Volume 4, Number 3 ISSN 1063-5327 January 1996

Annual Meeting 2 Summary

by Jack Stewart

Secretay/Treasurer 3 Election Results

3 ~ ~ ~ ~ f ~ ~ r n h r s ! by Steve Sundell

Administrative Structure 3 ofthe Midwest Chapter

Summaries of 4 Annual Meeting Sessions

9 Committee Reports

Minutes of the 11 Annual Business Meeting

by Linda Hartig

Treasurer's Report by Linda Hartig

From the Chair.. . H. Stephen Wright

Northern Illinois University

I hope everyone had a delightful, professionally fulfilling time at our recent chapter meeting m Toledo, Ohio. I h o w I did. Many people put m extraordinary effort to make that meeting a suc cess, but none more so than Born Boettcher. (Bonna, you1 receive your reward m the next life.) The other members of the Pmpam Com- mittee-Stacey Pearson, Mark Scharff, and Lynne Weber-helped as well, g m d y accept- ing my attempts to delegate virtually every one of my Program duties.

Our next meeting will be in South Bend, Indi- ana, 30 October through 1 November 1996. This will be the first meeting held on Halloween since I've been in the chapter, though I exped there have been others. I'mnot sure what sort of Hal- loween-based activities Rick Jones and Leslie Troutman have planned for us, but I intend to recommendmandatorycostumes. Ah,let'snot forget that this meeting will include our fifty- fifth anniversary celebration! Jean Geil, chair of the Ad Hoc Annivermv Steerine Committee.

altedpositionwithitsmany "perks,"pleasemake your wishesknown to Marty J&, chair of the Nominating Committee.

We are presently considering "morphiig" the now-dormant Preservation Committee into something entirely new. For many of us, "pres- ervation'' seems to suggest putting on rubber gloves and spraying Wei To on things; certainly that's a worthy endeavor, but in this age of infor- mation it is only one aspect of conserving the record of human howledge. An enthusiastic group met in Toledo to consider forming a new commitk with m h s t m klmology, archives, p m t i o n , and sound (or TAFS, a most eupho- nious acronym). Although adding or changing a standing committee is a lengthy, bylaws-mten- sive process, there's no reason why we cannot purme this idea on an informal or ad hoc basis to see what happens. Let me know if you're ~IP terested, and watch this space for further devel- opments.

has some interesting &-I@ including Have a pleasant winter. A blowtorch or a hvstericallvhy comedv sketch written bv a flamethrower works wonders on those snow- poor fool who was too siiy to say "no." clogged driveways. See you soon!*

Well also be electing a ViceChair/&ir-Elect later this year. If you'd like to run for this ex-

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- Secretary/Treasurer Administrative Structure of the Midwest Chapter

Election Results Officers

I I Thd~lL4hfidwgtChapter ispkawl toan- Chapter Chair: H. Stephen Wright (Northern Illinois University); Past Chair: LglieTmutman nounethatBobDelvinme]&dasi&$& (University of Illinois at Urbana-Champaign); Secretaty/r/ei?~urer:Robert C. Delvin (Illinois I retarylTreasurer atthe annual chapter meet- ing this past Novemk In accordance with chapter bylaws, Bd, will serve in this p i - tion for two years.

Bob ctmmtly holds the position of Music, he& Librarian at Illinois Wesleyan Uni- versity He h a s h active in the MLAMid- west Chapter since 1980, m t l y sening on the Public Service Committee He has also served on various Pegionallibmyaute mation commit& in Illinois In 1994, Bd, hosted the Midwest Chapter annual meet- ing in Bloomington, Lihois.

Wesleyan university); ~ m l e t t e r ~d i tor i ~ack Stewart (University of Kentucky)

Ad Hoc Anniversary Steering Committee Chair Jean Geil (University of Jllinois atUh€hampaign); Bonna Boettcher (Bowling Green StateUniversity), AUie Goudy (WfstemIUinoisUniversity), Martin D. Jenkins (Wright State Uni- versity), Sue S t m (Indiana University), Stevensundell (University of Wmmin-Madison).

Bylaws Committee Chair: Beth Quistensen (St Olaf College); Allie Goudy (Western Illinois University), Jack Knapp (Oberlin College Conservatory), H. Stephen Wright (Northern Lllinois University).

Cataloging Committee Chnir: Mary Huismann (University of Wm&Whitewater); Chair-Elect: Grace Fih.@d (Universityof Iowa);RichadB~(Universityoflllinois atUrbana€hampaip),PaulCauh (University of Cincinnati), Lynn Gullidem (University of Northern Iowa), Ruth Inman (Univer- sity of Illinois at Chicago), Mark Sdlarff (Washingh University), Anna Sylvester (University of Miwmi4Gn.m City).

we wish to ~ ~ b , and srpms Ad HOC Handbook Committee Chair: AUie Goudy (wgtem IUinois University); Laura Gayle Green (University of Mkouri-

0 ~ a p p ~ t i o n t o L y " " G f i ~ I ~ ~ - Kansas City),'& S- @,,- University), nintr mate. for their willinmess to donate their time &d experk to &e chapteL* Membership Committee

Chair: Robert C. Delvin (Jllinois Wesleyan University); Kathleen Abromeit (Oberlin College Conservatory), Anita Bealer (h'linneapolis Public Library), Keith Eiten (Central College),

Calling All Sue Stancu bndiana University).

Nominations Committee Members! Chair: Marfin D. J& (Wfight State University); Karm Little (University of Louisville), Steve Sundell Judy MacLeod (Southern Illinois University).

University of Preservation Committee

Wi~coff~in-Madison ~ : ~ ~ ~ ( S o u t h e m ~ o i s U n i v e r s i ~ a t ~ n d a l e ) ; A n i b ~ ~ l i s P u b l i ~

T n e A d J - J ~ f i ~ ~ ~ ~ ~ t - ~ r a r y ) , ~ a r 1 e n a ~ c k o ~ ~ ~ ~ n i v & i t y ) , ~ ~ i f f l e ( U n i v e r s i t y o f ~ ) , ~ i e v e n

tee is d4ng the names and ad& of re Sundell (University of Wmnsin-Madkm)).

tired Midwest Chapter members in order Public Services that we may extend to them a ~d W : Lew Bowling (University of Kentucky); W - E l e c t : Emice Schmder (Iawrence Univer tation tothe~~~0minel996celebraticm. Ad- sitv); Kathleen Abmmeit (Oberlin Conservatory), Robert Acker @ePaul University), B o ~ a " & t i d y nAes of former B&cha (Bavling Green State University), oil^ ~ o m e (Butler University), k t h Christensen

chapter members who may be activeli- (St Olaf College), Robert C Delvin (Jhois Wffileyan University), Linda Harlig (University of

brarians but out of the r e a h ML4 infor- W-waukee), Jack Stewart (University of Kentucky).

mation flow at also bein~sought. Publications Committee Chair: Kim Armsbong @nois StateUniversity); Perry Bratcher (NorthemKentu&yUniversity),

If you can such information, GraceFitZgemld (University of Iowa), Laura GayleGm (University of Missouri-Kansas Gty),

contact Steve sundell, Mius Music Library RuthInman (University of WIS at Ch icago) ,Pa t r ida~~ tPub l i c Library),AnnaSylvester 728 State Street, Madison, !&omin 371%

(University of Missouri-bmas City)..

or email SUNDELL@DOIT.WISCEDU.*

Midwest Note-Book January 1996 3

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faculty. She therefore applied for and received an ex- Session 4: change grant in 1995 that enabled her to spend a week interacting with the public services staff in the ~~~i~ ~ i - "Ownership vs. Access: Issues in Coopera- bray at Northwestei university. She reported that she found it useful to "shadow" staff members on reference desk duty, as well as to interview them individually. As a result of her experience she has become more active and involved with the music faculty at her own instiiu- tion.

Allie Goudy (Western Illinois University) reported on her exchange visit to St. Olaf College in March 1995 to learn about &th Christensen's pro@am of course-integrated bibliographic instruction, and to consider collection d e velop&ent issues. In April, Beth repaid AUie's visit by traveling on an exchange grant to Western Illinois. Like Allie, she famed on bibliographic instruction and col- lectiondevelopment AUie stated that she came backfrom St. Olaf full of ideas about developing her own compre hensive, courseintegrated bibliograpkc instructionid information literacy program. (Beth was not able to at- , * " tend the owli in^ ree en meet& and report firsthand on her exchange.)

Laura Gayle Green (University of Missouri at Kansas City) went to the University of Illinois at Urbana- Champaign in April 1994 to work with Internet guru Leslie Troutman. Her goals were to educate herself about Internet resources and to learn strategies for teaching the Internet to music faculty and students. Issues Leslie and Laura discussed included making specialized databases available on the Internet, copyright, and critical think- ing. Laura reported that she now devotes more of her bibliographic instruction program to the Internet. Leslie stated that the exchange benefited her as well, giving her the opportunity to become familiar with an array of the latest technological devices.

Following the presentations of Exchange Program par- ticipants there was a brief open discussion of the pro- gram and its value to the chapter. The collective opinion expressed was that the program has been worthwhile up to this point, and that it should continue so that other Midwest Chapter librarians may benefit from it in the future..

I

Midwest Note-Book January 1996

tive ~ofieetion Management," RU&

Inman, moderator; "ElWnic Mail Secu- ri@" H. Stephen Wrighc and, "Public and Academic Music Librarianship: A Sympo-

sium,'' H. Stephen Wright, moderator Submitted by Paula Hicknev

University of Kentucky During the first session of the morning, "Ownership vs. Ac- cess: Issues in Cooperative Collection Management," Ruth Inman (University of Illinois at Chicago) gave a brief history of the ARL libraries' cooperative collection development efforts that began in the mid-1WI)s. She noted that most attempts cen- tered m m d the cooperative collecting of expensive research materials. In recent years, declining budgets have sparked a renewed interst in cooperative collection development.

Don Roberts (Northwestern University) described cooperative efforts made by the Committee on Institutional Cooperation. Library directors and officers from collection development, automation, public services, and ILL make up the repmta- tives to CIC. The liiraries of CIC, collectively, own 58 million volumes and 650,000 journals.

CIC has received a grant to establish a virtual electronic library Goals of this grant are: (1) to provide amss to all CIC collec- tions through one d m catalog; (2) to use PACLOAN to provide patron initiated ILL quests; and (3) to use PACLINK for mounted electronic indexes and full-text databases.

CIC has identified six areas of cooperative colledion develop ment. (Unforhmtel~ music is not one of them.) These areas are: (1) African studies; (2) gay and lesbian studies; (3) l i n p tics; (4) pharmacology; (5) physics; and (6) SouthAsianstudies.

J o d are a concern of all CIC members. Electronic access may be more expensive, but users then have round-theclock amss. A number of goals have been set in this area. For ex- ample, for items costing more than $5,000, CIC librarians will confer with each other to avoid duplication. A pilot project

continued on p. 8

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The committee currently has eight those to complete the handbook. The the needs for B.1, in the twenty-first members (Richard Burbank, Univer- committee will be meeting in Seattle, century. Bonna Boettcher will coor- sity of Illinois at Urbana- andwehope to haveadraftcompleted dinate and moderate the panel. Champaign; Paul Cauthen, Univer- by the fall chapter meeting.. sity of Cincinnati; Grace Fitzgerald, We also discussed setting up a chap- University of Iowa; LynnGullickson, ter World Wide Web site. We are ~niversi6 of North;rn Iowa; Mary Huismann, University of Wiscon- sin-Whitewater; RuthInman, Uni- versity of Illinois at Chicago; Mark Scharff, Washington University; Anna Sylvester, University of Mis- souri-Kansas City). If anyoneisin- terested in serving on the commit- tee, please contact either the commit- tee chair or the chapter chair. *

Ad Hoc

Membership Conunittee Submitted by Linda Hartig

University of Wisconsin-Milwaukee

The Membership Committee is dis- cussing the preparation of a brochure on the Midwest Chapter that could be distributed to libr& schools and pro- spective new chapter members. Any- one with ideas or suggestions for this brochure should contact Kathleen Abromeit.

planning to work with the Publica- tions Committee on this, if the idea is approved Bob Acker will help co- ordinate the project. It was sug- gested that Jack Stewart would be able to set up the page, and he has expressed his willingness to do so. The site could probably be provided by the University of Kentucky

Final1 J Eunice Schroeder was en- thusiastically selected to be recom- mended as the new cochair.

I I Handbook Committee I Submitted by Allie Goudy Public Services Publications Committee

Western Illinois University Committee Submitted by TheHandbook Committee has been Submitted by Lew Bowling H. Sikphen Wright charged with developing a practical document which will guide chapter university of K a t u c k ~ Northern Illinois UniversiEy

officers and committee chairs in the The public Services Commitlee met on The Publications Committee com- piled a new edition of the Directory pe*o-mce of their d u e Y Out- 2November 1995"theight members qfMus ColleCh in keMdwstem

lining indetail their activities accom- and guests in attendance. The first or- P i e d by a timetable. I~Iembers of der of business was the announcement United States. The directory will

the commiik+sueStancu kdiana that the article, 'Tnformation Literacy soon be available from the MLA

University, through November for Undergraduate Music Students: A Clearinghouse.

19951, Laura Gayle Green (Univer- Conceptual Framework," sponsored sity of Missouri-Kansas City), and by the committee and written by AJlie Gaud> Chair (Western Illinois Amanda M a p l e , B e t h ~ t e m , a n d Universitytmet in Atlanta in Feb- Kathleen Abromeit, wiU be published ruary 1995 to discuss how best to ac- the March issue of ~otes . is an complish this charge. The chapter update and expansion of an article handbook compiled by the North- published in 1984. west Chapter was selected as a model for that of the Midwest Chap- ne committee next discussed a pro- ter. We are contacting Midwest posal for a presentation at the 1996 Chapter members who have previ- m&g, %wouldbe apmelonbib- OUS~Y held leadership positions to liographic instruction, with a retro- suggest inclusions for the Midwest spective look at B.I. as it was when the Chapter handbook, and will use was s m e d and to

10 January 1996 Midwest Note-Book

utes December graduates are encouraged to apply.

RalphPapakhianreported onthe current MLASelf Study.

Music Library Association A report will go to the entire membership before or at the Seattle meeting in February.

Midwest Chapter Annual Business Meeting Leslie thanked the Local Arrangements Committee for

the fine meeting. She also encouraged anyone interested 3 November 1995 in joining a committee to contact either the committee

Bowling Green, Ohio chair or the chapter chair. The chapter corkscrew was then handed over to Steve Wright, incoming chapter

The meeting was called to order at 1250 p . a by Leslie chair. Troutman, Midwest Chapter chairperson Minutes of the 28 October 1994 business meeting in Bloomington, Illi- Committee Reports nois, were approved as printed in the Midwest Note-Book 3, no. 3 (1995). Anniversary Committee

Submitted by Jean Ged Treasurer's Report Submitted by Linda Hartig Incelebration of the chapter's fifty-%anniversary, plans

are underway to invite retirees and to arrange the meet-

~h~ annual h e a l was distributed prior to the ing in their honor. Steve Sundell will handle publicity

start of the business meeting (checking account balance for the m d % so are encouraged to as of 30 September 1994, $1740.35; total income, $3290.00; himif of retired Midwest musiclibrarians who

total expenditures, $4311.88; account balance as should be irsited. Exhibits of documents and phoios of

of 30 September 1995, $722.69; total assets as of 30 Sep- Years are planned. There will be One Or more

tember 1995, $1441.16). ~t was noted that this as- sessions dealing with historical aspects of music sets are lower because we were given two chapter grants hbrananship in the Midwest, and there will be anwening for the exchange program last year, but paid out only banquet in place of the usual business lunch An oral one of the grants. The other grant was paid out this year. history project was funded by the nationalMLA. T h m

Dickman reported on the oral history project, and en-

Announcements couraged the membership to volunteer to interview a former chmter chair, or to donate photos or documents

Leslie h u t m a n relayed greetings from national MLA for the dispiay. ~uestions forthe inierviews are prepared.

president Jane Gottlieb, who wishes us well and tells us Contact Therese if you are interested in doing some in-

to have fun. terviewing. JackStewart encouraged us to write up brief histories of our libraries for inclusionin theMidwest Note-

Don Roberts reported on recent U\MLactivities, election Book.

results, and future meeting sites. Bylaws Committee

AUie Goudv announced that Beth Christensen's absence Submitted by Allie Goudy for Beth Christensen

this year isdue to her leaving 3 November for China to adopt an infant girl. Minor bylaws changes are in process.

Laura Gayle Green announced that the University of Missouri-Kansas City has received funding for re&

continued on p. 12 spedive conversion assistants. Any recent graduates or

- -

Midwest Note-Book January 1996

Cataloging Committee submitted by hlay Huismann

This committee is developing a program for the next meeting which will focus on the historical aspects of cata- loging. Anyone inte~stedinjoining the Cataloging Com- mittee should contact Maly.

Ad hoc Handbook Committee Submitted by Allie Goudy

the Midwest has been compiled by Ruth Inman, Grace Fitzgerald, Laura Gayle Green, Anna Sylvester, Kim Lloyd-Armstrong, and Steve Wright. Announcement of the publication will be in the newsletter and on MLA-L. Kim Lloyd-htrong will chair this committee for the upcoming year (or more).

Election Results

Leslie thanked the Nominating Committee and an- nounced that ~ o b ~elvinhas beenileded ~ecretaryl~rea-

The is process of a surer of the chapter. Both candidates were thanked for based on a model from the Pacific Northwest Chapter. their egness to for The committee will meet in Seattle to consolidate infor-

Membership Committee Submitted by Linda Hartig

Old Business

There was no old business.

The Membership Committee did not meet for the sec- New Business ond year in a row due to a lack of members. Plans are being made to develop achapter brochure to send to pro- The kesewation Committee is considering changmg its

spective members and to library schools in the Midwest. name and broadening its scope. The new name would

Contact either Linda Hartig G: Kathy Abroneit jf you be Technology, Archives,, Preservafion, and Sound

are interested in working on this project. Anyone inter- Pms). ested in becoming a member of this committee is heavily encouraged to do so. The dues increase vote passed. Dues beginningwithoc-

tober 1996 will be $8.00.

Public Senices Committee Submitted by Lew Bauling As for future meeting sites, Rick Jones extended a per-

sonal invitation to the Universitv of Notre Dame. 30 Oc- - -

The article update on bibliographic instrucfion, which tober through 1 November 199i. The 1997 meetkg will

this chapter has worked on for some time, should be pub- be hosted by the University of Minnesota, and Western

lished in MLA Notes in the spring. Plans are underway Michigan University in Kalarnazoo will host the 1998

to vresent a vane1 discussion at the next meeting on bib- meeting. "

liographic instruction at a few specific institutions. 'Ihs committee hopes to be instrumental in developinga Web Grace Fitzgerald proposed a student registration fee and

site for the Midwest Chapter. The University of Ken- suggested that we look as much to the future as to the

tucky has volunteered to be the host institution. Eunice past at our next meeting. She suggested that we make a

Schroeder will co-chair this committee and become chair real attempt to encourage library school students to at-

after the next meeting. tend our meetings.

Publications Committee The meeting was adjourned at 1:35 p.m.

Submitted by Steve Wright Respectfully submitted,

The second edition of the Directory oJMusic Libraries in Linda Hartig, Secretary/Treasurer

I I

12 January 1996 Midwest Note-Book

Tneasunen's Repont Treasurer's Report of

1995 Annual Meeting Expenses Submitted by Linda Hartig

University of Wisconsin-Milwaukee

$225 David Harnish (program) $97.02 Bonna Boettcher (out-of-pocket food/drink expenses) $18.97 Anne Tracy (out-of-pocket food expense) $1496.30 Ramada Hotel (use of conference facilitieslcatering)

"Hi. I'm the bluebird of inside info but not necessarily accurate information."

Midwest Note-Book January 1996