– Variance reporting

– Comparisons of Planning forecasts / budgets

Analytics Link - Benefits





• Creates Essbase outline– Multiple outlines on same HFM data

• Can use with relational tables– Creates standard relational tables to hold HFM data and metadata

• Talleyrand and backward compatible– HFM 9.2.0.3, 9.3.1, 11.1.1.3, 11.1.2

– Essbase 9.3.1, 11.1.1.3, 11.1.2

• Can purchase stand-alone

Analytics Link - Other Benefits and Features



Overview of Disclosure and Close Management Applications





• With 11.1.2 Oracle introduced two new stand alone applications to address issues in the financial close processes

– Manual creation and management of filing documents

– Lack of visibility to tasks across financial systems

– Fragmented, manual task management

– Manual reconciliation procedures

– Reliance on third-parties for EDGAR reformatting / conversion to XBRL

New Applications for Financial Close





• Overall financial close process task Status (across products)

• Process Monitoring

• Task activity in calendar and list views in different formats

• Workflow automation and email notification

• Overall Status Reporting

• Account reconciliation functionality

Financial Close Management





• MS Office centered

• Document versioning

• Multiple report formats

• Embedded XBRL reporting capabilities

Financial Disclosure Management





• Additional information on the function and features of these applications is provided in our May 12 presentation “Oracle Financial Close Management & Disclosure Management”

http://www.finitsolutions.com/FSS13.html

Additional Information


http://www.finitsolutions.com/FSS13.html�


Updates to FDM





• Significant improvements were made in 11.1.1.3

• 11.1.2 enhancements include– Planning to GL write back

– Support for Financial Close Manager

– Essbase extended support

– Period and category mappings

– Revised user interface

– Localizations

– Full support for Excel 2007• Exporting web grids

• Import from Excel, including Trial Balance File

FDM Updates



Smart View Enhancements






New Features• Smart View Panel for connections

• Context-Sensitive Ribbons

• Options Dialog box revisions

• Integration with Outlook

• New functionality in Planning and HFM

Smart View Enhancements

Supported Data Sources• Essbase• Hyperion Financial Management • Hyperion Planning • Hyperion Enterprise• Hyperion Reporting & Analysis

• Financial Reporting• Interactive Reporting• Production reporting• Web Analysis

• Oracle BI EE

Smart View for Office provides interfaces with Microsoft Office Excel, Word, PowerPoint and, with 11.1.2, an Outlook interface was added for HFM and Planning





Panels provide access to:

• Shared Connections – Defined by an administrator; shared

URL, all users can see them

• Private Connections– Locally stored connections or URL

based connections entered by users

• Actions– Context sensitive list of key ‘actions’

that can be performed on that connection

• Recently Used Connections– Most recently used connections /

tasks

Smart View Enhancements - Panels





Available Ribbons

EssbasePlanningPlanning Ad HocHFM HFM Ad Hoc

Enterprise Enterprise Ad HocOBIEESmart View

• Smart View operations in Office applications are available through context specific ribbons and menus

• Each ribbon displays only the commands permitted for that data source, mode, and Office application

Smart View Enhancements - Ribbons





Smart View Enhancements – Outlook Integration

• HFM and Planning tasks are now integrated with Outlook

• Users can execute tasks associated with a task list





• Support for new Planning functionality – Planning task lists, process management and validation functions are all available through Smart View

• HFM Smart Slices - The system administrator can create a Smart Slice of data. • Users can view and work with any data within the boundaries of a Smart

Slice, but not with data outside its boundaries.

• Makes navigation easier

Smart View Enhancements - Planning and HFM





• The Options dialog box interface was revised

• New VBA functions were added

• Integration with Outlook available only for HFM and Planning in 11.1.2

• Smart View Extensions and Utilities available as downloads

– http://www.oracle.com/technology/software/products/bi/performance-management/plugins/index.html

Smart View Enhancements Other Features


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What’s New in Planning 11.1.2






Planning received a major upgrade with 11.1.2 • New, more robust Process Management

• Drag and drop data form designer / composite Layout Manager

• Web Form Enhancements– Ad-hoc analysis / personalized views

– Process based data validations and conditional cell formatting

– Row and column sorting and filtering

• Integration with reporting applications

What’s New in Planning





• Planning Unit redefined to add granularity– Entity, Scenario, Version plus one tier dimension

• Add a product dimension to selected entities / channel dimension to other entities

• Predefined promotion paths– Planning Unit Hierarchies based on Bottoms Up and Distributed Budget

Modes and pre-assigned owners / reviewers• Eliminates drop down lists

• Dynamic promotion paths with data level validation rules / triggers

What’s New in Planning – Process Management

If ThenGross margins < 10% Do not allow promotion

Maintenance expenses exceed prior year actual by more than 5%

Route to Facilities MaintenanceDepartment for approval






Bottoms UP Mode• Delegate: Pass ownership to a user not on

the promotional path, ownership returns

• Take Ownership: Bypasses the current owner and lets you enter or edit data outside of the defined promotional path. Available only to users above the current planning unit owner in the planning unit hierarchy

• Originate: Pass ownership to the first owner in the planning unit hierarchy

• Reopen: Reopen an approved planning unit

• Freeze, Unfreeze: Lock or unlock related data in descendant units

• Frozen: All related data is locked in descendant planning units

Distributed Mode • Distribute, Distribute Children, Distribute

Owner: Passes ownership to multiple users

• Submit, Submit to Top: Give ownership to the next level or to the top user defined in the hierarchy

• Need Assistance: Passes ownership to a user you specify for help, that user returns ownership

• Reopen: Reopen an approved planning unit

• Distributed: Multiple users are reviewing the budget

New promotion options and Planning Unit status based on budget mode initiated





• Support for matrix organizations– Based on Planning Unit

Hierarchy and promotion rules

• New tools for managing promotion paths and creating rules






• Automatic out-of-office actions (e.g. Delegate, Promote, or Reject)

• Multiple planning unit hierarchies in the same application provides multiple workflows– Budget vs. forecast may have different paths / levels of review

• Select and promote multiple planning units at one time

• Promote planning units based on entity and secondary dimensions – Owner of a department that includes HR and revenue accounts can promote

the HR accounts first, and continue working with revenue accounts until they are ready to promote






• Drag and drop functionality for web form creation

• New composite form layout manager

• Properties selection panel

• Live preview to view dimensions assigned to the POV, columns, rows, and page axes

What’s New in Planning – Data Form Designer





• Dynamic data validation rules provide color coding and special messages to be displayed to end users in data forms– Multiple validation rules can be added at the cell, row, column level, and

grid level

What’s New in Planning – Web Forms





Ad-Hoc Analysis

• End-users can make ad-hoc changes to the structure of data forms to analyze data

• Changes can include:– Pivot to: Move a dimension to another area. For example, if you select this

option within a row, you can move it to the POV, page, or column.

– Zoom in: Zoom into a hierarchy and show the descendants that are not displayed by default in the data form definition.

• For example, if the data form displays Year Total, you open the Year Total hierarchy and view a dimension. You can view a member's children and add them to the data form

• Ad-Hoc changes can be saved to provide personalized views– Visible only to the user who creates them

– Access to a private data form depends on the user access privileges and permissions set for the data form folder






• Sorting and Filtering– Sort rows and columns within the hierarchy or across data to view data in

ascending or descending order.

– Filter rows and columns to customize the display in the data form; keep or exclude members using simple functions that compare against a specified value

• Add formula rows and columns– For calculating variances, etc

– Can include blank rows and columns in forms

• New Context Menus– Use right-click context menus in data cells for regular planning actions

including Adjust Data, Grid Spread, Mass Allocate, Insert Comment, Supporting Detail, Add/Edit Document, and Lock/Unlock Cells






• Parity with Web in Excel, including– Planning task lists

– Process management

– Composite data forms

– Data validation and messaging

– Planning Ad Hoc

– Includes new Smart View enhancements

• Integration with Outlook– Manage through Outlook calendar and tasks

– Track status of Planning tasks

– Reports and automatic reminders

– Includes new Smart View enhancements

What’s New in Planning – Smart View





Other Enhancements• Essbase reporting application integration

– Map Planning data to multiple Essbase block storage or ASO cube reporting applications

• New underlying technology improves web performance (AJAX)

• Reuse task lists in future planning periods by clearing completion status, due dates, and alerts

What’s New in Planning – Other Items



Public Sector Planning and Budgeting





• Hyperion Public Sector Planning and Budgeting is a packaged product offering for Public Sector, Healthcare and Higher Education entities

• Leverages Hyperion Planning functionality

• Key Features:– Packaged / configurable, position and employee budgeting models

– Financial Budget Books and Reports - report examples and templates

– Bi-Directional integration with ERP systems

Public Sector Planning & Budgeting





• Provides out-of-the-box configurable compensation and benefit budgeting and forecasting by position and employee – Position

• Budgeted and tracked by positions, not by employees

• Salaries based on an average, not on specific employees' salary

– Employee

• Budget expenses tracked by employee, based on actual employees' salaries, positions are not a part of the budget detail

– Both Position and Employee

• Employees budgeted by their assignment or appointment to positions

• Enables planning and tracking expenses by position and by employee.

• Level of detail selected when the application is created






• Built using Oracle Hyperion Planning foundation

• Leverages enhancements of Planning 11.1.2 including – Process management / workflow capabilities

– Distributed, bottom-up, or free-form budgeting

– Support for matrix organizations

– Integration with Excel and Outlook

– Ability to maintain multiple versions of budgets and plans

• Step based, rate based and value based computations of salary

• Future dated changes to position and employee data

• Allocations of salary and position budgets into the appropriate General Ledger accounts for line item budgets






Task lists and tasks Smart Lists

Dimension members Validation rules

Data forms Predefined reports

Menus Essbase substitution variables

Business rules

HCP Plan Type

User variables


Comes with pre-defined





• Preconfigured forms – Contain predefined validation rules to ensure data integrity

• Includes administrative task lists– Load and review data from GL and HRMS, define scenarios and versions, change or

add default business rules

– Setup new elements to be budgeted, update global defaults and salary rate tables, add positions, step increases

• Planner task lists for– Adding, changing, or deleting positions during the planning cycle

– Reviewing and updating salaries and employee-level information

– Adding or changing employee assignments to positions

– Terminating employees

– Modifying the compensation structure

– Reviewing expenses and FTEs

– Promoting data for approvals






• Leverages the use of global defaults to– Standardize position budgeting across an organization

– Apply values to vacant positions, dictating the total FTE (fulltime equivalent) or headcount that can be assigned to the position

– Calculate expenses that are not available from the source system

– Simplify data entry when planners add positions, because the default values are assumed

– Set the General Ledger account to which each position's expenses are charged

• Defaults maintained by budget administrators

• Cost center managers can override the defaults for their entities






Use FDM ERP Integrator for • Metadata and data loads from ERP source systems

– Drill through to the general ledger transaction details in the source ERP system from Smart View and Financial Reporting

• Loading employee and position data from PeopleSoft Human Capital Management 9.0– Data load rules include the ability to map human resource management

system elements to Oracle Hyperion Public Sector Planning and Budgeting accounts and creation of Smart Lists for specific accounts.

– Option of loading metadata, data, or both during the execution of a HR data load process






Reporting with Essbase• Map to Essbase ASO reporting application

– Reporting on Planning and Budgeting data in the reporting application

– Aggregations and queries on Smart Lists, which are converted to regular dimensions in the reporting application

– Linking Public Sector Planning and Budgeting data to multiple reporting applications for various consolidations

• Many-to-Many mapping– One application / plan type can populate many reporting applications

– A single reporting application can be populated from multiple Planning applications / plan types






• Includes 13 predefined reports

• Create budget books with Oracle Hyperion Financial Reporting– Define a Table of Contents, including the hierarchy of chapters and sections

– Insert as sections or attachments: Financial Reporting reports, Microsoft Word documents, URL links, pictures, and HTML, PDF, or other file types

– Include content from Planning such as text or cell attachments

– Support for Oracle Business Intelligence Publisher

– Search capabilities




Getting the Most Out of EPMNew Features in Essbase






• Release 11.1.2 contains multiple enhancements for Essbase. The more significant of these are:

• Allocations on Aggregate Storage Databases

• Custom Calculations on Aggregate Storage Databases

• Changes in security

• Additional functions

• Additional Alias Table Enhancements

• Exception Messages in Calculation Scripts

• Metadata Export to XML

New Features in Essbase





• Allocations and custom calculations can now be performed in aggregate storage cubes– First release with procedural calculations in Essbase aggregate storage

applications

– MaxL function to allocate amounts to a target range of cells• Proportionately, based on given results, or even spread

• Useful in the budgeting process to distribute revenues or costs

– MaxL statements perform custom copy and mathematical calculations• Useful for debit credit processing in financial models

• Only updates target level-0 cells

• Reduces the number of block storage databases required for calculations






• Security– Synchronization of security between Essbase and Shared

Services not required when in EPM security mode

– Essbase queries Shared Services on user log-in

– User privileges preserved throughout the session






New Calculation Script Functions

• @XWRITE function writes to different data blocks in the same database or another cube– Applicable in scripts and member formulas

– Opposite of XREF which pulls data

• @RETURN function provides error handling in calculation scripts– Use with IF .. THEN statements

– Stop script execution

– Capture error messages






• Oracle Process Manager and Notification Server (OPMN) now available for failover support

• Provides – Active and passive failover

– Startup / shutdown management

– Start / Stop of Essbase server

• Installed as part of EPM system






Other new features

• Additional Alias tables (32 vs. 10)

• User and group names can now contain up to 256 characters and special characters

• Can use Oracle Call Interface (OCI) in lieu of ODBC to connect directly to Oracle sources– Improves performance of dimension builds and data loads from

Oracle database

• Metadata Export to XML files– View and track changes to outlines




Technical Enhancements





• Most EPM products have adopted Oracle Diagnostic Logging (ODL) for system logging

• OpenLDAP no longer shipped– Native Security housed in Shared Services Repository tables– Oracle Internet Directory (OID) no longer supported for use as Native Directory

• Support for– Windows server 2008

• true 64bit with the exceptions of FDM, Financial Reporting Print Server, Interactive Reporting Services, and Strategic Finance

– Internet Explorer 7 and 8

– Firefox 3.5 (except FDM)

– Java 1.6 is now the standard

– New SSL support

• New directory structure






• Weblogic only supported J2EE app server– Replaced Tomcat as the bundled J2EE app server

• Life Cycle Management Enhancements– Order for importing objects

– Essbase outlines and data

• Premier Support through April 2015




Contact and Future Webinars






Getting the Most out of Hyperion Enterprise: Release 6.5.1 and the Extraction Utility

Join us on July 14 to learn about the new Extraction Utility in Enterprise. This utility enables you to extract Hyperion Enterprise data Enterprise metadata, lists, journals, data, and logic in formats that are compatible with other consolidation products, such as HFM. Although the Extraction Utility is not intended to be a turn-key solution for upgrading from Hyperion Enterprise to HFM, it may provide a ‘starting point’ for some companies as they begin their conversions.

To register, go to www.finitsolutions.com/Insights_Webcast.html

Upcoming Webinars


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Finit Contacts

Larry Allen

[email protected]

817.307.1413

Ed DeLise (VP of Sales)

[email protected]

678-296-3611

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