New Hanover County Schools

End-of-Course Test/ NC Final Exam Administration Training

Online Assessments

Fall 2014

Eligible StudentsEOC (p. 1):

Students who are enrolled for credit in a course for which an EOC assessment is required

Students Repeating an Entire Course for Credit or Taking a Credit Recovery Course (unless they have previously taken the EOC AND were proficient)

NCVPS EOC Courses

NC Final Exam (p. 4):

• Students taking a credit recovery course are exempt

• Students enrolled in an NCVPS course are exempt (unless it is a blended course)

Eligible Students (Special Situations)

EOC (p. 2):• Advanced Placement Courses:

Student must take the EOC test the first time the student takes the course. Students enrolled in AP courses who have previously received credit for a non-AP course of the same subject are not eligible to take the EOC test.

• Students Identified as Limited English Proficient (LEP): Students identified as LEP scoring below Level 4.0 Expanding on the state-identified English language proficiency reading placement test and are in their first year in U.S. schools are not eligible to be assessed on the English II end-of-course test.

NCFE (p. 4-5):• Students taking AP or IB courses

are exempt from the NC Final Exams

• Students Identified as Limited English Proficient (LEP): Students identified as LEP scoring below Level 4.0 Expanding on the state-identified English language proficiency reading placement test and are in their first year in U.S. schools are not eligible to be assessed on the English I, English III or IV NC Final Exam.

Estimated Administration TimeEOC (p. 4):• Biology/English II 150 minutes; Math I

180 min

– Biology 75 items

– English II 68 items

– Math I 60 items

– 2 two-minute breaks

• As long as students are engaged and working and the maximum time allowed (4 hours*) has not been reached, they must be given time to complete the test.

• Students who complete the test during the scheduled time MUST NOT be allowed to remain in the room with students who require maximum time.

NCFE (p. 6):

• No administration of an NC Final Exam may exceed 120 minutes*

• 2 two-minute breaks

*Except for students with documented accommodations for extra time

Before Testing • Read Testing Code of Ethics (Appendix E in EOC & Appendix D in NCFE)• Complete Electronic Testing Plan and submit to Testing Department via

Google Drive (Due January 6th)• Train Proctors and Teachers (Documentation required and due at materials

pickup)– Conduct special training for testing students with accommodations.

• Prepare Testing environment and students for testing • Complete the online assessment tutorial on scheduled computers (p. 11 in

EOC & p. 17 in NCFE) • Prohibited items in testing room (page 12)

– Cell phones for BOTH students and teachers/proctors

– Textbooks

– Food/drink

Test Administrators

• Local Requirement: Test administrators must by certified staff. – Teachers– Teacher assistants that are certified– Social workers– Counselors– Retired teachers

Roving Proctors (p. 9 in EOC/ p. 13 in NCFE)

• Can NOT use roving proctors for accommodation rooms• Can NOT use roving proctors for English 2• Use for up to 3 rooms in close proximity with 30 or less

students in each room• Schedule proctors so that each room receives the same

amount of time• If the teacher is the teacher of record or teaches in the

same content area – a full time proctor is required• 3rd bullet in NCFE guide does not apply to NHCS

Monitoring Students During Testing (p. 14 in EOC)

• Walk frequently and quietly throughout the room. – Position self to have an unobstructed view of and easy

access to students.  • Do not read test questions from screen. • Do not indicate answers to students. Some examples include but are not limited to:

– telling students to “look at the question again” or offering similar advice;– making a facial expression, hand gesture, or utterance (e.g., coughing, clearing

throat) to indicate approval or disapproval of the student’s response; and– standing beside the desk, reading a question, looking at the student’s response, and

then pointing to the correct answer or pointing to the question as if to indicate “read the question again because you have bubbled the wrong answer.”

•  Test administrators and proctors (see proctor statement) cannot help students:– by explaining the directions in their own words;– by explaining the meaning of any word in the directions, test questions, or answer

choices;– by rephrasing test questions; – by translating a word or phrase into another language; or– by providing synonyms for unknown words.

Monitoring Students During Testing(p. 15 in EOC/ p. 14 in NCFE)

• Student Emergencies (including fire drill): Two adults must be in the room at all times– Student should click on PAUSE button

– Student should click on CONTINUE button

• Students with Accommodations– Complete Review of Accommodations forms

– Review Testing Students with Disabilities document

• Check the Student Interface Questions (SIQs) online to ensure that students with accommodations have the correct accommodations (see slides 25-27 for how-to) listed

• Recognize and report testing violations

Procedures for Students When Complete (pages 19-20)

• Students who complete the test before the scheduled time is over are allowed to read novels or other nontextbooks (e.g., magazines) while other students continue to work during the scheduled time.

• Before students are allowed to read, the test administrator must: – Ensure student clicked the End Test button to close the test; (Once students

have clicked the End Test button, they will not be able to return to the test items. A STOP sign will appear on students’ monitors after the End Test button has been clicked and the test has been closed.)

– Collect all ancillary materials (e.g., calculators, used blank paper, and used graph paper); and ensure the student’s reading material is a novel or other nontextbook, such as a magazine.

Checklist: BEFORE Test Day for Online Assessments (pages 23-24)

Checklist: BEFORE Test Day for Online Assessments (pages 23-24)

On Test Day

• Complete BEFORE students enter room– Turn on computers and log into the computer using the special

testing login (on the secure data website)

– Approx 30-40 minutes BEFORE students enter, launch NCTest Secure Browser

– Select assessment type and name

– Enter your NCEducation username and password.

– Select student name

– Ensure the screen is set to the START page, but DO NOT click start.

NCTest Browser Location

On Test Day

• Complete AS students enter room– Instruct student to sit at assigned seat

– Instruct student NOT to begin assessment until prompted

• Complete AFTER students enter room– Circulate to confirm student is seated at correct computer

– Confirm START button is on screen

Test Day (p 18-36)

• Materials check out and documentation

• Monitoring

• Testing irregularities and OTISS– Check to make sure login is current

• https://schools.nc.gov/pls/apex/f?p=888:101:3031428368181302

– Pat Campbell in HR manages NCID accounts

Test Materials (p. 25 in EOC/ p. 6 in NCFE)

• Assessment Guide • Computer with up-to-date applications

Training Notes:

– Review technical requirements: http://go.ncsu.edu/nct

• Supply of blank paper • DPI issued/approved graph paper (math courses)• Extra sharpened No. 2 pencils• Appropriate calculators (math & science courses)• Accurate timing device that does not make noise

Instructions Math 1(p. 40 in EOC)

• Transition from Calculator Inactive to Active– Test administrator MUST collect all used

graph paper and scrap paper before distributing calculators.

– Additional scrap/graph paper may be distributed.

After Testing (p. 52-56 in EOC/ p. 28-29 in NCFE)

• Clear calculator memory

• Test Administrators complete the Review of Accommodations forms

• Complete accommodations provided using Review of Accommodations forms (by 7pm in NC Education)

• Complete special codes by 7pm in NC Education (if applicable)

OTISS – System for Reporting Test Irregularities

• Account set up (NC ID)– Approval procedure– Training/manual

• TC responsibilities– TC submits irregularity

After Testing - Packaging and Returning Materials

• Return all materials to the Testing Department– Scrap paper

– Graph paper

• File completed Review of Accommodations Used During Testing forms at the school.

Online Instructions: Log into NC Education and select assessment

Each course has two main features

Lists all enrolled students

Test Session management

Verify enrolled students and enroll, if necessary.

Verify Student Interface Questions (SIQs) for students with accommodations

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Select to add an accommodation.

Select to make an edit

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NC Education Accommodation Feed

• NC Education will accept the last accommodations data feed from the NCDPI on Friday, December 19, 2014.

• This means that after this final feed processes in NC Education, accommodation changes in Goalview will not be reflected in NC Education and MUST be manually entered/changed.

• Students requiring accommodations due to a Section 504, LEP or transitory plan, must be manually entered into NC Education before test day.

• Manual changes to SIQs do not take effect until the following day in NCTest. 

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Complete after testing using data from Review of Accommodations forms

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Complete special codes before test day or on test day before 7:00 PM

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Check completion rate