New Hire Paperwork CompletionNew Hire Paperwork Completion

Use legal name for all formsUse legal name for all forms For address, please use home address For address, please use home address

associated with work location, Boulder area associated with work location, Boulder area address for Colorado Employeesaddress for Colorado Employees

Use your hire date when the date is requestedUse your hire date when the date is requested

UCAR Policies and Employment UCAR Policies and Employment AcknowledgementAcknowledgement

This form is used to acknowledge your receipt of outlined Policies

and Procedures. You will receive the outlined packet with your new

hire packet on your first day of work.

How to complete the form:

•Sign first Line

•Print name legibly on second line

•Date on third line

This form is used to complete the enrollment of benefits that you are automatically eligible

for.

How to complete the form:•Fill in demographic information (use Boulder address or local to your work location)

•Indicate beneficiaries for each benefit you are eligible for: AD&D and Travel AD& D insurance

•Sign and date the bottom

(info on benefits see next slide…)

Benefit Enrollment FormBenefit Enrollment Form

Benefit Enrollment FormBenefit Enrollment Form

•Basic A D&D coverage*•Paid for by UCAR

•$50,000 of coverage

•Applicable if accident occurs at work or on personal time

•Travel A D&D coverage*•Paid for by UCAR

•$150,000 of coverage

•Applicable if accident occurs on work travel only

*Both Benefits can have multiple primary and secondary beneficiaries.

UCAR New Employee – Invitation UCAR New Employee – Invitation to Self Identifyto Self Identify

This form is an optional form. We use the information from this form

when completing surveys and grants and request employees to

complete.

How to complete the form:

•Select Race/Ethnic Origin

•Select biological designation

•Check any applicable disability/veteran status

•Sign and date second page

Intellectual Property AgreementIntellectual Property Agreement

This form is your agreement to adhere to UCAR’s Intellectual

Property Agreement in accordance with the Cooperative Agreement with

the National Science Foundation

How to complete the form:

•Fill In last name, first name on page 1

•Sign first line, second page

•Print name legibly on second line, second page

•Date third line, second page

Continued on next slide

Intellectual Property AgreementIntellectual Property Agreement

How to complete the form (cont.):

•Read three questions on page three, answer accordingly

•Give details for any question that received a yes answer

•Identify previous employer if applicable

•Sign

•Print name and division legibly

W-4W-4The W-4 is used for tax purposes

and notifies the UCAR of how many exemptions you wish to claim.

Please talk to your parents or a tax professional about how to properly fill out this form as we are unable to

advise on the completion of this form. You can also access

www.irs.gov

How to complete the form:

•Complete all the highlighted areas

•For address, please use home address associated with work location, Boulder area address for Colorado Employees

Please note: At the end of employment you will complete a form to change your home address in order to receive your W2.

Direct Deposit FormDirect Deposit Form

This form is used for employees that would like their pay check to

be deposited directly into a bank account, meaning they

would not receive a paper pay check.

How to complete the form:

•Complete your bank account information, please enter your banks routing number and/or attach a voided check

•Print name, sign and date the bottom of the form

Emergency Contact CardEmergency Contact CardThis form is used to collect information regarding who to This form is used to collect information regarding who to

contact if there is an emergency at work.contact if there is an emergency at work.

How to complete the form:• Fill in your contact information – use Boulder address/home address Fill in your contact information – use Boulder address/home address

associated with work locationassociated with work location• List two emergency contacts – people that HR can call if something List two emergency contacts – people that HR can call if something

happens to youhappens to you• Sign the bottom of the formSign the bottom of the form

UCAR Employee Education UCAR Employee Education InformationInformation

This form is used to collect This form is used to collect information regarding information regarding

educational accomplishmentseducational accomplishments

How to complete the form:• Complete NameComplete Name• High school graduate informationHigh school graduate information• Circle completed year in college, if Circle completed year in college, if

applicableapplicable• Leave the remainder of the form blank Leave the remainder of the form blank

unless degree obtained, otherwise unless degree obtained, otherwise specifyspecify

I -9I -9

This form is mandated by the United States Government.

•Must be completed within 3 business days of hire date.

•You must bring your documentation with you (to Colorado if you live out of state)

•The last I-9 slide will have a list of acceptable documentation.

•Please bring one item from List A, or

•Bring one item from both List B and List C

I-9I-9

How to complete the form:

•Complete highlighted sections

•Only complete “maiden name” section if you are a female and married. Otherwise leave blank

•Use Boulder address if working in Colorado or local home address near work location

•Be careful with Date of Birth and Date, easily mixed

Please note: At the end of employment you will complete a form to change your home address in order to receive your W2.

I-9I-9

List of acceptable documents:

•Choose one document from list A, or

•One document from List B and one from List C

Card Access and Authorization Card Access and Authorization FormForm

This form is used to obtain UCAR building access.

How to complete the form:

•Fill in requested information

•Decide if you want to be able to use your access card as a debit card at the UCAR cafeteria (read explanation on form).

•Decide if you want a bus pass

•Decide if you will use the library to check out books

•Decide if you want to be able to cash checks on UCAR front desks (read explanation on form).

•Sign bottom

Last few itemsLast few items

Print documents on one side onlyPrint documents on one side only Complete every line of each form, we Complete every line of each form, we

need all requested informationneed all requested information

Have safe travels! Looking forward to Have safe travels! Looking forward to meeting you allmeeting you all

For additional questions or information please contact Konnie Carrillo For additional questions or information please contact Konnie Carrillo at 303-497-8706at 303-497-8706