new features v55

8/6/2019 New Features v55

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Document Last Modified: 02/14/11 1AP Version 5.5.17.01

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Rediker Software is pleased to bring you Version 5.5 of Administrator’s Plus. This version contains many

new features developed since Version 5.4.19, as well as enhancements and refinements to features that

were first introduced in 5.3 and 5.4. We continue to expand upon the functionality of the Contact Data

Base, Online Forms in Administrator’s Plus, Parent Online Verification of demographic information, and

tools to support your school’s Anti-Bullying efforts. Many of these new features have been implemented

as a result of feedback from you, our valued customers. We thank you for helping us make

Administrator’s Plus the best school administrative software on the market!

H IGHLIGHTED NEW FEATURES

• Contact Data Base (DB): The Contact Data Base, perhaps our most significant and far-

reaching new feature, has continued to mature since its debut with version 5.3. Contacts, suchas students’ mothers and fathers, will no longer need to be stored in the standard 260 Data

Base fields. Instead, they will be stored in a special CONTACTS table. Please note that using

the Contact DB is optional, but highly recommended. One savvy user has dubbed this

enhancement “Contacts – done right!” Below are some of the key benefits to using the

Contact DB:

o UNLIMITED CONTACTS: It supports unlimited contacts per student, freeing up the

standard 260 Data Base fields for student information.

o CONTACTS ARE GLOBAL ACROSS A DISTRICT: John Smith may be the father of

a student in one school and the uncle of a student in another school. Change John

Smith’s phone number and it changes for both students.

o SIMPLIFY REPORTING TO SEPARATED FAMILIES: Specify which contacts for

each student should receive each report/letter. In a single run, a report is produced for

each contact using that contact’s name and address. Contact Data Base – see page 3

• Households: The term “household”, as used throughout the Contact Data Base feature, is

NOT synonymous with “family”. Expanding upon the limited concept of siblings who are in

the same family, a household consists of all siblings and contacts that live together under the

same roof. Members of the same household share at least their address and phone number

fields, and these will be automatically updated together to always remain in sync. (ChangeNancy’s address and little Billy’s changes too, though he’s in a different school. Households,

like Contacts, are global, and can span your entire district!) Households – see page 4

• Online Forms in AP: Online Forms aren’t just for use with Admissions Plus Pro anymore!

With Administrator’s Plus Online Forms (AP OLF), the parent will be given a URL to log in

to the web application with a user name and password. Using AP OLF, a parent can pay fees,

verify/update family demographic data, re-register, paperlessly submit excused absense/tardy

notes, permission slips, course requests, surveys, and more. AP Online Forms – see page 24



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• Anti-Bullying Initiative Support: User-definable Discipline codes enable you to add

information to an incident, such as victims, accomplices, etc. You can use them, along with

new reports like the Bullying Report by Victim and the Bullying Report by Bully, to

identify opportunities for pre-emptive intervention, and to maintain compliance with anti-

bullying legislation being enacted by many states. User-Defined Discipline Codes – see page 23

Bullying Reports – see page 22

• AP Messaging Service: You can now receive timely messages from us when you log in to

Administrator’s Plus. These short messages may contain time-saving tips or information

about training opportunities or available new updates. AP Messaging Service – see page 4

• Contacts Verification Report: This new report lists Primary, Other and Emergency

Contacts’ information for all students by family. Contacts Verification Report – see page 10

• Print Sibling Names on Reports: New codes have been added to Data Base Report Writer

for printing all sibling names in the same report. Report Writer – New Codes to Print Siblings – see page 12

• Generic SuperDB Tables: SuperDB Tables can now be created that are “self-standing”.

These tables are not directly linked to students, and can be used to store general information

such as a list of Doctors, Parishes, etc. Generic Super Data Base (DB) Tables – see page 15

• Excel® Multi-Module Query: This tool in the Excel Wizard enables you to query

information across multiple modules. Queries are saved in a separate query library, and those

queries can be placed into different reports which can also be saved in a separate library. A

set of students selected by running a query can be saved as a group for future use. This

feature is also available for District Control. Excel ® Multi-Module Query – see page 5

Excel ® Multi-Module Query – Save As Group - see page 5

• Returning Students Feature: Students come and students go - it’s the Circle of Life. Now

it’s easy to recognize when a “new” student is actually a returning one, automatically re-

assign the same Unique ID they had before, and save the time and effort of re-entering the

student’s data. This works whether the student had been marked as inactive or deleted fromyour school, and whether, in the interim, the student had been enrolled at another school in

your district or not. Returning Students Feature – see page 15

• School Directory: A report writer code has been added to the Data Base Report Writer that

enables you to print a school directory with student photos. School Directory Code – see page 13

• Print Attendance Comments on Bulletin: Print attendance comments on the daily bulletin. Attendance Comments – see page 18

• Daily Attendance Grid Can be Sorted: The Daily Attendance Grid can be sorted by any

column (in ascending or descending alpha order), simply by clicking on the column header.

Daily Attendance – Grid Sorting – see page 18

• Skills and Grade Scales: Schools can enter skills, link them to courses, and associate those

skills with grade scales they create (all from one location), and send them to GradeQuick. Link Up to 99 Skills Per Course – see page 20

Entering Skills Made Easier – see page 20

Link Grade Scales to Skills for GradeQuick – see page 20

• E-Mail Course Request Forms: Course Requests may now be e-mailed as attachments

through the Print Request Forms program. E-Mail Course Request Forms – see page 21



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• Receive Attendance from Multiple Templates: Schools can receive attendance from

multiple sources (e.g. GradeQuick and APWeb Teacher, Single Period and Multiple Periods,

etc.) at the same time. Receive Attendance from Multiple Sources at Once – see page 19

• Print Multiple Rooms for a Course on a Grid Schedule: You can enter different rooms for

a course and have these print out on the grid schedule. Print Out Different Rooms for a Course on a Grid Schedule – see page 21

• Portfolio Security: Portfolio security has been expanded to individual portfolio items.

Whoever places the document into the Portfolio becomes that document’s owner and can

specify exactly which user types (Administrator’s Plus users, APWeb Teacher users and/or

APWeb Direct users) can view the document. Portfolio Security – see page 9

• SuperDB Security: SuperDB security has been added. Whoever creates the SuperDB table

becomes that table’s owner and can specify exactly who can view/edit data in the table.SuperDB Security – see page 15

• Overwrite (OVR)/Insert (INS) mode settings: Users can now set whether they will be in

overwrite or insert mode upon entering Administrator’s Plus. OVR/INS Mode – see page 7

• Default Message for E-Mails: In the E-Mail Report Wizard, you now have the ability toenter a default message, along with a default subject, for reports that will be e-mailed as

attachments. Default Message for E-Mail – see page 5

• Super Deluxe Schedule Builder (SDSB) ~ Version 2.3: We have added many features to

the SDSB, including: 10-day rotation support, concurrent courses, and the ability to

automatically select teachers, rooms and the best semester, quarter or trimester as it builds the

schedule. Super Deluxe Schedule Builder (SDSB) Enhancements – see page 25

RICH ’S “ TOP THREE FEATURES OF THE CENTURY”These “classic” features are favorites of our President and CEO, Richard Rediker. They have been in our

software for a while but not many people know how useful they are.

• Advanced Lookup and Filter: The Advanced Lookup, introduced in version 2 of

Administrator’s Plus, enables schools to search and/or sort students based on any field in the

Data Base. The “wildcard” search capability, added in Version 5.1, allows you to search for a

phrase within one or all columns used in the Advanced Lookup.

• Excel® Wizard: The Excel Wizard has been made even more powerful with multi-module

query options and the ability to save pivot table reports.

• Customize F9:Print: The F9:Print key can be customized to generate Report Writer Reports

while viewing student data in any program.

ADMINISTRATOR’S PLUS IN GENERAL

CONTACT DATA BASE: This is a global SuperDB table for contacts. Enter a contact once in the

Contact DB and you will be able to copy that contact’s information to other students throughout

the District without re-entry. For example, John Smith can be father to two students and uncle to



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another. Formerly, all John’s information would have had to be entered for each student

relationship. Now, John exists as an entity unto himself. If John’s phone number is changed in his

son’s record, it is effectively changed for every instance of that John Smith throughout the

system! For contact-enabled reports, you have the ability to define which contacts should receive

reports printed from various modules. Based on the relationship of an individual in the Contact

Data Base to a given student, different reports can be directed to them or not. The Contact Data

Base makes for swifter data entry, as well as ongoing data accuracy and security. Synchronization

with Admissions Plus Pro, as well as our SOS partner programs (e.g. ResultsPlus) is improved

due to handling contacts in a similar manner. (When a new student is received into

Administrator’s Plus from the APP Holding Bin, for example, all the contacts come over too.)

FYI: As of Version 5.3.21.01 of Administrator’s Plus, in order to use the Contact DB, you will

need to enable the Global Family Feature. Though use of the Contact Data Base is optional and

free, schools can save hours of time and assure an error-free initial Contact Data Base conversion

– bringing in and correctly linking all existing contacts – by contracting with us for about 2 hours

of professional consulting help. [New as of v5.3]

Please see the Contact DB Overview for more information on this feature.

HOUSEHOLDS: Households are made up of all siblings and contacts who live together. In terms

of the Contact DB, households are used as a way to link students and contacts. If a student’s

address changes, and they live with a contact, then that contact’s address is also changed –automatically, saving a lot of manual entry. This is similar to how data is updated between

siblings if your school uses the Family Feature. There are 5 data fields which must be shared

among household members. These are: Street, City, State, Zip and Phone, but you may specify

other fields (Country for example) as well through the Map Household Fields to DB Fields

screen. On the One Contact screen, where contacts are maintained, there is a Household section

with 3 possible settings: Lives with This Student, Lives with Another Student, and Lives with No

Student. If Lives with This Student is selected, that student’s Family ID is assigned and displayed

as the contact’s Household ID. [New as of v5.4]

Please see the Contact DB Overview for more information on this feature.

LICENSE UPDATES ONLINE: Has this ever happened to you? You’ve purchased and started

using Administrator’s Plus or an additional software module, and you’ve made payment. Yet,after a while, you get a message saying that your “Trial Period” has expired, or soon will. You are

instructed to call Rediker Software, and are given an Activation Code and long alphanumericProgram Key to type into your system. That updates your software license to allow for an

extended period of use. Well, that won’t happen anymore, because we have automated the

licensing update process. When you log in to Administrator’s Plus, an automatic check is made

and licensing is updated as needed to assure you uninterrupted access to software which you are

contractually authorized to use. During this momentary process, you may see a message,“Checking for license updates…” If the need ever arises, you can even manually initiate this

process without having to log off of Admin Plus. In the HELP ABOUT screen, simply hit

the “Update License Online” button. [New as of v5.5]

AP MESSAGING SERVICE: This feature is designed to enhance Rediker Software’s

communication with our users. After logging in to Administrator’s Plus, a user may see a

Message Window with a short, timely message from us. Message #1 introduces and describes the

benefits of the Messaging Service. Future messages may offer “Tips of the Day”, and information

about upcoming training opportunities or important software updates. Messages will only be sent

rarely, and they will be pertinent to each user’s individual needs and software in use. (For

example, some messages need only go to supervisors.) Upon hitting DONE (or NEXT if there are

more messages to view) the Message Window closes. The user will not be shown the same

messages again once they have been viewed. Old messages may be viewed at any time by

clicking “Help” then “View Previous Messages from Rediker Software”. [New as of v5.5]



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E-MAIL SUPPORTS TLS ENCRYPTION: The option has been provided in E-Mail Initial

Setup Wizard > Set MAIL Server screen to select an encryption method as None, SSL or TLS

(Transport Layer Security). For SSL and TLS to work, the "Server Requires Authentication"

option must be checked and the appropriate Port Number must be specified. [New as of v5.5]

HOW TO: E-MAI L INIT IAL SETUP WIZARD ENTERING

INFORMATION ABOUT YOUR MAI L SERVER (SEE INSTRUCTIONS IN

APPENDIX ON PAGE 29 OF THIS DOCUMENT.)

ADDED OPTION TO NOT SHOW INACTIVE STUDENTS/STAFF IN E-MAILGROUPS: A checkbox is now available in the Address Book that enables users to not show

inactive Students/Staff. [New as of v5.4]

COURSE/SECTION AND HR INCLUDED IN SPECIAL EMAIL GROUP: Two more

nodes have been added in the Report Wizard (Default Recipients) screen for SECTIONS and

HOMEROOMS. These nodes will list all available Sections/Homerooms. Clicking a particular

Section/Homeroom shows the corresponding students in the middle panel. [Newest of v5.5]

E-MAIL PASSWORDS MAY CONTAIN SYMBOLS: E-Mail passwords may now contain

special characters (symbols), thereby making them “stronger” for security purposes. [New as of v5.4]

DEFAULT MESSAGE FOR E-MAIL: Within the E-Mail Report Wizard, you can now enter a

default message along with a default subject. This default message feature is only available when

using the “E-Mail as Attachment” option. [New as of v5.3]

FASTER E-MAIL ENABLED REPORTS: The report generation speed of E-Mail enabled

(HTML based) reports and Contact enabled reports has been significantly enhanced. [Newest of v5.5]

EXCEL®

MULTI-MODULE QUERY CHANGES: In Version 5.0 we introduced the Multi-

Module Query feature in the Excel Wizard. This feature enables you to build Excel spreadsheets

pulling data from multiple modules. We have made changes to this feature in Version 5.3; you

can save queries in a separate query library and pull those queries into different reports, which

can also be saved in a separate report library. For example, you could create a query for studentswho have been absent more than 5 times. And another query for students who have been cited for

three or more discipline incidents. And still another query for students who have a 75 or below in

one of their courses. All of these queries are saved in a library, and you can combine these queries

in different reports. In addition, you can also pull information stored in SuperDB tables into your

query. If Data Base is selected as the module, SuperDB will be an option under sub-module.[New as of v5.3]

HOW TO: TOOLS EXCEL WIZARD B) MUL TI -MODULE QUERY

EXCEL®

MULTI-MODULE QUERY – SAVE AS GROUP: A “Run and Save as Group”

option has been added to the Multi-Module Query in the Excel Wizard. This allows the students

selected by the result of a query or report option to be saved as a group for future use. The “Run

and Save as Group” button is found at the lower right of the screen. [New as of v5.4]

DISTRICT MULTI-MODULE QUERY: This new tool in the Excel Wizard enables districts to

query information across modules and schools. To access the District Multi-module Query,

TOOLS EXCEL WIZARD #7 DISTRICT CONTROL #8 MULTI-

MODULE QUERY. [New as of v5.3]



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EXCEL®

WIZARD – SAVE PIVOT TABLE SETTINGS: Pivot table settings, once created,

may be saved for later use, eliminating the need for complex re-entry. [New as of v5.3]

EXCEL®

PIVOT TABLES – OPTION TO DELETE A FIELD: There is now an option in

Right Click to delete a field in Excel pivot table fields selection. [New as of v5.5]

EXCEL®

PIVOT TABLES – ADDED ROUNDED AGE AS SELECTABLE FIELD:

There is now an AGE field to include in Excel pivot tables. It is rounded down to the nearestyear. [Newest of v5.5]

EXCEL WIZARD DATA BASE PLUS STUDENT DATA (PIVOT TABLE)

EXCEL®

WIZARD – ABILITY TO LINK TO THE CONTACT DATABASE: Two new

reports have been added under Data Base:

a) Student Data with Contacts. (Specifications were added for selecting start/end grade

and active/inactive status.)

b) Master Contacts. (This report lists all the fields except local and global custom fields

and the fields in additional information screens of Contacts. (These will be added in the

future.) [New in v5.5.17]

MAP ASSESSMENT FILES CREATION: A new option has been added to generate a Class

Roster File (CRF) and Special Programs File (SPF). A specification screen has been provided for

mapping the fields. Special Program Names are mapped from SuperDB table fields, and Paper

Pencil Courses Codes from Extended Course Information. All such codes must be entered in a

custom field in Extended Course Information, and that field must be mapped for reporting. The

output files are created in CSV format. [New as of v5.5]

HOW TO: TOOLS MAP ASSESSMENT REPORTS

TOOLS MENU REORGANIZED: The Administrator’s Plus Tools Menu has been reworked to

more intuitively group related functions.

Some options have been rearranged ormoved to sub-menus, but all remain. (The

new Tools Menu is shown here with the

Grade Quick sub-options expanded.)

The names of some options have been

updated. “AP Pocket PC Sync Manger” is

now “Windows Mobile Manager”, “AP

Palm Sync Manager” is “Palm Mobile

Manager”, and “Online Forms Manager” is

“AP Online Forms Manager”.

When Massachusetts State Reports is aTools Menu option, the sub-menu shows 2

options: “SIMS and SCS” and “EPIMS”.

Options once under the “APWeb Modules”

sub-menu are now found directly in the

Tools Menu. [Newest of v5.5]

(SEE THE FULL TOOLS MENU/SUB-MENU STRUCTURE IN APPENDIX ON PAGE

53 OF THIS DOCUMENT.)



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SEND ALL TO SOS MODULES OPTION ADDED TO MENU: This capability, formerly

accessible through New Files, has been more logically added to the Processes menu. It is also

available as a right click option. [Newest of v5.5]

HOW TO: RIGHT CL ICK SOS MODULES

OVR/INS MODE: Have you ever inadvertently deleted a tilde, when editing a report, because you

were in overwrite mode instead of insert mode? Never again. A new option has been added to the

Setup General menu that enables users to set whether they will automatically be in insert oroverwrite mode upon entering Administrator’s Plus. [New as of v5.4]

HOW TO: RIGHT CLICK SETUP GENERAL INSERT KEY STATUS

ON LOGIN

NON-ENGLISH LANGUAGES SUPPORTED: Non-English languages (like Arabic, Turkish,

etc.) can now be used in Administrator’s Plus. Support for many languages, specifically those

which can be represented using the Unicode character set, has been newly implemented in the

following programs:

Correct Enter Courses & Sections Discipline Codes

Enter Daily Attendance Enter Course Requests Incidents

Enter Period Attendance Enter Grades Billing CodesRegister & Attendance Codes Grade Verification Forms Invoices

VCAD (View/Change/Add/Drop) [New as of v5.4]

PASSWORD PROTECTION: A user with Supervisor rights should not be able to see others’

personal passwords. A new screen has been introduced to enter/change the user password. In this

screen, the password will be shown as asterisks (*) when edited and viewed. [New as of v5.4]

USER OPTION TO CHANGE PASSWORD: There is now an option for the currently logged-

in user to change their own password. [New as of v5.5]

HOW TO: FILE CHANGE PASSWORD

LOCK USERS OUT OF THE SCHEDULING YEAR: Have you ever noticed, when the firstday of school rolls around, that you have a day, usually from either March or April, already in the

Attendance Calendar? This happens because someone inadvertently took attendance in the

Scheduling Year as opposed to the Current Year. Now, the Supervisor can lock users out of the

Scheduling Year so only people who need to work in the Scheduling Year will be able to access

it. [New as of v5.3]

HOW TO: FILE USERS/SECURITY (ENHANCED) MANAGE SCHOOLS

DISABLE SCH YR

CAPTION CHANGE IN SET BACKGROUND PROPERTIES SCREEN: The label

“Active Interface Year Properties” has been changed to simply “Current Year Properties” in the

Set Background Properties screen. [Newest of v5.5]

HOW TO: SETUP GENERAL BACK GROUND PROPERTIES

REPORT WRITER SORT BY REPORT NAMES: In all the Report Writers, in the Report

Names screen listing all the reports (“Make Which Report Active?” and similar screens), a new

first column, with the caption of “REP#”, has been added in the grid. The information can now be

sorted on any of the columns. [Newest of v5.5]



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NEW CODE FOR STUDENT ACTIVE/INACTIVE STATUS: In all Report Writers, a new

code, ~STATUS~, prints “Active” or “Inactive” depending on the enrollment status of a student.[New as of v5.3]

NEW CODE FOR DUPLEX PRINTING: A new code, ~EVENPAGES~, is in all the report

writers for duplex printing. This will make sure that a blank page is added at the end if the

number of pages for a student is odd. This code needs to be added to the body of the report.[New as of v5.3]

COPY MULTIPLE REPORTS FROM ONE SCHOOL OR YEAR TO ANOTHER: Has

this ever happened to you? You create a great report in your current school year the week after

you created your New Year, and now you are left with the task of copying the report from one

year to another. This usually means a call to tech support to have them walk you through the

process. Well, not anymore! You are now able to copy one or more reports from one year to

another, and/or from one school to another, easily and safely. The Copy Report utility is available

either from the Print Menu or from within any of the Report Writers. When copying, you will

only be shown the unused reports in the destination school or year, so you do not have to worry

about copying over an existing report. PLEASE NOTE: A report written for one school or year

may not print properly in another school or year. This is because Data Base fields, codes, skills,

and other items referenced in the report, may not be the same in the new school and/or year.[New as of v5.3]

HOW TO: PRINT (FROM T HE UPPER TOOL B AR) COPY REPORTS

REPORT WRITER IMAGE HANDLING IMPROVED: New parameters have been added

to Report Writers to give finer control over where images print in relation to text and to prevent

text from overprinting images. A new parameter “CurrentPos” has been added to the

“PrintImage” command. To exemplify, the command ~PrintImage = 1, Left = 0, Top =CurrentPos+0.5~ would print the image 0.5 inches below the previously printed line. Another

new parameter, “Advance = Y or N”, has been added in the image definition. If Advance = Y,

after printing the image, the current position will be updated to the last line printed, depending on

the size of the image. [New as of v5.4]

ASSIGN REPORT WRITER TASKS TO F9:PRINT: The F9:PRINT key can be customized

to generate Report Writer Reports while viewing student data in any program. In each of the

View Data screens (CORRECT, VIEW PERIOD, VIEW/CHANGE/ADD/DROP, INCIDENTS

AND INVOICES), there is a Print option in the shortcut bar. Within this sub-menu is a CHANGE

TASK option. Simply click on CHANGE TASK to select a task from that module’s Report Writer.

The next time you click F9: PRINT, the report associated with the selected task will generate.[Classic Feature]

SIF COMPLIANCE: Administrator’s Plus is now SIF v2.x compliant! Schools who purchase our

SIF agent, and who implement a Zone Integration Server to allow communication with other SIF-

compliant applications, will see added value to their membership in the SIFA. [New as of v5.3]

NEW RIGHT-CLICK OPTIONS FOR ADDING A NEW STUDENT: You can now

access either the APWeb Access or Admissions Plus Pro holding bins from the RIGHT-CLICK

NEW STUDENT menu. [New as of v5.3]

ADVANCED LOOKUP: The Advanced Lookup, introduced in version 2 of Administrator’s Plus,

enables schools to search and/or sort students based on any field in the Data Base. The “wildcard”

search capability, added in Version 5.1, allows you to search for a phrase within one or all

columns used in the Advanced Lookup. Click on “Apply Filter” to invoke this feature. Filters

created in this way can be named and saved for future use. [Classic Feature]



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ADVANCED LOOKUP PRE-SET FOR NEW USERS: For NEW Administrator’s Plus

users, the Advanced Lookup will be the default setting for their Lookup mode. This will save the

trouble of having to manually set each new user to take advantage of this invaluable feature.[New as of v5.4]

PORTFOLIO SCANNING IMPROVED: Visibility and Description can now be set while

adding documents using a scanner. Previously, this was available only for Manual Add and not

for Scanner Add. [New as of v5.5]

PORTFOLIO SECURITY: Portfolio items now have extensive security features. The person

placing a document into the portfolio becomes that document’s owner and can specify exactly

who else can view it. Moreover, they can specify whether parents can see the document over the

Web with APWeb Direct, or whether teachers can see it with APWeb Teacher. The owner may

also make someone else a co-owner capable of setting security. [New as of v5.3]

PORTFOLIO – ADDING NOTES: Users may now add notes to a portfolio just by clicking a

button while in Portfolio (instead of having to leave AP, go to WordPad, write the document, then

browse to it in AP). [New in v5.5.17]

EXCEL®

WIZARD: The Excel Wizard has been a favorite of users since its introduction. The

Excel Wizard allows you to send most information in Administrator’s Plus out to Excel where

you can manipulate it any way you want. We have also expanded this feature’s capabilities by

enabling users to save pivot table settings and utilize the Multi-Module Query to query the

database for students meeting a number of different criteria. [Classic Feature]

DATA BASE

CONTACTS – CHANGES TO ADD NEW CONTACTS SCREEN:

The Add New Contact Wizard screen was redesigned to change the “Copy From” options

as follows:

a) Another Student in This Household

b) Another Student With The Same Last Name

c) Another Student With Any Last Name

d) A Contact

In the Contacts From Matching Last Name/Other Student/Master Contacts option, the

lookup for selecting Contacts has had more columns added, as well as filter options in

columns, invoked by right clicking on the column header. [Newest of v5.5]

HOW TO: RIGHT CL ICK

VIEW/EDIT

STUDENT CONTACTS

DEFAULT NEW CONTACT RIGHTS BASED ON RELATIONSHIP: An option has

been provided to batch edit local field rights of Contacts (i.e. Emergency Contact, Enable APWeb

Direct Access, and All RW Rights) based on the relationship. This feature may be accessed in All

Contacts and Master Contacts screens using Setup[F12] > ‘Set Default Rights’ option. Only the

Supervisory user can use this option. [New as of v5.5]

(SEE INSTRUCTIONS IN APPENDIX ON PAGE 35 OF THIS DOCUMENT.)



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ALL CONTACTS SCREEN - REMOVE ALL FIELDS LEAVES NAME, ETC: Previously, when the ‘Remove All Fields’ option was used in All Contacts screen, all the fields

except APID and Student Name were removed from the view. Now, there are options to retain

Contact Full Name and Relationship fields also (along with APID and Student Name) if these

fields are present in the view. [New as of v5.5]

VERIFICATION DATE CHANGES IN DB ADDRESS: So much depends upon having up-

to-date household demographic information. We provide features to help you assess the “vintage”

of your demographic information and encourage parents to keep you informed of changes. You’ll

see a box to the left of the student’s picture in the Address screen showing whether a parent has

verified the demographic data since a particular date (which you can specify). You’ll see that our

student below has neglectful parents. Had they verified (online, of course), you would see the

date they did so and a happy checkmark in the box. If you click the button with the little printer in

the box, you’ll be presented with several verification report options. You can print just Verified,

just Not Verified, or All. There’s also a Page/Printer Setup option, and the all-important option,

“Set Beginning Date for Parent Verification”.

This is where you set the cutoff date for what

is to be considered verified. Only verifications

done on or after that date will be shown as

Verified in the box or on reports.

By the way, if you’re not using Online Forms

or APWeb Direct to let parents conveniently

verify their demographic information online,

then prepare to see this message a lot more.

(Ask your Rediker Sales Representative for more

information about these online tools for parents.)

Note: The verification status will be displayed only for the current year and the year set in the

APWeb Direct Manager specification. [New as of v5.5]


VERIFICATION STATUS DISPLAY – GUIDANCE FOR USERS: In order to make the

above change more user friendly, users who have not yet set the feature up will not see the

potentially alarming “Not Verified” wording above. Rather, they will see a message “PARENT

ONLINE VERIFICATION OF DATA MADE EASY” and “Click Here to Learn More”.[Newest of v5.5]

CONTACTS VERIFICATION REPORT: A new report has been added to list, for one or all

families, all the siblings of the family followed by Primary Contacts, Other Contacts and

Emergency Contacts of the students. Contacts’ details include: the address, relationship, module-

wise reports eligibility and Edline Account availability. [New as of v5.4]

HOW TO: RIGHT CL ICK PRINT DATA BASE MENU

CONTACTS EXCEPTION LOOKUP: New buttons have been provided to show students

without Contacts and Contacts without students. They are: “Students With No Contacts [Ant+N]

in the Student Contacts screen, and “Non-Linked Contacts [Alt+N]” in the Master Contacts

screen. A “Delete Contacts” function has been provided in this lookup for deleting selected

individual Contacts or multiple Contacts. [Newest of v5.5]

HOW TO: RIGHT CL ICK VIEW/EDIT STUDENT CONTACTS



11

CONTACTS – LABEL CHANGE: In the One Contact screen, the check box label has been

changed from “Enable APWeb Direct Access” to “Enable Edline/APWeb Direct Access” to

reflect the expanding integration of Contacts. [Newest of v5.5]


CONTACTS – CHANGES TO SETUP FULL NAME FORMAT: The “Setup Student

Contacts Full Name Format” screen has been changed to show two list boxes (Available and

Selected Fields), instead of one, for selecting and arranging the fields for framing the Full Nameof contact. There is an onscreen box which shows a sample Full Name format based on the

selected fields and order. There is another option on the screen, “Change Name For Existing

Contacts [F5]”, used for regenerating the Full Name of the contacts whose Full Name is not

overridden. [New as of v5.4]

HOW TO: STUDENT CONTACTS SETUP SETUP FULL NAME

FORMAT

CONTACTS – QUICK E-MAIL LINKS: An E-Mail icon has been placed next to Contact E-

Mail addresses to open Quick E-mail (pre-populated with that address) in the One Contact

Screen. Options are presented to send E-mail to Home, Office or All E-Mail addresses. A similar

“Send E-Mail” link is provided in the Additional Information screen shown using the Show AllFields option or Other E-Mails option from the One Contact screen. Right clicking on a Contact

in the Student Contacts and Master Contacts screens gives the same capability. [Newest of v5.5]


VERIFIED STATUS CAN BE SPECIFIED AND PRINTED IN REPORTS: Data Base

reports can now be run for just students whose data has or has not been parent verified. A new

specification, “#9 Parent verified/not verified”, has been added to the Data Base Report Writer,

with three options: “Verified and Not Verified Students”, “Not Verified Students Only” and

“Verified Students Only”. Two new codes, “VerifiedStatus” and “Verified Date”, have been

introduced to the Report Writer to print the status as “Verified” or “Not Verified” as the case may

be, and to print the date of verification. [New as of v5.4]

VERIFICATION CODES ADDED TO DB REPORT WRITER”: The following 2 codes

have been added in the Data Base Report Writer:

~VERIFIED~ Add this code in the report body to print only the students whose

demographic data has been verified by parents. (See above new feature.)

~NOTVERIFIED~ Add this code to print only students whose demographic data has

not been verified by parents.

The above two codes are available in the RW editor code lookup. [New as of v5.5]

MULTIPLE CONTACT DETAILS ON REPORTS: New codes have been add to the DataBase Report Writer to allow details of Contacts to print in the same report (anywhere, in any part

of the report). Contacts’ DB fields will be printed even if the report is not Student Contact

enabled. [New as of v5.5]


PRIMARY CONTACT PRINTS AS FIRST ON REPORTS: In all the Report Writers, if the

Primary Contact is asked to print, it will be printed as the first. [New as of v5.5]



12

CONTACTS RW – OPTION TO SELECT ALL OR ANY CONDITIONS: An option has

been provided in the Contacts Report Writer to select “ALL” or “ANY” conditions in Contacts

enabled reports. Previously, in the Student Contacts Reports Specification Screen, for the

“Selected Contacts” option, the Contacts were selected if all the conditions specified were

satisfied. Now it is possible to select the Contacts if any one of the conditions is met.[New as of v5.5]

REPORT WRITER – CONTACTS ENABLE CHOICE: The Contacts Enable Specification

Screen is now shown every time a report is generated, unless the “Do not show” option has been

specifically checked for that report. This assures that a user will be given the chance to consider

Contact Enabling each report which can be so enabled. [New as of v5.5]

REPORT WRITER – WORKING WITH MULTIPLE CONTACTS: The new ~Contacts

code, when modified with an extra character (like a comma, hyphen, etc.) after the relationship,

will print multiple Contacts. Here are some examples:

a) ~Contacts.Relationship(“Uncle”,).Last Name~ will print the last name of all uncles

separated by commas. (The comma may be replaced with any other character.)

b) ~Contacts.Relationship(“All”,).Last Name~ will print the last name of all the contacts,

comma separated.

c) ~Contacts.Relationship(“Grand Father”,”Grand Mother”,).Last Name~ will print the

last name of all the grandfathers and grandmothers, separated by ‘,’.

If that extra character is not specified, only the first-found Contact with the selected

relationship will be considered. [New in v5.5.17]

CONTACT DIRECTORY CODE: A new code has been added to the Data Base Report Writer

that enables users to print a directory of student contacts. This option adds codes similar to label

codes to print the student name, Parent/Guardian field data, and Contact fields in a label type

format. [New as of v5.4]

REPORT WRITER - NEW CODES TO PRINT SIBLINGS: New codes have been added to

the Data Base Report Writer for printing all sibling names in the same report. The report needs tobe run by Family option for these codes to work. The new codes are:

~OneRptPerFamily~ This is the code for printing only one report per family.

~Siblings:FN: :MN: :LN:~ This code will print the names of the siblings, separated by

commas. Any plain text entered between two colons will

print. (e.g. ~Siblings:FN:; :LN:~ will print first and last

names separated by a “;” and a space.)

~Siblings:x~ This is an enhanced code of the existing ~SX1~, ~SX2~ etc.

(where x = SX1 prints He or She or They,

x = SX2 prints he or she or they,

x = HIS prints his or her or their,

x = HIS1 prints His or Her or Their,x = HIM prints him or her or them.) [New as of v5.4]

ABILITY TO PRINT DB REPORTS FOR ALL GRADES – ONE AT A TIME: Users

now have the ability to run data base reports for an individual grade level, all grades combined, or

all grade levels one at a time (which will print the report sorted by grade). [New as of v5.4]



13

SCHOOL DIRECTORY CODE: A new code has been added to the Data Base Report Writer

that enables users to print a student directory with student photos. This option adds codes similar

to label codes to print the student photo, along with student details, in a label type format. Photos

can be shown at either the left or the right side of the label. Photo height (like label height) can be

customized. [New as of v5.4]

USING THE WORD “HOUSEHOLD” IN PLACE OF “FAMILY”: We at Rediker

Software are on a mission to see the word “Household” become … a household word! There’s

nothing wrong with the word “family”, except that it hasn’t evolved to embrace the concept of

today’s modern household as a group of individuals, not necessarily related, who reside together

in the same place. Throughout Admin Plus programs, you’ll now see “HOUSEHOLD” in place of

“FAMILY” or “GLOBAL FAMILY”, and “HOUSEHOLD ID” where once you saw “FAMILY

CODE”. A “SIBLING” will hereafter be referred to as a “HOUSEHOLD STUDENT”. (We don’t

really expect that terminology to catch on in the “real” world. We can still call ourselves “The

Rediker Family” - and that includes you, our customers. Maybe during Training Workshop weeks

we’re technically “The Rediker Household”.) [New as of v5.5]

CONSOLIDATE HOUSEHOLD SCREEN - PRINT OPTIONS ADDED: Print options

have been added to the Consolidate Households screen (formerly known as the “Global Family,

Consolidate Family” screen). Invoking the “Print Options” shows a menu with the following

options to print or otherwise output information:

Send to Excel

Copy to Clipboard

Print Verified/Unverified Households (as the case may be)

Page Setup

Printer Setup [Newest of v5.5]

CONTACTS – CHANGES TO ADD NEW CONTACTS: Changes have been made to the

Add New Contacts Wizard screen. The screen will now always be shown. (It used to come up just

when adding the first two contacts to a household.) Changes to the items on the screen are as

follows:

Relationship - If there are no contacts for the student, the relationship will default toMother. If a Mother contact is already present for the student, then the

relationship will default to Father. The household option will be checked

for Father and Mother by default. Relationships may be keyed in or

selected from the combo box.

Copy Contacts - Three options are provided for the “Copy contacts from” option:Sibling: The “Copy contacts from sibling” screen is used to copy the

contacts of a sibling (as in the “One Contact” screen).

Matching Last Name: This option uses the lookup of contacts with the matching last

name (or the lookup of all contacts if no match is found).

Other Student: This option uses the lookup of all contacts. [New as of v5.4]

HOLDING BIN FOR ONLINE FORMS: A new option, ‘OLF Holding Bin [Alt+O]’ has been

provided in the Address screen’s left menu bar. It can be used to receive the changes from Online

Forms to Administrator’s Plus. Typically, Administrator’s Plus Online Forms is used to give

parents a quick way to update their family’s demographic data on file at the school. Rediker’s

exclusive Holding Bin concept is well applied here, allowing the information to be reviewed

before populating the school’s database. This option is only enabled in the Active Year.[New as of v5.5]

(SEE INSTRUCTIONS IN APPENDIX ON PAGE 51 OF THIS DOCUMENT.

ALSO SEE ADMINISTRATOR’S PLUS ONLINE FORMS FEATURE ON PAGE 24.)



14

HOLDING BIN CHANGES FOR AP ONLINE FORMS: Numerous enhancements have

been made to the handling of the AP Online Forms Holding Bin in the Address screen:

AP data and Holding Bin data for DB fields, Contacts and SuperDB sections are shown.

Separate Holding Bin counts show for Students, Staff and Forms.

Ability to select APWeb Teacher/Direct Submitted Online Forms, or Incomplete Online

Forms.

The Receive from Holding Bin – Online Forms process will receive into AP from both

verification type forms and non-verification type forms if the form contains any

DB/SuperDB/Contacts/Portfolio sections. Verification status will be updated for Students

and Contacts. (Verification status, however, will only be updated from verification type

forms.

Submitted Date, Payment Date and Transaction ID can be received into DB fields.

All forms are added to Portfolios as “Default Data Base Report” Category, with Form

Name as the Description. Documents from Portfolio sections of the form will be added to

the Portfolios with Question as the Description and Form Name as the Remarks.

The APWeb Holding Bin and the AP Online Forms Holding Bin have been merged into

one screen with two tabs. The first time accessed, the OLF tab will show, but thereafterthe last-viewed tab will show. Messages for syncing data (download from server) will

display as required.

Demographics/Contact/SuperDB sections of data can be edited (directly in the Holding

Bin, before updating to AP) by double clicking on the respective field. [Newest of v5.5]

Questions marked as read-only in the Online Forms Manager will not be imported into

Administrator’s Plus. Read-only checks are done for DB, SuperDB and Contacts data.

When details open for review, added contacts will be identified as such. (“ADDED

CONTACT” will show near the More Info button.) Check boxes (under the Relationship

column in the Contacts grid) may be used to prevent bringing these in when you select

RECEIVE STUDENT. [New in v5.5.17]

(SEE INSTRUCTIONS IN APPENDIX ON PAGE 56 OF THIS DOCUMENT.

AL SO SEE ADMINI STRATOR’S PLUS ONLIN E FORMS FEATURE ON PAGE 24.)

VERIFIED DATE SHOWS ON HOLDING BIN SCREEN: A column has been added to the

DB Address Holding Bin screen to show the date the student information was verified by a parent

via APWeb Direct. The verified date will appear with a green background if the verification

status has already been saved to Administrator’s Plus. The date will appear with a yellow

background if the verification status has not yet been saved to AP. [New as of v5.4]

DB HOLDING BIN – VERIFIED DATE: A new specification, “BGN.DATE FOR PARENT

VERIFICATION” has been added to the Address and Data Base Report Writer Specification

screens. It can be set only by supervisory users. If used, the date set will be used as the base date

for considering the demographic data as verified. All data verified prior to this date will be

considered as not verified. (This improved methodology will replace the option in the APWeb

Direct Manager program to simply reset the verification date. [New as of v5.5]

ALERT MESSAGE IN ADDRESS INDICATING DATA IN DB HOLDING BIN: A

link, , will appear at the bottom of the ADDRESS screen if there is

new data in the Holding Bin. Simply click on the link to access the Holding Bin. [New as of v5.3]



15

RETURNING STUDENTS FEATURE: Sorry, but “Returning Students” does not mean

bringing students back to the mall from whence they came. Rather, this feature is about saving

data entry time in the New Files program when inactive or deleted students return to your school.

It also assures that returning students are re-allotted the same Unique ID they previously had.

This makes for consistency and continuity of data across school/years in all Administrator’s Plus

and partner programs. This feature is applicable only to Global Family schools. In the New Files

program, pressing the “Check For Returning Student (F9)” button will show a screen to enter a

Parent/Guardian Name and Birth Date (of the new/returning student). The next screen shows a

lookup (similar to Family Lookup, without the Family Code column) which lists one student for

each distinct UNID from recent years with matching last name and birth date, from all the global

family school/years. The priority is in the order of Active, Inactive and Deleted students. There is

a “Show All” option to view all the matching students. Selecting a student from this lookup will

assign the Unique ID (and GUID) of the selected student to the student being added (the returning

student). An option is provided to specify whether to copy the selected student’s demographic

information, as well as SuperDB, Contacts and Portfolio data, to the newly added student.[New as of v5.4]

ADDRESS BATCH ENTRY – OPTION TO BATCH INSERT BY DATE: Sometimes, for

State reporting purposes, certain DBHistory data fields need to be retroactively set to their values

as of a certain date. An option has been provided to batch insert records for a given date using

Address Batch Entry. A check box and an “as of date” entry have been added. [New as of v5.5]

DB-HISTORY LOG – UPDATE FROM CONTACTS SERVICE AND HOLDING BIN

IMPORTS: Changes made to Contact data in View/Edit Student Contacts, in other places

within the Data Base module, or through Holding Bin imports, will now update the DB-History

Log. [Newest of v5.5]

GENERIC SUPER DATA BASE (DB) TABLES: Administrator’s Plus (AP) has allowed you

to create “Super Data Base (SuperDB)” tables linked to students since version 4.6. These tables

could be used to store additional student information such as extracurricular activities, test scores,

notes on counselor visits, the colleges to which students are applying, etc. AP now supports“generic” tables. These tables are not directly linked to students and can be used to store general

information such as a list of community service locations, a list of all lockers and locker

combinations in your school, etc. Once the table is created, use the Primary and Secondary

validated fields feature to link information in the generic SuperDB table to field(s) in the Data

Base. [New as of v5.3]

SUPERDB SECURITY: SuperDB Tables now have extensive security features. The person who

creates the SuperDB Table becomes that table’s owner and can specify exactly who else can view

the data in the table. Moreover, they can specify whether parents can see the table over the Web

with APWeb Direct, or whether teachers can see it with APWeb Teacher. The owner may also

make someone else a co-owner capable of setting security for that table. [New as of v5.3]

HOW TO: RIGHT-CLICK VIEW/EDIT ADDRESS SUPERDB

SELECT A TABL E AND CLICK ON SECURITY IN T HE SHORTCUT BA R

SUPERDB SECURITY – TEACHER/PARENT ADD RIGHTS: Only field editing rights

had been allowed to be set for Parents and Teachers. Now it is also possible to set Add rights for

these users, enabling them to add new entries into a SuperDB table. [New as of v5.4]

STUDENT/STAFF FIELD PROPERTIES CUSTOM SCREEN PRINT: An option has

been provided to select any custom screen in the Print Field Properties for Student/Staff Option.

This has been implemented in DB Address and Excel Wizard. [New as of v5.5]



16

FIELD PROPERTIES: A new screen makes it easier to view and change all the properties

associated with an individual field. These include field type, field length, case settings, validation

and more. [New as of v5.3]

HOW TO: RIGHT-CLICK ON THE FIELD NAME IN ADDRESS FIELD

PROPERTIES

CUSTOM SCREEN DEFINITION – TABS ON BOTH SIDES: A set of tabs has been

added to the right side of the customized screen editing page to make screen editing moreintuitive. The left side tabs now refer only to the standard pages – the Available Fields on the left.

The new right side tabs refer to the custom pages – the Selected Fields on the right. The name and

color of these tabs can be changed using right click. [Newest of v5.5]

HOW TO: ADDRESS SETUP SCREENS VIEW/EDIT CUSTOMIZED

SCREENS

DERIVED FIELDS: Derived fields are fields whose value is derived from the contents of two or

more other fields. Contents of these fields can be the result of concatenation, mathematical

formulas or other conditions. Derived fields cannot be edited directly, but editing the values in the

source fields instantly changes the value in the derived field. Derived fields are denoted by {V}

next to the field name. Just like our other Data Base fields, Derived fields can be directly

referenced in the rest of Administrator’s Plus.

For Example: Assume you have three separate fields for a parent’s name:

• Salutation (Field #10) Example: Mr.

• First Name (Field #11) Example: Robert

• Last Name (Field #12) Example: Jones

The derived field can be a fourth field (e.g. Field #14 – P1 Formal Name) that combines the

contents from these three fields (~10~ ~11~ ~12~) to display the concatenated value of

“Mr. Robert Jones.” [New as of v5.3]

HOW TO: DATA BASE ADDRESS RIGHT-CLICK ON THE NAME OF

THE FIELD CHANGE FIELD TYPE DERIVED



17

TOOL TIP SHOWS FIELD PROPERTIES: Hover your cursor over the name of a field in

ADDRESS to see the properties of that field. [New as of v5.3]

TRANSFER PICTURES TO ANOTHER SCHOOL OR FOLDER: This feature enables

you to easily grab a group of pictures for a grade level or individual students and send or save

them to the location of your choice. When transferring to a Folder, you can choose to name files

based on any combination of Last Name, First Name, UNID and Admin Plus ID. The file will be

copied to the selected destination folder in its current format (bmp or jpg). CAUTION: When

transferring pictures to a different school (e.g. Elementary School to Middle School) be sure to

verify what type of picture format the receiving school is using before performing the transfer.[New as of v5.3]

HOW TO: GO TO DATA BASE ADDRESS CLICK ON THE PICTURE

OPTIONS BUT TON AN D SELECT TRANSFER PICTU RES

STAFF CAN BE AUTOMATICALLY ADDED TO THE SCHEDULING YEAR: The

Scheduling Year feature has enabled schools, which have created their upcoming school year

prior to the end of the current year, to automatically add students to the New Year as they are

being enrolled in the Current Year. Now this feature includes staff. So, if your school has already

created the New School Year, and you get a new staff member in the Current School Year, you

will be asked, when adding that staff member, if you would like to add them to the SchedulingYear as well. [New as of v5.3]

PRIMARY AND SECONDARY VALIDATED FIELDS (USED WITH GENERIC

SUPERDB TABLES ONLY): Primary and secondary validated fields will use a generic

SuperDB table as their lookup or validated list. Primary fields are denoted by {I} next to the field

name. Once the primary field has been established, you can pull other fields from the generic

SuperDB Table. Secondary fields are denoted by {Y} next to the field name.

For example: In Address, you have a Locker field. You have linked this field to your genericSuperDB table, Lockers. When entering data into the Locker field, it will pull from the

“Lockers” table. You also have a Locker Combination field in Address, and this has been

linked as a Secondary Validated Field. The minute you choose a Locker from the list for astudent, that locker’s combination will automatically populate the Locker Combination field. If

the combination (or any other Secondary Field) changes, make the change once in the Locker

generic SuperDB table and that change will automatically carry through to students who have

that locker. [New as of v5.3]

NEW BATCH ENTRY OPTIONS IN SUPERDB: There are three new batch entry options

available in SuperDB.

• BATCH ADD will add new records to all students included in the batch.

• BATCH EDIT will add data to selected fields within a table for all students included in the

batch. Data will only be added to fields that are blank.

•

BATCH ERASE will blank selected fields within a table for all students included in the batch.[New as of v5.3]

HOW TO: RIGHT-CLICK VIEW/EDIT SUPERDB. SELECT THE TABLE

FROM THE DROP-DOWN AND CHOOSE ONE OF THE BATCH ENTRY

OPTIONS ON THE SHORTCUT BAR ON T HE LEFT SIDE OF THE SCREEN.



18

PRIMARY AND SECONDARY CONTACT VALIDATED FIELDS: Primary and

secondary contact validated fields will use the Contact DB as their lookup or validated list.

Primary fields are denoted by {K} next to the field name. Once the primary field has been

established, you can pull other fields from the Contact DB. Secondary fields are denoted by {L}

next to the field name. [New as of v5.3]

ATTENDANCE

ATTENDANCE COMMENTS: Attendance comments can be printed on the Daily Attendance

Bulletin, through the default F9:Print report in Correct. [New as of v5.4]

HOW TO - BUL LETI N: RIGHT-CLICK ENTER DAILY ATTENDANCE

IN SPECT/CHAN GE PRINT SPECIFICATI ONS SPECIFICATI ON F) PRINT

COMMENTS? YES

HOW TO - CORRECT: AT TENDAN CE CORRECT SPECIFICATIONS

SPECIFICATI ON E) PRINT COMMENTS? YES

DAILY ATTENDANCE – COMMENTS: Schools have been creative in their use of

Attendance Codes as a way to describe why a student was absent, tardy, etc. You are now able to

enter a comment indicating why that student was out. This feature is only available for Daily

Attendance. Comments can be entered through Manual Entry or Correct. These comments can

then be printed on reports through the Daily and Period RW by using the ~ZCOM:#, F or B~

code where <#> is replaced by the calendar day (or range of days) you wish to print comments

for, <F> represents the Final Interval Date, and <B> represents the Beginning Interval Date. [New as of v5.3]

HOW TO: RIGHT-CLICK ENTER DAILY ATTENDANCE MANUAL

ENTRY. HIGHLIGHT THE STUDENT AN D CLICK ADD/EDIT COMMENTS .

DAILY ATTENDANCE – GRID SORTING: The Daily Attendance Grid in Enter Daily

Attendance can be sorted by any column (alpha sort, ascending and descending) by clicking on

the column header. This can be done for staff as well as student attendance. [New as of v5.5]

ENTER ATTENDANCE - SORTING CHANGE: Automatic sorting has been stopped in both

Enter Daily and Enter Period Attendance. Now the sorting can only be done by clicking on a grid

header or using the Sort[F10] options. The first time loading the screen, it will sort on APID, but

thereafter based on the previously sorted column. This applies to Staff as well as Students.[Newest of v5.5]

HOMEROOM ATTENDANCE FORMS – DAY OF THE WEEK HEADINGS:

Previously, when printing Manual Entry Attendance forms, weeks were limited to either Mondayto Friday or Saturday to Wednesday. You may select any day to start the school week and the

program will calculate when that week ends based on five consecutive days as the week.[New as of v5.3]

HOW TO: RIGHT-CLICK PRINT ATTENDANCE HR ATTENDANCE

FORMS OPTION 1) MANUAL ENTRY FORM AND OPTION 9) SCHOOL

WEEK.



19

RECEIVE ATTENDANCE FROM MULTIPLE SOURCES AT ONCE: You can receive

attendance, either Daily or Period, from multiple sources at once. When receiving either Daily or

Period attendance, you can check multiple templates from which to receive data.[New as of v5.3]

REPORT CARDS

RC RW – MAY PRINT ONLY COURSES WITH NOTHING IN A COLUMN: Can’t

you just hear Jerry Seinfeld asking, “When would a school want to print a report based on the

presence of nothing?” Actually, there was demand for this. One school, for example, has a

portion of their transcript that shows courses that are incomplete (still in progress), and this

allows them to isolate that information. A new Report Writer property has been added which is

similar to (but the opposite of) the existing PrintCourseIfColumnNotBlank. The new property

is named PrintCourseIfColumnBlank=m,n in Course Table code, where m and n are column

numbers. By way of example, if this code existed in a transcript report, and 2 grade columns were

specified, the report would print the courses for which those columns had no grades in them. (If

both PrintCourseIfColumnNotBlank and PrintCourseIfColumnBlank properties are present in areport, only the code appearing last will have effect. [New as of v5.5]

RC RW – MAY PRINT SELECTED COMMENTS: A new parameter has been added to the

Advanced Box as well as the Course Table. This parameter, “PrintWhichColumnComments”,

works like “PrintWhichColumnNarratives”. If this code exists in the Wlabel, the specified

comments print in the report. This parameter overrides the RCRW spec.

Example: PrintWhichColumnComments = 5, 2 and 8

The above code prints the comments for column 5, 2 and 8 in that order, separated by ‘;’. (In

Course Table, the print uses the settings for the code PrintCommentTextWhere.) If the set

columns are not of comment type, they are ignored. [Newest of v5.5]

RC TRANSFER – GRADE LEVEL SELECTION: Two buttons have been added to all of the

Transfer programs (Transfer Credits, Transfer GPA’s, etc.) in order to speed selection of the

grade levels. They are: “select All” and “Deselect All”. [New as of v5.5]

EXTENDED COURSE INFORMATION IN EXCEL®

REPORTS: Provision has been

made to add Extended Course information to Student Schedule reports in Report Cards Excel

reports. [New as of v5.4]

DEPARTMENT-WISE CREDIT SUMMARY REPORT: Capability has been added to track

and report student achievement of required academic credits within various departments. An

optional new column named “Credits” has been added to the Enter Department Names program,

and will appear if the box “Enter Credit Per Department” is checked. Required credits in eachdepartment may be entered. A new item, “Credit Summary”, has been added in the Report Card

Report Writer editor lookup/dropdown. Important among the codes for this report are: “Year” and

“ColumnContents”. Specify the year or years for which the accumulated credits will be counted.

(Year = 0 stands for the current year. Multiple years may be specified, separated by commas.)

“ColumnContents = DepartmentName,CreditRequired,CreditEarned,CreditDeficiency” is an

example of the keywords required to print a report showing the Department Names, Required

Credits, Earned Credits and the Credit Deficiency (Required minus Earned). [New as of v5.4]



20

NARRATIVE PRINTING ALIGNMENT MAY BE CONTROLLED BY COURSE:Narrative alignment settings in Student Evaluator have applied to the narratives of all the courses.

To accommodate Arabic, and other languages which are read from right to left, new custom

alignment settings have been added to the Report Card Report Writer to allow the narratives for

specific courses to be aligned right, left or center. [New as of v5.4]

NARRATIVES ON GRADE VERIFICATION REPORT: Provision has been made to print

particular column narratives on the Grade Verification Report. The “Print Which Narratives?”

specification has been changed to select the narrative column(s) to print. Multiple columns may

be selected. [New as of v5.4]

LINK UP TO 99 SKILLS PER COURSE: It is possible to link up to 99 skills per course;

however, this simply-stated enhancement carries a caution. PLEASE NOTE: changing the

number of skills attached to a course, or the number of courses in a student's schedule, will mean

that any customized skills-based report card(s) will more than likely need to be reconfigured.

Modifications to customized skills-based report cards will be provided by our professional

services staff for a quoted hourly fee. [New as of v5.3]

HOW TO: CUSTOMIZE REPORT CARDS ALLOW MORE THAN 20

SKI LLS PER COURSE.

ENTERING SKILLS MADE EASIER: Through the Student Evaluator, you can easily enter

skills, link those skills to courses, and create and link grade scales to those skills, all from one

location. [New as of v5.3]

HOW TO: CLICK ON THE ICON NEXT TO YOUR SCHOOL NAM E AND

FOLLOW THE MENU OPTIONS.

LINK GRADE SCALES TO SKILLS FOR GRADEQUICK: Grade Scales may be created

and linked to skills. When sending skills to GradeQuick, these scales will also be sent. Teachers

will only be able to enter grades for the skills that are in the grade table for that skill. Example: a

grade scale may be created containing the valid grades of "4, 3, 2, and 1" and attached to one

skill. Another grade scale may be created containing the valid grades of "A, B, C, D, and F" andattached to another skill. GradeQuick will ensure that teachers only enter valid grades from the

appropriate grade table for each skill. [New as of v5.3]

HOW TO:

1) CREATE GRADE POOLS: CLICK ON THE ICON NEXT TO YOUR

SCHOOL NAME AND SELECT LIBRARIES ACHIEVEMENT LEVEL

TAB LES. ENTER THE GRADE SCALES.

2) LINK GRADE TABLES TO SKILLS: CLICK ON THE ICON NEXT

TO YOUR SCHOOL NAME AND SELECT LIBRARIES SKILLS.

SELECT THE GRADE SCALE YOU WISH TO USE FOR EACH

SKILL.

3) SEND SK ILL S TO GRADEQUICK : GO TO TOOLS GRADEQUICK

SEND SKILLS. T H E G R A D E S C A L E S W I L L B E A U T O M A T I C A L L Y

S E N T W I T H T H E S K I L L S .



21

RC TRANSFER CREDIT AND GPA’S: When transferring report card information between

years, we now match on the student’s Unique ID rather than their Name and Record Number.

This will greatly reduce the number of Individual Student overrides that need to be done when

students are retained, withdraw and return, have a name change, etc. [New as of v5.3]

TEACHER GRADE SEARCH REPORT NOW INCLUDES DETAILS FOR SKILLS:

In Version 4.5 we introduced a Skills search option for the Teacher Grade Search Report. Now,

the resulting report provides details on each course and skill found in the search. [New as of v5.3]

COMMENT DISTRIBUTION REPORT CAN BE RUN FOR SELECTED GRADE

LEVELS: This report can now be run for multiple selected grade levels instead of one grade at a

time. [New as of v5.3]

VIEW/CHANGE/ADD/DROP – MOUSE-OVER COMMENT CODE DISPLAYS

TEXT: Have you ever been looking over a student’s transcript data in View/Change/Add/Drop

and wondered what those comment numbers meant? Hover your mouse over the code and a tool

tip will come up with the text of the comment. [New as of v5.3]

SCHEDULING

E-MAIL COURSE REQUEST FORMS: The Print Request Forms program has been e-mail

enabled, so student course request forms can easily be emailed as attachments. [New as of v5.5]

PREFERRED TEACHERS LIST - F9:PRINT: F9:Print has been enabled in the Preferred

Teachers List. [New as of v5.5]

ABILITY TO SORT REPORTS BY EXTENDED COURSE INFORMATION: All of theExtended Course fields are now displayed in the “Sort Courses By” Specification. (They are

enclosed in brackets “[ ]” to differentiate them from the existing fields.) Any of these may be

selected as the sort field for any Scheduling Report Writer report. Provision has also been made

to add Extended Course information to Student Schedule reports in Scheduling Excel reports.[New as of v5.4]

PRINT OUT DIFFERENT ROOMS FOR A COURSE ON A GRID SCHEDULE: You

can print out different rooms for the same course on a grid schedule. Currently, this is only

available through Scheduling Report Writer; you will not be able to see alternate rooms in

View/Change/Add/Drop. [New as of v5.3]

HOW TO: SCHEDULING (OR REPORT CARDS) ENTER COURSES

OPTION B) VI EW/EDIT SECTI ONS. HIGHLI GHT TH E COURSE AND CLICK

ROOMS PER BLOCK. DOUBLE-CLICK IN THE CELL AND TYPE IN

ROOMS.

TEN-DAY ROTATION: 10-day rotations are now supported in scheduling and printing grid

schedules. The Customize Scheduling Rotation screen now allows for entries of 8, 9 and 0 (the

zero signifies day 10 of the rotation). [New as of v5.3]



22

REQUIRE PASSWORDS FOR SCHEDULING STUDENTS INTO AN OVER-

OPTIMUM SECTION. This is a new feature which, if active, will require a user to enter a

password if they are trying to manually schedule a student into a section that has reached its

optimum size through View/Change/Add/Drop. Supervisors and Assistant Supervisors will have

the ability to require a password be entered when manually adding a student to a section that hasreached its optimum size. Users who try to schedule a student into an over-optimum section will

be required to enter the password to complete the task. [New as of v5.3]

HOW TO: RIGHT-CLICK VIEW/EDIT SCHEDULES SPECIFICATIONS PAGE 3 OPTIONS 8) ALLOW SECTION SIZES TO

EXCEED THE OPTIMU M SIZ E & 9) VI EW/CHANGE PASSWORD

DISCIPLINE

BULLYING REPORTS: There are two new Discipline reports to help support anti-bullying

efforts and maintain compliance with emerging anti-bullying legislation. These reports are:

Bullying Report by Victim

Bullying Report by Bully [New as of v5.5]

The above Bullying Reports were added as well to the DS Statistics program. A “Bullying

Report” button was added in the specs screen with the 2 reports as sub-options. They are also

available under Excel Wizard Discipline Plus module. [Newest of v5.5]

The ENDING DATE logic in the Bullying Reports was modified to always default to TODAY.

(Of course, if the Ending Date is edited, it will be retained for the duration of the session.)[Newest of v5.5]

HOW TO: RIGHT-CLICK PRINT DISCIPLINE DISCIPLINE

STATISTICS.

AUTOMATIC CREATION OF A VICTIM TABLE: In order to properly track and report

bullying incidents, it is imperative that a table named “Victim” be set up to identify the

individuals who are being targeted by the bullies. If your school has not already set up this table,

it will be automatically created the first time a user opens the Discipline program in A+ version

5.5. (If a table named “Victim” is found to exist, we will not replace it.) The auto-created default

Victim table will have 2 fields defined. They are: Victim Name and Remarks. (You are free to

add more, such as Date and Location.) A Discipline Type of “V” (for Victim) will be added to the

existing list. Do not be concerned the first time you see this, along with a CODE of “CUSTOM”

and a DESCRIPTION of “Victim” on the One Incident screen. It just shows that the table was

successfully created for you to use. [New as of v5.5]

“EXT DIS” CODE CHANGED TO “CUSTOM”: The Discipline Extended code, “Ext DIS”was changed to “CUSTOM” in both the One Incident screen and the Discipline Holding Bin

screen. This was done for the sake of clarity. [New as of v5.5]

DISCIPLINE RW – CONTACT ENABLED ALL REPORT TYPES: All report types in

Discipline Report Writer have been Contact Enabled. (e.g. If the setting is “Incidents with letter

codes in date interval”, then the report will work as contact enabled, but only if the primary label

set in the task is contact enabled. In this case, the reports for contacts will be generated only for

those cases where the individual reports are contact enabled.) [New as of v5.5]



23

USER-DEFINED DISCIPLINE CODES: Like a SuperDB table for discipline, these codes

enable you to add additional information to an incident, such as victims, accomplices, etc. These

additional discipline categories are added under Discipline Codes. The new category will appear

as a separate line item on the incident, and to the right is where the user can enter information

regarding that category. An example of a user-defined category is Victim. In this table you could

store the names, along with other information, of students who have been victimized. In the Excel

Wizard, for Discipline, there are two new report options, Victim Report (Student) and Victim

Report (Staff), which use the information in the “Victim” Extended Discipline table to generate a

victim report. [New as of v5.3]

HOW TO: RIGHT-CLICK SETUP DISCIPLINE CODES USER-

DEFINED DISCIPLINE CODES.

DISCIPLINE REPORTS OPTION TO PRINT USER DEFINED TABLE: The Discipline

Reports in Excel Wizard now have the option to print user defined tables (like Victim). The

Discipline Plus Incidents List (One Row Per Code) option was modified. A new spec, “8)

Include User Defined Category Tables (Yes/No)”, was added, with a default value of “No”. On

selecting as “Yes”, the report will include two additional columns, namely Custom Field Name

and Custom Field Value, and list data saved in user defined tables for the incidents.[Newest of v5.5]

B ILLING

FAST PAYMENTS - PRINT RECEIPTS REPORT BY USER: Do several Billing users at

your school receive payments from parents throughout the day? (We hope your billing office is

that busy!) If so, you can now run the Receipts Report sorted by user. It will give a total of the

cash/check/charge for each and then a grand total of all users for the specified date range. [New as of v5.5]

FAST PAYMENTS - CHECK NUMBER LENGTH MADE CONSISTENT: The lengthof the check number which may be entered in Payments has been made consistent with what is

accepted, shown and printed in Invoices – 6 characters. (Before, the entry was unlimited, so users

may have expected that everything they entered would appear on the invoice.) [New as of v5.5]

BATCH ENTER AN AMOUNT FROM DERIVED FIELDS: When placing an amount on

an Invoice through Batch Entry, you can choose to have that amount come from a DB field. You

could have a derived field hold the total of multiple fees, and then batch enter that total. [New as of v5.3]

BILLING BATCH ENTRY TO INVOICES HAVING SELECTED BILLING CODE:

Two options have been added in Spec #1 as:

a) ALL INVOICES WITH A SPECIFIC BILLING CODE

b) OPEN INVOICES WITH A SPECIFIC BILLING CODE

Another new spec, “F) WHICH BILLING CODE?”, was added for selecting the billing code for

the above options, [New in v5.5.17]



24

DISTRICT CONTROL

DISTRICT CONTROL MAINTENANCE – PATH ENTRY: In District Control, School

Properties screen (shown when Edit option is used from Maintenance screen), the live and offline

school paths can now be directly typed in as well as selected through the browse folder option.[New as of v5.4]

DISTRICT CONTROL SCREEN INITIAL DEFAULTS: District Control screens now startup with All Schools and All Grades, eliminating the need to expressly select an individual school

or all schools, and an individual grade level or all grade levels. [New as of v5.3]

DISTRICT CONTROL NEW FILES ADD: New Files Add functionality has been brought

back by providing the Individual and All Schools menu options as existed in version 5.1. If the

Individual School menu is selected, the Add option in New Files will be enabled, and

students/staff can be added. If the All Schools menu is selected, the add option will not beavailable. [Newest of v5.5]

ONLINE FORMS

AP ONLINE FORMS: Administrator’s Plus Online Forms (AP OLF) is a unique product

allowing you to easily create online forms to be filled in by your constituents. Your forms can

contain data from your AP Data Base fields, Contacts or Super Data Base tables. If you own our

E-Portfolio module, submitted forms are automatically converted into PDFs and placed in

students’ e-portfolios. And best of all, this can be done without your school having to set up its

own web server. [New as of v5.5]

USES FOR AP OLF INCLUDE:

• Verification of Student Demographics Online

• Admissions Re-registration

• Collection of Fees

• Submission of Documents Online

• Permission Slips

• Surveys

• Online Submission of Course Requests (Coming Soon)

• Online Submission of Excused Absence and Tardy Notes (Coming Soon)

• Many more …

REDIKER SOFTWARE’S SERVERS DO ALL OF THE WORK:

AP Online Forms is simple for your school to begin using because our servers do all of the work!

HOW TO: TOOLS ONLIN E FORMS MAN AGER.

(FOR SAMPLES OF AP ONLI NE FORMS, EXAM PLES OF WHAT CAN BE DONE,

AND ADDITIONAL INFORMATION ON USING T HE AP ONLIN E FORMS FEATURE,

PLEASE SEE THE APPENDIX ON PA GES 37 - 50 OF THIS DOCUMENT.)



25

SUPER DELUXE SCHEDULE BUILDER (SDBS) ENHANCEMENTS

These are new features as of version 2.3 of the Super Deluxe Schedule Builder:

CONCURRENT COURSES: Does your school have the need to schedule two or more courses

that must take place at the same time, with the same teacher, in the same room? For example, AP

French and French 5 honors do not have enough requests alone to fill up an entire section, but

combined they do. You can use the Concurrent Courses feature in SDSB to group the courses youwish to combine together, and then the builder will consider the courses as one when scheduling,

with no need to double up requests!

10-DAY ROTATIONS: 10-day rotations are supported in the Schedule Builder.

BUILDER SELECTS THE SEMESTER/QUARTER OR TRIMESTER: The Schedule

Builder can now choose the best semester/quarter or trimester. This provides more flexibility

when choosing meeting times for courses. Even with this option selected, you still have the

ability to manually lock a section into a specific semester, quarter or trimester.

BUILDER SELECTS THE BEST TEACHER FROM A TEACHER POOL: If you have

not assigned teachers prior to clicking on “Build All”, teachers will be assigned for you. TheBuilder will pull the teachers from the preferred teacher list.

ABILITY TO SELECT AND DESELECT COURSES TO BE SCHEDULED: In the

Scheduling Console, if the box next to the course name is unchecked, that course will be ignored

by the Builder. You can also deselect all courses and then select specific courses and build them

first. This is useful if you have courses that go across departments and have specific restrictions

(i.e. courses that all need the computer lab, but span multiple departments).

ABILITY TO CHANGE THE ORDER OF A COURSE TO BE SCHEDULED: You can

now move a course up or down in the list in the Console, which will allow the course to get

placed earlier or later in the process. Remember that the Builder builds from the top of the list

down, and there may be occasions when you need to move a course (i.e. a doubleton, tripleton,and/or a course with a lot of exclusions) up in the list so that course gets scheduled earlier.

SCHEDULE A GRADE LEVEL AT A TIME: This allows you to limit the courses shown in

the Scheduling Console to one specific grade level, so you can schedule that grade level first.

This is useful because it lets you schedule all of your seniors’ courses first so you are sure that

they all have what they need to graduate.

SCHEDULE A RANGE OF COURSES (I.E. BY A DEPARTMENT): This lets you limit

the courses shown in the Console to a specific range of course numbers. Since certain

departments or courses can drive your schedule, this enables you to address them first.

PRINT ANY OF THE SCOREBOARD SCREENS: When drilling down into student andcourse information on the Scoreboard, you can now print a hard copy to bring with you when you

speak with guidance counselors, department heads or administrators.

ABILITY TO SET UP THE SCOREBOARD FROM THE CONSOLE SCREEN ANDSEND IT TO EXCEL

®: You can now send out your scheduling results to Excel, in the

familiar Scheduling Board format.



26

ADDITIONAL ADVANCED SPECIFICATIONS TO SELECT CRITERIA TO MAKE

BEST COMBINATION: Fine tune the scheduling engine. You can now prioritize the

SDSB’s logic when breaking a tie between meeting times.

REDESIGNED INTERACTIVE SCREEN: You now have interactive drag-and-drop menus

for custom building time, teacher and room combinations. Filter your teacher information by

Preferred, Department, or All teachers.

ROOM POOLS: You can now pool rooms as you do teachers, allowing the Builder even greater

flexibility in building schedules.

ROOMS MAY HAVE DIFFERENT SIZES: You may enter different maximum sizes for

rooms and the Builder will take those sizes into account when building.

SOS AND 3 RD PARTY SOFTWARE INTERFACE ENHANCEMENTS

TIMETABLER INTERFACE: An interface has been added to allow importing schedules fromTimeTabler (for the scheduling year only). The files updated in Admin Plus are the Section files

and the Scheduling Rotation files. [New as of v5.5]

HOW TO: TOOLS TIMETABLER INTERFACE (SEE INSTRUCTIONS IN

APPENDIX ON PAGE 31 OF THIS DOCUMENT.)

SEND CONTACT DB INFORMATION IN APA EXPORT: Changes have been made in

Contacts and AP Accounting to enable information of specific Contacts to be exported as Family

Sponsor data in APA. A Contact may be identified as a Primary or Secondary Sponsor for APA

using the new drop-down, “APA Sponsor Type”, in the One Contact screen. Contact fields may

be mapped to APA Family Sponsor fields in the AP Accounting Interface Specifications screen.

(The “APA Sponsor Type” option is, of course, not shown unless the school is using APAccounting and Contacts is enabled for APA Export.) [New as of v5.4 ]

SEND CONTACT DB INFORMATION IN SOS EXPORT: The Generic Export has been

enabled to send Contact Data Base data. In the “Set Generic Export Fields” screen, a new button

“Select Contact Fields” has been provided for the selecting of Contact fields. [New as of v5.4 ]

SEND CONTACT DB INFORMATION TO RESULTSPLUS: The Select Fields to be sent

to Fund Raising Software screen has been modified to include Contact DB fields.[New as of v5.3]

The Resultsplus export was changed to export more than one Contact record per relationship (for

a student), provided they have the same relationship to the student. [New in v5.5.17 ]

Also, a new field called HOUSEHOLD has been added (after the fixed field COUNTRY and

before the custom fields). It will be pre-mapped to HOUSEHOLD field for both Students and

Contacts, and it will be a non-editable field. All fundraising exports will have the household

automatically added to the export file. [New in v5.5.17 ]

HOW TO: FILE CUSTOMIZE SOS INTERFACE OPTIONS. CLICK ON

THE SEMS/FUND/LIB TAB AND CLICK ON THE SET FUND FIELDS

BUTTON. CHECK THE “UPGRADE TO SEND TO CONTACT FIELDS” BOX.

THI S WILL BRIN G UP A NEW FIELD MAPPING SCREEN.



27

SEND CONTACT DB INFORMATION TO GRADEQUICK: The Select Fields to be sent

to GradeQuick screen has been modified to include Contact DB fields. [New as of v5.3]

HOW TO: FILE CUSTOMIZE SOS INTERFACE OPTIONS. CLICK ON

SPECIFICATI ONS BUTT ON NEXT T O GRADEQUICK AND SET GQ FIELDS

SELECT CONTACT FIELDS.

SEND CONTACT DB INFORMATION TO EDLINE: An option now exists in Edline

QuickSync to send Contacts to Edline.

By the way, Edline QuickSync has a new icon: [Newest of v5.5]

(SEE FULL INSTRUCTIONS IN APPENDIX ON PAGE 58 OF THIS DOCUMENT.)

FINALSITE INTERFACE IMPLEMENTED: An interface has been added to allow exporting

students, staff and section data to the finalsite web portal. [Newest of v5.5]

1) The “Map finalsite Fields”

option is used to map all the

fields required to be exported

from Administrator’s Plus to

finalsite.

2) Finalsite login credentials and

a unique encryption key are

entered using the “finalsite Web

Service Settings” option.

3) The “AP-finalsite Export”

option launches the export of

data to finalsite.

HOW TO: TOOLS INTERFACES FINALSITE



28

ALSO AVAIL ABLE FROM REDIKER SOFTWARE

ADMISSIONS PLUS PRO: Rediker Software is pleased to introduce our new Admissions Plus

Pro, the complete software solution for the Admissions Office.

• Track each applicant step by step through the entire admissions process.

• Save time and effort with online inquiries, applications and payments from the Web.• Automatically keep parents, applicants and staff informed through each step.

• Integrated e-mail streamlines communication and reduces paper costs.

• Analyze marketing, acceptance and demographic statistics to improve recruitment.

APWEB: Rediker Software’s suite of browser-based client tools designed to give all members of

your school community – Teachers, Administrators and Parents – secure 24/7 access to student

information.

APWEB TEACHER: Provides teachers access to Administrator’s Plus data from anywhere.

Using any web browser, teachers can enter grades, skills, narratives, discipline incidents,

attendance, lunch counts and more. Also APWeb Teacher provides teachers access to the firstonline course request approval system. Some of the new features in Version 3.16.01 of APWeb

Teacher include:

• Print any reports in Administrator’s Plus from APWeb Teacher

• Supports up to 99 Skills

• Enter grades by continuum

• Integration with the Teacher Evaluator feature enables staff to do self evaluations

• All new easier look and feel

APWEB ACCESS: Using any web browser, AP users can view and edit data in all modules,

print reports and access many features in Administrator’s Plus from anywhere.

APWEB DIRECT: Using any web browser, parents can update their family’s demographic

information, inform the school of their child’s excused absences, view their children’s E-

Portfolios, review course requests and approve, disapprove and comment, and much more.

Administrator’s Plus users can review all changes in a “holding bin” before they are written to

your school’s database.

STUDENT EVALUATOR: Rediker Software is pleased to announce our Student Evaluator.

Written with International Baccalaureate (IB) schools in mind, this program lets you calculate IB

achievement levels based on specific “rubrics” for each class, assign descriptions for each level,

link achievements, calculate final IB grades, then print great-looking IB student assessment

reports! In addition to the specific IB features, the Student Evaluator allows any school that usesskills to input course and skill information quickly and easily, all from one centralized location.

TEACHER EVALUATOR: Evaluating teachers and staff can be a challenging task for any

school. Each school may approach it differently. Our new Teacher Evaluator module helps

make it flexible, fast and accurate. Create evaluations and forms to use on your Windows® PDA

or your laptop. Users can easily create forms, choose the criteria, set up the questions and choose

the answer pools: yes/no, drop-down list, radio buttons and more. Enter narratives directly onto

the PDA – free text or choose from a prepared list of narrative comments you create. Use APWeb

Access to enter scores and narratives on your laptop.



29

APPENDIXES:

To Set up the TLS connection in Email setup wizard (using gmail)

1. Open “Initial Setup Wizard” by navigating to E-Mail Initial Setup Wizard.

2. Click Next to go to “Set MAIL server screen”.

3. Set the following options as shown in the below figure and click Next.



30

4. Set the G-Mail’s user name and password in the “Set E-Mail Users” screen as shown in the followingfigures. Scroll to the right to enter the “Authentication User Name” and “Password”.

5. Click on Next on all the other screens to complete the wizard.6. Once the above configuration is complete, the user can send mails from Admin Plus using G-Mail’s

SMTP server.7. Now Administrator’s Plus is ready to send the mail with TLS encryption method.



31

Import Schedules from TimeTabler

1. How to access the TimeTabler interface?

We have provided the TimeTabler interface option under

Administrator’s Plus Tools TimeTabler Interface.

Note: This interface will allow importing schedule for scheduling year only.

The files updated in AP are the section files and the scheduling rotation files.

2. TimeTabler Import Schedule Specifications Screen:

3. How to import Course Section schedules/Create a section List?

Use the option #2 How to match the courses in Administrator’s Plus to

import the course sections schedules/create the section list. User has to map

the TimeTabler course short name/full name to AP course name /course

description. The Import Schedule [F5] will import the schedule of the

matching courses to AP.



32

Example: The TimeTabler subject section in the import file may

contain:

By mapping the TimeTabler course short name to AP course name, if AP

has a course “Chem” then all the schedules of the course will be imported to

AP.

Note: User has to map at least one field to import the schedule. Not matched

courses will not be imported.

4. How to import teachers schedules?

Use the option #3 How to match the teachers in Administrator’s Plus toimport the teachers' schedules. User has to map the TimeTabler teacher’s

Initials /full name against any of the AP Staff fields.

Example: The TimeTabler teachers section in the import file may contain:

By mapping these to any of the staff fields (use lookup to map the fields),the teacher will be assigned to the scheduled course section.

Note:

1. The course section will be left un-assigned if proper match is not found

OR if both the fields are left as not mapped.

5. How to import room schedules?

Room associated with the course section will be imported along with the

section schedule. However, in the TimeTabler import file, a room isassigned with a time block. If different rooms are assigned to a single

course section, then first room will be entered in the sectionx.frc and others

into sectiony.frc. i.e. rooms per block.

Example: Room R1 is scheduled for time block A1, Room R2 is scheduled

for time block A2 and the section schedule time is A12. In this case Room



33

R1 will be shown in the course section display and both the room R1 and R2

schedule will be displayed in the room per block schedule.

6. Add or Replace existing section list:

Use option “ADD” to add the sections to the existing section list.

Use option “Replace” to erase the section list and add freshly.

7. Update Block Rotation check-box option:

Select this option to import the scheduling rotation details from the import

file to AP.

8. How to identify valid import files?

The interface will import the schedules from the file which are exported

using the ISAMS method of TimeTabler.

Note: The import file will contain the header (first line in the file) like

"AMMAN BACCALAUREATE

SCHOOL",23/03/2010,17:55,5.013,iSAMS.

9. Import Schedule [F5] and Accept [F10] buttons:

The Import Schedule [F5] will allow the user to import the schedule and

Accept [F10] will allow the user to save the settings.



34

New codes to print Student Contacts Information in DB reports

1. ~Contacts.Relationship("<relationship>").<contact field name>~

This code can be used anywhere in the report body to print the contacts information ofthe specified relationship. Use “CONTACTS FIELD” from the field lookup to insert a

sample code.

e.g.: ~Contacts.Relationship("Father").Last Name~ will print the last name of father.

2. ~Set.Contacts.Relationship("<relationship>")~

The function of this code is for setting a particular relationship for printing the contactdetails. If this code is given in the report, then instead of specifying the code mentionedin item 1 above, it can be replaced with ~Contacts.<contact field name>~ that prints lastname of the contact Father. Use “SET CONTACTS” from field lookup to insert a

sample code.

e.g.: ~Set.Contacts.Relationship("Father")~ and

~Contacts.Last Name~ will print the last name of father

If there are more than one contacts with the same relationship (e.g. Relationship = Friend), thenthe names of all the friends will get printed separated by comma.

For a contact enabled report, ~Contact.Last Name~ will print the current contacts last name,provided no relationship is specified using the code

~Set.Contacts.Relationship("<relationship>")~

To get the field names lookup from the editor, place the cursor after the ~Set.Contacts. or~Contacts. key word and press Shift+F6. Select a field and the name will be added at thecursor location.

Note: 1) The report need not be contact enabled for the above codes to work.2) In the code “Contact.” may be abbreviated as “C.”. ~Contact.Last Name~ and ~C.LastName~ are one and the same.



35

Set Default Local Field Rights & Batch Edit Local Field Rights for Existing Contacts

An option is provided to batch edit local field rights of contacts, i.e., Emergency Contact, Enable APWebDirect Access, and All RW Rights. This feature can be accessed in All Contacts and Master Contactsscreen using ‘Setup [F12] > Set Default Local Field Rights’ option. Only Supervisory user can use thisoption.

The following screen will be displayed and values can be set for each relationship:

The existing relationship values are read from Contact_1.FDB file, where the all the relationship valuesare stored. The settings made by the user will be stored in DefaultsFromSpec.Xml file global family. Thedefault values for the newly added relationships will be set as “No”.



36

Batch Edit Local Field Rights for Existing Contacts:

The option ‘Apply For Existing Contacts [F5]’ can be used to set these values for all the existing contactsin the current school.

Adding New Contacts:

The default values as set for the local field rights based on relationship are assigned when new contacts

are added in One Contact screen.

Import/Upgrade Contacts:

Contacts Import/Upgrade program is changed to use the default local field rights for the contactsadded/updated using this program. If the default values are not available for a particular relationship,then all the field rights are set as ‘No’ for such contacts. The check boxes provided for setting the valuesare removed and a new button ‘Set Local Rights [Alt+S]’ is provided. This can be used to view/set thedefault local field rights.



37

AP Online Forms

OVERVIEW OF THE PROCESS:

1. Use a wizard to create a form.

2. Click to send the form to our server along with a copy of your AP database.

3. Specify the students to whom the form applies. You may easily select:

a. All students.

b. All students in a grade level.

c. All students with a specific entry in a DB field.

d. All students in a specific course or section.

4. Specify which contacts of these students should fill in the form.

a. Note that AP OLF requires that you use the new CONTACTS feature in AP.

b. Also note that you will be able to optionally have students themselves fill out

forms. (Coming Soon)

5. Notify your selected contacts by e-mail that they have a form to be filled out. You have a

few choices as to exactly how this happens:

a. You may include a direct link to the form in the e-mail. Clicking the link

accesses the form from our server without having to enter any user name or

password. The contact fills in the form and clicks SUBMIT. This is by far the

easiest method. A sample e-mail could look like:



38

b. Your school may create an online forms Website:



39

i. When a contact accesses this site, they see only the forms designated for

students in their household.

ii. Contacts can access this site from a link included in your e-mail. You

may send a link that requires a username and password or send a link that

accesses the site for just that e-mail recipient without a username and

password.

c. You may also e-mail all contacts a URL, username and password (which can be

changed) allowing them access to their account at any time.



40

6. Use the holding bin in AP ADDRESS to check our website for new forms and to

download them onto your network. If you are verifying information, a screen like the

following will show all fields that have been edited:

Check the students whose data you want to update and the appropriate DB fields are

updated and a PDF of the form is created in their portfolios.



41



42

7. Each form can be linked to any DB field. The date the form is received is automatically

placed into this field making it easy to see who has and has not submitted the form.

(Right click – Show Field For All Students)



43

HOW TO GET STARTED:

Access the Online Forms Manager in AP from the TOOLS menu:

AdminPlus Tools Online Forms Man ager.

Do everything in order:

1. SETUP SERVER: In just a few minutes, our technicians will help you setup our server

for your school.

2. DESIGN WEBSITE: Designing a website is optional but recommended. Without it, you

can still e-mail direct links to forms. With it, your parents can access all of the forms for

all of their children at any time.

3. CREATE/EDIT ONLINE FORMS: Use this option to create your forms.

4. CREATE/EDIT E-MAIL TEMPLATES: Create e-mail templates to notify parents of new forms or to remind them to fill out old forms. Also use this function to create

templates for lost password submittal forms. Note that we supply default templates

which may be edited here.

5. SEND E-MAILS TO FILL IN FORMS: Specify the students to whom each form applies

and then send e-mails to their parents to fill in those forms. Note that there are two steps:

Selecting students and sending e-mails. If you have created a website, selecting students

causes the forms to appear in their parents’ accounts EVEN IF YOU DO NOT SEND AN

E-MAIL. Conversely, removing students from the list for a form removes the forms from

their parents’ accounts.



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6. MANAGE FORMS ON THE SERVER: This is another way, besides the ADDRESS

holding bin, to see all of the forms on your server. This option also allows you to see

incomplete forms and delete forms directly from the server.

7. VIEW REPORTS AND LOGS:

8. MANAGE CONTACT ACCOUNTS:

a. See contacts who have online form accounts

b. E-Mail contacts their user names and passwords.

9. SYNC:

a. Send data from your server to our server

b. Send completed forms from our server to your server.



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AP Online Forms Samples

Note that samples are included of how the forms look online AND how they look when they

have been converted into PDFs.



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AP Online Forms Additional Information

The Online Forms Manager has the following functionalities:

• Create Online Forms: Using this option, schools can create Online Forms by including

Database fields, SuperDB tables, Contacts fields, Portfolios. An Online Form can also

contain general questions which are not linked to any of the above types.

• Schools can set a fee for an Online Form also using ‘Create Online Forms’ option.

• The Manager includes Libraries section where all the questions/sections/pages/forms created

will be available. User can add/modify the items using libraries also.

• The Manager also includes different e-mail templates, which are sent automatically by the

Online Forms Web Application/AdminPlus when a certain action is complete. The different

templates available are User Registration, Forgot Password, Incomplete Form Reminder,

Payment Confirmation and Submitted Form. These templates can be customized using E-

Mail Templates option.

• The Manager also includes an option to view the Online Forms. Using this option,

AdminPlus user can view the Online Forms filled by the parents by downloading the forms

from the server. The user can print an online form from this option as well as view submitted

forms log and payment log.

• The Manager also includes an option to customize the appearance of the Online Forms Web

Application by setting a top image for the application, by setting different back-color/fore-

color for various parts of the web application.

• An option to specify the authentication details to connect to the Online Forms (URL, District

Name, User Name and Password) is also provided in the Manager.

• Using Manager, schools can create login accounts for the parents and e-mail them to theparents.

• Using Manager, schools can sync with the Online Forms Server to transfer the data from

school to the server.

The Online Forms Web Site Manager and the Online Forms Web Application will be

installed by AP Online Forms Setup on the server machine.

The Online Forms Web Site Manager has the following functionalities:

•

The Web Site Manager allows the admin users to create a new installation for the parents of aschool to access the Web Application.

• Using the Web Site Manager, admin users can send e-mails to the schools containing the

credentials for accessing web service for syncing the data with the Online Forms Server.

• The Web Site Manager also allows the admin users to create other users who can use the

Online Forms Web Site Manager.



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The Online Forms Web Application has the following functionalities:

• A parent can login to Online Forms Web Application using the credentials provided by the

school and view and modify the demographic, SuperDB, Contacts information, by filling the

forms created by the school.

• A parent can add new contact information by filling the relevant sections of a form.

• The Web Application allows the parents to save the filled form and edit at a later date.

•

The Web Application allows the parents to submit the completed form at any time.• A parent can pay the fee associated with a form.

• A parent can attach any portfolio documents requested by the school.

• A parent can change the default password provided by the school.

The Administrator’s Plus Address program has the following functionalities:

• Using Address program, the schools can view the online form details filled by parents by

downloading the forms from the server.

• The schools can update their database by receiving the data from online forms into Database,

SuperDB and Contacts.

• The schools also can receive the portfolio items submitted by the parents.



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AP Online Forms Holding Bin

An option ‘OLF Holding Bin [Alt+O]’ is provided in Address screen left menu bar (as shown in the screenbelow) which can be used to receive the changes from Online Forms to AP. This option is enabled only inthe Active Year.

When this option is used the following menu is displayed:

Use the first option to receive data from completed forms and second to receive data from incompleteforms.

A confirmation message is displayed as shown below to check (and sync. the data) in the Online Server:



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Action (syncing or not) is performed according to the user choice and the following holding bin screen isdisplayed that shows the details of DB, SuperDB, Portfolio and Contact details from holding bin files.

Details of the contacts can be seen byclicking on the More Info column in theholding bin screen. The details are shownin a different screen:

The data from holding bin files can bereceived to AP by selecting the students(using the check mark provided before thestudent name) and clicking on the ‘ReceiveStudents [F10]’ option.

At the end of the process, a successfulmessage is displayed as shown below.



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Tools Menu as of version 5.5

Backup & RestoreImport WizardExcel WizardGroups & Queries

Super Deluxe Schedule Builder------------------------------------Edline

QuickSyncReporterCourse Requests

Grade QuickSend Homeroom RostersSend Section RostersSend Class, Staff & CommentsSend AttendanceSend SkillsSetup

GQWeb - Change User NameGQWeb - Get Now: AttendanceGQWeb - Get Now: Grades-------------------------------Do Not Send Class & Staff

------------------------------------State ReportsSIF AgentMAP Assessment Reports------------------------------------Interfaces

finalsiteConnect!TimeTablerFACTS/SMART/TMS

------------------------------------Windows Mobile ManagerPalm Mobile Manager-------------------------------------APWeb Teacher ManagerLunch CountTeacher EvaluatorAPWeb Direct ManagerAP Online Forms Manager-------------------------------------Custom

[Sub-options as applicable]



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Demographics Verification

Changes in Display of Demographics Verification Details in Address Screen

For all users, a new message will be displayed in the Address screen (in the place where verificationdetails are displayed), as shown in the screen below:

Clicking on ‘Click Here To Learn More’ will bring up the screen given below:



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This message in Address (‘PARENT ONLINE VERIFICATION OF DATA MADE EASY’) will be displayeduntil the user sets a specification, either in the above screen or by using the Address Specificationscreen. A new spec is added for showing/hiding verification details on Address screen:

Clicking ‘More Info’ will display the following screen:

When the specification is set for showing/hiding verification details using either of the above mentioned

options, the verification message will not be displayed in the Address screen.

The existing specification “BEGIN DATE FOR PARENT VERIFICATION?” can be set only by theSupervisor, but the new specification is saved specific to the user.

The verification status will be displayed only for the current year and the year set in APWeb DirectManager spec.



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DB Address Holding Bin changes

The current Online Forms Holding Bin screen has been changed to include both of the holding bins. Twotabs have been added to the screen, one for AP OLF and another for APWeb Teacher/APWeb Direct, asshown below:

The first time accessing this option, the Online Forms tab will be shown (if logged into the active year anda student grade). The next time onwards, the last viewed tab will be shown.

The Online Forms tab will be hidden when accessing the holding bin in the following scenarios:

1. Staff Grade

2. When logged into a year other than the active year.

3. When Online Forms settings are not present in the active year.

Changes have been made in the Address program to show the holding bin screen directly, withoutdisplaying the menu. If Online Forms holding bin was the last viewed tab, then the message for syncingdata (download from server) is displayed to the user before loading the screen. If any changes fromOnline Forms are received to AP, then the message for syncing changed data (upload to server) is

displayed. When all the holding bin entries are received in the current tab, then the screen is closedautomatically.



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Edit Holding Bin Data:

Demographics/Contact/SuperDB sections of data can be updated on double clicking the respective fieldas shown below:

Basic data validation (Numeric/Date) will be applicable for DB/SuperDB/Contact fields. Modified holdingbin data will be saved if any Contact Household fields are modified. Household field data will be syncedupon changing a DB field or any Contact Household fields.



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EXPORTING CONTACT’S DATA TO EDLINE(Edline Quicksync)

A checkbox is provided in the STUDENTS section to allow a user to export Contacts data to Edline:

This option is enabled when a user selects to export Student data to Edline (for the schools with theHousehold feature enabled). The option is always disabled for the schools where the Household featureis not enabled.

The contacts data is exported to Edline when the Include Contacts option is checked. The data isexported only for those Contacts with the ‘Enable APWeb Direct Access’ option checked.

Values exported for each Student-Contact link of all the selected Students are as follows:

School IDStudent UNIDContact GUIDContact Last NameContact First NameE-Mail Addresses (Values from Student E-Mail and Contact’s Home and Office E-Mail addresses)Voice Numbers (Values from Student Phone field and Contact’s Home and Office Phone Numbers)

SMS Numbers (Contact’s Mobile Number)

Note: Phone Numbers (both Voice and SMS Numbers) are exported if they are 10 characters inlength and do not contain any special characters. Also, while exporting Contact details, any Contactswithout a Last Name or First Name are ignored. Such cases are logged.

If an error occurs during processing of a Contact/Student export file, then a message will be displayed tothe user (with file name and error number) to decide whether to continue the export process or not. A logwill be updated with the details. (The header for this section in the log will be: “Errors occurred whilecreating contact/student unlink file:”)



Setting Student E-Mail Field:

The Student E-Mail address is taken from the DB field mapped to the Student E-Mail field in E-Mailsettings. This setting is shown next to the ‘Include Contacts’ option (as shown in the picture at thebeginning of this document).

1. School having E-Mail module license: If the school has set the Student E-Mail field, then the user will

not be able to change the field mapping (as the option will be disabled in such a scenario). Otherwise,the user can select a DB field as Student E-Mail field. When user sets a field as Student E-Mail usingthis option, it is written to the E-Mail specification file, which will be applicable for AP also.

2. School not having E-Mail module license: The option to map the Student E-Mail field will be enabledand user can map a DB field (which will be written to the E-Mail specification file) to export student E-Mail addresses to Edline.

For each export, the log is updated with an entry indicating the DB field (if used) from which the studentE-Mail address is exported. (example: ‘DB field used for getting Student E-Mail address:35’ )

School ID:

Records in the export files have a School ID field, which can be sent as blank. A menu option is providedwhich can be used to specify whether to send the School ID or not.

The School ID is sent if the menu is checked. Otherwise itis sent as blank.

The screen at the right is shown with a summaryof the exported Contact data: