new grant holders: ace environmental reporting 2014/15

@juliesbicycle #greenarts

Introduction to Environmental Reporting New Grant HoldersWebinar starts at 11:00

Lucy Latham and Teresa Agudo

23rd April, 2015.

@juliesbicycle #greenartsHousekeeping


Today’s agenda1. Introduction to Julie’s Bicycle2. About ACE reporting programme

3. Environmental reporting requirements

4. What we’re providing organisations

5. The process of reporting

6. How to gather useful information

7. Julie’s Bicycle support and resources

8. Introduction to EPs and Aps

9. What to measure, and why?

10. Introduction to Creative IG tools

11. Summary of key points

12. Q&A


• Not for profit, founded in 2007• Our aim is a creative community with sustainability at its heart• Our goal is to provide the inspiration, expertise and resources

to make this happen


• Expertise• Capacity building• Thought leadership


- Building on the success of two programmes from 2012-15- A rich event programme- New resources and case studies- Leadership- Support for Arts Council England


2. About ACE reporting program• 3-year partnership with Arts Council

England to support NPOs, MPMs, NMYOs and Bridge organisations• Building on the successful partnership from 2012

to 2015

• From 2015 to 2018 (2015/16, 2016/17, 2017/18)

• Aim: to embed environmental sustainability in the work of National Portfolio Organisations and Major Partners Museums.

5. Results from previous report


3. Environmental reporting requirements1. Environmental policy and action plan to be uploaded into IG Tools

• Resources: environmental policy and action plan guide by Julie’s Bicycle

2. Enter environmental data onto IG Tools. Collect environmental data after 1st April (first reporting year April 2015 – March 2016):• Reporting requirements have been tailored individually to suit different activities of

organisations• This should be detailed in your funding pack• If you’re unsure, or would like to adjust your scope, then please contact your

Relationship ManagerEnergy Business travel

Water Audience travel

Waste Production

Festivals Touring


4. What we’re providing organisations• Creative IG Tools, our free-to-use online suite of

carbon calculators • Telephone and email support for organisations• Online resources to assist organisations with the

development of environmental policies and action plans• Verification of data submitted by organisations• An annual programme of webinars and workshops

across England to support organisations with their reporting requirements.


5. The process of reporting

Upload environmental

policy and action plan

Collect environmental

data (between April and May, 2016)

Submit environmental data and notify Julie’s Bicycle (Deadline: 31st

May, 2016)

Julie’s Bicycle will review data and may query

questions(between June

and July)


5. The process of reportingMonth April 2016 May 2016 June 2016

Our actions

Webinar to refresh how to submit data

Start analysing, validating and querying information if needed.

Analyse data, validate and query information if necessaryReporting results to ACE

Support organisations with queries

Your actions

Submit EP and AP (by 1st April, 2016)Collect environmental data

Enter environmental data into the IG-tools and communicate Julie’s bicycle once you

have submitted data

No actions required


6. How to gather useful informationEnergy and water• From meter readings

• From invoices

kWh

kWhm3

m3

m3


6. How to gather useful informationWaste

• Tonnes• Weekly bin bags• Number of monthly

skip collections (in 2, 4, 6, 8, 10, 12, 14, 16 cubic yards)

• Number of monthly wheeled bin collections (in 120, 240, 360, 500, 660, 820 and 1,100 litres)


6. How to gather useful informationAudience travel

• Use ticket sales postcodes to estimate distance travelled• Survey audience at point of sale or at the show about their mode of travel and

vehicle occupancy• Include travel questions in marketing surveys• Make estimated based on visual inspections of car park occupancy• Julie’s Bicycle resource: http://www.juliesbicycle.com/files/JB-GUIDE-Audience-

Travel.pdf

Business travel• Records from train, flight tickets or car mileage

http://www.juliesbicycle.com/files/JB-GUIDE-Audience-Travel.pdf




7. Julie’s Bicycle support and resources• IG Tools: www.ig-tools.com• Other relevant resources: http://www.juliesbicycle.com/resourcesEP and AP: http://www.juliesbicycle.com/resources/environmental-policy-and-action-plan-guidelines• For queries, please e-mail or phone us:

• E-mail: [email protected]• Phone: 020 8746 0400

http://www.ig-tools.com/

http://www.juliesbicycle.com/resources



http://www.juliesbicycle.com/resources/environmental-policy-and-action-plan-guidelines



mailto:[email protected]


8. Environmental Policy and Action PlanEnvironmental policyA statement of commitment to sustainability, setting over-arching ambitions.• Meaningful• Specific• Up-to-date• Top-level buy-in • Inclusive• Communication and accessibility

Action planDefines specific targets, actions, responsibilities and deadlines for achieving environmental improvement and reducing environmental impacts.


9. What to measure, and why?Understanding your impacts

Decide which activities to look at e.g. • Building/office space/ home working• Travel• Office supplies/materials• Printing and publications• Suppliers• Design/creative process

And which environmental impacts you want to look at e.g. • Energy, water, waste• Business travel and logistics• Materials/product sourcing• How your products and services link to your clients’ environmental performance


10. Introduction to Creative IG ToolsHow to create an account into the CreativeIG Toolswww.ig-tools.com


10. Introduction to Creative IG ToolsHow to upload your environmental policy and action plan


10. Introduction to Creative IG ToolsHow to upload your environmental data:energy, water, waste, audience travel and

business travel.

Set up a new report


10. Introduction to Creative IG ToolsGeneral information tab


10. Introduction to Creative IG ToolsHow to submit energy and water data


10. Introduction to Creative IG ToolsProduction and tours


10. Introduction to Creative IG ToolsPlease, remember to click‘Submit results for review’


10. Introduction to Creative IG Tools


11. Summary of key points• Deadline for submitting environmental policies and action

plans: 1st April 2016• Deadline for submitting environmental data: 30th May 2016• Allow to 4-6 weeks for reporting cycle to take place• Please, do not hesitate to contact Julie’s Bicycle if you

have any query: [email protected]: 020 8746 0400

mailto:[email protected]

http://www.juliesbicycle.com/


Thank you

Q&A